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Home My WebLink AboutResolution No. 2014-68 to designate the Huntington Beach Wav r Dept. ID CK 14-003 Page 1 of 2 Meeting Date: 10/6/2014 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 10/6/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, City Clerk PREPARED BY: Joan L. Flynn, City Clerk SUBJECT: Adopt Resolution No. 2014-68 to designate the Huntington Beach Wave (Orange County Register) as the Primary Newspaper for Publication of the City's Legal Notices Statement of Issue: The City's agreement with Los Angeles Times Communications, LLC, dba Huntington Beach Independent, for legal advertising services has expired. Recent challenges related to billing and publication of legal notices experienced with the Tribune Company, former parent company of the Los Angeles Times and based in Chicago, Illinois, support consideration of designating another locally operated, adjudicated newspaper as the primary newspaper for publication of the City's legal notices. Financial Impact: Financial impacts are minimal, as each department budgets annually for the cost of legal notices it is responsible for. Recommended Action: A) Adopt Resolution No. 2014-68, "A Resolution of the City Council of the City of Huntington Beach Designating Certain newspapers for the Publishing of Legal Notices of the City;" and, B) Approve continuance of the current practice of placing legal notices in the Orange County Register daily publication if there is insufficient time to place the notice in the Huntington Beach Wave provided the initiating department indicates there is an urgent need to do so and with authorization from the Office of the City Manager. Alternative Action(s): Do not approve, and direct staff to draft an agreement for legal advertising services with the Huntington Beach Independent. Analysis: City Charter Sections 500 and 503 direct that legal notices of the City must be published in a daily, semi-weekly or weekly newspaper published in the County or the City and circulated in the City, which is selected by the City Council for that purpose. In 2004 the City designated the Huntington Beach Independent, a Los Angeles Times publication, as the primary newspaper for publication of the City's legal notices. In August 2014, Tribune Media Company, home to a diverse portfolio of television and digital properties, announced a separation (spin-off) of its publishing entity, Tribune Publishing Company, Item 4. - I Dept. ID CK 14-003 Page 2 of 2 Meeting Date: 10/6/2014 which includes the Los Angeles Times. Operational changes occurring prior to and following the spin-off of Tribune Publishing Company have caused the City to experience billing problems and missed deadlines for legal publications in the Huntington Beach Independent. A Request for Quotation for legal advertising services was advertised by the City in late May. Two newspapers, the Huntington Beach Independent and Huntington Beach Wave, responded (see attached). The quotes were competitively priced, with slightly reduced rates offered by the Huntington Beach Wave, an Orange County Register publication. Billing and publication operations for legal advertising in the Huntington Beach Wave are similar to the Huntington Beach Independent, and legal advertising offices are located in Santa Ana, California. The Orange County Register currently publishes 25 community papers within the County of Orange. The Huntington Beach Wave was adjudicated in 1998, and is circulated to 16,122 paid subscribers annually. In addition, approximately 3,800 complimentary copies of the community paper are distributed via racks on Thursdays to over 90 locations accessed by the public within the City and portions of Fountain Valley and Sunset Beach. The Los Angeles Times currently publishes three community papers within the County of Orange. The Huntington Beach Independent was adjudicated in 1994 and reports a circulation figure of 15,356. In addition, 7,700 complimentary copies are distributed on Thursdays to racks at approximately 121 locations throughout the City and portions of Fountain Valley and Sunset Beach. The City currently allows departments to seek permission from the City Manager to place a legal advertisement in the Orange County Register when time is insufficient to meet the weekly community newspaper's publication deadline. If the City designates the Huntington Beach Wave as its newspaper for publishing legal notices, staff will be able to conduct business and receive billing from only one vendor. Environmental Status: Not applicable. Strategic Plan Goal: Enhance quality of life Attachment(s): 1. Resolution No. 2014-68, "A Resolution of the City Council of the City of Huntington Beach Designating Certain newspapers for the Publishing of Legal Notices of the City;" 2. Request for Quotation Submissions (Huntington Beach Wave and Huntington Beach Independent) Item 4. - 2 - ATTACHMENT # 1 RESOLUTION NO. 2014-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH DESIGNATING CERTAIN NEWSPAPERS FOR THE PUBLISHING OF LEGAL NOTICES OF THE CITY WHEREAS, pursuant to Section 503 of the City Charter, legal,notices of the City must be published in a daily, semiweekly or weekly newspaper published in the County or the City, and circulated in the City which is selected by the City Council for that purpose, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. That the Huntington Beach Wave, a community newspaper published weekly by the Orange County Register, is hereby designated as the primary newspaper for legal notices of the City pursuant to City Charter Sections 500 and 503. 2. That the City Council approves continuance of the current practice of placing legal notices in the Orange County Register(daily publication) if there is insufficient time to place the notice in the Huntington Beach Wave, providing the initiating department indicates there is an urgent need to do so and with authorization from the Office of the City Manager. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of October , 2014. e Mayor APPROVED AS TO FORM: (j7ittyAttor ey REVIE D APPROVED: INITIATED AND APPROV L.... City M"Ma er jCi tlerk � r v 14-4378/113035.doc Res. No. 2014-68 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on October 6, 2014 by the following vote: AYES: Katapodis, Hardy, Shaw, Harper, Boardman, Sullivan, Carchio NOES: None ABSENT: None ABSTAIN: None City ark and ex-officio Ferk of the City Council of the City of Huntington Beach, California AMILT TACHMENT #2 � a Purchasing DepartmentERNE— .. _ ..� City of Huntington Beach <: Quotation No. 6=_ 2000 Main Street Huntington Beach CA 92648 REQUEST FOR QUOTATION Name of Newspaper Huntington Beach Wave (Orange County Register) Address G tAQ 1� .\�} €...?t f a oa C Telephone t ` � , " {, ._L4 1_ �, , Email Supervisor d- tt.` Minimum Rate per Legal Ad Rate Per Column Inch for Subsequent Runs 7 Tentative City Agenda (Summary of items) Pick Up Service _ Display Ads t' � � :t1 5 t yQZ S(,: " arc Affidavits t� C. i�L r - Tearsheets Complimentary Newspapers Monthly Itemized Billing Statement Subaccounts _ Areaj#ofCircuCatlon r , (N-fit C Frequency of Publication n 41 , C A .-oe 0.�,n Aue-,AAL,_ Deadline Date and Number of Adjudication - �- p A c io Comments: Item 4. - 4 1 B -6;I'- r LEGAL ADVERTISING RATE SHEET 2014 OC Register #of Lines/ Type of Notice weeks Inches Total Rate Abandonment Fict, Name 4 56/4 $102,90 Bulk Sale/Transfer 1 98/7 $249.20 Bulk Sale/Transfer w/Liquor 1 98/7 $272,89 Dissolution of Partnership 1 98/7 $137,05 Fictitious Business Name 4 56/4 $102,99 Liquor Application 1 or 3 42/3 $175/$299.99- Notice of Av a ila y 1 42/3 $137,05 Notice of Non-Responsibility 2 42/3 $163,00 Withdrawal from Partnership 4 98/7 $101.68 Change of Name 4 98/7 $418,35 Citation, Adoption 4 98/7 $514.09 Notice of Sale (Pers. Prop. 3 98/7 $186.54 Not. of Sale (Real Prop. 3 98/7 $313,01 Notice to Creditors 3 98/7 $308,25 Death Notice 3 238/17 $400.00 Non-Judicial Forfeiture (Seizure) 3 98/7 $202.05 Notice of Sale (Vessel) 1 98/7 $137.05 Sale of Abandoned Property 2 56/4 $210.95 Sale (Lien, Auto) 1 98/7 $261.10 Sale (Sheriff, etc.) 3 145/11 $184,31 Sale (Warehouseman's) 2 56/4 $186.00 Summons with Damages 4 380/27 $1,400.00 Summons 4 196/14 $1,200.00 * Trustee Sale 3 160/10 $635.24 Open Rate ($4,00 per line per insertion) $124.00 minimum charge City Rate: $3,54 per line per day, ROP (rate per inch per insertion) $77.94 *All of these rates are MINIMUM charges. Column 3 (lines/inches) lists the number of lines/inches that constitute the minimum charge. Each additional line over the minimum is $4.00 per line per day. Trustee Sales will add another$5.00 for Social Medica& $5.00 for Mobile Register HT -81 Item 4. - 5 Quotation No. Purchasing Department City of Huntington Beach 2000 Main Street Huntington Beach CA 92648 REQUEST FOR QUOTATION Name of Newspaper Huntington Beach Independent Address 202 W. I"St. Los Angeles, CA 90012 Telephone (800)234-4444 Email kdeasy@,ti-ibune.com Supervisor Kyle Deasy Minimum Rate per Legal Ad 202 W. I't St.Los Angeles, CA 90012 Rate Per Column Inch for Subsequent Runs $13,50 per column inch per day Tentative City Agenda (Summary of Items) Pick Up Set-vice Yes Display Ads Yes Affidavits Yes—no cost Tearsheets Complimentary Newspapers Monthly Itemized Billing Statement yes Subaccounts Areal#of Circulation Weekly CirCLIlation 15,356 Frequency of Publication Weekly Deadline Tuesday 8AM pst Date and Number of Adjudication 8/26/1994 Comments: Item 4. - 6 I-T 1 i