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Home My WebLink AboutVacant Elected City Clerk - Resignation of Connie Brockway fP�/erp CITY OF HUNTINGTON BEACH Inter -Department Communication o n TO: HONORABLE MEMBERS OF THE CITY COUNCIL N c --q00 -2! to FROM: MAYOR CATHY GREEN �-<�_~ SUBJECT: H-ITEM - REPLACEMENT OF CITY CLERK-' DATE: APRIL 27, 2004 CO D Statement of Issue: After 36 years of dedicated service to the City of Huntington Beach, City Clerk Connie Brockway has resigned, effective May 4, 2004. Since the next regular election for the office of City Clerk will not be held until November 2, 2004, a process needs to be approved regarding the appointment of a new City Clerk by the City Council to serve the remainder of the current unexpired term. Recommended Action: That the City Council determine the appropriate procedure to appoint a City Clerk for the remainder of the unexpired term. Analysis: In order to assure the most effective operation of the City Clerk's Office, there is a need to appoint a City Clerk to carry on the respective duties of the elective office as identified in the Charter for the remainder of the current term, which expires on December 6, 2004. I believe the City Council has three procedures to choose from: Alternative 1: Conduct a short recruitment and interview process, and make a selection after interviewing several qualified candidates. This was the process used by the City Council to fill the vacancy following the last resignation of a Council member, and the vacancy following the resignation of the previous City Treasurer. Alternative 2: Make a selection without any formal recruitment or interview process, as was the procedure used following the resignation of the previous City Clerk. Alternative 3: Do not make an appointment, and call for a special election. 0- 4&� Aa� Cathy en, Mayor. U Cl 71/ gav (15) May 3, 2004 - Co..aicil/Agency Agenda - Page 15 H-4a. Submitted By Mayor Cathy Green (City Council) City Council To Determine the Appropriate Procedure to Appoint a City Clerk to Fill the Remainder of the Unexpired Term (December 6, 2004) Left Vacant on May 4, 2004 due to the Resignation of the City Clerk (620.10) Communication from Mayor Cathy Green transmitting the following Statement of Issue: After 36 years of dedicated service to the City of Huntington Beach, City Clerk Connie Brockway has resigned, effective May 4, 2004. Since the next regular election for the office of City Clerk will not be held until November 2, 2004, a process needs to be approved regarding the appointment of a new City Clerk by the City Council to serve the remainder of the current unexpired term. Analysis: In order to assure the most effective operation of the City Clerk's Office, there is a need to appoint a City Clerk to carry on the respective duties of the elective office as identified in the Charter for the remainder of the current term, which expires on December 6, 2004. I believe the City Council has three procedures to choose from: Alternative 1: Conduct a short recruitment and interview process, and make a selection after interviewing several qualified candidates. This was the process used by the City Council to fill the vacancy following the last resignation of a Council member, and the vacancy following the resignation of the previous City Treasurer. Alternative 2: Make a selection without any formal recruitment or interview process, as was the procedure used following the resignation of the previous City Clerk. . Mayor Green reported the need to fill unexpired term May 4, to December 6, 2004. Recommended Action: That the City Council determine the appropriate procedure to appoint a City Clerk for the remainder of the unexpired term. Motion to appoint Assistant City Clerk Liz Ehring under Alternative 2 Motion failed 3-4 (Hardy, Boardman, Cook, Houchen — No) Motion to conduct short recruitment — Applications due on May 17, 2004 to the City Attorney's Office at 4:00 p.m. and determine when to conduct interviews under Alternative 1 at the May 17, 2004 Council Meeting. Approved 6-1 (Coerper - No) 00-,,�Clt' ", 7 �W4 L IL � t CITY OF HUNTINGTON BEACH 2000 MAIN STREET OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK May 3, 2004 To: Honorable Mayor and City Councilmembers From: Connie Brockway, City Clerk CALIFORNIA 92648 RE: Letter of Resignation of City Clerk Connie Brockway from the Office of the City Clerk I would like to express my appreciation to the citizens for being able to serve the city in the City Clerk's Office for the past 36 years, 16 years as the city's elected city clerk. Personal concerns prompt my resignation effective May 4, 2004. Through these 36 years I have been privileged to meet and come to know so many fine citizens who have contributed and continue to contribute so much to our community. I have also learned from the proceedings of so many city council meetings how hard our city council members work and are skillfully supported by the dedicated department heads together with all of the city employees who put into motion the policies laid out by council and who ensure that we all have the wonderful, safe community we are so proud of. The City Clerk's staff at present numbers seven. I would like to thank Deputy City Clerks Kelly Mandic, Rebecca Ross, Dale Jones, Marie Braddock, Patty Esparza, Robin Roberts and Passport Facility Clerks Pat Sullivan and Eleanor Gonzales. They are the best staff any City Clerk could have. My very special thanks to the many citizen volunteers who through the years have been such an integral part of the City Clerk's Office. I would like to take this opportunity to thank Assistant City Clerk Liz Ehring for ably serving in my stead during my absence. Liz Ehring is a Certified Municipal Clerk in her own right and has worked very hard the past five years in the City Clerk's Office to receive the highly valued designation of Certified Municipal Clerk. She has shown her understanding of and ability to fulfill the City Clerk's Code of Ethics, which lists eight promises. Three of these promises within the City Clerk's Code of Ethics are: To uphold constitutional government and the laws of my community, To be ever mindful of my neutrality and impartiality, rendering equal service to all; and to record that which is true and preserve that which is entrusted to me as if it were my own. I sincerely impart to the City Council that the citizens of Huntington Beach would be well - served by the City Council's appointment of Assistant City Clerk Liz Ehring to fill the remainder of my term of office which expires November, 2004. Respectfully submitted, 7— Connie Brockway MM City Clerk -�-/3 /()x (Telephone: 714-536-5227 ) Goa Zoo �60�XL /3•� f 7F s v ee 70 /a�L. �v dz�,�. �'.AIrs-e v6All1l9-W(f 7�16 7si-ruwfF ®o' /A/Cc Z�.6,J Af- r &e0,4<7- AMF�"�i✓6' GAT T/ZD�G� y� o l � 6 I►l A5 A� Gt/f X/i-J�/