HomeMy WebLinkAboutApprove and accept a donation in the amount of approximatelyDept. ID CS 17-034 Page 1 of 2
Meeting Date: 11/20/2017
7 -�
CITY OF HUNTINGTON BEACH
REQUEST FOR, CITY COUNCIL ACTION
MEETING DATE: 11/20/2017
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A, Wilson, City Manager
PREPARED BY: Janeen Laudenback, Director of Community Services
SUBJECT: Approve and accept a donation in the amount of approximately $238,000 from
the Huntington Beach Council on Aging (HBCOA) for Senior Center Programs
and Services; and authorize the Chief Financial Officer to appropriate donations
to the Citv's donation accounts in Fund 103
Statement of Issue:
Donations over $100,000 from a single source within the same fiscal year need City Council
appropriation approval. Approximately $238,000 in donations are anticipated from the Huntington
Beach Council on Aging (HBCOA) in the 2017/2018 fiscal year and, therefore, need approval for
appropriation.
Financial Impact:
Donations will be appropriated to the proper expenditure account within the City's Donation Fund
103.
Recommended Action:
Authorize the Chief Financial Officer to appropriate up to $238,000 in donations from the
Huntington Beach Council on Aging (HBCOA) during FY 2017/18 to the appropriate Senior
Services donation accounts in Fund 103.
Alternative Action(s):
Do not approve the appropriation of up to $238,000 and direct staff accordingly.
Analysis:
At the September 5, 2017, City Council meeting, Resolution No, 2017-43 was approved authorizing
the City Manager or Chief Financial Officer to appropriate donations and grants up to $100,000
from a single source. Donations and grant awards exceeding this limit from a single source require
City Council approval.
As part of the opening of the Senior Center in Central Park (SCICP), Community Services staff and
the Huntington Beach Council on Aging (HBCOA) worked together to develop a visionary fund
raising campaign to generate one-time "seed" money for programs and services at the new SCICP.
These funds are to be used for both fee and non -fee programs and services, and will eventually
generate ongoing General Fund revenue as the programs and services become established.
As a result of the visionary campaign, the HBCOA is presenting the City Council with a donation of
$228,256.36 to be used for Senior Center programs and services. The amount of $238,000
included in the recommended action, includes an additional amount of approximately $10,000
HB -21- Item 4. - l
Dept. ID CS 17-034 Page 2 of 2
Meeting Date. 11/20/2017
anticipated to be received in FY 2017/18 for continuing programs and services outside of the
visionary fund-raising programs.
Donations will be appropriated to a specific expenditure account within the City's Donation Fund
103. Deposit into the Donation Fund assures that these monies will be separated from the General
Fund, tracked appropriately, and carried over year-to-year. The Community Services donation
accounts within Fund 103 are managed by the Community Services Department and will be used
solely for the intent for which they were collected.
Environmental Status:
Not applicable,.
Strategic Plan Goal:
Strengthen economic and financial sustainability.
Attachment(s)
1. Resolution No. 2017-43, "A Resolution of the City Council of the City of Huntington Beach
Adopting a Budget for the City for Fiscal Year 2017/18".
Item 4. - 2 H B -22-
RESOLUTION NO, 2017-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
.ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2017/18
WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager
to present and the City Council to adopt an annual City Budget; and
The City Council has received and considered the Proposed Budget for Fiscal Year
2017/18, staff reports, and public testimony and information received in a noticed public hearing
on the City Budget,
NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as
follows:
SECTION 1: That the Proposed Budget for Fiscal Year 2017/18, a copy of which is
attached hereto as Exhibit "A" and incorporated by this reference as though fully set. forth
herein, is hereby approved and adopted.
SECTION 2: That the Estimated Revenue and Transfers In for Fiscal Year 2017/18, a
copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though
fully set forth herein, is hereby approved and adopted. When combined with reserves, the
Estimated Revenue and Transfers In for Fiscal Year 2017/18 are sufficient to fund the
appropriations set forth in proposed Budget for Fiscal Year 2017/18.
SECTION 3: That the Proposed Appropriations and Transfers Out for Fiscal Year
2017/18, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as
though fully set forth herein, providing appropriations summaries of details currently contained
in the City's accounting system, including technical adjustments related to Transfers In and
Transfers Out, and detail of estimated revenue, is hereby approved and adopted.
SECTION 4: That the Tables of Organization, a copy of which is attached hereto as
Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby
approved and adopted, The City Manager, subject to compliance with the City Charter Section
403, may revise the Tables of Organization provided that die authorized number of personnel
within the same department, office or agency is not exceeded,
SECTION 5: That from the effective date of the budget, the several amounts stated
therein as proposed expenditures shall be and become appropriated to the several departments,
offices and agencies for the respective objects and purposes therein named; provided, however,
that the City Manager may transfer funds from one object or purpose to another within the same
department, office or agency. The City Manager may also transfer non -departmental funds from
one expenditure type to another within the same fund provided there is no increase in approval
total appropriations contained in the budget,
17-5961 / 163459/MV
1-113 -23- Item 4. - 3
RESOLUTION NO. 2017-43
SECTION 6: Acquisition of new capital items shall be limited to the specific items included in
the approved budget, Acquisition of capital items to replace existing capital equipment shall not exceed
the total appropriation for the funding source. The City Manager may authorize changes to the
procurement of specific items as long as the total appropriation for any department, fund or agency is
not exceeded. However the City Manager inust obtain City Council approval for items that exceed Five
Hundred Thousand Dollars ($500,000.00).
SECTION 7: That the Capital Improvement Program contained in the Proposed Budget for
Fiscal Year 2017/18 (Exhibit "A") is hereby approved in concept, and the Director of Public Works is
authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section
61.4 of the City Charter,
SECTION 8: That construction of Capital Improvement Projects requires the use of
professional services such as geo-technical, water testing, engineering oversight, project management,
design, survey, and other required studies. Funding for these professional services is included within
each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2017/18
(Exhibit "A"). Consistent with the City Council's policy regarding professional services agreements,
the City Council hereby authorizes the City Manager, or designee, to enter into any necessary
professional services agreements to facilitate the completion of an approved Capital Improvement
Project,
SECTION 9: That the City Manager or Chief Financial Officer may, as necessary, appropriate
donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations
and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor,
require City Council approval. Any resolutions authorizing budget amendments related to donations and
grants in conflict herewith are hereby repealed.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 3 day of , 2017.
I I A,
Ma or
REVIEW D APPROVED: APPROVED AS
City ag -- rty orrrey
ITIATED AN/D� APPROVED:
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Chief Financial Officer ...,V
List of Exhibits
Exhibit A:
Proposed Budget for Fiscal Year 2017/18 as of.luly 18, 2017
Exhibit A-1:
Proposed Budget for Fiscal Year 2017/18 Revisions
Exhibit B:
Estimated Revenue and Transfers In for Fiscal Year 2017/18
Exhibit C:
Proposed Appropriations and Transfers Out for Fiscal Year 2017/18
Exhibit D:
Tables of Organization
17-596 t/t 63459/MV 2
Item 4. - 4 H B -24-
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