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HomeMy WebLinkAboutCIVIC CENTER - Capital Improvements - Remodeling and Helicop Authorized to Publish Advertisements of all kinds including 10 public notices by Decree of the Superior Court of Orange Gl�V%i\ County, California, Number A-6214, September 29, 1961, and io A-24831 June 11, 1963 STATE OF CALIFORNIA County of Orange I am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the ORANGE COAST DAILY PILOT, a newspaper of general circulation, printed and published in the City of Costa Mesa, County of Orange, State of California, and that pUBL1G NOTICE: attached Notice is a true and complete copy as PUBLIC NOTICE j . I PUBLIC NOTICE P.M.on WEDNESDAY, OC- was printed and published in the Costa Mesa, NOTICE OF REQUEST �ITOBER 10, 1990, to the ` FOR QUOTATIONS Purchasing Department of Newport Beach, Huntington Beach, Fountain R.F.Q. (Huntington Beach, 2000 Valley, Irvine, the South Coast communities and #is hereby given Main street, P.O. Box 190, ll- Noticeisherebygi0enthat (Huntington Beach, Cali- Laguna Beach issues of said newspaper to wit the city of Huntington Iforniatation ' Beach, California, invites' Quotations received after quotations for furnishing all lthe above time and date will the issue(s) of: the labor, materials and be rejected. The City re- equipment necessary to re serves the right to reject any carpet approximately 4061 and all quotations,including square yards in the Civic incomplete quotations,quo- Center Council chambers,1 tations with irregularities,or plus 10% for step facings quotations with qualifiers. plus 5%cutting loss plus tax; Quotations shall be open- and to recarpet approx- ed immediately after, fter the imately 540 square yards ind above time in the presence the Civic Center basementl of any bidder or bidders, or areas of the B6, B7 and B8 if there be none,on such day September 28, October 3 990 meeting rooms,Lobby area, land time selected by the and Council Caucus room, 'Purchasing Manager. plus 5%cutting loss plus tax. I The, successful bidder Copies of the Request for shall furnish all insurance Quotations, R.F.Q... No: certificates or other required 90-422-1010 may be ob- 'submittals prior to any tained from the office of the purchase order being is- Purchasing Manager for the sued. City of Huntington Beach,, Rick Amadril,Purchasing 2000 Main Street, P.O. Box(( Manager for the City of 190,Huntington Beach,Calif Huntington Beach, Cali- fornia • 92648; (714)1 fornia 536-5221. Quotations shalll Connie Brockway, City be submitted on the=-City= Clerk, City of Huntington form,'antl s hall'be-prepared, Beach in accordance with the.re- Published Orange Coast quirements of the R.F.Q:, Daily Pilot September 28, plans; specifications,' de- October 3, 1990 scription of work, and/or FW1773) other documents furnished. J declare, under penalty of perjury, that the Quotation shall be sub-' mitted in a sealed envelope foregoing is true and Correct. bearing the firm name and' address,and shall be clearly marked "R.F.Q. No. October 3 0 90-422-1010" for the Civic Executed on , 1 gg a Center Council Area Re- carpeting Bid. at Costa Mesa, California. Quotation shall be sub- mitted on or before 4:00 Signature 1-3b Ll 5 PROOF OF PUBLICATION ►+/` _ -CO. 2d REQUEST FOR CITY COUNCIL ACTION Date October 9, 1990 Submitted to: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL Submitted b MICHAEL T. UBERUAGA, City Administrator , n Prepared by: RONALD E. LOWENBERG, Chief of Police APPROVED BY CITY COU CIT ` < c7 rn Subject: CITY HALL HELICOPTER LANDING PAD fL,: '- 9d n ' arm. rn .. CITY CL4 n Consistent with Council Policy? [ ] Yes [ ] New Policy or Exception Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: STATEMENT OF ISSUE: The City Hall helipad, for police and other city business helicopter use, has been unused for approximately five years due to exhaust fumes from the helicopter entering into the air conditioning ducts during take-off and landing operations and being directed throughout City Hall, adversely impacting the work place. A study conducted in cooperation with the City Engineer's office concluded that the best solution to restoring the helipad to functional use would be to install 60 feet of metal ducting to move the outside air intake area away from the helipad fumes. RECOMMENDATION: Council authorize the reactivation of the City Hall helipad. That revenue from the Regional Narcotics Suppression Program for helicopter use be transferred to fund the necessary air conditioning system modifications. ANALYSIS: The City Hall rooftop helipad was installed at the time the City Hall was built. Over the years it has been used for many various duties by the helicopter. 1. It allows pilots to attend patrol briefings to update themselves on recent crimes and crime trends and surveillance information. 2. During disasters and unusual occurrences, i.e. , the recent oil spill, major flooding, S.W.A.T. exercises and training, the City Hall helipad has been an excellent location to pick up and drop off passengers and/or critical information (maps, videos, etc. ) to various department heads, to deal with the situation in a timely manner. 3. The helipad has been used for V.I.P. pickups. During the oil spill last February, Senator Presley was picked up from the helipad to overview the oil spill. 4. Photo assignments where the crew has to pick up police/fire photographers and photographers on assignment from other city departments, i.e. , Planning, Community Development, Public Works, etc. `'t1 V v P10 5/85 "REQUEST FOR CITY COUNCIL ACTION - City Hall Helicopter Landing Pad Pagp, Two .,October 9, 1990 The city went to great lengths and expense to place the helipad on top of the City Hall. It is a very functional and useful tool and should be reactivated. FUNDING SOURCE: From January 1990 to August 1990, the City of Huntington Beach has or will receive $73,140 from the Regional Narcotics Suppression Program from direct assistance by the police helicopter through surveillance work. It is requested that $7,000 of that money be used to correct the venting problem on the City Hall roof top helipad. ALTERNATIVE ACTIONS: Leave the helipad as is and do not repair, rendering it unavailable for the use it was originally intended. GB:bmr moo- Z s REQUEST FOR CITY COUNCIL ACTION----., Date September 17, 1990 Submitted to: Honorable Mayor and City Council Members APPROVED BYTCOUi�iCii Submitted by: Michael T. Uberuaga, City Administrator 19. Prepared by: Richard Barnard, Deputy City Administrator Y c Vxx Subject: PROPOSED REMODELING OF THE CIVIC CENTER'S 1ST, 2ND, & 5TH FLOORS TO FACILITATE ORGANIZATIONAL CHANGES Consistent with Council Policy? [y] Yes [ ] New Policy or Exception Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: Statement of Issue: To facilitate the reorganization within the City Administrator's office, City Treasurer's office, Economic Development, and Community Services departments it is necessary to provide funds so the proposed physical modifications within the Civic Center Administration building can be made. Recommendation: Appropriate $62,054 from the General Fund unappropriated fund balance for the proposed remodels within the Civic Center, and authorize Public Works and purchasing to arrange for multiple purchase orders to accomplish this work. Analysis: As part of organizational improvements within the Civic Center's administrative building, specific modifications are needed to improve organizational efficiencies within City Administration, City Treasurer, Economic Development, Community Services. The following is a brief explanation of proposed remodelings and their estimated cost. City Administration In order to improve the service to the public who come to the Civic Center to conduct business, a public information counter is being proposed to be constructed on the first floor (see sketch 1). This counter will be the focal point for all visitors entering the Civic Center administration building. The public information phones, sale of City of Huntington Beach promotional items, handouts of publications and brochures, and general information about the city will be available at the first floor counter. All Civic Center meeting rooms will be scheduled from this location. The telephone switchboard operator for the city's new telephone system will also be located at this counter. The estimated cost to build this counter is $12,180. In addition to the PIO counter, staff is proposing to relocate the city's Productivity Team from the 5th floor to the second floor (see sketch 2). Improvements which are needed for the second floor consist of removal of a counter and construction of walls and a door. The cost for these improvements is estimated to be $10,698. / P10 5/85 RCA - Remodeling September 11, 1990 Page -2- City Treasurer's Department The City Treasurer's department has very limited work space for its employees. The City Treasurer has recently been provided with an Administrative Assistant to provide executive clerical support for himself and his Chief Deputy. In order to provide adequate work space for the City Treasurer's staff and for the Business Licensing staff which is also supervised by the City Treasurer, it is necessary to move the Business License counter (west side of building) toward the east to create additional work space (see sketch 3). Relocating this counter will also require moving the exit/entrance door east of its current location. The door will also be outfitted with panic hardware to provide for an "exit only" door. This will insure that people entering the Civic Center's administrative building will pass by the new public information counter. The estimated cost for these improvements is $7,405. Economic Development In order to improve the operating efficiencies of the Economic Development Department, the city's Productivity Team is being relocated to the second floor. (The space previously occupied by Public Information). Economic Development's Housing section will be relocated to the space on the 5th floor which is being vacated by Productivity. Economic Development has indicated a need for the construction of two offices and two work stations within this work space (see sketch 4). The cost of these improvements is estimated to be $10,260. This move will allow the Economic Development staff, which is currently located at 215 Main Street (downtown office), to begin relocating back to the Civic Center. This will lead to improvements in the overall operating efficiencies of the department. Community Services The Project Self-sufficiency program is being transferred to the Community Services Department. In order to provide adequate work space for the program it is necessary to construct a wall separating the Economic Development Department and Community Services Department (see sketch 5). This wall will provide an office where private discussions with program participants can take place. Also, the construction of the wall will provide an area where small children who accompany program participants can be entertained while the program participants talk with city staff. The cost of the wall is estimated to be $4,193. Administrative Services The Administrative Services Department located on the 1st floor has experienced rapid growth over the past several years. This growth has resulted in cramped working conditions. They are proposing to move the front counter approximately 4 - 5 feet to provide employees with additional work space. The estimated cost of the relocation is $7,800 (see sketch 6). In addition to the above cost there is an estimated 5 percent ($2,626.78) for trim finishings, a $1,250 cost for balancing city air conditioning and 10 percent for construction contingencies which is estimated at $5,641.00. The total estimated cost for all the proposed improvements is $62,054. RCA - Remodeling September 11, 1990 Page -3- Funding Source: General Fund- unappropriated fund balance. Alternatives- 1. Approve a portion of the requested funds for the proposed remodelings. 2. Deny the request of funds for the proposed remodeling. Attachments: 1. Preliminary estimates for 1990/91 Civic Center remodelings. 2. Sketches of proposed remodelings. 3. Fiscal Impact Report MTU:RB/paj 4482a CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH To MICHAEL T. UBERUAGA From ROBERT J. FRANZ City Administrator Deputy City Administrator Subject REQUEST FOR APPROPRIATION Date SEPTEMBER 11, 1990 TO FACILITATE ORGANIZATIONAL CHANGES OF CITY OFFICES FIS 90-32 As requested under the authority of Resolution 4832, a Fiscal Impact Statement has been prepared and submitted relative to the proposed physical modifications within the Civic Center Building to accommodate the reorganization within the City Administrator's Office, the City Treasurer's Office, the Economic Development Department and the Community Services Department. Anticipations are that an appropriation of $62,054 would be sufficient for this purpose. An affirmative response by the City Council would reduce the unaudited, undesignated balance of the City's unappropriated General F $4,132,720. ROBERT J. FR NZ Deputy City Administrator RJF:sd 5408j 9/04/90 PRELIMINARY ESTIMATES FOR 1990-91 CIVIC CENTER REMODELINGS UNIT COST AREA/WORK DESCRIPTION QUANTITY UNITS ESTIMATE ESTIMATE 5TH FLR ECONOMIC DEVELOPMENT AREA (Sketch 5) Construct Partition 19.25 LF 75.00 1443.75 Relocate Light Fixtures 3 EA 200.00 600.00 Circuit Switch Separation 1 EA 250.00 250.00 Electric Outlet 4 EA 200.00 800.00 Telephone Outlet 1 EA 200.00 200.00 Computer Outlet 1 EA 200.00 200.00 ST 3493.75 OH & P 20% 698.75 + 5TH FLR PRODUCTIVITY AREA (Sketch 4) Construct Partition 32 LF 75.00 2400.00 Construct Doors 2 EA 900.00 1800.00 Circuit Switch Separation 3 EA 250.00 750.00 Relocate Light Fixture 3 EA 200.00 600.00 Electric Outlet 5 EA 200.00 1000.00 Telephone Outlet 5 EA 200.00 1000.00 Computer Outlet 5 EA 200.00 1000.00 ST -8550.00 OH & P 20% 1710.00 $10260. 0,,A 2ND FLR PIO AREA (Sketch 2) Remove Partition 18 LF 50.00 900.00 Remove Counter 11 LF 40.00 440.00 Construct Partition 43 LF 75.00 3225.00 Construct Door 1 EA 900.00 900.00 Relocate Light Fixtures 2 EA 200.00 400.00 Circuit Switch Separation 1 EA 250.00 250.00 Electric Outlets 8 EA 200.00 1600.00 Telephone Outlets 3 EA 200.00 600.00 Computer Outlets 3 EA 200.00 600.00 ST 8915.00 OH & P 1783.00 1 UNIT COST AREA/WORK DESCRIPTION QUANTITY UNITS ESTIMATE ESTIMATE 1ST FLR LOBBY & CORRIDOR (-Sketch 1) Construct new PIO counter 28 LF 250.00 7000.00 Electric Outlet 4 EA 200.00 800.00 Telephone Outlet 4 EA 200.00 800.00 Computer Outlet 1 EA 200.00 200.00 Light Fixtures 3 EA 200.00 600.00 Electric Heat 1 LS 750.00 750.00 ST -TUMM OH & P 20% 20�� 'a' f- 1ST FLR TREASURER'S AREA (Sketch 3) Relocate Counter 19 LF 75.00 1425.00 Relocate Door/Window Wall 9.50 LF 75.00 712.50 Relocate Window Wall 9.50 LF 50.00 475.00 Electric Outlets 4 EA 200.00 800.00 Telephone OUtlets 3 EA 200.00 600.00 Computer Outlets 3 EA 200.00 600.00 Light Fixtures 4 EA 200.00 800.00 Electric Heat 1 LS 750.00 750.00 ST 6162.50 OH & P 20% 1232.50 a t 1ST FLR PERSONNEL/FINANCE (Sketch 6) Relocate Counter 20 LF 75.00 1500.00 Remove & Modify Counter 12 LF 200.00 2400.00 Electric Outlets 3 EA 200.00 600.00 Telephone Outlets 3 EA 200.00 600.00 Computer Outlets 3 EA 200.00 600.00 Light Fixtures 4 EA 200.00 800.00 ST '7i u. OH & P 20% 1300.00 ST All Areas 52535.50 Trim Finishings ie. 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