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HUNTINGTON BEACH CIVIC CENTER
ADMINISTRATION BUILDING SEISMIC UPGRADE
Accomplished & Ongoing Work Tasks
• Geotechnical Engineer
completed site study
• Design Engineer is now
working on final analysis
• Peer Review Engineer is
� reviewing design
assumptions
• First reimbursement from
FEMA received
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Accomplished & Ongoing Work Tasks
• Architect completed
Project renderings
Type of brace System has
been decided
� Design Review Bd.
j Recommended Approval
August 24tn
Site Material Testing
.. Started August 29th
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Next Tasks
• Complete Site Testing by September 18th
• Contract with Construction Management
Firm by September 181h
• Decide Process for brace procurement
• Choose brace manufacturer
• 30% Construction Drawings from Design
Engineer - October
Basic Project Schedule
• Complete Construction Drawings — Feb '07
• Bid & Selection of Contractor — Spring '07
• Start Construction — Summer '07
• Complete Project — Summer '08
•16
37
Council/Agency Meeting Held: 2/ D.- ZRECEIVED
Deferred/Continued to:
..
Approved ❑ Conditionally Approved ❑ Denied tiYy erk s Signature
Council Meeting Date: 11/21/2005 Departmer � .� t� 13EPW005-06
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL/REDEVELOPMENT AGENCY ACTION
SUBMITTED TO: HONORABLE MAYOR/CHAIR AND CITY COUNCIL MEMBERS/
REDEVELOPMENT AGENCY ME MB.,ERS
SUBMITTED BY: PENELOPE CU ETH-GRAFT, ITY ADMINISTRATOR/
EXECUTIVE DIRECTOR
I�
PREPARED BY: ROSS CRANMER, DIRECTOR OF BUILDING AND SAFETY
STANLEY SMALEWITZ, DIRECTO OF ECON MIC DE I L PM ENT/
DEPUTY EXECUTIVE DIRECTOR)�Y6 " ',�( ,/,
SUBJECT: Appropriation Request to Match the Approved Fema Grant to
Seismically Strengthen the Administration Building of City Hall;
Adopt Resolutions Making Certain Determinations and Findings
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: Staff was successful in competing for a $3 Million FEMA Grant to
Seismically Strengthen the Administration Building at City Hall. In order to proceed, the City
is required to appropriate matching funds for the project.
Funding Source: The funding source is the unappropriated Redevelopment Agency Fund
Balance, Fund 305 for the match of the approved FEMA Grant. The FEMA funding is a grant
that will be funded by revenues not anticipated in the original budget and will not affect the
fund balance of any other fund.
Recommended City Council Action: Motion to:
1. Approve the acceptance of the FEMA Grant for 75% reimbursement (not to exceed $3
Million Dollars) of the cost to study, design, manage and construct the seismic
strengthening of the Administration Building at City Hall; and
2. Adopt Resolution No. s-,�� , Consenting to payment by the
Redevelopment Agency of certain costs related to the seismic rehabilitation of
the Administration Building of City Hall and making certain determinations and 9
findings pursuant to Health and Safety Code Section 33445.
�05
REQUEST FOR ACTION •
MEETING DATE: 11/21/2005 DEPARTMENT ID NUMBER:BD 2005-06
Recommended Redevelopment Agency Action: Motion to:
1. Approve the appropriation of $4 million from the Unappropriated Redevelopment Agency
Fund Balance, Fund 305; and
2. Adopt Resolution No. �656 Agreeing to pay certain costs related to the seismic
rehabilitation of the Administration Building of City Hall and making certain determination
and findings pursuant to Health and Safety Code Section 33445.
Alternative Action: Motion to:
1. Direct staff to not accept FEMA Grant and not request appropriation from Redevelopment
Agency fund balance.
2. Do not adopt Redevelopment Agency Resolution No. �35�
3. Do not adopt City of Huntington Beach Resolution No.o7005'- �?
Analysis: City Hall's five-story Administration Building was designed and built to the seismic
standards that existed in the early 1970's. The building has performed well under a number
of small earthquakes with no appreciable damage. The building represents a substantial
asset and the expectation is that the building will continue to be occupied for many years to
come. Since the Administration Building is very close to the Newport-Inglewood Fault, a
structural engineering firm was hired to determine how our building would handle a strong
earthquake. The reason only the Administration Building was studied is that its height, age
and structural system are similar to many in the Western United States that have been
identified as having possible earthquake problems. In addition, the other buildings on the site
have structural systems that are safer in an earthquake.
In 2003, the City contracted with Saiful/Bouquet, a respected structural engineering firm, to
perform a preliminary seismic performance evaluation of the Administration Building. Their
report identified a number of substantial issues that need to be addressed to assure a safe
building for the future. When it comes to the words "safe" and "earthquakes" it is always a
relative topic. In this case, our initial objective was to ensure that City Hall would suffer very
little damage and be able to be occupied immediately after an earthquake; this standard is
called "immediate occupancy". The engineer's evaluation states that "immediate
occupancy", would be equivalent to constructing a new building with a projected cost of over
$14 million. In fact, we believe the replacement cost would be $20 million or more when you
consider moving to a separate facility during construction.
Due to the substantial cost of using the immediate occupancy standard for the design, the
proposed solution became what is called "life-safety". This is a common design standard for
existing buildings when bringing the building up to current code is not feasible. "Life-Safety"
is essentially a method of making the building safe for the occupants so they can escape
without harm but the building may sustain substantial damage. So if we do have the largest
-2- 11/14/2005 6:36 PM
• REQUEST FOR ACTION
MEETING DATE: 11/21/2005 DEPARTMENT ID NUMBER:BD 2005-06
earthquake that the scientific community believes is possible and we are close to the
epicenter, the design goal of "life-safety" would prevent the loss of life but could render the
building unusable. On a more positive note, if we experience a smaller earthquake, which is
more probable, the "life-safety" design would not only protect the occupants but the building
as well.
The engineering evaluation was revised in February 2005 to estimate the total costs for the
proposed life-safety solution. The evaluation estimates the design, management and
construction costs to be $5,879,517. Due to the uncertainty of the final design, the cost for
construction materials, the complexity of this project and the issues associated with an
existing building, staff is recommending a total estimated project cost of $7 million. This
number will need to be reevaluated when the construction drawings are complete and the
costs can be projected more accurately.
Staff has been pursuing government grants so the City would not bear the full cost. This was
communicated to Council in the form of an information report RCA on December 20, 2004.
After a competitive process we were successful in being granted $3 million dollars from
FEMA to help accomplish this project. This grant officially started September 9, 2005 and we
have up to 3 years to complete the project.
This FEMA Grant was justified solely under their Pre-Disaster Mitigation Program. The
money cannot be used for anything other than the scope items that are needed to strengthen
the Administration Building. The City will receive the funds from FEMA only as a
reimbursement thus we will be "fronting" the money then applying for a 75% reimbursement.
For the accumulative reimbursements the City will receive up to $3 million as FEMA's portion
of the project.
This project will have many phases. If the money is appropriated, we will be sending RFQ's
out for the design services for this project by the end of November. Once we contract with an
engineering firm and they develop the final proposed solution to strengthen the
Administration Building, we will be submitting the design to the Design Review Board. In
addition to this, we anticipate one or more study sessions with City Council to present
elevations of the proposed design and the architectural treatments. This will be done before
we allow the engineer to proceed with construction drawings.
The construction of the project will be challenging. A substantial amount of the work will be
on the exterior and the interior areas will be handled by working after hours or relocating
limited areas for hopefully short periods of time. A project team has already been formed
and Building and Safety will be leading the project team to the completion of construction
drawings, then Public Works will be leading the project team through the construction
phases.
-3- 11/14/2005 6:36 PM
REQUEST FOR ACTION
MEETING DATE: 11/21/2005 DEPARTMENT ID NUMBER:BD 2005-06
Additional Funding Information: The Redevelopment Agency negotiated a participation
payment agreement with the developer of the Hyatt Residential component, which will
generate one-time revenue to the Redevelopment Agency based upon sales of Sea Colony
and Sea Cove homes built to the north of the Hyatt Regency Huntington Beach Resort and
Spa. This revenue can only be used for projects within the Redevelopment Project Area or
which will benefit the Redevelopment Project Area, per California Redevelopment Law. To
date, about $13 million has been received by the Redevelopment Agency for these specific
uses. Seismic strengthening of the City Hall Administration Building meets all eligibility
criteria.
California Health and Safety Code Section 33445 requires that, with the consent of the City
Council and the Redevelopment Agency, the Agency may pay all or part of the cost of
installation and construction of any publicly-owned facility either within or outside a project
area. The Agency's agreement to pay the balance of the costs for the project constitutes an
indebtedness of the Agency for the. purpose of carrying out the redevelopment for Project
Areas, and no portion of the payment provided by the Agency may be derived from tax
increment funds, but wholly from the one-time participation payment revenues.
Environmental Status: N/A
Attachment(s):
Number .City Clerk's
Page • Description
1. RCA dated December 20, 2004.
2. Fiscal Impact Analysis.
3. City Council of the City of Huntington Beach Resolution No..)DOS-'/7
4. Redevelopment Agency of the City of Huntington Beach Resolution
No. �3S
-4- 11/14/2005 6:36 PM
ATTACHMENT # 1
Council/Agency Meeting Held:
Deferred/Continued to:
XApproved ❑ Conditionally Approved ❑ Denied ty er ' S• n ure
Council Meeting Date: December 20, 2004 Departme Number: BD2004-05
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION o
U
C7
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: PENELO E CULB ETH-GRAFT, CI Y ADMINISTRATOR CO
PREPARED BY: Ross Cranmer, Director of Building and Safe,
SUBJECT: Information Report Concerning FEMA Grant to Seismically Stfengthen
the Administration Building of City Hall
Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The Administration Building of City Hall was built to the codes of the early 1970's and due to
its unique tall columns and angled geometry it has structural issues that would require
substantial analysis by current code standards. FEMA has a Grant Program that can provide
up to 3 million dollars in matching funds for improving the seismic capacity of government
buildings.
Staff hired an outside structural engineering firm to perform a preliminary seismic analysis of
the Administration Building to determine if there were any obvious deficiencies that should be
corrected. This analysis indicates that the structure should be strengthened to assure the
building remains safe for the future. We plan on completing the application for the Grant and
will be returning to Council to request approval for the matching funds that will be between 2
and 3 million dollars. If we are successful with the Grant, we then will have 5 to 6 million
dollars to accomplish the strengthening program.
Funding Source: N/A
Recommended Action: Receive and File Report
Alternative Action(s): Direct Staff not to pursue funding.
REQUEST FOR ACTION
MEETING DATE: December 20, 2004 DEPARTMENT ID NUMBER:BD2004-05
Analysis:
City Hall was designed and built to the standards that existed in the early 1970's. In fact in
some respects the actual design exceeded the standards that were required at that time.
The complex has performed well under a number of seismic events with no appreciable
damage and there is no reason to believe that the building is unsafe to occupy.
The complex represents a substantial asset and the expectation is that the building will
continue to be occupied for many years to come. In order to assure that this asset is
protected, it is prudent to review its ability to sustain a probable earthquake centered close to
the building as currently predicted by the scientific community. The fault that would be used
in this study is the Newport/Inglewood fault since it runs very close to City Hall.
In order for the City to know the issues that should be addressed, staff contracted with a
structural firm to perform a preliminary seismic performance evaluation of the Administration
Building. This report does identify a number of issues that should be addressed to assure a
safe building for the future. The cost for the design, construction and other issues will be
between 5 and 6 million dollars. This is substantially less than replacing the building.
So that the City would not bear the full cost, staff has been pursuing government grants.
One such grant that looks promising is a FEMA grant that can provide up to 3 million dollars.
We plan to pursue the grant process and the application period closes the end of February.
We will be returning to Council for authorization of the estimated 2 to 3 million dollars in
matching funds. This would then provide 5 to 6 million dollars to accomplish the seismic
strengthening of City Hall and assure that the structure would be safe well into the future.
Environmental Status: N/A
Attachment(s):
City Clerk's
Page Number No. Description
1. None
2.
G:\Building Admin\RCA's&Contracts\2004\BD2004-5 City Hall Seismic Strengthening.doc -2-
12/7/2004 7:53 AM
ATTACHMENT #2
_ CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR
FROM: DAN T.VILLELLA, CPA, FINANCE OFFICER
SUBJECT: FIS 2005-06 - 03 APPROPRIATION REQUEST TO MATCH FEMA
GRANT TO SEISMICALLY STRENGTHEN THE ADMINISTRATION
BUILDING OF CITY HALL
DATE: OCTOBER 24, 2005
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for
"Appropriation Request to Match Fema Grant to Seismically Strengthen the Administration
Building of City Hall"
If the City Council approves this action (total appropriation request $7 million of which
$4 million is from the Redevelopment Agency Capital Projects Fund - Merged Area,
and $3 million is from a grant not anticipated in the original budget.), the estimated
unreserved fund balance of the Merged Redevelopment Capital Projects Fund at
September 30, 2006 will be reduced to $11,235,000.
Dan VilMla,
Finance Officer
ATTACHMENT 3
CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
RESOLUTION NO. 2005-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH CONSENTING TO PAYMENT BY
THE REDEVELOPMENT AGENCY OF CERTAIN COSTS
RELATED TO THE SEISMIC REHABILITATION OF THE
ADMINISTRATION BUILDING OF CITY HALL AND MAKING
CERTAIN DETERMINATIONS AND FINDINGS PURSUANT
TO HEALTH AND SAFETY CODE SECTION 33445
WHEREAS, the Redevelopment Agency of the City of Huntington Beach (the
"Agency") . is engaged in activities necessary to carry out and implement the
Redevelopment Plans for the Merged Redevelopment Project Areas (the"Project Areas")
of the City of Huntington Beach (collectively the "Redevelopment Plan"); and
WHEREAS, pursuant to Section 33445(a) of the California Community
Redevelopment Law (Health & Safety Code Section 33000 et seq.) ("CRL"), the Agency
may, with the consent of the City Council ("City Council") of the City of Huntington Beach
("City"), pay all or part of the value of the cost of the installation and construction of any
facility, structure, or other improvements which is publicly owned either within or outside a
project area, if the City Council makes certain determinations; and
WHEREAS, the Administrative Building portion (the"Administrative Building")of the
City Hall of the City of Huntington Beach located within the Project Areas, is publicly
owned and requires rehabilitation, including seismic retrofitting (the "Rehabilitation"); and
WHEREAS, it is in the best interests of the City and for the common benefit of
employees, business tenants and property owners within the Project Areas and residents,
employees, business tenants and property owners within the City as a whole for the
Rehabilitation of the Administrative Building to occur; and
WHEREAS, the City has obtained a FEMA Grant to pay for a portion of the costs
related to the Rehabilitation of the Administrative Building, but such Grant does not fully
finance all costs of the Rehabilitation.
WHEREAS, since there are no other reasonable means available to the City to
finance the balance of the costs of the Rehabilitation of the Administrative Building, the
1
05reso/seismic rehab CC
•
Agency proposes to pay the balance of the costs of the Rehabilitation from participation
proceeds from the Project Areas; and
WHEREAS, the Agency's agreement to pay the balance of the costs of the
Rehabilitation of the Administrative Building constitutes an indebtedness of the Agency for
the purpose of carrying out the redevelopment for Project Areas; and
WHEREAS, the Rehabilitation of the Administrative Building is of benefit to the
Project Areas and the immediate neighborhood in which the Administrative Building is
located; and
WHEREAS, no portion of the payment provided by the Agency for the balance of
costs of the Rehabilitation of the Administrative Building shall be derived from tax
increment funds; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have
occurred.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AS FOLLOWS:
Section 1. The City Council hereby finds and determines that the foregoing recitals are
true and correct.
Section 2. Based on substantial evidence in the record, the City Council hereby finds
and determines that:
a. The Rehabilitation of the Administrative Building is of benefit to the
Project Areas and the immediate neighborhood in which the
Administrative Building is located and is consistent with the goals of
the Five-Year Implementation Plan for the Project Areas.. This
determination is based, in part, on the fact that the Rehabilitation of
the Administrative Building is in the best interests of the City and the
health, safety, morals and welfare of its taxpayers, employees,
business tenants, property owners and residents. The Rehabilitation
of the Administrative Building will benefit all employees, business
tenants and property owners of the Project Areas, as well as the
residents, employees, business tenants and property owners of the
City;
b. No other reasonable means of financing the balance of the costs of
2
the Rehabilitation of the Administrative Building are available to the
City. This determination is based, in part, on the fact that the City
itself is not in a position to finance the balance of the costs of the
Rehabilitation of the Administrative Building. Without the assistance of
participation proceeds from the Project Areas, the Rehabilitation of the
Administrative Building would not be feasible; and
C. The payment of funds by the Agency for the balance of the costs
related to the Rehabilitation will assist in the elimination of one or
more blighting conditions within the Project Areas and is consistent
with the Redevelopment Plan. This determination is based, in part,
on the information contained in paragraph a. above.
Section 3. The City Council hereby consents to payment by the Agency of the balance
of the costs of the Rehabilitation of the Administrative Building.
Section 4. The City Administrator is authorized to take any action and execute any and
all documents and agreements necessary to implement this Resolution.
Section 5. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at
a regular meeting thereof held on the 21 Gtday of Nnyemhc-r ,
200 5VM Nt�
REVIEWED AND APPROVED: APPROVED AS TO FORM:
.City AdnAnistrator Yity Attorney
INITIATED AND APPROVED: 11
Director of onomic Deve ent
3
Res. No. 2005-77
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City,
do hereby certify that the whole number of members of the City Council of the
City of Huntington Beach is seven; that the foregoing resolution was passed
and adopted by the affirmative vote of at least a majority of all the members of
said City Council at an regular meeting thereof held on the 21st day of
November, 2005 by the following vote:
AYES: Coerper, Sullivan, Hardy, Green, Cook
NOES: None
ABSENT: Hansen, Bohr
ABSTAIN: None
Cif/Clerk and ex-officio Jerk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT
4
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
RESOLUTION NO. 356
RESOLUTION OF THE REDEVELOPMENT AGENCY OF
THE CITY OF HUNTINGTON BEACH AGREEING TO PAY
CERTAIN COSTS RELATED TO THE SEISMIC
REHABILITATION OF THE ADMINISTRATION BUILDIN G OF
CITY HALL AND MAKING CERTAIN DETERMINATIONS AND
FINDINGS PURSUANT TO HEALTH AND SAFETY CODE
SECTION 33445
WHEREAS, the Redevelopment Agency of the City of Huntington Beach (the
"Agency") is engaged in activities necessary to carry out and implement the
Redevelopment Plans for the Merged Redevelopment Project Areas (the"Project Areas")
of the City of Huntington Beach (collectively the "Redevelopment Plan"); and
WHEREAS, pursuant to Section 33445(a) of the California Community
Redevelopment Law (Health & Safety Code Section 33000 et seq.) ("CRL"), the Agency
may, with the consent of the City Council ("City Council") of the City of Huntington Beach
("City"), pay all or part of the value of the cost of the installation and construction of any
facility, structure, or other improvements which is publicly owned either within or outside a
project area, if the City Council makes certain determinations; and
WHEREAS, the Administrative Building portion (the"Administrative Building")of the
City Hall of the City of Huntington Beach located within the Project Areas, is publicly
owned and requires rehabilitation, including seismic retrofitting (the "Rehabilitation"); and
WHEREAS, it is in the best interests of the City and for the common benefit of
employees, business tenants and property owners within the Project Areas and residents,
employees, business tenants and property owners within the City as a whole for the
Rehabilitation of the Administrative Building to occur; and
WHEREAS, the City has obtained a FEMA Grant to pay for a portion of the costs
related to the Rehabilitation of the Administrative Building, but such Grant does not fully
finance all costs of the Rehabilitation.
WHEREAS, since there are no other reasonable means available to the City to fully
finance the Rehabilitation of the Administrative Building, the Agency proposes to pay the
balance of the costs of the Rehabilitation from participation proceeds from the Project
Areas; and
1
05reso/seismic rehab agency
i •
balance of the costs of the Rehabilitation from participation proceeds from the Project
Areas; and
WHEREAS, the Agency's agreement to pay the balance of the costs of the
Rehabilitation of the Administrative Building constitutes an indebtedness of the Agency for
the purpose of carrying out the redevelopment for Project Areas; and
WHEREAS, the Rehabilitation of the Administrative Building is of benefit to the
Project Areas and the immediate neighborhood in which the Administrative Building is
located; and
WHEREAS, no portion of the payment provided by the Agency for the balance of
costs of the Rehabilitation of the Administrative Building shall be derived from tax
increment funds; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have
occurred.
NOW,THEREFORE, BE IT RESOLVED BY THE REDEVELOPMENT AGENCY OF
THE CITY OF HUNTINGTON BEACH AS FOLLOWS:
Section 1. The Agency hereby finds and determines that the foregoing recitals are true
and correct.
Section 2. Based on substantial evidence in the record, the Agency hereby finds and
determines that:
a. The Rehabilitation of the Administrative Building is of benefit to the
Project Areas and the immediate neighborhood in which the
Administrative Building is located and is consistent with the goals of
the Five-Year Implementation Plan for the Project Areas. This
determination is based, in part, on the fact that the Rehabilitation of
the Administrative Building is in the best interests of the City and the
health, safety, morals and welfare of its taxpayers, employees,
business tenants, property owners and residents. The Rehabilitation
of the Administrative Building will benefit all employees, business
tenants and property owners of the Project Areas, as well as the
residents, employees, business tenants and property owners of the
City;
b. No other reasonable means of financing the balance of costs of the
2
Rehabilitation of the Administrative Building are available to the City.
This determination is based, in part, on the fact that the City itself is
not in a position to finance the balance of costs of the Rehabilitation of
the Administrative Building. Without the assistance of participation
proceeds from the Project Areas, the Rehabilitation of the
Administrative Building would not be feasible; and
C. The payment of funds by the Agency for the balance of costs related
to the Rehabilitation will assist in the elimination of one or more
blighting conditions within the Project Areas and is consistent with the
Redevelopment Plan. This determination is based, in part, on the
information contained in paragraph a. above.
Section 3. The Agency hereby agrees to pay the balance of the costs of the
Rehabilitation of the Administrative Building.
Section 4. The Agency Executive Director is authorized to take any action and execute
any and all documents and agreements necessary to implement this
Resolution.
Section 5. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at
a regular meeting thereof held on the _21 st_day of November ,
200 5 .
it n
REVIEWED AND APPROVED: APPROVED AS TO FORM:
Executi Director ency Coun el
INITIATED AND APPROVED:
Deputy Execu ive Director
3
• •
Res. No. 356
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF HUNTINGTON BEACH )
I, JOAN FLYNN, Clerk of the Redevelopment Agency of the
City of Huntington Beach, California, DO HEREBY CERTIFY that the
foregoing resolution was duly adopted by the Redevelopment Agency of
the City of Huntington Beach at a regular meeting of said Redevelopment
Agency held on the 21 st day of November 2005 and that it was so
adopted by the following vote:
AYES: Coerper, Sullivan, Hardy, Green, Cook
NOES: None
ABSENT: Hansen, Bohr
ABSTAIN: None
Cler of the Redevelopment4gency
of the City of Huntington Beach, CA
RCA ROUTING SHEET
INITIATING DEPARTMENT: Building & Safety
SUBJECT: Appropriation Request to Match FEMA Grant to
Seismically Strengthen the Administration Building of
City Hall
COUNCIL MEETING DATE: November 21 , 2005
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Attached ❑
Contract/Agreement (w/exhibits if applicable) Not Applicable
(Signed in full by the City Attorney)
❑
Subleases, Third Party Agreements, etc. AttachedNot Applicable
Approved as to form by City Attorne
Certificates of Insurance (Approved b the CityAttorne Attached Ely y� Not Applicable
Attached z,vr
Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable ❑
Attached ❑
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Attached ElNot Applicable
Commission, Board or Committee Report If applicable) Attached ❑
p ( pp ) Not Appiicable
Find in s/Conditions for Approval and/or Denial Attached ❑
g pp Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
cyv JDO Po l ri 7 :mod S7ue91 Sys
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author:
• i
n
rn
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n
Study Session
November 21, 2005
Redevelopment Agency
Y�
0 Funding Availability
st Redevelopment Agency will receive
one-time revenue from Hyatt residential
component located north of the Hyatt Regency
(Agreement approved by City Council in
September 1998)
• Participation payment revenue is a result of
Agency negotiations with developer
• Payment to the Agency due at close of escrow
Redevelopment Agency
Funding Availability
More flexibility in projects than with Tax
Increment
• Resolution submitted with this evening's RCA
allows City/ Agency to adopt findings to allow
funding of City Hall improvements
• To date about $13 Million has been received by
the Agency
• Total amount is expected to be about $19 Million
Redevelopment Agency
Funding Availability
Restrictions exist on use of Participation
Payment funds
Allowable uses:
Capital projects of publicly-owned facilities
in the redevelopment project area;
Direct Agency operating costs;
Capital projects benefiting the
redevelopment project area
Redevelopment Agency
Funding Availability
• "Call for Projects" went to Executive Team for
listing of recommended eligible projects for
City Council Approval
• Eligibility determined, list compiled
13 Executive Team met to refine list of possible
projects
V Input received from all City departments
U Priority may be given to projects which leverage
funds and which maximize grant opportunities
Redevelopment Agency
t Funding Availability
-� Prioritization of projects will be completed in
coordination with Strategic Plan goal
implementation
Projects include:
• Improvements to City buildings/ structures
• Street lighting
• Parks and park clubhouses
• Street and alley improvements
• Parking meters
• Storm drains
• Water quality projects
3
Redevelopment Agency
PE
Funding Availability
Total Agency revenue should be known late
in 2006
Agency funding for other eligible projects
could be appropriated in FY 2006/07 CIP or
in future year budgets in accordance with
the City Capital Improvement Program
process
t.aa
Redevelopment Agency
Funding Availability
• In December 2004 City Council received the
report from Staff regarding a potential FEMA to
seismically strengthen City Hall
• Staff has been successful in securing grant funds
from FEMA in the amount of$3 million
• Matching funds of$4 million are being requested
from the Redevelopment Agency to go forward
with this project
4
Redevelopment Agency
Funding Availability
Seismic strengthening of the City Hall
Administration Building meets Redevelopment
eligibility criteria;
Leverages funds;
Provides for safety in infrastructure;
Improves the quality of an existing City facility;
Provides an acceptable site for residents to meet and
to address collaborative efforts on community
issues
v�
Proposed Seismic Strengthening
of City Hall
Administration Building
5
City Hall Administration Building
Built in the early '70s
Designed to the 1970 code
Adjacent to the Newport/Inglewood fault
■ Fault capable of magnitude of 6.3 to 7.5
° Lam Faud is aid
PR
a
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6
E
Mr. g Y
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AW
Pl
F
Administration Building
r g
.f
•
Concrete ductile
frame building
• Concrete structures in
1970 s popular due to
costs of materials
• Problems due to
building layout &
frame construction
7
t933 Long Beach Earthquake
' —
.`fie..
mow. Nwwgg g
substanti damage
3
�Th
.0
E I
t k
February 9.1971.Magnitude 6.5
San Fernando,California Earthquake
}{"lwv C' cCnj inuls m# `trait Sw; '' Ol e v{v',HU'ii'ta3.i h_ plined
rena "mu tl;m use!, 'a G€alimt c11" js R_s est1mat-d tQ l n•.e aeachrsd
8
9
a
j.
.6; .,v4 .._3a -
sJ st vi i y a J�.b E a Dun 1 is - A
2003 Contracted for a Seismic
°Evaluation of Administration Building
st Substantial Issues were discovered:
■ Flexible Lateral System
■ Strong Beam — Weak Column
■ Non-ductile Lateral System
■ Inadequate Shear Capacity of the Beam-
Column Joints
■ Inadequate Strength of the Stair Walls
■ Pounding & Inadequate Lateral Bracing of
Roof Elements
9
Preliminary Proposed Design
MIN
Life — Safety
Original "Immediate Occupancy" Standard
not Feasible
3�
eat izL s.
S
10
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WRMg ki
Y" M
zi
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sk yy ire* '�
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Past History
2003, Is' FEMA Grant Application
20041 RCA Concerning Grant Application
2005, Seismic Evaluation Updated
■ Cost of Materials Increased
■ Projected Cost last February = $5.9 Million
■ Staff Projections = $7 Million
2nd FEMA Grant Application
Submitted February 25, 2005
Awarded Grant September 9, 2005
• Project justified under "pre-disaster
mitigation program"
• FEMA money is by reimbursement
• City receives 75% back, up to the $3
million
13
Project must be completed by
September 9, 2008
Next Step
■ RFP
rt Review Process
■ Design Review Board
■ Council Study Session for Design
■ Contracts with Design & Construction Firms
Construction
■ Interior Work after hours
■ Relocation of work areas as needed
f Schedule
Months-Starting 9/9/05 t 2 3 4 5 6 7 A 9 10 11 12 13 14 15 16 tl 18 15 26 21 22 23 24 25 26 27 28 29 30 31 32 33
Develop RFP for Engr
RFP Out on Street
ReWew and Selection of Engr.
Contract with Engr,Finn
RCA to Council
Structural Site Testing
—technical Report
Soil Testing
Structural Design
Peer Reuew
Buildng and Safety Be—
Permit Issued
Out to Bid for Construction
Damper Specification
Damper Bid and Award
ReWew Construction Bids
Choose Contractor
Choose Deputy Inspector Co
Contract with Contractor it
Council Approval of Contract
Construction,Inspection and
Testing
Project Complete
14
...........:.......
Fes.
tee. �=
^ � 01-
15
Council/Agency Meeting Held: 4 D
Deferred/Continued to:
XApproved ❑ Conditionally Approved ❑ Denied ty er ' S Yure
Council Meeting Date: December 20, 2004 Departme Number: BD2004-05
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
C
z
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
-D
co
SUBMITTED BY: PENELOw
C�LBETH-GRAFT, CITY ADMINISTRATORS
>�
PREPARED BY: Ross Cranmer, Director of Building and Safet)�,�
N n
SUBJECT: Information Report Concerning FEMA Grant to Seismically Strdngtfien
the Administration Building of City Hall
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The Administration Building of City Hall was built to the codes of the early 1970's and due to
its unique tall columns and angled geometry it has structural issues that would require
substantial analysis by current code standards. FEMA has a Grant Program that can provide
up to 3 million dollars in matching funds for improving the seismic capacity of government
buildings.
Staff hired an outside structural engineering firm to perform a preliminary seismic analysis of
the Administration Building to determine if there were any obvious deficiencies that should be
corrected. This analysis indicates that the structure should be strengthened to assure the
building remains safe for the future. We plan on completing the application for the Grant and
will be returning to Council to request approval for the matching funds that will be between 2
and 3 million dollars. If we are successful with the Grant, we then will have 5 to 6 million
dollars to accomplish the strengthening program.
Funding Source: N/A
Recommended Action: Receive and File Report
Alternative Action(s): Direct Staff not to pursue funding.
REQUEST FOR ACTION
MEETING DATE: December 20, 2004 DEPARTMENT ID NUMBER:BD2004-05
Analysis:
City Hall was designed and built to the standards that existed in the early 1970's. In fact in
some respects the actual design exceeded the standards that were required at that time.
The complex has performed well under a number of seismic events with no appreciable
damage and there is no reason to believe that the building is unsafe to occupy.
The complex represents a substantial asset and the expectation is that the building will
continue to be occupied for many years to come. In order to assure that this asset is
protected, it is prudent to review its ability to sustain a probable earthquake centered close to
the building as currently predicted by the scientific community. The fault that would be used
in this study is the Newport/Inglewood fault since it runs very close to City Hall.
In order for the City to know the issues that should be addressed, staff contracted with a
structural firm to perform a preliminary seismic performance evaluation of the Administration
Building. This report does identify a number of issues that should be addressed to assure a
safe building for the future. The cost for the design, construction and other issues will be
between 5 and 6 million dollars. This is substantially less than replacing the building.
So that the City would not bear the full cost, staff has been pursuing government grants.
One such grant that looks promising is a FEMA grant that can provide up to 3 million dollars.
We plan to pursue the grant process and the application period closes the end of February.
We will be returning to Council for authorization of the estimated 2 to 3 million dollars in
matching funds. This would then provide 5 to 6 million dollars to accomplish the seismic
strengthening of City Hall and assure that the structure would be safe well into the future.
Environmental Status: N/A
Attachment(s):
City Clerk's
Page Number No. Description
1. None
2.
G:\Building Admin\RCA's&Contracts\2004\BD2004-5 City Hall Seismic Strengthening.doc -2-
12/7/2004 7:53 AM
RCA ROUTING SHEET
INITIATING DEPARTMENT: Building & Safety
SUBJECT: Information re FEMA Grant
COUNCIL MEETING DATE: December 20, 2004
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Attached ❑
Contract/Agreement (w/exhibits if applicable) Not Applicable
(Signed in full by the City Attorney)
Attached ❑
Subleases, Third Party Agreements, etc. Not Applicable
Approved as to form by City Attorney)
Certificates of Insurance (Approved b the CityAttoey� Attached ❑
y rn Not Applicable
Attached ❑
Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable
Attached ❑
Bonds (If applicable) Not Applicable
Attached ❑
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Re ort If applicable Attached El
p ( pp ) Not Applicable
Find in s/Conditions for Approval and/or Denial Attached El
pp Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FOIE, . RDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: