HomeMy WebLinkAboutAppropriation of Contingency Funds for Fire Station 6 - Edwa 05/18/98 - Council/Agen4 ►genda - Page 10 (10)
F-2. (City Council)Appropriation Of Contingency Funds For Fire Station 6 - Edwards
Street -w/Edwards Street-s/o Ellis Avenue (255.20)
Communication from the Acting Assistant City Administrator/Fire Chief responding to
Council direction at the 4/20/98 Council meeting for staff to reduce the requested
appropriation for the construction of Fire Station Six-Edwards which is to be located at
18590 Edwards Street, south of Ellis Avenue.
Recommended Action:
Motion to direct staff to proceed with Option 1: Autl;GFize a General Fund
and redirect $123,949 from the Water Fund land repayment
for Fire Station 6 - Edwards construction contingency costs at the time construction
bids are awarded. The total of$220,261 is to be offset by $96,312
redirecting $123,949 from the Water Fund land
repayment and applying it to the contingency costs [and if additional
contingency funds not covered to take it out of Fire Dept.
Budget and other revenue sources to be explored.]
[Approved as amended- 6-0-1 (Garofalo - NO)]
G. Ordinances
G-1. Ordinance For Adoption - None
G-2. Ordinances For Introduction
r_7A (City CGune "! AnnPA\/e int.-Adup ign Of GFd*nanGe No. 3396 _ Ci GFdaRanee
Channe infer. 6 CC De- AA w4nn VeM role Towin 8eFvie.ee. (640.49) ApPFGY
n
n
SeFviGe, Releas Gf r
title,Gall Yete.-
[Removed from Agenda, to return at later date]
G-213. (City Council) Approve Introduction Of Ordinance No. 3394 - Updated Version Of
HBMC Chapter 10.42 - Residential Parking Permits (640.10) -Approve Introduction
of Ordinance No. 3394 - "An Ordinance of the City of Huntington Beach Amending
Chapter 10.42 of the Huntington Beach Municipal Code Pertaining to Residential
Parking Permits." Submitted by the Acting Public Works Director (Proposed changes
will clarify the implementation of new permit districts, the day to day administration of the
permit districts, and the enforcement of the districts.) (CONTINUED NEXT PAGE)
(10)
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Condition ly Approved ❑ Denied _
6-PoeoFi zz a DFPUTY (�ity Clerk's Signature
Council Meeting Date: May 18, 1998 Department ID Number: FD 98-010
See f 0ae. rro -z
of -me- ie A. Fog. CITY OF HUNTINGTON BEACH
amenoeo REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS � C,
SUBMITTED BY: RAY SILVER, City Administrator 07"
PREPARED BY: MICHAEL P. DOLDER, Acting Assistant City Administrator/JNretfif °'''
SUBJECT: APPROPRIATION OF CONTINGENCY FUNDS FOR FIRaT�r,T16N
6-EDWARDS C:) >
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
Statement of Issue: At the April 20, 1998 City Council Study Session staff identified
a shortfall of$450,000 for construction costs for Fire Station 6-Edwards, primarily to cover
contingency costs. Council directed staff to reduce the requested appropriation and submit
for council action. Staff has reduced the requested amount to $220,261.
Should the City Council appropriate $96,312 and redirect $123,949 towards contingency
costs for constructing Fire Station 6 — Edwards with funding offset by fees paid by the
project and an existing fire department line item appropriation?
Funding Source: The one-time Fire Station 6-Edwards construction contingency cost,
estimated to be $220,261 will be funded at the time construction bids are awarded
(February 1999) from the Unappropriated Fund Balance, General Fund. This General
Fund appropriation is recommended to be offset by: a) $96,312 in fees paid by the fire
station project to the General Fund; and, b) deferring one yearly Water Fund land
repayment in the amount of$123,949 and redirecting this amount to the fire station
construction contingency costs.
Delaying the one-time Water Fund repayment will increase the repayment period from 6.48
years to 6.71 years and will add $27,108.81 in interest costs paid to the Water Fund
(Attachment 1).
Additionally, $220,000, currently appropriated for the preliminary design for the relocation
of Fire Station 8 — Heil to Graham and Production, could be available for Fire Station 6's
construction contingency needs. Based on RRM Design Group's past experience the
contingency costs for this project should be well below the funding request of$220,261.
Therefore, unless additional contingency funds are required, staff recommends that Fire
Station 8 preliminary design funds not be used at this time.
i
KEQUEST FOR COUNCIL ACTION
MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: FD 98-010
Recommended Action: Motion to direct staff to proceed with Option 1.
and redirect $123,949 from the Water Fund land
repayment for Fire Station 6 — Edwards construction contingency costs at the time
construction bids are awarded. The total of$220,261 is to be offset by $96,312
red�rQ�}�n .$123,949 from the Water Fund
land repayment and applying it to the contingency cos s.�ancL I aJAJJ ions con4t hc�encV
Fu N os r Code-real �,o -i-a ke '4 o u+ op Fi►�e. DEP T. 8 u�G ET ono arRer ►2ev eA v eJ
4purees -M BE EXPl�ov'£D.
Alternative Action(s): Direct staff to proceed with design Option 2; thereby, further
reducing the project by $220,261.
Analysis:
On April 20, 1998 at the City Council Study Session, staff presented project revenue and
costs for Fire Station 6-Edwards. A potential funding shortfall, primarily for building and site
contingency costs of$450,000 for the recommended building design was identified.
A second design option, one that could be built within budget was also provided, but was
not recommended by staff based on increased long term maintenance and failure to
provide visual compatibility with the quality homes surrounding the site.
As a result of the April 20 Council Study Session, staff was directed to submit the proposal
for council action and take action on the following:
1. Maintain an upgraded facade for the station, but to reduce the cost by minimizing
the upgrades.
To accomplish this cost reduction, a series of modifications to the fire station occurred.
The exterior of the building, while maintaining an attractive, neighborhood compatible
facade was scaled down to reduce building costs. Interior spaces were reduced as
were furnishings and equipment. The cost reduction, though substantial, will not reduce
either the operational characteristic of the building, nor neighborhood compatible design
elements.
2. Provide a breakdown of cost per square foot for the structure including all costs.
The entire cost of the Fire Station 6-Edwards project is $3,693,858 including all fees
and contingencies. As shown in Attachment 2, these costs are divided and expended in
several separate areas. In the building industry, however, two primary project costs,
"hard" and "soft" are typically identified.
The hard costs are those that deal specifically with building construction, on and off site
improvements such as grading, street improvements, and noise abatement plus all
equipment and furnishings. Hard costs of the Fire Station 6-Edwards project are
$2,650,878. The building size is 12,678 square feet; therefore, the total cost per square
foot is $209.90.
rca fd98-010 -2- 05/08/98 10:40 AM
REQUEST FOR COUNCIL ACTION
MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: FD 98-010
Soft costs include non-material items such as architectural and engineering fees,
building management fees, contingency fees, and related government required fees.
These fees are not considered to be part of the actual construction costs, but are
included in the total project cost. The soft costs for Fire Station 6-Edwards is
$1,207,980.
3. Provide Notice of Council action to all surrounding homeowners to at least 500
feet from the structure.
The Planning Division has mailed Notice to all surrounding homeowners and
homeowners associations regarding this Council action.
Available Dollars
The Holly Seacliff Development Agreement requires PLC Land Company to contribute
$3,150,000 (plus ENR Index adjustments) for constructing one fire station and purchasing
equipment that includes one fire engine. The fire engine has been ordered and should be
delivered May 1998 at a cost of$454,300. The remaining balance for designing,
constructing, and furnishing Fire Station 6-Edwards after ENR Index adjustments as of
November 1997 is $3,423,597. The next ENR Index increase will be approximately
$50,000 November 1998 resulting in a new balance of$3,473,597
Design Options and Cost
A city design team, managed by public works, has been working since January 1998 to
identify operational and functional needs of the fire station and reservoir, as well as the
neighborhood compatibility of both projects. The city design team has crafted an excellent
operational fire station layout that should easily meet anticipated use for the next decade.
The station is also designed to be cost-effectively expandable for all anticipated future
requirements. Option 1 has 12,678 square feet with a total anticipated project cost of
$3,358,743, plus a city recommended contingency of$335,115 for a total required amount
of$3,693,858. This option creates a shortfall of$220,261.
Option 2, a reduced budget option, meets the operability and functionality needs of the fire
station with a 12,678 square foot floor plan and also has the same cost-effective
expandability for future needs as shown in Option 1. However, Option 2 requires a
significant redesign of the exterior. The lower cost building elevation style and reduced
landscape would be less compatible with the neighborhood and does require more ongoing
maintenance due to the modified design and alternate type of construction materials.
Problem and Recommendation
Staff is at a crossroads to make a determination between Option 1 and Option 2. Option 1
is the preferred choice due to its ability to blend in with its surrounding environment of high-
quality, high-value homes. Option 1 is well suited to the neighborhood; however, it has a
funding shortfall of$220,261 due to site and contingency costs. Although Option 2 will
meet the operational demands of the fire station, the reduced design will be less
compatible with the neighborhood and will result in higher ongoing maintenance costs.
rca fd98-010 -3- 05/07/98 5:04 PM
40UEST FOR COUNCIL ACTION
MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: FD 98-010
Since offsetting funding sources have been identified, staff is recommending selection of
Option 1. This option will provide a building that meets all operational needs as well as
being compatible with the surrounding neighborhoods. This design will minimize ongoing
maintenance issues while providing a building that the community can be proud of.
Timing
Currently, the growth management element's fire and medical response standards of 5
minutes 80% of the time are not being met. Fire Station 6-Edwards, scheduled for
completion in October 1999, will mitigate this response deficiency. With the Holly Seacliff
development area rapidly approaching full development, it is imperative that Fire Station 6-
Edwards be completed on time to provide adequate fire protection to the area.
Environmental Status: None
Attachment(s):
City Clerk's
Page Number No. Description
1. Fire Station 6-Edwards-City of Huntington Beach Repayment Schedule
2. Project Cost Worksheet
3. Homeowners informational notice for May 18 council meeting.
RCA Author: Reynolds
rca fd98-010 -4- 05/07/98 5:04 PM
A TTA CHMENT 1
A
Fire Station #6 - City of Huntington Beach Repayment Schedule
Assumption #1 - Make Payment Annually on 5/1: .
Principal Interest Payment Balance
9/16/97 $662,461.91 $662,461.91
5/1/98 $662,461.91 $99,610.33 $24,338.67 $123,949.00 $562,851.58
5/1/99 $562,851.58 $89,471.34 $34,477.66 $123,949.00 $473,380.24
5/1/00 $473,380.24 $94,951.94 $28,997.06 $123,949.00 $378,428.30
5/1/01 $378,428.30 $100,768.25 $23,180.75 $123,949.00 $277,660.05
5/1/02 $277,660.05 $106,940.84 $17,008.16 $123,949.00 $170,719.21
5/1/03 $170,719.21 $113,491.54 $10,457.46 $123,949.00 $57,227.67
5/1/04 $57,227.67 $57,227.67 $3,455.14 $60,682.81 $0.00
A
Assumption #2 - Delay Second Payment-Then Pay Annually on 11/1:
Principal Interest Payment Balance
9/16/97 $662,461.91 $662,461.91
5/1/98 $662,461.91 $99,610.33 $24,338.67 $123,949.00 $562,851.58
11/1/99 $562,851.58 $71,448.44 $52,500.56 $123,949.00 $491,403.14
11/1/00 $491,403.14 $93,264.54 $30,684.46 $123,949.00 $398,138.60
11/1/01 $398,138.60 $98,965.45 $24,983.55 $123,949.00 $299,173.15
11/1/02 $299,173.15 $105,014.84 $18,934.16 $123,949.00 $194,158.32
11/1/03 $194,158.32 $111,434.00 $12,515.00 $123,949.00 $82,724.32
11/1/04 $82,724.32 $82,724.32 $5,067.31 $87,791.62 $0.00
Summary of Difference in Repayment between Assumption #1 and #2:
Principal Interest Payment Balance
9/16/97
5/1/98 0.00 0.00 0.00 0.00 0.00
11/1/99 0.00 18,022.90 -18,022.90 0.00 18,022.90
11/1/00 -18,022.90 1,687.40 -1,687,40 0.00 -19,710.30
11/1/01 -19,710.30 1,802.80 -1,802.80 0.00 -21,513.10
11/1/02 -21,513.10 1,926.01 -1,926.01 0.00 -23,439.11
11/1/03 -23,439.11 2,057.54 -2,057.54 0.00 -25,496.65
11/1/04 -25,496.65 -25,496.65 -1,612.17 -27,108.81 0.00
NOTE: Interest rate in all assumptions is 5.96%which is the 3-31-98 portfolio earnings rate.
A
ATTACHMENT 1
5-5-95
A TTA CHMENT 2
PROJECT COST WORKSHEEf
ELLIS/EDWARDS FIRE STATION
Cash Contract No.1084
•
CITY OF HUNTINGTON BEACH
Building Square Footage Total=12,678
FIRE STATION ARCHITECTURAL DESIGN 8,: CONSTRUCTION ESTIMATE
ITEM# DESCRIPTION COST
1 FIRE STATION DESIGN $ 398,948.60
2..........Fire Station Construction Estimate...............................................................................................................................$..................2,485,878.00
subtotal: $ 2,884,826.60
CONSTRUCTION CONTINGENCY
ITEM# DESCRIPTION COST
1 Construction Contingency $ 248,587.80
.......................................................................................................................................................................................................................................................................................I.........................
2 Fire Stattion Site Grading $ 86,528.00
subtotal: $ 335,115.80
DIRECT DESIGN/CONSTRUCTION EXPENDITURES 8,: CITY REVENUE
ITEM# DESCRIPTION COST CITY REVENUE
1 Construction Supplemental,exclud.mat.testing $ 165,000.00 $ -
................................................................................................................................................................................................................................................................................................................. ......................................................................
2 Construction Management Services $ 164,067.95 $
................................................................................................................................................................................................................................................................................................................. ......................................................................
3 Materials Testing&Deputy Inspection $ 40,000.00 $
................................................................................................................................................................................................................................................................................................................. ......................................................................
4 Fire Sprinkler Inspection&Permit Fee $ 8,000.00 $ 8,000.00
................................................................................................................................................................................................................................................................................................................. ......................................................................
5 Building Plan Check Fee $ 6,006.68 $ 6,006.68
......................................................................................................................................................................................................................................................................................._........................ ....................................................................
..
6 Building Inspection Fee $ 6,529.00 $ 6,529.00
.............................................................................................................................................................................................I. ....................................................................................._........................ ......................................................................
7 Planning Fee $ 652.90 652.90
................................................................................................................................................................................................................................................................................................................. .....................................................................
8 Conservation Fee $ 522.03 $ 522.03
................................................................................................................................................................................................................................................................................................................. .....................................................................
9 Issuance Fee $ 25.00 $ 25.00
.............................................................................._........................................................................................................................................................................ ......................................................................
10 Public Works Project Admin.,Design&Construction $ 74,576.34 $ 74,576.341
1 1 Orange County Sanitation Fee $ 6,136.00 $
................................................................................................................................................................................................................................................................................................................. ......................................................................
12 Sewer Enterprise Connection Fee $ 840.00 $
................................................................................................................................................................................................................................................................................................................. .....................................................................
13 Water Enterprise Connection Fee $ 360.00 $
................................................................................................................................................................................................................................................................................................... ......................................................................
14 County of Orange Parcel Map Plan Check Fee $ 1,200.00 $
subtotal: $ 473,915.91
TOTAL PROJECT COST: ($3,693,858)
ESTIMATED DEVELOPER STATION FUNDING ALLOCATION: $3,473,597
ESTIMATED PROJECT SAVINGS/(SHORTFALL): ($220,261)
PROJECT APPLIED REVENUE: $96,312
REMAINING(SHORTFALL)AFTER REVENUE ADJUSTMENT: ($123,949)
Doc#31147v2
Last revised:5/6/98 ATTACHMENT 2
EDVv. .J/ELLIS FIRE STATION - DIVISION OF JSTS
CASH CONTRACT NO. 1084
Page 1
I. CONSULTANT DESIGN ARGHITEGTURE$ ENGINEERING
1. Design Contract Amount $336,659
2. Design Contengency $41,289
3. Supplemental $21,000
Total:.............................................................................................$398,948
II. GENERAL GONSTRUGTION 8,: CONTINGENCY
1. Estimated Construction Contract Amount $2,485,878
2. 10% Building Contigency $248,588
3. Site Contigency $86,528
Total:..........................................................................................$2,820,994
III. CONSTRUCTION SUPPLEMENTAL EXPENDITURE
1. Phone System $50,000
2. Radio System $30,000
3. Computer System $20,000
4. Utility Connection Istallations $25,000
Sub-total: .............................................................................................$.125,000
Undesignated Supplemental $40,000
Total:.............................................................................................$165,000
IV. CITY COMMUNITY DEVELOPMENT FEES, FIRE DEPT. FEES, $ PUBUG WORKS PROJECT ADMINISTRATION
1. Building Plan Check Fee $6,007
2. Building Inspection Fee $6,529
3. Planning Check Fee $653
4. Conservation & Issuance Fee $547
5. Fire Sprinkler Inspection & Permit Fee $8,000
6. Engineering Design & Construction Admin. $74,576
Total:...............................................................................................$96,312
V. CONSULTANT GONSTRUGTION MANAGEMENT SERVICES
1. Pre-Bid Services $3,500
2. Construction Contract Administration $140,568
3. Materials/Soils Testing & Deputy Inspection $40,000
Sub-total: .............................................................................................$.184,068
Contingency $20,000
Total:.............................................................................................$204,068
VI. CITY ENTERPRISE FEES
1. Sewer Enterprise Connection Fee $840
2. Water Enterprise Connection Fee 360
Total:.................................................................................................$1,200
VII. ORANGE COUNTY FEES
1. Sanitation Connection Fee $6,136
2. Parcel Map Plan Check Fee $1,200
Total:.................................................................................................$7,336
Last Revised: May 6, 1998
Doc. #0031431.01
ATTACHMENT 2
EDw. .,D/ELLIS FIRE STATION - DIVISION OF JSTS
GASH CONTRACT NO. 1084
Page 2
OF •
I. Consultant Design Architecture � Engineering $398,948
II. General Construction 6-: Contingency $2,820,994
III. Construction Supplementol Expenditure $165,000
IV. City Community Development Fees 6 Public Works Admin. $96,312
V. Consultant Construction Monogement Services $204,068
VI. City Enterprise Fees $1,200
VII. Orange County Fees $7,336
GRANDTOTAL...................................................................$3,693,858
DEVELOPER PROJECT ALLOCATION.................................$3,473,597
PROJECT SHORTFALL.........................................................($220,261)
Last Revised: May 6, 1998
Doc. #0031431.01
ATTACHMENT 2
A TTA CHMENT 3
City of Huntington Beach
2000 MAIN STREET CALIFORNIA 92648
DEPARTMENT OF COMMUNITY DEVELOPMENT
Building 536-5241
Planning 536-5271
May 7, 1998
To: Interested Persons
Subject: Appropriation for Contingency Funds for Proposed Fire Station 6-Edwards
Project(west side of Edwards,south of Ellis)
Dear Neighbor:
On May 18, 1998, the City Council will consider an appropriation of additional funds for the
proposed fire station project located on Edwards Street. Interested persons are welcome to
attend the meeting. Although this is not a public hearing item,public comments may be
provided during the Public Comment period at the beginning of the City Council Meeting.
Alternatively, you may provide written comments to staff and/or the City Council prior to or at
the Meeting.
The proposed station is in the conceptual design phase. The City design team has developed a
plan that provides for the operational and functional needs of the station and addresses concerns
regarding neighborhood compatibility. This plan requires an additional appropriation of
$220,261 which is the subject of the May 18, 1998 City Council Meeting. (The project's total
budget is approximately $3.7 million, including equipment.) A second option is to not
appropriate the additional funds and reduce the total project budget. In this case, the exterior
design of the building and landscaping will likely be simplified so that functionally is not
compromised.
After the City Council's decision, staff will proceed with final design of the project. Upon
completion of plans,a public hearing will be held before the Planning Commission for review
and approval of the project. At this time,however,no hearing date has been established.
Should you have any questions regarding this notice,please call Doug Stack,Project Manager, at
536-5431. Written correspondence may be sent to Mr. Stack at City of Huntington Beach,
Public Works Department, 2000 Main Street, Huntington Beach, CA 92648.
A copy of the staff report for this City Council item is available for review at the City Clerk's
Office, 2"d floor, Civic Center, 2000 Main Street, Huntington Beach.
ATTACHMENT #4
CITY OF HUNTINGTON BEACH
Inter-Departmental Communication
Huntington Beach
TO: Ray Silver, City Administrator
FROM: Robert J. Franz, Deputy City Administrator—Administrative Services
SUBJECT: FIS 98-48 Funding for new Fire Station
DATE: May 8, 1998
As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the
estimated additional cost for a Fire Station.
If the City Council approves this request (total appropriation $96,312) the estimated
unencumbered, undesignated eneral Fund balance at September 30, 1998 will be reduced to
$5,175,911
o J. ranz,
Deputy City Adm istrator
FIS98-48 05/08/98 11:25 AM
op a Current
Fund Balance-General Fund Budget Estimate
Beginning Fund Balance 10/1/97(Est) $5,100,000 $7,884,000
Plus Estimated Increased Revenue 1,590,500
Plus One Time Revenue(Estimated) 1,358,780
Less Approved Budget Amendments (2,560,627)
Less Labor Contingencies (610,000)
Less Self-Insurance Transfers (1,800,000)
Less Pending FIS's (783,054)
Less FIS 98-48 96,312
Estimated 9/30/98 Balance $5,100,000 $5,175,911
Estimated General Fund Balance at September 30,1998
$5,500,000 �
$5,000,000
$4,500,000
$5,175,911
$4,000,000 A $5,100,000
$3,500,000
$3,000,000
ADOPTED BUDGET CURRENT ESTIMATE
G:\ACCT G\[F I S 9798.X LS]fi s9848
GENERAL FUND BUDGET AMENDMENT
1997/1998
"EXCEPTION FORM"
Amendments are authorized only for:
1. Obvious emergencies
2. New expenses with offsetting related new revenues
3. Implementation of labor relation agreements
If your request for a General Fund Budget Amendment meets one of the exceptions listed above,
please provide a detailed narrative description of your exception below:
In the Fire Department Request for Council Action, Department ID number 98-010, $220,261
was requested to provide contingency funds for the development of Fire Station 6-Edwards.
Funding would be $96,312 from the Unappropriated Fund Balance, General Fund, and $123,949
will be redirected from the Water Fund land repayment for Fire Station 6-Edwards.
The General Fund appropriation is recommended to be offset by $96,312 in the form of city fees
paid by the fire station project to the General Fund. The Water Fund land repayment for Fire
Station 6-Edwards in the amount of$123,949 would be deferred one year and redirected to the
fire station construction contingency costs.
Delaying the one-time Water Fund repayment will increase the repayment period from 6.48
years to 6.71 years and will add $27,108.81 in interest costs paid to the Water Fund.
Additionally, $220,000, currently appropriated for the preliminary design for the relocation of
Fire Station 8—Heil to Graham and Production, could be available for Fire Station 6-Edwards'
construction contingency needs. Based on RRM Design Group's past experience the
contingency costs for this project should be well below the funding request of$220,261.
Therefore, unless additional contingency funds are required, staff recommends that Fire Station
8-Heil preliminary design funds not be used at this time.
Department Heads Signature
pAadministrative\rca 98010\general fund budget amendment.doc
RCA ROUTING SHEET
INITIATING DEPARTMENT: FIRE
SUBJECT: APPROPRIATION OF CONTINGENCY FUNDS FOR
STATION 6-EDWARDS
COUNCIL MEETING DATE: May 18, 1998
RCA'ATTACHMENTS STATUS,
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Attached
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial)
City Clerk ( )
EXPLANATION FOR RETURWOF ITEM
Only)(Below Space For City Clerks Use
RCA Author: Reynolds
From 2'he E sk Of.
Naybrice 1. Henry
Deputy City Clerk
City of Huntington Beach ro: ems¢,
Phone: (714) 536-52og
,fax: (714) 374-1557 Date: 51�1 d'
J
5
f
P. O. Box 190 - 2000 Nain Street - Huntington Beach Cal forma 92648
RCA ROUTING SHEET
INITIATING DEPARTMENT: FIRE
SUBJECT: APPROPRIATION OF CONTINGENCY FUNDS FOR
STATION 6-EDWARDS
COUNCIL MEETING DATE: May 18, 1998
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (if applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial)
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: Reynolds
MAY 18 '98 04:52PM P.1
Mr. Robert F. Cronk
18312 Hartlund Lane
Huntington Beach, CA 92646 RECEIVED FROM
AND MADE A PART OF THE RECORD A THE !�,�/
COUNCIL MEETING OF �- 13 '/O
OFFICE OF THE CITY CLERK
May 18, 1998 CONNIE BROCKWAY,CITY CLERK
CITY COUNCIL MEMBERS FAX: 536-5233
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
HUNTINGTON BEACH, CALIFORNIA
92648
BASED UPON MY LETTER TO YOU AND THE PLANNING COMMISSIONERS OF
MAY 12TH., INFORMING YOU OF THE LACK OF PUBLIC COPIES OF THE DRAFT EIR
FOR THE CREST VIEW SITE,AND BASED UPON MR. HEYDONS CALL TO MS. JANE
MADERA TELLING HER THAT THEIR ARE MORE REQUESTS FOR THIS DOCUMENT
THAN ANY CURRENT BEST SELLER, MS. MADERA SENT ADDITIONAL COPIES TO
THE LIBRARY.
MS. FALLON THE DIRECTOR OF THE PLANNING DEPARTMENT AND MS. MADERA
WHERE FULLY AWARE AT THE TIME THEY SENT ADDITIONAL COPIES, THAT ALL
THE COPIES CONTAINED A MAJOR ERROR. THE MAP ON WHICH THE READER IS
SUPPOSED TO ORIENT HIMSELF WITH THE PROPERTY AT PAGE 17 OF THE DRAFT
EIR IS INCORRECT. THE ACTUAL LOCATION OF THE PROPOSED WAL MART
STORE IS 180° DIFFERENT THAN THE DRAWING. THE GENERAL PUBLIC,NOT
USED TO REVIEWING THESE TYPES OFDOCUMENTS WILL NOT BEABLE TO
MAKE SENSE OF THIES PUBLICATION. THE TIME FOR PUBLIC RESPONSE TOMS
EIR SHOULD BE CHANGED UNTIL 45 DAYS AFTER CORRECTED COPIES OF THE EIR
HAVE BEEN SUPPLIED TO THE COUNCIL, THE PLANNING COMMISSION AND THE
PUBLIC,AND ONLY AFTER A PUBLICATION NOTICE OF THIS HEINOUS MISTAKE
AND ITS CORRECTION HAVE TAKEN PLACE.
MS. FALLON IS AWARE THAT ALL THE COPIES ARE INCORRECT. SHE HAD THE
OPPORTUNITY TO CHANGE THEM AND CORRECT THE PROBLEM BUT HAS NOT.
WHY NOT? DOES MS. FALLON HAVE A HIDDEN AGENDA? I CAN NOT BELIEVE A
PERSON AS HIGHLY PAID AS SHE,PAID BY OUR TAXES, COULD HAVE MADE
BOTH THESE MISTAKES UNKNOWINGLY, CAN YOU.
VERY TRULY YOURS,
ROBERT F. CRONK