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Home My WebLink AboutSubmission of report on Downtown Huntington Beach maintenanc Dept. ID City Manager's Office Page 1 of 2 Meeting Date:,,6/19/2017 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Submission of report on Downtown Huntington Beach maintenance and public improvements as directed by a Councilmember Item submitted by Councilmember Patrick Brenden and Mayor Pro Tem Mike Posey. Statement of Issue: At the May 15, 2017, City Council meeting, the City Council approved an item directing the City Manager to work with City Departments and the Downtown Business Improvement District to compile a list of repair and maintenance issues related to public areas. The direction included reporting back to the City Council with a status on items identified. Financial Impact: Not applicable. Recommended Action: Receive and file the compiled report on maintenance and public improvement efforts in Downtown Huntington Beach. Alternative Action(s): Provide alternative direction to the City Manager. Analysis: At the May 15, 2017, City Council Meeting, Councilmember Brenden and Mayor Pro Tem Posey introduced an item to address maintenance and repair issues in the Downtown Huntington Beach area bounded by 1st Street, 6th Street, PCH, and Pecan Avenue, as well as the Pier, Pierside Pavilion, and the Beach service road. Per the Councilmember item, the Downtown Main Street Business District, including the Pier and Pierside Pavilion, is what many identify as Huntington Beach when a person thinks of Huntington Beach. This figurative gateway is where most visitors start their visit and is identified as the place the City makes its first impression. Acknowledging that the City recently completed significant work at the Main Promenade parking structure, as well as the repaving of Main Street, it was nonetheless recognized that more could be to give Downtown a cosmetic facelift. Following the City Council direction, Staff from the Public Works Department, City Manager's Office, and Office of Business Development walked and took note of potential improvements, needed repairs, and general cosmetic items on both public and private property. This walk through took place on Thursday, May 18th. Following this initial walk through, Staff from Public Works. Community Services, and the Office of Business Development conducted additional inspections Ite1�� 18. - 1 Dept. ID City Managei s Office Page 2 of 2 Meeting Date:6/19/2017 and took note of many potential items within the boundaries set forth in the Councilmember item. The items found were put into an Excel spreadsheet and photos taken. The spreadsheet breaks down the responsibilities into the following categories: City; Business Improvement District (BID); Southern California Edison (SCE); California Department of Transportation (CalTrans); Surfrider Foundation; Business Owners; and; Property Owners. The spreadsheet is further broken down by items determined to be City responsibility and designated as "immediate fixes," or those fixes that can and should be undertaken as soon as possible due to Staff's ability to dedicate resources to the task. These tasks include the following items: • Planter brick replacement • Skate stops • Stickers on poles/graffiti removal • Paver weed removal • Pressure washing all poles due to dog urination • Amphitheater stone replacement with anti-skate stops • Curb painting (completed with Main Street repaving project) Expenditures related to these "immediate fixes" either require new expenditures or re-prioritization of current staff duties if the City is to complete the tasks. The City is currently reviewing the Maintenance Agreement with the BID, which is reimbursable by the City, and will evaluate all of the regular maintenance items as to the most effective manner of completing them on a regular basis on a going forward basis once that agreement is drafted. However. Public Works Staff will begin the maintenance responsibilities immediately in order to bring the area up to a higher standard. Other items identified in the attached list include maintenance items that are considered an "as needed" basis versus "immediate fix" or "regular/scheduled maintenance" item. Items which are beyond the control of the City at this time — that is, those determined to be SCE, Caltrans, private property owner, or business owner responsibility— do not have an estimated cost and are subject to further review and analysis by City Staff working with the third party. Items within these responsibility categories that are considered maintenance, and would benefit from being coordinated due to economies of scale, will be pursued with each entity and reported back to Council at a subsequent meeting. At this time, Staff is scheduling out the maintenance items that are determined to be "immediate fixes" and will absorb that cost into our current maintenance budgets or through the BID maintenance agreement. After identification of items within the additional responsibility categories; City Staff will return at a subsequent meeting with a prioritized list and potential funding sources for further City Council direction. Environmental Status: Not applicable Strategic Plan Goal: Enhance and maintain infrastructure Strengthen economic and financial sustainability Attachment(s): 1. Downtown Maintenance & Repairs Priority List 2. Downtown Maintenance Map Item 18. - 2 ; - =- CA cy 5 r.) 77 > 7= C-4 kri 00 C ! i j I I I i I ; - I � i ! I I j Cd x x x I>11 tj) to 1 17 tri :rj i* C-1 Item 18. - CII 7E; ,4Z Y. Y. ICI "R '� I ,�. � � Ci , I = '^�I y�I vi r. - = I ' i.-' I I .l I ; � I 77- Item 18. - 4 CZ Item 18. - 5 71-1 7� E17 53! ci 6e9 % 7V3 6e4 K' jr 9 _,,'6 lei Acacia Ave. s. IRA& e j, 6th St cf) 14ti 5D 41 5, 5 5e:20! DE 50� 5DI I _2 1 2dE Pecan Ave. 4� Ei:t 42� 10� 4.7- 12, 6 4Z� 30" 00 21� n- 2D�— 222 N 117 46 1DE lei — 201 Z. ay Cl- C,, "Ie's Downtown Maintenance Public Works Department CAUTION N Utilities Division VVIHEN USING THIS MiAP H-Item Boundary rif,i,—tior,Sh—,IeTe-i-a=oli.tbn City Proposed Pressure\Tash of daia ft—so.—s.;llarv—a-culac, anz is p o-oeo as a con verlien_e to the, BID Maintenance --- he City of Hunt ngton 5eac-,does n1i guar-Tee its completeness or wcuracv. Private HB GIS t ie the user's—p-o'bilav t.ceniy al; sa�isia align. ® CaFrans Rioh,-of-VVa,,, Julie 201 n7o.,,—Tio-,to their o-I Item 18. - 6 mxd 18. Approved Report submitted on Downtown Huntington Beach maintenance and public improvements as directed by a Councilmember Item submitted by Councilmember Patrick Brenden and Mayor Pro Tem Mike Posey Recommended Action: Receive and file the compiled report on maintenance and public improvement efforts in Downtown Huntington Beach, and return to Council with an updated report every 60 days for the next 6 months. City Manager will direct staff to continue working with the Downtown BID to prioritize and refine the list and the associated cost estimates. Future reports to include recommendations for addressing unbudgeted funding needs. Approved as amended 6-0-1 (O'Connell-Recuse) COUNCILMEMBER ITEMS 19. Item submitted by Councilmember Erik Peterson approved - Direct staff to initiate a Zoning Text Amendment to amend the Holly Seacliff Specific Plan regarding Vehicle and RV storage Recommended Action: Direct staff to initiate a Zoning Text Amendment to amend the Holly Seacliff Specific Plan so that vehicle and recreational vehicle storage is an allowable interim use and minimize the required site improvements, as amended to include language that provides for review every 5 years. Approved as amended 6-1 (Delgleize-No) COUNCILMEMBER COMMENTS (Not Agendized) O'Connell, Semeta, Posey, Delgleize, Brenden, reported ADJOURNMENT — 8:20 PM The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, July 17, 2017, at 4.-00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.hun tin_-qtonb ea chca.go v -8- City Council/PFA Action Agenda—Monday, June 19, 2017