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HomeMy WebLinkAboutCity Manager Report, Finance Department Overview, Supplement1/19/2016 City of Huntington Beach Finance Department Overview your ttetlrement Ptan Increased Cost of Living ngour]Debt January 19, 2016 Finance Department Achievements ao.mn�R,voa oR ,,..oa.na w.�mr�.ox rnN�nna�.u� Award for ''-V- Certificate of Outstanding + Achievement Achievement in for Excellence Popular Annual in Financial Financial Reporting Reporting City of Huntington Beech .a. City of Huntington Beach California •• YYD istingvished California Budget P,,s,rtntioN Fain MAW Award Ro mRµwt ,WeRCYYraPnhO fMKNmymeaeN lrt ipe Rral TaeEalsl September 30, M14 a..^i.au Sepft ber 30,NO FitchRatings - AAA 2 SUPPLEMENIAt COMMUNICATION Meetlng Date: ( — /y - -�-LG Agenda Item No. 1 1 /19/2016 Finance Department Overview The Finance Department through its five divisions is responsible for the management and oversight of the City's complex financial resources Finance Administration Accounting Services r Budget Management Fiscal Services Cashiering, Collections, Accounts Receivable Budget Management Division Oversee the citywide budget of $345 million dollars in All Funds Manage and coordinate the annual budget development process involving 15 Departments Prepare revenue and expenditure reports and projections 0 Conduct budgetary analysis as needed FY 2015/2016 • Assist departments with budget monitoring and control Adopted Budget • Analyze federal, state and local legislation that impacts the City's budget and finances • Analyze and review fiscal impact of potential and proposed MOU changes 2 1/19/2016 Accounting Services • Process 34,000 paychecks and checks to vendors; • Produce and distribute 1,600 W-2s annually • Produce and distribute 1099s to vendors annually • Process supplemental retirement payments to over 600 retirees • Process 45,000 accounts payable invoices annually Qn n I I: •rnm. B& a, Produce Citywide audited financial reports annually - Maintain records for and distribute 42,000 _','�•" accounts receivables invoices annually Fiscal Services Process over 8,000 Purchase Requisitions ai Issue over 18,000 Business License Renewa and 3,200 new Business License Application annually Maintain approximately 21,000 business license records Provide billing services for 55,000 accounts for Water, Sewer and Trash Services Respond to over 33,000 customer inquiries annually Process over 1,000,000 pieces of mail annually 191 1/19/2016 Cashiering and Collection Services • Automate the receipt of over 315,000 payments for City utility charges • Process $12 million in revenue annually for permits and fees • Process over $15 million annually for off -site locations (parking meter revenue, facilities rentals, etc.) • Process and collect miscellaneous receivables of over $29 million from over 44,000 invoices Serve customers at front counter of City Hall Lobby • Process over 525,000 transactions at the City Hall Counter annually Finance Commission • The Finance Commission consists of 7 members appointed by the City Council • The purpose of the Finance Commission is to "act in an advisory capacity to the City Council in matters pertaining to financial planning" including: • Fiscal policies, financial planning and funding; • Annual adopted budget; • Proposals related to financial matters; • Fiscal impacts of major projects; • Service contracts on an as -needed basis; • Proposed State or Federal legislation which impacts the City; and, • Perform other duties as may be directed by the City Council • Commission meetings are monthly (Depts are presenting through June 2016) e 0 1 /19/2016 Services to Business and the Community • On -Line Vendor Registration for RFP/BID process at: http://surfcity-hb.org/business/bids_rfps/ 5% Local Vendor Preference Municipal Services — Utility Billing, Water, Trash, Sewer, Refuse Business License — Look up local business license information on-line at: http://surfcity-hb.org/business/business—lookup/ • Front Counter for Municipal Payments Pay fees at the front counter for temporary water meter service: http://surfcity-hb.org/business/license_Perm it_Codes/temparary- water-meter-i nfo.cfm 9 Finance Department Overview QUESTIONS? 5