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HomeMy WebLinkAboutFIRE SUPPRESSION - FIRE RISK ASSESSMENT OF THE CITY CLERK'S CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION To: Joan Flynn, City Clerk Via: Duane S. Olson, Fire Chief From: Eric G. Engberg, Fire Marshal Date: January 7, 2005 SUBJECT: FIRE RISK ASSESSMENT OF THE CITY CLERK'S VAULT A review of the City Clerk's vault on the second floor of City Hall was conducted on December 15, 2004. I, Eric Engberg (HBFD Fire Marshal), inspected the vault. A representative, from the Clerk's office, accompanied me. On Tuesday, January 4, 2004, Fire Chief Duane Olson, Fire Protection Specialist Michael Obertone and Fire Marshal Eric Engberg inspected the vault a second time. Outlined below are the findings and recommendations regarding the fire risk assessment for the vault located in the City Clerk's office. The recommendations are categorized as "present" and "future". Present recommendations can be accomplished in a relatively short period of time. Future recommendations will need longer periods of time to initiate. Several of these future recommendations will require a funding source. Construction Overview Walls: The four perimeter walls are solid masonry. Floor: Appears to be poured, lightweight concrete. Ceiling: T-bar suspended panels with fluorescent light fixtures and vent ducts. Door: There is one door to the vault. The door is steel and fire-rated. The door is hung on steel, fire-rated jambs. A self-closing mechanism is mounted on the door. When the door is in the closed position, it automatically locks. A security card reader is located outside and adjacent to the door. A properly encrypted City ID card must be held to the reader for the door to be opened. The Fire Marshal's City ID card did not unlock the door. Power: There are several electrical outlets in the walls of the vault. dAdocuments and setfingMengbergeUocal setfingsUemporary internet fileMolk3ftity clerk's vault memo.doc " `Recommendations (present): • Maintain the self-closing of the door, do not block the door open. • Place a properly coded ID card into each of the three KNOX boxes located at the entrances of City Hall. These cards would to allow access to the vault for firefighting personnel. Fire Protection Equipment and Systems Fire Extinguishers: There are two portable fire extinguishers mounted outside the vault, adjacent to the door. Fire Alarms: There is a flash strobe mounted in ceiling of the vault. A security/alarm panel is located in the vault. On the panel there is a notation for a smoke detector. No smoke detector is mounted in the ceiling of the vault. Fire Sprinklers: No fire sprinklers or special extinguishing systems are present inside the vault. There are fire sprinklers in the ceiling of the second-story areas outside the vault. Recommendations (present): • Install a 2-A: 10-B/C rated portable fire extinguisher inside the vault. • Install a battery powered smoke detector(s) inside the vault. • Provide training to the Clerk's Office personnel regarding fire emergency procedures. • Note: The Fire Department can provide fire emergency training for the personnel in the Clerk's Office. Recommendations (future): • Install smoke and fire detection devices in the vault. Smoke detector(s) shall be hard-wired with battery backup. • Install afire protection system in the vault. The system shall contain a fire suppression agent compatible with the storage of sensitive and potentially irreplacable files. • Integrate the fire protection system and devices with the existing fire alarm system in City Hall. dAdocuments and setfings\engberge\local settings\temporary intemet files\olk30\city clerk's vault memo.doc . Storage Records: The vault stores paper files, microfilm files, manuscripts, photographs, books boxes, stationary supplies, videos, and other items. Equipment: Steel storage racks Storage cabinets Television and VCR equipment Microfilm machine Step stool Recommendations (present): • Remove electronic equipment (i.e. TV's and VCR's) unless needed. • Place "No Smoking" signs on the walls. • Maintain clear and unobstructed aisles. • Maintain a minimum of two feet of clear space between storage and the ceiling. Recommendations (future): • Purge all unnecessary items: documents, files, stationary, stored equipment, etc. • Create back-up documents and records. • Store back-up documents off-site, at an insured and bonded facility. The Fire Department will be glad to provide assistance with any of the above recommendations. Please feel free to contact me with any questions or needs. Thank you for your interest in this matter. dAdocuments and settingslengbergeUocal settingsltemporary internet fileslolk301city clerk's vault memo.doc � O�A �-Az Roberts, Robin From: Ehring, Liz Sent: Monday, January 24, 2005 8:57 AM To: Boone, Mark Cc: Flynn, Joan; Roberts, Robin Subject: Fire Marshall's Risk Assessment of City Clerk's Vault Mark- Fire Marshall Eric Engberg inspected our vault for disaster recovery purposes on December 15th last year, and again on January 4th. The tours resulted in a memo to the Clerk with several recommendations, present and future, including the following. As your schedule permits, can you let me know if you can have someone take care of them? Recomendations (present): Install a 2-A: 10-B/C rated portable fire extinguisher inside the vault. (There are two portable fire extinguishers mounted outside the vault, adjacent to the door.) Install a battery powered smoke detector(s) inside the vault. In addition, Mark, Eric discovered that his city ID card could not unlock the vault door. In Eric's memo to our office, his recommendation to place a properly coded ID card into each of the three KNOX boxes located at the entraces of City Hall Joan has left a message with Darren Dixon in PD 1 Roberts, Robin From: Martinez, Robert Sent: Tuesday, October 31, 2006 10:21 AM To: Cranmer, Ross Cc: Amadril, Rick; Charlonne, Eric; Roberts, Robin Subject: City Clerk Vault Fire Suppression System Good morning Ross: In regards to moving equipment, both the city clerks office and I realize that in order to accommodate the seismic retrofit of the civic center,we would have to temporarily relocate the discharge cylinders along with making minor piping adjustments to the new fire suppression system. Money has been set aside and with the help of others, I will coordinate this project with the building and other departments to make this happen. I look forward working with you. Robert A. Martinez City of Huntington Beach Department of Public Works Construction Division Phone: (714) 536-5423 Fax: (714) 374-1573 rmartinez@surfcity-hb.org 1 2505 Wra fear Avenue Lag Bead,Cafif815forma Cal6otection 90815-1759 Tel:562.498.6444 FIRE SAFETY SERVICES Fax:562.494.3567 6735-ASierra Court Dublin,California 94568-2656 Tel:925.803.9900 Fax:925.803.2640 2117 S.480,Street Suite 109 Tempe,Arizona September 5,2006 REVISION#1 85282 Tet 602.454.1228 Robert Martinez Fax 6o2.454.1230 City of Huntington Beach "wca 97 2000 Main Street PO Box 190 Huntington Beach, CA 92647 Reference: City of Huntington Beach,2000 Main Street,2na Floor,Vault FM-200 Suppression System Dear Robert: We are pleased to submit the enclosed revised proposal for the installation of a. FM200 Fire Suppression System at the above referenced facility in the City of Huntington Beach. Our pricing is based upon our recent site survey of the existing conditions. We are a total services company, including in-house design and engineering of all systems. We also install and service with our own personnel. We wish to thank you for the opportunity to bid this project and look forward to working with you. Cordially, C Protection f, J 'es L.Pento ' o Lori�D.Dippel Sf. er Account Manager REVISION#1 PROPOSAL FOR City of Huntington Beach 2000 Main Street 2°a Floor,Clerk's Vault We propose to furnish and install, at the price quoted, the following fire suppression system in accordance with the terms set forth below. Prices quoted are effective for 60 days from the date of this quotation unless extended in writing. This quotation covers the cost of design, fabrication, and complete installation of a FM200 Fire Suppression System,including the major components listed below: APPLICATION: FM-200 Suppression System for the Clerk's Vault QUANTITY DESCRIPTION 1 Fenwal 3220 Analog Control Unit 2 Back-up Batteries 4 Ionization Smoke Detectors 4 2 Wire Bases for Smoke Detectors 1 Manual Pull Station 1 Abort Station 1 Strobe 1 Multi-tone Horn/Strobe 1 Floor Mount Agent Storage Container 1 Container Initiator 4 Discharge Nozzles 2 Warning Signs 361 Pounds of FM200 Extinguishing Agent LOT Provide 120vac power to Fenwal Panel LOT Sub Contract EMCOR for Damper installation LOT Provide 120vac power to Damper LOT Seal room penetrations&provide door seal LOT Control Wiring for Shutdown of(1)Air Conditioning Unit LOT Control Wiring to the Building Fire Alarm System " LOT Room Pressurization Test LOT Engineering,Shop Drawings,Permits&Inspections The total system cost is$ : : of order. .Y (taws included). We estimate a lead-time of 4 to 6 weeks after receipt BYk=tractors DATE: S L.Pentolino/Lori DipW State License No. 327196 BY: DATE: Customer Name/Title SPECIAL POINTS&EXCLUSIONS FOR PROPOSAL 1. Included in our quotation is the electrical and mechanical installation of all system components. We are not however,including the following: A) FM200 exhaust system,if required. B) Exclude patching or painting. C) Exclude key maintenance switch. D) s to brr subcott by G 1Prot+ cti©d > .fish and irL44 Damper r>�k Pml . Their quc;�is ach 2. In order to ensure the ability to achieve and maintain the required design concentration,it will be necessary to make the following modifications to the FM-200 protected area: A) All perimeter wall of the protected area must be full height(slab to slab)or the ceiling must be a hard lid. 3. A Room Pressurization Fan Test procedure has been included in our base proposal. CALPROTECTION will perform a preliminary test to locate and determine any leakage that must be corrected. A final acceptance test will then be performed for the Iocal Fire Department. It is important that during the time of the preliminary test is performed, that laborers and drywall contractors are available to perform any additional sealing procedures required to obtain acceptable results. CALPROTECTION has not included any labor or material for sealing the protected volume as part of this scope of work. Should additional Room Pressurization Fan Tests be required, they would be performed at an additional S 680.00 per test. Written authorization to perform additional tests would be required before tests can be scheduled SPECIAL POINTS&EXCLUSIONS FOR PROPOSAL (Cont) 4. All installation labor included in this quotation has been estimated for normal working hours. No overtime premiums have been included to meet the anticipated construction schedule. 5. Payment Terms Owner/Contractor to pay CdProtection,Inc.,in progress payments totaling up to 90%of all labor and materials which have been placed in position on the job site. The remaining 10% of the contract amount will be invoiced upon final test and acceptance of the system. Terms are Net 30 days of invoice. INSTALLATION Licensed,fully qualified and experienced personnel will perform the installation. FULL FUNCTION TEST CalProtection will conduct a test of the system with your authorized personnel and a representative from the authority having jurisdiction.Thorough training and system overview will be provided. r r -1 - � i`£ � � :; 4' a�-?. 'fir, .-"� i4 to a tM - z S tK Protection Systemsr Y S E ! S 1 IT If,NO > A t �z�i p ?E When Your Mi24/7ssion ® m THE DANGERS ARE FORMIDABLE THE LIABILITIES ARE STAGGERING DISCOVERY OF FAILURE LARGE LOSS FIRES In telecommunications and other critical mission applications, failure is simply : -. not an option. Its a 24/7 world today. End-to-end reliability is an entry-level Passerby requirement. That means being on-line, performing, every minute of every 47.5% -r 4. day, 365 days a year. No exceptions. In an environment like this, you can't `- afford a fire. Not even a "minor" fire. Yet there are some 150,000 fires in non-residential structures every year Building in the United States. Surprisingly, most such fires are detected by people, in occupant Automatic 30.3% detection many cases, by passers-by, despite the availability of advanced detection suppression technology. The $1.6 billion average annual loss from these fires provides system Police,roving ° ample roof that too few businesses have the level of fire protection the guard patrol 9.1 /° P P P y 8.2% Watchman, need to sharply limit or completely eliminate fire-related damage. gu 0.7% Other 4.2% Is your business one of them? What Would Business Intermption A fire doesn't have to be large to be devastating. LESS THAN 3 COMPANIES IN 10 The costs of a fire, even a "minor" one, add up = SURVIVE A quickly. Downtime. Lost work. Lost revenue. .: DEVASTATING FIRE Damaged hardware and software. Lost data. HE Higher insurance costs. The cost of potentialJW law suits and damages. Bad publicity. Perhaps worst of all, you can lose your r customer's confidence in the ability of t = � � , Fail within your business to perform. And three X 3 y out of ten companies that experience i t a major fire fail to recover at all. They cease to exist. In a mission ` critical world, going off line can al MEN `., mean going out of business. ,r r v ®® not riySulnC � business Survive 2 Miniature Laser a The AnaLASER® HSSD System - . The AnaLASER® High Sensitivity Smoke Detection (HSSD®) System delivers the earliest possible warning in a potential Air Flow fire situation. Anal-ASER is so sensitive that it detects the Monitor Scattered Light Sensor plasticizers commonly released by overheating electronic signal Processor equipment long before visible smoke is produced, In fact, AnaLASER actively draws air from the protected area the advanced AnaLASER detector is capable of detecting highly through the optimized network of air sampling pipes and into the detection chamber where AnaLASER distinguishes diluted smoke and other overheat byproducts at concentrations and actually counts individual particles of combustion, as low as 0.0015% obscuration per foot. That's 2,000 times and other overheat byproducts. more sensitive than traditional smoke detectors. And Anal-ASER is active where other detection systems are passive. They wait for smoke to come to the detection unit. Not AnaLASER. AnaLASER actually draws air from the protected area through an optimized network of air sampling pipes and into the detection chamber where it is analyzed for the presence of smoke particles. Your benefit: You deal with a "maintenance issue" instead of a "fire event." AnaLASER can be used alone or in combination with other systems such as Fenwal SmartONE detectors, Fenwal FM-200 suppression systems, FenwaINET 2000 controllers or third party systems for maximum protection and cost effectiveness, and can be networked via a serial data a link for control from a remote location. FENWAL Protection Systems SmartONE" Smoke Detectors l as Fenwal SmartONETM smoke detectors offer greater capacity, flexibility and reliability than conventional and analog detectors because a built-in 4K microprocessor gives them intelligence on-board. So in a SmartONE network, intelligence is distributed across the network, not confined to the network control device. Each SmartONE detector has the ability to analyze data and make decisions independent of its network. The central control panel acts as a traffic director, not the brains of the operation. SmartONE's distributed intelligence also provides Fail Soft system redundancy for greater reliability. If communication fails between the control panel and a SmartONE detector, it senses the failure and automatically reverts to stand alone operation. If smoke density reaches the alarm point, SmartONE will cause a general alarm across the network. When communication is re-established with the control panel, SmartONE automatically returns to its prior programming, without reprogramming. SmartONE detectors offer a variety of other user-friendly features, too, like self monitoringand compensation, easy field programming, remote P Y p g g. programming, a faster, more efficient communications protocol and low-profile styling that make SmartOne's as good-looking as they are intelligent. F Fenwal FM-2000 Fire Suppression Agent Fenwal FM-2001 is the best choice for a fire suppression agent, offering all the performance of Halon without environmental or substitute-system drawbacks. Fenwal FM-200 systems combine active fire protection, the benefits of clean agent systems and people-safe, environmentally friendly performance. FM-200 is fast and effective, penetrating every nook and cranny of the protected facility to snuff out fires in seconds. Yet FM-200 is clean. It ;., = leaves no residue to damage sensitive electronic equipment, vital software or irreplaceable objects while minimizing fire-related downtime and clean- x up costs. It's also safe for people and the environment. FM-200 is y non-toxic when used according to National Fire Protection Association standards (2001) and it has zero Ozone Depletion Potential (ODP), a low atmospheric lifetime (36.5 years) and no Environmental Protection Agency usage restrictions. Additionally, FM-200 has been tested on the widest range of Class A, Class B and Class C fuels, from hepane to ethanol, from wood to sensitive electronics. All of which makes Fenwal FM-200 the most versatile clean agent you can use to protect your mission critical facilities today. The FenwaINET 2000'" Systern The FenwalNET 2000TM System uses the Fenwal distributed intelligence architecture to provide precise, reliable and complete fire alarm and suppression capabilities, including high-sensitivity smoke detection and agent release, in a single, integrated control package. Designed for new or retrofit applications, the system offers simple, two-wire loop installation (up to 10,000 feet) that can accommodate up to 255 intelligent or k conventional devices without costly and time-consuming re-wiring. The modular, expandable design is fully field t A programmable and uses WindowsTM-based configuration software for flexibility and ease of use. In addition, Fenwal's exclusive Broadcast Indexing Protocol (BIP) for communications between � y system devices and the control panel provides a high immunity to EMI _ and RFI noise that can cause nuisance alarms which helps make the FenwalNET 2000 System trouble-free in telecommunication and other environments i 7 with high volumes of electronic transmissions. A � FM-200"System - 9MAnaLASER HSSD System Y 10 SmartOneTm Smoke Detector System inra(bias madese wn fie peji c€xQn . 1 f n 11Vorld mar ll TenW technologyhel ed protect fa�ra�rcr t, n, high tenelogy of its titre in the st war years at pneex`e Y 3 t o" tection and exp"Iosfon svpp ess�oo stet s for f com[mercil a�rcrafk Fier mare than0 yeah 1=env stes ham bees work protecting telecomrnuntcat ons facie motor rt a g- t 42P 1Ct �{' k }( l=enwal Is part of4L , .� Y i'-•^t51 it �� odcts, s�rstems and services for secdlrr,d �5 r 2� - r q. ` sck�, enjoys global research ancf develop�nett resourtia s: corporate comr itmen to v+od lass quality tat arp cl iR y wal 1 � 9E1 �ert�frcfion:bar°' r�devtesfoe C ® sand help,assure its-brag held posi�on of jeaderp (e , FE NWA rOtec "an aS � Protection Systems �n 'r . h Fenwal is corr►mitted.to the sines and t�e sc�e�ee����� teciJon. As a member of#�e N_ational Frre- 66tect©n etaf q {NIA Arad a chartei memtaer of the 1=ire Su ress S ems pp Assoaataen�FSSA), Fenwal personnel are dtrfly mth rtr�o anon o fire`,' fete cocJes aid the pror������i� regulations that bring-better fire safety into the worlplace, �s the or d of business]ias changed"sQ has i=e r rah o reset the V demand.tor 244 hour-a-day,'seven=day-a=weef< rforrance:and serve; Fenwal has evolved and developed faster, better,more integrated systems,faster and more responsive services.&a�resu 1'_ da for€ than 70% of Fenwal's business is in mission critical applications,,. Tblecommunications and other critical mission companaes have relied on Fenwal for more than 30 years. You can., taq: a r u+ y a ® s a Your Local Connection to Global Quality and Service Fenwal Business Partners are more than distributors of Fenwal fire protection systems and services. They are fire protection professionals who have made several important commitments: ® To perform ethically in the fire protection industry. k o To maintain a close working relationship with Fenwal in �4 C Rt3� f G Lt 'T F f 1= tC T'oflllE�S the constant pursuit of better fire protection technology. ® To provide every customer with the most cost-effective k z r fire protection available, backed by the most responsive 1 ft service possible. ff Fenwal Business Partners function as the "eyes and ears" of Fenwal in the marketplace, analyzing and reporting theg6h� WNA�� true fire protection requirements of their customers. By f ��s Y NIP rtr�cic working closely with talented Fenwal engineers and productgrmg managers, they are able to bring you innovative fire �� � 0 protection products and service that precisely meet theme r �`elgt particular requirements of critical applications wherettae downtime is simply not an option. Every Fenwal Business Partner is certified by Fenwal, m based upon ongoing participation in factory training on product application, installation and maintenance. So, in addition to providing integrated fire protection solutions that are 100% Fenwal, they are also 100% Fenwal when it comes to customer satisfaction. � FENWAL PROTECnON SYSTEMS This literature is provided for informational purposes �\ 400 Main Street only.FENWAL PROTECTION SYSTEMS assumes no responsibility for the product's suitability for a VVV Ashland, MA 01721 particular application.This product must be properly (508) 881-2000 applied to work correctly.If you need more Fax (508) 881-8920 information on this product,or if you have a yparticular problem or question,contact FENWAL FENWAL www.fenwalfire.com U` PROTECTION SYSTEMS,Ashland,MA 1721. (508)881-2000.FM200 is a registered trademark Protection Systems ISO M1 of Great Lakes Chemical Corporation. / Flow important is your business? KF-0057 5M Printed in U.S.A. CalProtection 2505 Mira Mar Avenue Long Beach,California go815-1759 Lori Dippel Account Manager 800-247-6497 Voicemail 800-368-4844 Ext.*2101 Fax 562-494-3567 Cell 714-726-5696 tdippel®calprotection.com