HomeMy WebLinkAbout2006 CITY CLERK ANNUAL PASSPORT ACCEPTANCE FACILITY REPORT&�) 7, CL--,
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Council Meeting Date: 1/16/2007
Department ID Number: CK 07-01
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Councilmembers
SUBMITTED BY: Joan L. Flynn, City Clerk
PREPARED BY: Joan L. Flynn, City Clerk
SUBJECT: Receive and File Annual Passport Acceptance Facility Report for 2006
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: Submitted for City Council review is the 2006 Annual Report for the
City Clerk's Passport Acceptance Facility operations. In 2006 City Clerk staff served 3,416
citizens, generating a gross revenue estimate of $110,673. Huntington Beach residents
constituted the majority of customers (2,974) followed by Fountain Valley (129), Westminster
(62) and Costa Mesa (28). The additional 223 customers were from various other cities. The
city receives $30.00 (fee set by the U.S. Department of State, Bureau of Consumer Affairs)
for each passport processed by the City Clerk's Office.
Funding Source: Not applicable.
Recommended Action: Motion to: Receive and file the Annual Passport Acceptance
Facility Report for 2006, as prepared and submitted by the Office of the City Clerk.
Alternative Action(s): None.
Analysis: It has now been six years since the City Council approved the City Clerk's Office
designation as a Passport Acceptance Facility by the U.S. Department of State. Since
inception 22,853 customers have been served in our office. Records have proven that the
facility continues to generate revenue. The total revenue since inception in February 2000 is
approximately $545,600. In 2005 the City Clerk began submitting an annual report to
Council rather than quarterly reports. Daily accounting is still prepared, and should Council
wish to see a report prior to the annual report each January, the City Clerk would be happy to
provide one.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 1/16/2007 DEPARTMENT ID NUMBER: CK 07-01
The number of passport applicants decreased by 256 in 2006 from the previous year. We
served 228 less Fountain Valley residents in 2006 than we did in 2005. This decrease may
be due in part to the opening of two (2) new facilities in the City of Fountain Valley. Fountain
Valley City Hall, located at 10200 Slater Avenue, started offering passport acceptance
services in late 2005. In 2006 they served 994 customers. The Fountain Valley Post Office
located at 17227 Newhope Street, started offering passport acceptance services in February
2006. Their agents state that they issue on average 6 to 10 passports daily to area
residents.
Our challenge for next year is to increase revenue by 5%. We have instituted additional
outreach/public education efforts. The Department of State is proposing a reduced
processing fee due to a perceived economy of scale, but since we are not seeing increased
numbers, this drop in fee will force us to work harder to see a revenue increase.
In July 2006, the City Clerk's Office began offering an optional passport photo service at a
reasonable cost of $10.00 per customer. This enhancement eliminates the need for our
customers to visit two separate establishments to accomplish one purpose. In the 6 months
we have taken photographs, we have generated revenue in the amount of $8,110. This is
one way we hope to reach our performance goal of a 5% increase in revenue.
Environmental Status: Not applicable.
Attachment(s):
-2- 1/5/2007 9:05 AM.
ATTACHMENT #1
Passport Acceptance Facility
REPORT
January 2006 - December 2006
January 1, 2006
298
160.00
2,222.40
mum
6,723.30
Costa Mesa
28
February
288
154.90
2,151.56
6,496.04
Fountain Valley
129
March
373
183.00
2,541.87
8,661.43
Garden Grove
31
April
353
158.00
2,194.62
8,402.98
Huntington Beach
2974
May
286
175.50
2,437.70
6,151.80
Irvine
9
June
267
176.00
2,444.64
5,580.56
Long Beach
July
237
158.00
2,194.62
5,491.08
Newport Beach
10
August
240
179.00
2,486.31
5,499.39
Westminster
62
September
227
160.00
2,222.40
5,849.50
October
279
176.00
2,444.64
7,729.16
November
215
152.00
2,154.96
5,578.84
Other Cities
173
December
353
160.00
2,347.20
10,666.60
Out of State
TOTAL
3416
1992.40
$ 27,842.92
$
82,830.68
Total
3416
January 2005 through December 2005
TOTAL 3672 1962.80 $ 25,767.79 11 $ 84,521.42 IlTotal 3672
"Adjustments to the Net Totals are a result of of the Airborne Express charges.
Photos effective 7-5-06
g1passport/forms/monthly tracking.xls
RCA ROUTING SHEET
INITIATING DEPARTMENT:
CITY CLERK
SUBJECT:
Receive and File the Annual Passport Acceptance
Facility Report for 2006
COUNCIL MEETING DATE:
January 16, 2007
RCA AT" AC H��E TS
STATES
Ordinance (w/exhibits & legislative draft if applicable)
Attached
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
Not Applicable
Tract Map, Location Map and/or other Exhibits
Attached
Li
Not Applicable
Contract/Agreement (w/exhibits if applicable)
Attached
❑
(Signed in full by the City Attorney)
Not Applicable
ED
Subleases, Third Party Agreements, etc.
Attached
(Approved as to form b CityAttome
Applicable
Certificates of Insurance (Approved by the City Attorney)
Attached
❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000)
Attached
❑
Not Applicable
Bonds (If applicable)
Attached
Not Applicable
Staff Report (If applicable)
el
Not Applicable
Commission, Board or Committee Report (If applicable)
Attached
❑
Not Ap licable
Findings/Conditions for Approval and/or Denial
Attached
Not Applicable
LAND ION FOR .ATTACH , TS
RCA Author: J. Flynn