The URL can be used to link to this page

Home My WebLink About2009 City Clerk Quarterly Reports Council/Agency Meeting.Held: Deferred/Continued to: -*App ve ❑ Conditionally Approved ❑ Denied4c.�&t+lersign�re Council Meeting Date: 12/21/2009 Department ID Number: CK 09-008 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: JOAN L. FLYNN, CITY CLERK PREPARED BY: JOAN L. FLYNN, CITY CLERK 4 SUBJECT: Receive and File City Clerk's Quarterly Report Listing of Professional Service Contracts Filed in the City Clerk's Office Between July 1, 2009 through September 30, 2009 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The listed contracts are no longer presented to the City Council but are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Funding Source: No funds are required. Recommended Action: Motion to: Receive and file the List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2009 through September 30, 2009. Alternative Action(s): Provide alternative direction to staff. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 12/21/2009 DEPARTMENT ID NUMBER: CK 09-008 Analysis: On November 19, 2001Dthe City Clerk requested that the City Council establish a policy for the City Clerk's office to follow in the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. This City Council policy ensures public review of new contracts through identification on the Council agenda. The City Charter mandates the City Clerk to be responsible to maintain contracts entered into by the City. This policy assists the City Clerk's office in its responsibilities in the implementation of Huntington Beach Municipal Code Section 3.03. Strategic Plan Goal: Improve internal and external communication. Environmental Status: Not applicable. Attachment(s): . - Nymber Na,. 1. List of Professional Service Contracts: July 1, 2009 through September 30, 2009 -2- 11/13/2009 2:38 PM ATTACHMENT # 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2009 through September 30, 2009 ®NWLTANT PURPOSE,' DATE 06/30/2009 Hennessey & On-Call Real Estate Appraisal NTE 06/30/2012 Planning *Reimbursed by Hennessey, LLC Services $25,000 applicants 07/07/2009 Saiful/Bouquet Amendment#1 to 05/01/2006 No additional 05/01/2010 Building and Structural Contract for Seismic funds Safety Engineering, Inc. Engineering Services for required. Seismic Upgrade of the Civic (Original Center, extending the term of contract for the contract one year $618,500 07/07/2009 Harrell and Financial Advisory Services NTE 07/07/2012 Economic *Redevelopment Company Advisors, $30,000 Development Agency LLC 07/07/2009 Liebert Cassidy Legal Services in NTE 07/07/2010 City Attorney Whitmore Labor/Employment Matters $100,000 07/13/2009 Donna Desmond Billboard Appraisal Services NTE 07/14/2012 Economic *Redevelopment Associates $5,000 Development Agency 07/20/2009 Jim Battersby dba Security Project Management NTE 07/20/2012 Public Works JRB &Associates and Recommendations $28,000 08/19/2009 Kinkle, Rodiger& Legal Services NTE 08/19/2012 City Attorney Spriggs $5,000 09/03/2009 Diehl, Evans & As-needed Agreed Upon NTE 09/03/2012 Finance Company, LLP Procedures Review $10,000 09/23/2009 Affordable Housing Huntington Beach First Time NTE 09/23/2012 Redevelopment Clearinghouse Homebu ers Program $30,000 Agency *Supported in total or in part by outside funds(non general funds) A ROUTING SHEET INITIATING DEPARTMENT: City Clerk SUBJECT: Receive and File City Clerk's Report Listing Professional Services Contracts Filed in the City Clerk's Office Between 07/01/2009 through 09/30/2009 COUNCIL MEETING DATE: December21, 2009 CT:TACH' nITS STATUS n s. � m � v Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable ❑ Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable ❑ Staff Report (If applicable) Attached ❑ Not Applicable ❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable ❑ Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable ❑ 'A INTS REi/IE WE, "Al Administrative Staff ( ) ( ) Deputy City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) �XPLARR�4TI0iV FOvF2IRETURn1OF {T,EM .n` 0 p. Far, RCA Author: Flynn Council/Agency Meeting Held: l _Co -d009 Deferred/Continued to: Appr ved ❑ Conditionally Approved ❑ Denied C, C er s Anatur(6 Council Meeting Date: 1/20/2009 Departmen Number: CK 09-02 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Councilmembers SUBMITTED BY: Joan L. Flynn, City Clerk `�- PREPARED BY: Joan L. Flynn, City Clerk SUBJECT: Receive and File Annual Passport Acceptance Facility Report for 2008 Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: Submitted for City Council review is the 2008 Annual Report for the City Clerk's Passport Acceptance Facility operations. In 2008 City Clerk staff served 4,386 citizens, generating a gross revenue estimate of$143,865. Huntington Beach residents constituted the majority of customers (3,563) followed by Fountain Valley (363), Westminster (112), Garden Grove (78) and Costa Mesa (37). The additional 233 customers were.from various other cities. The city receives $25.00 (fee set by the U.S. Department of State, Bureau of Consumer Affairs) for each passport processed by the City Clerk's Office. This fee decreased from $30.00 on February 1, 2008. The City Clerk's Office also offers photo services at $10 per set of 2. Funding Source: Not applicable. Recommended Action: Motion to: Receive and file the Annual Passport Acceptance Facility Report for 2008, as prepared and submitted by the Office of the City Clerk. Alternative Action(s): None. Analysis: It has now been nine years since the City Council approved the City Clerk's Office designation as a Passport Acceptance Facility by the U.S. Department of State. Since inception 33,223 customers have been served in our office. Records have proven that the facility continues to generate revenue. The total revenue since inception in February 2000 is approximately $909,899.57. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 1/20/2009 DEPARTMENT ID NUMBER: CK 09-02 The number of passport applicants decreased by 1,598 in 2008 from the previous year. "The decline in passport applications in 2008 was most likely attributable to current economic conditions as well as Congress' decision to delay the implementation of the second phase of the Western Hemisphere Travel Initiative (WHTI) to June 1, 2009," (Passport News, 11/08). Phase II of the WHTI will require all U.S. citizens traveling between the U.S. and Canada, Mexico, Central and South America, the Caribbean, and Bermuda by land, rail and sea (including ferries), to present a valid U.S. passport or other documents as determined by the Department of Homeland Security. Passport photo service continues to be a reliable resource for generating revenue. In 2008 3,114 patrons utilized this optional service, generating $31,140 in general fund dollars. Our customers appreciate the convenience of having this service available, allowing them to accomplish their application requirements at one facility. Our challenge this year is to maintain our commitment to provide the highest level of customer service to our patrons, and to increase passport acceptance revenue by 10%. We expect this measure to be met through an anticipated increase in applicants, created by implementation of Phase II of the WHTI in June 2009. Strategic Plan Goal: Engaging the Community, and City Services. Environmental Status: Not applicable. Attachment(s): DescriptionC.ity clerk's 1. Passport Acceptance Facility Annual Reports - 2008 -2- 1/13/2009 9:16 AM ATTACHMENT # 1 Passport Acceptance Facility REPORT 1/1/2008Uhru12/31/2008 Kahl ON January 1. 2OU7thmu December 31. 20U7 2'1-20O8 processing fee decreased bv$5. from $3Oto$25 *Adjustments to the Net Totals are a result ofof the Airborne Express charges. Photos effective 7'5-08 City of Huntington Beach Passport Acceptance Facility Totals from Inception � y ;- i 0210112000 to 1213012000 33,033.65 3,593 0110112001 to 1213012001 40,876.95 2,712 0110112002 to 1213012002 52,637.20 2,864 0110112003 to 1213012003 86,016.96 2,864 0110112004 to 1213012004 112,093.00 3,732 0110112005 to 1213012005 110,289.21 3,672 0110112006 to 12131106 110,673.60 3,416 0110112007 to 1213112007 220,413.20 5,984 0110112008 to 1213112008 143,865.80 4,386 $909,899.57 33,223 The execution fee increased from $15 to$30 effective 8-19-2002 Execution fee decreased from $30 to$25 effective 02/01/2008 Pictures effective 7/07/06 fee$10.00 RCA ROUTING SHEET INITIATING DEPARTMENT: CITY CLERK SUBJECT: Receive and File the Annual Passport Acceptance Facility Report for 2008 COUNCIL MEETING DATE: January 20, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney). Attached ❑ Not Applicable ®. Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable Bonds (If applicable) Notached t Applicable Staff Report (If applicable) Attached t Applicable ®❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Deputy City Administrator(Initial) ( ) ( ) City Administrator (Initial) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: - • RCA Author: R. Lugar