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HomeMy WebLinkAbout2009 Strategic Objectives Update Council/Agency Meeting Held:_ o O Deferred/Continued to: Approved ® Conditionally Approved ® Denied C CIe ' Signat Council Meeting Date: 12/21/09 Department ID Number: AD 09-029 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CIT $OR IL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINIR PREPARED BY: FRED A. WILSON, CITY ADMINI SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING ®ATE: 12/21/09 DEPARTMENT I® NUMBER: A® 09-029 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: Maintain and enhance our financial reserves ® Maintain, improve and obtain funding for public improvements ® Maintain and enhance public safety ■ Enhance economic development Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for January 29, 2010. Environmental Status: N/A Attachment(s): m . o - • - • ® - ri®ti.o 1. Huntington Beach Six-Month Strategic Objectives Matrix -2- 12/8/2009 9:27 AM ATTACHMENT #,l HUNTINGTON BEACH * SIB( - MONTH STRATEGIC OBJECTIVES 31 July 2009 through 15 January 2010 THREE-YEAR GOAL: MAINTAIN OUR FINANCIAL RESERVES WHEN WHO WHAT - STATUS COMMENTS DONE ON REVISED TARGET 1. At the City Administrator and Present to the City Council for action a revised X Presentation completed, Aug. 17, 2009 City Finance Director reserve policy. revised policy adopted with Council meeting FY 09/10 budget. 2. At the Finance Director Present to the City Council an updated Long-Term X Presentation completed at Sept. 8, 2009 City Financial Plan and its components. the September 21, 2009 City Council meeting Council Study Session. 3. Jan. 15, 2010 Finance Director and Conduct a City Council study session on PERS X Scheduled for January 19, City Administrator rates and their implications. 2010 City Council Study Session. 4. At the Feb. 1, 2010 Finance Director Present to the City Council quarterly financial X Scheduled for the February City Council study updates. 1, 2010 City Council Study session and Session. quarterly thereafter A THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 1,2009 Director of Public Works Conduct an EIR scoping meeting for the Circulation X Public scoping meeting held and Planning Director Element of the General Plan. August 20,2009. 2. Oct. 1, 2009 City Administrator and Report to the City Council on the status of the X Green building element Dep. City Administrator Senior Center. directions provided by City Council on September 8, 2009. Litigation status reported to the City Council in closed sessions. 3. Oct. 1, 2009 Director of Public Works, Identify funding opportunities of the WRDA grant Public Works and the Army working with the Army for the Heil Pump Station. X Corps of Engineers met on Corps of Engineers and November 121n to continue the Ferguson Group efforts to obtain WRDA funding. 4. At the Director of Public Works Present to the City Council for consideration an Report presented to the City Nov. 16, 2009 City evaluation of the process and required procedures X Council at the November 16cn Council meeting to transfer ownership of block walls to property Study Session. City Council owners. directed staff to move forward with a wall vacation pilot ro'ect. 5. Dec. 15, 2009 Dep. City Administrator Identify cost neutral funding for Green projects and X The Environmental Board is present to the community's Sustainability drafting a letter to the City Committee. Council containing options and recommendations. B THREE-YEAR GOAL: MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 30, 2009 Fire Chief Present to the City Council for consideration a plan, X Presentation completed at including costs and funding sources,to relocate the September 21, 2009 City Station 8 (Heil)to the city-owned site at Council meeting Study Graham/Production. Session. 2. At the Police Chief,working with Present to the City Council for information a plan to All three public safety Nov. 2, 2009 the Fire Chief and the maintain public safety considering current budget X departments will present City Council Marine Safety Chief constraints and personnel vacancies. information in April 2010. meeting This will ensure the most up to date information regarding the budget situation and position vacancies to provide accurate forecasting of staffing for the summer months. 3. Jan. 15, 2010 Police Chief Present to the City Council for action a funding X In light of the current budget, strategy to support construction of a police training staff is recommending that facility. this project be put on hold until economic conditions improve. 4. Jan. 15,2010 Community Services Dir. Develop a funding strategy to support acquisition of needed equipment to maintain beach safety and X present to the City Council for action. C THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT " STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 15, 2009 Economic Development Dir. Commence negotiations of an Owner Participation Negotiations are on-going Agreement(OPA)with developer DJM for Phase II of X regarding the Bella Terra Bella Terra. Phase II project. 2. At the Economic Development Dir. Propose to the City Council for action the hiring of a Contract with RSG Consulting Oct. 19, 2009 City consultant to amend the merged project area to was approved by the City Council meeting include previously identified blighted shopping X Council on November 16, centers. 2009. 3. At the Economic Development Dir., Present to the City Council for direction proposed X RFP process completed, Oct. 19, 2009 City with input from the Council's developers for a hotel in north Huntington Beach. negotiations with developer Council meeting Economic Development have commenced. Committee 4. At the Planning Director and Present to the City Council for action an amended X City Council approved Nov. 2, 2009 City Economic Development Dir. Downtown Specific Plan and an amended Parking Downtown Specific Plan and Council meeting Master Plan. certified the EIR on November 2, 2009. Reconsideration of DTSP scheduled for City Council on January 19, 2010. 5. Dec. 15, 2009 Deputy City Administrator Publish and distribute to the City Council standards X for accelerated services to expedite development from the Development Departments. D 6. Jan. 15, 2010 Planning Director and Complete the Beach-Edinger Corridor Specific Planning Commission Economic Development Dir. Plan/EIR and hold at least one public hearing. X certified the EIR on December 8, 2009. Planning Commission hearing on the Specific Plan scheduled for January 12, 2010. E THREE-YEAR GOAL: IMPROVE INTERNAL A ND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Oct. 31, 2009 City Administrator and Present an overview of the 2009-2010 budget and X Presentation to all Finance Director financial forecast to all employees. employees completed. 2. Dec. 1, 2009 Mayor Host and conduct at least one town hall meeting to X Future town hall meeting provide information about the city and obtain feedback to be determined by the from the public. Mayor. 3. Jan. 15,2010 IS Director—lead, HR Dir., Conduct and present to the Executive Team a review of Presentation of reporting Dep. City Administrator community requests from the Surf City Pipeline. X options discussed with Executive Team on November 13, 2009. Review of Pipeline inquiries conducted on December 15, 2009. F RCA ROUTINGET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: December 21, 2009 RSA ATTe4CMNTS STATES Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorne Attached ❑ ( pin Y Y Y� Not Applicable Ej Attached ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable Attached ❑ Bonds (If applicable) Not Applicable Attached ❑ Staff Report (If applicable) Not Applicable Commission, Board or Committee Re ort If applicable Attached El p ( pp ) Not Applicable Find in s/Conditions for Approval and/or Denial Attached El g pp Not Applicable EXPi�AI� ` IO FORD N TT I C S� REVIEWED'. RETURNED? , FOR DED Administrative Staff Assistant City Administrator Initial ( ( f City Administrator (Initial) City Clerk EXPLANATION FOR RETURN OF ITEM: RCA Author: 0 Council/Agency Meeting Held: Deferred/Continued to: A App ve ® Conditionally Approved ❑ Denied Ci lerk' Ignature Council Meeting Date: 11/16/09 Department ID Number: AD 09-023 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND Cl COUNCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY AD TOR PREPARED BY: FRED A. WILSON, CITY AD I ATOR SUBJECT: City of Huntington Beach St Ategic Objectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. l REQUEST FOR ACTION MEETING DATE: 11/16/09 DEPARTMENT ID NUMBER: AD 09-023 Analyses: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: Maintain and enhance our financial reserves ® Maintain, improve and obtain funding for public improvements Maintain and enhance public safety ■ Enhance economic development 0 Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: N/A Attachment(s): 1. Huntington Beach Six-Month Strategic Objectives Matrix -2- 10/29/2009 4:04 PM ATTACHMENT 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 31 July 2009 through 15 January 2010 THREE-YEAR GOAL: MAINTAIN OUR FINANCIAL RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the City Administrator and Present to the City Council for action a revised X Presentation completed, Aug. 17, 2009 City Finance Director reserve policy. revised policy adopted with Council meeting FY 09/10 budget. 2. At the Finance Director Present to the City Council an updated Long-Term X Presentation completed at Sept. 8, 2009 City Financial Plan and its components. the September 21, 2009 City Council meeting Council Study Session. 3. Jan. 15,2010 Finance Director and Conduct a City Council study session on PERS X City Administrator rates and their implications. 4. At the Feb. 1, 2010 Finance Director Present to the City Council quarterly financial X City Council study updates. session and quarterly thereafter A THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 1, 2009 Director of Public Works Conduct an EIR scoping meeting for the Circulation X Public scoping meeting held and Planning Director Element of the General Plan. August 20, 2009. 2. Oct. 1, 2009 City Administrator and Report to the City Council on the status of the X Green building element Dep. City Administrator Senior Center. directions provided by City Council on September 8, 2009. Litigation status reported to the City Council in closed sessions. 3. Oct. 1, 2009 Director of Public Works, Identify funding opportunities of the WRDA grant Public Works is scheduled to working with the Army for the Heil Pump Station. X meet with the Army Corps of Corps of Engineers and Engineers in November. the Ferguson Group 4. At the Director of Public Works Present to the City Council for consideration an Nov. 16,2009 City evaluation of the process and required procedures X Council meeting to transfer ownership of block walls to property owners. 5. Dec. 15, 2009 Dep. City Administrator Identify cost neutral funding for Green projects and X Presentation to the present to the community's Sustainability Environmental Board Committee. scheduled for December 3, 2009. B THREE-YEAR GOAL: MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS - COMMENTS DONE ON REVISED TARGET 1. Sept. 30, 2009 Fire Chief Present to the City Council for consideration a plan, X Presentation completed at including costs and funding sources,to relocate the September 21, 2009 City Station 8 (Heil)to the city-owned site at Council meeting Study Graham/Production. Session. 2. At the Police Chief,working with Present to the City Council for information a plan to All three public safety Nov. 2, 2009 the Fire Chief and the maintain public safety considering current budget X departments will present City Council Marine Safety Chief constraints and personnel vacancies. information in April 2010. meeting This will ensure the most up to date information regarding the budget situation and position vacancies to provide accurate forecasting of staffing for the summer months. 3. Jan. 15, 2010 Police Chief Present to the City Council for action a funding X In light of the current budget, strategy to support construction of a police training staff is recommending that facility. this project be put on hold until economic conditions improve. 4. Jan. 15, 2010 Community Services Dir. Develop a funding strategy to support acquisition of needed equipment to maintain beach safety and X present to the City Council for action. C THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED, 1. Sept. 15, 2009 Economic Development Dir. Commence negotiations of an Owner Participation X Negotiations with DJM are Agreement(OPA)with developer DJM for Phase II of on-going., staff has presented Bella Terra. an offer for financial assistance, preliminarily accepted. 2. At the Economic Development Dir. Propose to the City Council for action the hiring of a X Consultant has been selected Oct. 19,2009 City consultant to amend the merged project area to by staff,the contract is Council meeting include previously identified blighted shopping scheduled for City Council centers. action on November 16, 2009. 3. At the Economic Development Dir., Present to the City Council for direction proposed X Memo on process went to Oct. 19,2009 City with input from the Council's developers for a hotel in north Huntington Beach. EDC and City Council. RFP Council meeting Economic Development closed on November 4, 2009, Committee 4. At the Planning Director and Present to the City Council for action an amended X City Council approved Nov. 2, 2009 City Economic Development Dir. Downtown Specific Plan and an amended Parking Downtown Specific Plan and Council meeting Master Plan. certified EIR on November 2, 2009. 5. Dec. 15, 2009 Deputy City Administrator Publish and distribute to the City Council standards X for accelerated services to expedite development from the Development Departments. 6. Jan. 15, 2010 Planning Director and Complete the Beach-Edinger Corridor Specific X Draft specific plan complete, Economic Development Dir. Plan/EIR and hold at least one public hearing. Planning Commission Study Session on EIR November 10, 2009. D THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL CO/N/MUN/CAT/ON WHEN WHO WHAT STATUS COMMENTS DONE ON RE VISED JARGET 1. Oct. 31, 2009 City Administrator and Present an overview of the 2009-2010 budget and X Presentation to all Finance Director financial forecast to all employees. employees completed. 2. Dec. 1, 2009 Mayor Host and conduct at least one town hall meeting to X provide information about the city and obtain feedback from the public. 3. Jan. 15,2010 IS Director—lead, FIR Dir., Conduct and present to the Executive Team a review of X Presentation of reporting Dep. City Administrator community requests from the Surf City Pipeline. options to be discussed with Executive Team on November 13, 2009, review of Pipeline inquiries scheduled for December 15, 2009. E RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: November 16, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not A licable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable ED Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorne Attached ❑ pp Y tY Y1 Not A licable Attached . ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable Attached ❑ Bonds (If applicable) Not Applicable Attached ❑ Staff Report (If applicable) Not Applicable Commission, Board or Committee Report if applicable) Attached ❑ p ( pp ) Not Applicable Findings/Conditions for Approval and/or Denial Attached ElFindin g pp Not Applicable EKPLANA7 OH FOR NOS HO ATTACG,ICurJEWS REVIEWED RETURNED FOR A DED Administrative Staff Assistant City Administrator Initial City Administrator Initial [City Clerk EXPLANATION FOR RETURN OF ITEM: (Below Spac�e For City Clerk's Us.e OniyJ RCA Author: } f F , Council/Agency Meeting Held: O o D Deferred/Continued to: )6-A pro ed nd tiZ a A rov d ❑ Denied ��CTeoSignat Council Meeting Date: 10/19/09 Department ID Number: 09-22 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AN JY COUNCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ,,INISTRATOR PREPARED BY: FRED A. WILSON, CITY DMINISTRATOR SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING DATE: 10/19/09 DEPARTMENT ID NUMBER: 09-22 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves • Maintain, improve and obtain funding for public improvements ■ Maintain and enhance public safety • Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: N/A Attachment(s): PaigeCity Clork's, Number No. Description, 1. Huntington Beach Six-Month Strategic Objectives Matrix -2- 10/7/2009 11:50 AM ATTACHMENT # 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 31 July 2009 through 15 January 2010 THREE-YEAR GOAL: MAINTAIN OUR FINANCIAL RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the City Administrator and Present to the City Council for action a revised X Presentation completed, Aug. 17, 2009 City Finance Director reserve policy. revised policy adopted with Council meeting FY 09/10 budget. 2. At the Finance Director Present to the City Council an updated Long-Term X Presentation completed at Sept. 8, 2009 City Financial Plan and its components. the September 21, 2009 City Council meeting Council Study Session. 3. Jan. 15, 2010 Finance Director and Conduct a City Council study session on PERS X City Administrator rates and their implications. 4. At the Feb. 1, 2010 Finance Director Present to the City Council quarterly financial X City Council study updates. session and quarterly thereafter A THREE-YEAR GOAL: MAINTAIN, ®MPROVEAN® OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 1, 2009 Director of Public Works Conduct an EIR scoping meeting for the Circulation X Public scoping meeting held and Planning Director Element of the General Plan. August 20, 2009. 2. Oct. 1, 2009 City Administrator and Report to the City Council on the status of the X Green building element Dep. City Administrator Senior Center. directions provided by City Council on September 8, 2009. Litigation status reported at the October 5, 2009 City Council closed session. 3. Oct. 1, 2009 Director of Public Works, Identify funding opportunities of the WRDA grant Public Works is scheduled to working with the Army for the Heil Pump Station. X meet with the Army Corps of Corps of Engineers and Engineers on October 15, the Ferguson Group 2009. 4. At the Director of Public Works Present to the City Council for consideration an Nov. 16,2009 City evaluation of the process and required procedures X Council meeting to transfer ownership of block walls to property owners. 5. Dec. 15, 2009 Dep. City Administrator Identify cost neutral funding for Green projects and X present to the community's Sustainability Committee. B THREE-YEAR COAL: MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 30, 2009 Fire Chief Present to the City Council for consideration a plan, X Presentation completed at including costs and funding sources,to relocate the September 21, 2009 City Station 8(Heil)to the city-owned site at Council meeting Study Graham/Production. Session. 2. At the Police Chief, working with Present to the City Council for information a plan to All three public safety Nov. 2, 2009 the Fire Chief and the maintain public safety considering current budget X departments will present City Council Marine Safety Chief constraints and personnel vacancies. information in April 2010. meeting This will ensure the most up to date information regarding the budget situation and position vacancies to provide accurate forecasting of staffing for the summer months. 3. Jan. 15, 2010 Police Chief Present to the City Council for action a funding X In light of the current budget, strategy to support construction of a police training staff is recommending that facility. this project be put on hold until economic conditions improve. 4. Jan. 15, 2010 Community Services Dir. Develop a funding strategy to support acquisition of needed equipment to maintain beach safety and X present to the City Council for action. C THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 15,2009 Economic Development Dir. Commence negotiations of an Owner Participation X Negotiations with DJM are Agreement(OPA)with developer DJM for Phase II of on-going., staff has presented Bella Terra. an offer for financial assistance that is being reviewed. 2. At the Economic Development Dir. Propose to the City Council for action the hiring of a X Consultant has been selected Oct. 19, 2009 City consultant to amend the merged project area to by staff,the contract is Council meeting include previously identified blighted shopping scheduled for City Council centers. action on November 16, 2009. 3. At the Economic Development Dir., Present to the City Council for direction proposed X The RFP has been released. Oct. 19, 2009 City with input from the Council's developers for a hotel in north Huntington Beach. Proposals are due on Council meeting Economic Development November 4, 2009. Committee 4. At the Planning Director and Present to the City Council for action an amended X Planning Commission Nov. 2, 2009 City Economic Development Dir. Downtown Specific Plan and an amended Parking approved the EIR on October Council meeting Master Plan. 6, 2009. The Specific Plan is scheduled on October 12, 2009 by the Planning Commission. 5. Dec. 15, 2009 Deputy City Administrator Publish and distribute to the City Council standards X for accelerated services to expedite development from the Development Departments. D I 6. Jan. 15, 2010 Planning Director and Complete the Beach-Edinger Corridor Specific X Draft specific plan complete, Economic Development Dir. Plan/EIR and hold at least one public hearing. draft EIR comment period closes on October 12, 2009. E THREE-YEAR COAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Oct. 31, 2009 City Administrator and Present an overview of the 2009-2010 budget and X Finance Director financial forecast to all employees. 2. Dec. 1, 2009 Mayor Host and conduct at least one town hall meeting to X provide information about the city and obtain feedback from the public. 3. Jan. 15, 2010 IS Director—lead, HR Dir., Conduct and present to the Executive Team a review of X Presentation of reporting Dep. City Administrator community requests from the Surf City Pipeline. options to be discussed with Executive Team on November 13, 2009, review of Pipeline inquiries scheduled for December 15, 2009. F RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: October 19, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorne Attached ❑ ( PP Y Y Y) Not Applicable Attached ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable Attached ❑ Bonds (If applicable) Not Applicable Attached ❑ Staff Report (If applicable) Not App licable Commission, Board or Committee Report If applicable) Attached ❑ p ( pp ) Not Applicable s/Conditions for Approval and/or Denial Attached ElFindin g Pp Not Applicable EXPLANATION FOR �liu MMMO ATTACH vRE C'TSS REVIEWED RETURNED FOR RDED Administrative Staff Assistant City Administrator Initial City Administrator initial City Clerk EXPLANATION FOR RETURN OF ITEM: • • - • ::J RCA Author: Council/Agency Meeting Held: Deferred/Continued to: Appro ed ❑ Conditionally Approved ❑ Denied Clbrk4 Signat -7 Council Meeting Date: 09/21/09 Department ID Number: 09-21 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUN MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINISTRA fL PREPARED BY: FRED A. WILSON, CITY ADMINISTRATOR SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING DATE: 09/21/09 DEPARTMENT ID NUMBER: 09-21 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves ■ Maintain, improve and obtain funding for public improvements Maintain and enhance public safety ■ Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: N/A Attachment(s): ' . • - Number No- Desjeriptiqn, 1. 1 Huntington Beach Six-Month Strategic Objectives Matrix -2- 9/11/2009 10:04 AM ATTACHMENT 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 31 July 2009 through 15 January 2010 THREE-YEAR GOAL: MAINTAIN OUR FINANCIAL RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Presentation completed, At the City Administrator and Present to the City Council for action a revised X revised policy adopted with Aug. 17, 2009 City Finance Director reserve policy. FY 09/10 budget. Council meeting 2• Scheduled for presentation at At the Finance Director Present to the City Council an updated Long-Term X the September 21, 2009 City Sept.8,2009 City Financial Plan and its components. Council meeting Study Council meeting Session. 3. Jan. 15,2010 Finance Director and Conduct a City Council study session on PERS X City Administrator rates and their implications. 4. At the Feb. 1,2010 Finance Director Present to the City Council quarterly financial X City Council study updates. session and quarterly thereafter A THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Public scoping meeting held Sept. 1,2009 Director of Public Works Conduct an EIR scoping meeting for the Circulation X August 20,2009. and Planning Director Element of the General Plan. 2. Green building element Oct. 1,2009 City Administrator and Report to the City Council on the status of the X directions provided by City Dep. City Administrator Senior Center. Council on September 8, 2009. Grading contract is out to bid. 3. Oct. 1,2009 Director of Public Works, Identify funding opportunities of the WRDA grant working with the Army for the Heil Pump Station. X Corps of Engineers and the Ferguson Group 4. At the Director of Public Works Present to the City Council for consideration an Nov. 16,2009 City evaluation of the process and required procedures X Council meeting to transfer ownership of block walls to property owners. 5. Dec. 15, 2009 Dep. City Administrator Identify cost neutral funding for Green projects and X present to the community's Sustainability Committee. B THREE-YEAR GOAL: MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Scheduled for the City Sept. 30, 2009 Fire Chief Present to the City Council for consideration a plan, X Council Study Session on including costs and funding sources,to relocate September 21, 2009. Station 8(Heil)to the city-owned site at Graham/Production. 2. At the Police Chief,working with Present to the City Council for information a plan to Nov. 2, 2009 the Fire Chief and the maintain public safety considering current budget X City Council Marine Safety Chief constraints and personnel vacancies. meeting 3• In light of the current budget, Jan. 15,2010 Police Chief Present to the City Council for action a funding X staff is recommending that strategy to support construction of a police training this project be put on hold facility. until economic conditions improve. 4. Jan. 15,2010 Community Services Dir. Develop a funding strategy to support acquisition of needed equipment to maintain beach safety and X present to the City Council for action. C THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1• Discussions with the Sept. 15, 2009 Economic Development Dir. Commence negotiations of an Owner Participation X developer are ongoing, public Agreement(OPA)with developer DJM for Phase II of improvements are being Bella Terra. reviewed as well as the developers pro forma. 2. Consultant proposals have At the Economic Development Dir. Propose to the City Council for action the hiring of a X been received, a memo Oct. 19,2009 City consultant to amend the merged project area to outlining the financial impact Council meeting include previously identified blighted shopping of the amendment to the centers. project area has been developed. 3. At the Economic Development Dir., Present to the City Council for direction proposed X Staff is preparing an RFP for Oct. 19,2009 City with input from the Council's developers for a hotel in north Huntington Beach. release in late September to Council meeting Economic Development the development community. Committee 4. Series of Planning At the Planning Director and Present to the City Council for action an amended X Commission study sessions Nov. 2,2009 City Economic Development Dir. Downtown Specific Plan and an amended Parking ongoing. Council dates not Council meeting Master Plan. yet finalized. 5. Dec. 15,2009 Deputy City Administrator Publish and distribute to the City Council standards X for accelerated services to expedite development from the Development Departments. 6. Draft specific plan complete, Jan. 15,2010 Planning Director and Complete the Beach-Edinger Corridor Specific X draft EIR comment period Economic Development Dir. Plan/EIR and hold at least one public hearing. closes on October 12,2009. D THREE-YEAR COAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Oct. 31,2009 City Administrator and Present an overview of the 2009-2010 budget and X Finance Director financial forecast to all employees. 2. Dec. 1,2009 Mayor Host and conduct at least one town hall meeting to X provide information about the city and obtain feedback from the public. 3. Presentation of reporting Jan. 15,2010 IS Director—lead, HR Dir., Conduct and present to the Executive Team a review of X options to be discussed Dep. City Administrator community requests from the Surf City Pipeline. with Executive Team on November 24,2009, review of Pipeline inquiries scheduled for December 15,2009. E RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: September 21, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Ap licable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ❑Not Applicable (Signed in full b the CityAttorne ) Subleases, Third Party Agreements, etc. Attached ❑Not Applicable (Approved as to form b CityAttorne ) Certificates of Insurance (Approved b the City Attorne Attached ❑ ( p►n Y Y Y) Not Applicable Fiscal Impact Statement (Unbudget, over $5,000) Attached ElNot Applicable ❑ Bonds (If applicable) AttachedNot Applicable ❑ Staff Report (If applicable) AttachedNot A licable Commission, Board or Committee Report applicable) Attached ❑ p ( pp ) Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ pp Not Applicable EXPLAHATIOW FOR Hv OSSONG ATTACG;VENTS REVIEWED RETURNED FOR RDED Administrative Staff Assistant City Administrator Initial -City Administrator Initial LCity Clerk EXPLANATION FOR RETURN OF ITEM: ity RCA Author: 1 Council/Agency Meeting Held: '?11z--1dC09 Deferred/Continued to: Ap roved Z ® on itional y Approved ® Denied off_ City Pferlh gnatur Council Meeting Date: 08/17/09 Department ID Number: 09-19 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MPMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINISTRATOR PREPARED BY: FRED A. WILSON, CITY ADMINISTRATOR SUBJECT: City of Huntington Beach Strategic Objectives Update [statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, Core Values and Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Huntington Beach Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. s REQUEST FOR ACTION MEETING ®ATE: August 17, 2009 DEPARTMENT I® NUMBER: 09-19 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, and again on July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community". The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves Maintain, improve, and obtain funding for public improvements ® Maintain and enhance public safety ® Enhance economic development ® Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month, staff will provide the attached matrix with updated information on the status of the Six Month Strategic Objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: N/A Attachment(s): ® . e - Number No. ® - 1. Huntington Beach Six-Month Strategic Objectives Matrix -2- 8/6/2009 9:39 AM ATTACHMENT # 1 FlUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 31 July 2009 through 15 January 2010 THREE-YEAR GOAL: MAINTAIN OUR FINANCIAL RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the City Administrator and Present to the City Council for action a revised Aug. 17,2009 City Finance Director reserve policy. Council meeting 2. At the Finance Director Present to the City Council an updated Long-Term Sept. 8,2009 City Financial Plan and its components. Council meeting 3. Jan. 15,2010 Finance Director and Conduct a City Council study session on PERS City Administrator rates and their implications. 4. At the Feb. 1,2010 Finance Director Present to the City Council quarterly financial City Council study updates. session and quarterly thereafter A THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 1,2009 Director of Public Works Conduct an EIR scoping meeting for the Circulation and Planning Director Element of the General Plan. 2. Oct. 1,2009 City Administrator and Report to the City Council on the status of the Dep. City Administrator Senior Center. 3. Oct. 1,2009 Director of Public Works, Identify funding opportunities of the WRDA grant working with the Army for the Heil Pump Station. Corps of Engineers and the Ferguson Group 4. At the Director of Public Works Present to the City Council for consideration an Nov. 16, 2009 City evaluation of the process and required procedures Council meeting to transfer ownership of block walls to property owners. 5. Dec. 15,2009 Dep. City Administrator Identify cost neutral funding for Green projects and present to the community's Sustainability Committee. B THREE-YEAR GOAL: MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 30,2009 Fire Chief Present to the City Council for consideration a plan, including costs and funding sources,to relocate Station 8(Heil)to the city-owned site at Graham/Production. 2. At the Police Chief,working with Present to the City Council for information a plan to Nov.2,2009 the Fire Chief and the maintain public safety considering current budget City Council Marine Safety Chief constraints and personnel vacancies. meeting 3. Jan. 15,2010 Police Chief Present to the City Council for action a funding strategy to support construction of a police training facility. 4. Jan. 15,2010 Community Services Dir. Develop a funding strategy to support acquisition of needed equipment to maintain beach safety and present to the City Council for action. C THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Sept. 15, 2009 Economic Development Dir. Commence negotiations of an Owner Participation Agreement(OPA)with developer DJM for Phase II of Bella Terra. 2. At the Economic Development Dir. Propose to the City Council for action the hiring of a Oct. 19, 2009 City consultant to amend the merged project area to Council meeting include previously identified blighted shopping centers. 3. At the Economic Development Dir., Present to the City Council for direction proposed Oct. 19,2009 City with input from the Council's developers for a hotel in north Huntington Beach. Council meeting Economic Development Committee 4. At the Planning Director and Present to the City Council for action an amended Nov. 2, 2009 City Economic Development Dir. Downtown Specific Plan and an amended Parking Council meeting Master Plan. 5. Dec. 15,2009 Deputy City Administrator Publish and distribute to the City Council standards for accelerated services to expedite development from the Development Departments. 6. Jan. 15,2010 Planning Director and Complete the Beach-Edinger Corridor Specific Economic Development Dir. Plan/EIR and hold at least one public hearing. D THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Oct. 31,2009 City Administrator and Present orally an overview of the 2009-2010 budget and Finance Director financial forecast to all employees. 2. Dec. 1,2009 Mayor Host and conduct at least one town hall meeting to provide information about the city and obtain feedback from the public. 3. Jan. 15,2010 IS Director—lead, HR Dir., Conduct and present to the Executive Team a review of Dep. City Administrator community requests from the Surf City Pipeline. E RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: Aug. 17, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Ap licable Contract/Agreement (w/exhibits if applicable) Attached El Not Applicable (Signed in full b the CityAttorne ) Subleases, Third Party Agreements, etc. Attached El Not Applicable (Approved as to form b CityAttorne ) Certificates of Insurance A b the CityAttorne Attached El((Approved y Y) Not Applicable hed El Impact Statement (Unbudget, over$5,000) Not Attac Applicable ❑ Bonds (If applicable) AttachedNot Applicable Attached ❑ Staff Report (If applicable) Not licable Commission, Board or Committee Report applicable)If a Attached ❑ p ( pp ) Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ pp Not Applicable EXPILANATM FOR HOSSONG ATTACHNE NTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial ) City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (BoldW0 - o RCA Author: 4 Council/Agency Meeting Held: 2:42 Deferred/Continued to: '$.Appr ve U Conditionally Approved U Denied o C lerk' Signat r Council Meeting Date: 07/20/09 Department ID Number: 09-17 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINISTR R PREPARED BY: FRED A. WILSON, CITY ADMINIST R SUBJECT: City of Huntington Beach Strategic O .jectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Huntington Beach Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING DATE: July 20, 2009 DEPARTMENT ID NUMBER: 09-17 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009 to establish consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, Three-Year Goals, and Six Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community". The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves ■ Maintain, improve, and obtain funding for public improvements ■ Maintain and enhance public safety ■ Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month, staff will provide the attached matrix with updated information on the status of the Six Month Strategic Objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. As a reminder, the next Strategic Planning session is scheduled for July 31, 2009. Environmental Status: N/A Attachment(s): City Clerk's Pa-ge Number No. Description 1. Huntington Beach Six-Month Strategic Objectives Matrix -2- 7/9/2009 2:50 PM ATTACHMENT # 1 HU NTIINGTO N BEACH * SIX - MONTH STRATEGIC OBJECTIVES 30 January 2009 through 15 July 2009 THREE-YEAR GOAL: MAINTAIN AND ENHANCE OUR FINANCIAL RESERVES WHEN WHO WHAT, STATUS COMMENTS DONE ON REVISED TARGET 1 By the May 4, 2009 City Council City Administrator Present to the City Council for direction and Completed-Presented at the meeting prioritization the FY 2008/2009 mid-year budget X May 4,2009 City Council and Finance Director review, including options. Study Session Presented at the July 6, 2 2009, City Council Study Develop and present to the City Council for action June 30,2009 Finance Director,working a policy to maintain the City of Huntington Beach's X Session. Council direction with the City Treasurer financial reserves. received and updated policy to be prepared. 3 First draft in July 2009,final to be Developing a core three year presented for Deputy City Administrator Update and present to the City Council for action Financial Plan using several adoption in August Emery the Long-Term Financial Plan. X assumptions for revenue 2009. growth/reduction A THREE-YEAR GOAL: MANTA/N, /MPROVEAN® OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO WHAT STATUS COMMENTS . DONE ON- REVISED TARGET 1 At the Feb.2, City Attorney Update the City Council in closed session on X Completed at the February 2, 2009 City Council litigation related to the Senior Center. 2009 City Council closed meeting session 2 At the April 20, Deputy City Administrator Evaluate the ability of the RDA to accelerate X Completed at the March 2, 2009 City Council Emery and the Economic repayment of the debt and/or issue new debt to the 2009 City Council Study and RDA meeting Development Dir. city to fund the infrastructure shortfall and present Session the results to the City Council/RDA for direction. 3 June 1, 2009 Deputy City Administrator Evaluate the feasibility of using assessment X Presented at the July 6, 2009, Hall,working with the districts as an option to fund facilities(e.g., parks, City Council Study Session. Finance Dept.staff and landscaping, block walls, lighting)and present the Council direction received City Treasurer and staff results to the City Council for direction. and preparation of vacating strategy for block walls to be developed. 4 July 15, 2009 Deputy City Administrator Evaluate the methodologies the city uses in X Completed- First contract Hall- lead, Deputy City contracting for public improvements and presented to the City Council Administrator Emery, maintenance and recommend to the City Council on June 1, 2009. As others Public Works Director., for action options to reduce costs. are renewed similar options City Attorney, Finance Dir. will be presented. 5 July 15, 2009 Director of Public Works Complete the required processes and approvals X Completed—all submittals necessary to obtain stimulus funding for arterial required for Stimulus funding street rehabilitation including RTIP amendment, for arterial rehabilitation have Environmental, Design and Caltrans approval. been completed. Update Council annually w/street construction financing via CIP. B 6 Meeting with the Army Corps July 15, 2009 Director of Public Works Hold at least one meeting with the Army Corps of X of Engineers and the Engineers and the Ferguson Group to identify to funding opportunities of the WRDA grant for the Ferguson Group expected , Heil Pump Station. take place by September 1 2009. 7 Five year Transportation June 15, 2009 Director of Public Works Complete the project scoping and prepare the RFP Improvement and for the five-year transportation system improvement Management Plan RFP and management plan. Retain a consultant for Left X complete. Left turn Phasing Turn Phasing Study, issue an RFP for Signal consultant proposals System Master Plan and complete update to the received. Signal Master Plan Traffic Signal priority list. proposals due July 24, 2009. Signal priority list complete. 8 July 15, 2009 Director of Public Works Hold at least once meeting with the City Council Ac X Completed-Ad Hoc meeting Hoc Committee regarding the status of the updated Circulation Element held on May 14, 2009. 9 Completed-Meetings have July 15, 2009 Deputy City Administrator Hold at least one meeting to indentify stakeholder X been held with Sharp and Hall green issues and integrate stakeholder input into Chamber of Commerce. overall sustainability framework document relevant Sustainability framework for Huntington Beach. document ready for presentation at next Ad Hoc meeting. C THREE-YEAR GOAL: MAINTAIN AND ENHANCE PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENT S DONE, ON REVISED TARGET _ 1 June 1, 2009 Police Chief,working with Develop and implement a plan to maintain and X Completed, presented at July the Fire Chief and enhance public safety services during the summer 6, 2009 City Council Study Community Services Dir. tourist season within current economic constraints. Session 2 July 1,2009 Fire Chief, working with the Present to the City Administrator a plan to meet X Police Chief, Community critical public safety facility needs, including funding, Scheduled for the July 20, Services Dir., Pubic Works to maintain the current level of service and response 2009 City Council Study Dir., Finance Dir., Building standards for the community. Session Safety Dir., City Treasurer 3 June 15,2009, HR Director—lead and Negotiate a continuation agreement with SCLEA X On hold pending budget contingent Community Services (recurrent lifeguards)to ensure lifeguard services resolution upon City Director continue through the summer. Council approval D THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET. 1 At the March 16, Economic Development Dir. Present to the City Council for direction the X Completed-March 2, 2009 2009 City Council Shopping Center Blight Study, including City Council Study Session meeting recommendations. 2 At the June 15, Economic Development Dir., Bring to the City Council for action identified changeE X X Ordinance on schedule. 2009 City Council City Attorney, Planning Dir., to the Inclusionary Housing Programs, including Policies and Procedures on meeting with input from the Planning ordinances. hold per March 2,2009 City Commission Council direction until litigation is resolved. 3 July 15, 2009 Economic Development Dir., Narrow potential sites, meet with property owners, X Potential site identified, and meet with Costco regarding Costco locating in negotiations on-going, Huntington Beach. decision may be presented in early August. 4 July 15, 2009 Economic Development Dir. Hold at least one public hearing on the Downtown X Completed- Downtown and Planning Dir. Specific Plan Update,complete DTPMP and IMG Specific Plan to be presented Event Marketing Study to the Planning Commission in a study session on June 23, 2009. 5 July 15, 2009 Economic Development Dir., Attract another hotel operator/developer to the city. X Environmental Assessment for a hotel on Edinger has commenced. FUTURE OBJECTIVE Planning Director Complete the draft Beach/Edinger Corridor Specific X In progress By Plan/EIR and hold at least one public hearing. 6 April 2009 Community Services Director Complete the entitlement of the third permanent X Completed visitor serving concession building on the pier to replace the existing portable unit. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT` COMMENTS ... ATUS ST„ DONE ON REVISED TARGET Feb. 23, 2009 Information Services Dir. Implement the Surf City Pipeline web-based Citizen X Completed and and the Public Information Information System. operational. Officer 2 Within 30 days Economic Development Dir. Conduct at least one community workshop on affordable X On hold pending adoption of action by the housing for current and prospective owners and real of Policies and City Council on estate agents. Procedures that was the Inclusionary tabled at the March 2, Housing 2009 meeting until Ordinance litigation is resolved. 3 July 1,2009 HR Director Conduct a customer service workshop available to all city X Training for 60 employees to keep quality customer service as a focus. development department employees scheduled for July 29, 2009. 4 July 1, 2009 City Administrator,working Conduct with all employees an anonymous Employee X On hold pending budget with the HR Director Satisfaction Survey, evaluate the results, and make resolution recommendations for action. 5 July 15, 2009 Mayor Host and conduct at least two town hall meetings in two X Thursday April 30, 2009 at and quarterly different locations in the city to provide information about Marina High School thereafter the city and obtain feedback from the public. completed. Second meeting pending further Council direction. 6 July 15, 2009 Dep. City Administrator Hall Conduct an Internal Development Services Survey and X Survey complete, action present the results to the Development Services Team. plan under development. F RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: July 20, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not A plicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorne Attached El Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorne Certificates of Insurance (Approved b the City Attorne Attached ❑ ( Pp Y Y Y) Not Applicable Fiscal Impact Statement Unbud et, over $5,000 Attached p ( 9 ) Not Applicable Attached ❑ Bonds (If applicable) Not Applicable Attached ❑ Staff Report (If applicable) Not'Applicable Commission, Board or Committee Report If applicable) Attached ❑ p ( pp ) Not Applicable s/Conditions for Approval and/or Denial Attached ElFindin g pp Not Applicable EXPLG1MA700H FOR RISSPHO ATTACHNEWS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial [City Clerk EXPLANATION FOR RETURN OF ITEM: (Belolw Spacp Foe City Clerk's Use Oii/y RCA Author: Reserve Policy Review Finance Department July 6, 2009 x r s iN is t Why Look At Reserves? • Strategic Plan • Upcoming accounting pronouncements aimed at simplifying and increasing transparency • Current discussions on when we should use reserves k 74 A)? Current Fund Balance Presentation (9/ 30/08) Reserves and Designations* Encumbrances $6,522,000 Long-term Receivables 1,321,000 Prepaid Insurance 2,904,000 Restitution 220,000 Condo Conversion Settlement 890,000 Capital Projects (CIR) 3,280,000 Economic Uncertainties (7%) 13,628,000 Second Tier 8,591,000 Equipment Replacement 6,913,000 Undesignated/Unreserved 174,000 Total Fund Balance $44,443,000 *Using audited amounts from the Comprehensive Annual Financial Report(CAFR),913012008 Focus on dollars available (in blue) Reserves and Designations Encumbrances $6,522,000 Long-term Receivables 1,321,000 Prepaid Insurance 2,904,000 Restitution 220,000 Condo Conversion Settlement 890,000 Capital Projects(CIR) 3,280,000 Economic Uncertainties(7%) 13,628,000 Second Tier 8,591,000 Equipment Replacement 6,91 3,000 Undesignated/Unreserved 174,000 Total Fund Balance $44,443,000 Current Policy 7% of General Fund revenues reserved for Economic Uncertainties Unreserved/Undesignated funds at year-end divided as follows: • 50% to Second Tier Reserve • 25% to Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) Equipment Replacement Reserve for future capital purchases Proposed Change o Establish an enhanced Economic Uncertainties Reserve: • Equal to two months of expenditures • Use in an emergency • Require formal City Council action to access • If used, must re-fund reserve amount within three years Fund Balance Comparison $35 $30 > . $25 i OEpuipment Replacement Millions �'}'." OSecondTier $20 O Economic Uncertainties $15 0Capital Projects s 3: $10w $5 s $0 Current Categories Proposed Categories s iss Alik, Household example o Household annual income $60,000 o Two months of income in bank - $ 10,000 o Use: o Unforeseen medical bills, lose job, auto accident o Don't Use: • To buy new couch, or go on vacation • If family income goes down, cut costs to make it in the long term 4� Triggers to use reserve: • Major event, i.e. disaster, requiring expenditures over 5% of General Fund budget • One-time total revenue decrease of more than 5%, without ability to reduce expenses Calculation using our projection for the coming year: o Budgeted Expenditures: $ 178 million o Divide by 6 (two months): $29.7 million �tt 10 Proposed Fund Balances using September 30, 2008 data Reserves and Designations Total Fund Balance $39,759,000 Subtract: Encumbrances 3,500,000 Prepaid insurance 3,000,000 Long-term receivables 1,000,000 Restitution/Undergrounding 541,000 Condo Conversion Settlement 890,000 Subtotal $30,828,000 Subtract: Financial Uncertainties Reserve $29,700,000 Available For City Council Designation $1,1 28,000 Annual allocation process . Annually present audited financial statements to City Council At mid-year Budget presentation . When funds are available in excess of Economic Uncertainties Reserve, City Council will direct staff to assign available funds to: • Infrastructure • Ending fund balance • Any other City Council use rc �� ' ,, 12 Benefits o Long term strategy to guard against risk o Use of reserve is transparent and requires Council action o Approach viewed favorably by outside stakeholders 13 Reserve Policy Review Finance Department July 6, 2009 TIT- _ 5 CITY OF HUNTINGTON BEACH STRATEGIC PUBLIC SAFETY FACILITIES PLAN CITY OF HUNTINGTON BEACH STRATEGIC PUBLIC SAFETY FACILITIES PLAN • POLICE DEPART NT • MARINE SAFETY DI N • FIRE DEPARTMENT f eor7 1 POLICE ® RTMENT • TRAINING FACILITY • COMMUNICATIONS CENTER • PACIFIC CITY SUB-STATION TRAININ CILITY • Construction of a facility allow the police to conduct on-site firearms g. • The facility would include office spa a classroom. Included in the plans are expanded parking spaces at the Civic Ce Complex and on Park Street. • TOTAL COSTS: $6,632,489 2 FIRE S TRAINING ® Current Firearms Training Sche — Handguns 6 Times Per Year — Shotgun 2 Times Per Year ® Two facilities used by HBPD: — Seal Beach Naval Weapons Station — Rahauges Gun Range (Corona) FIREARM PTI®NS SEAL BEACH ® Range is not always available ® Old facility ® 7.9 miles away; 20 minute drive ® Officers unavailable for quick response on calls RAHAUGES ® Same issues as Seal Beach ® Longer drive time and unavailability to handle duties 3 COMMUNICATIONS CENTER • Provide a w Communications Center that will facilitate increa demand for public safety services. • The center will accomm technology upgrades and provide for storage of 'red equipment. • Included is an exercise room ale Locker Room. ® Total Project Costs: $ 5,949,43 CURRENT COM ICATI®NS CENT • 760 square feet ® Eight operator positions ® 26 Communications Operators ® The room is a closed environment • 2008 Matrix Communications Survey — 72% said existing center is too small — No room for future growth needs 4 PACI CITY ® Two story police sub-station st ure — Public Lobby Area — Public Rest Rooms — Offices — Interview Rooms a City responsible for `soft costs' not yet determined FIRE ®E TMENT ® FIRE STATION 2-MURKY ® FIRE STATION 5-LAKE ® FIRE STATION 8-HEIL s FIRE DE TMENT ® FIRE STATION 2-MURDY — Built in 1971 — Includes 10 personnel — Serves large commercial, industrial and reside portion of the city, including Edinger Cooridor — Issues: . Structural Stabilization . Mold,Moisture and Mildew Control — Cost: $500,000 — Funding source: general fund and Redevelopment Fun FIRE DE �TM�ENJ • FIRE STATION 5-LAKE — Built in 1981 — Includes 10 personnel — Serves city's costal retail and residential area, includin specific plan area — Issues: . Improves personnel response efficiency . Gender accommodation,including restrooms and dorms a Upgrade of heating,ventilation and air conditioning o Upgrade of emergency alerting system — Cost: $880,000 — Funding source: Redevelopment Fund 6 FIRE DE TMENT • FIRE STATION 8-Heil — Built in 1964 — Includes 4 personnel (build for 3 personnel) — Serves residential, commercial and light indust areas, including Huntington Harbor — Issues: . Asbestos in ceiling . Apparatus bay too small for apparatus . Gender accommodation(dorms and restrooms) . Improved response times in the north and harbor portions of the city FIRE DE TMENT ® FIRE STATION 8-Heil (continue — Benefits of replacement . Improved fire structure response . Improved emergency medical response times . Continued maintenance of Insurances Services Office Rating — Cost: $5,100,000 (permanent structure) — Cost: $100,000 (temporary structure) — Funding Source: Brightwater Development, general fund 7 MARIN FETV • LIFEGUARD TOWER REPL MENT PURPOSE LIFEGUARD TOWER ➢A lifeguard tower is the elevated platform fro which the lifeguard provides water surveillance and responds to emergencies, requests aid and information. LIFEGUARD TOWER FACT S T ➢Presently,24 sand-based lifeguard stations. ➢2000 and 2008,City had twenty-two lifeguard towers on the sand of the Pier,twelve north of the Pier. ➢Because of increased visitation and emergency activity north of the H lifeguard towers were added north of the Pier. ➢All towers are pre-fabricated fiberglass structures. The conversion from fabricated fiberglass began in 1990 and was completed in 1994. ➢The first twenty-two fiberglass structures had a life expectancy of 10—15 ye ➢Sixteen of the original twenty-two lifeguard towers are still in use. ➢The estimated life expectancy of the new towers is 30 years.. ➢An equipment replacement schedule of two towers per year has been adopted. ➢However,the replacement program has been put on hold due to the current bud constraints. 8 fir 5 � " s .> � sZ zpit 1'.jH1 SIT 11 off Aly - NO lot jot e } T '0.;:: E '�R', +b PICk3�F4zW SdSPk f F Current Condition of Towers { r i �5 j4 ss M:� � s b' 9 f I. a a x ay i x r a 10 i � Na s b fl E ,F,;, ,;�ae'•aar _ NZIMM_ sr --.. '�;,z,.e.^S..a..a, ::•< -5-,.r '�.�..,t.. _ .d,. ,sue. 11 n. fi t p }T h- " Lifeguard To Replacement ➢ Proiect Description: Replace 16 of the lifeguard stations that have exceeded their life expectancy. use of the adverse effects of the marine environment, to have deteriorated to the point of becoming potential) a for employees and the general public ➢ Proiect Need: Required to provide structurally sou platforms from which lifeguards provide essential pu service. ➢ Strategic Plan Goal: Maintain & Enhance Public Safety ➢ Potential Funding Source: General Fund—CIR $800,00 12 CITY OF HUNTINGTON BEACH STRATEGIC PUBLIC SAFETY FACILITIES PLAN) 13 1 fix. ,. CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION t4L,1,T1,xCT N RPOi TO: Honorable Mayor and City Council Members VIA: Fred Wilson, City Administrator FROM: Kenneth W. Small, Chief of Police SUBJECT: City Council Strategic Plan — Maintain and Enhance Public Safety DATE: June 30, 2009 The city council adopted a strategic plan with a three year goal to "Maintain and Enhance Public Safety". One of the specific projects within the three year goal was to "develop and implement a plan to maintain and enhance public safety during the summer tourist season within current budget restraints". The police, fire and marine safety departments have developed public safety plans for the summer 2009 tourist season. The departments worked within current budget restraints and reductions in developing these plans. Public safety staffing was maintained at previous levels during the summer 2009 tourist season. The Marine Safety Department added and staffed two additional towers for north beach this summer due to increased usage on north beach. All three departments anticipate that summer, 2009, will be a very busy season for Huntington Beach. I encourage all of you to take the time to read the attached department reports. I think the information will give you a more thorough understanding of the challenges faced by the city during the summer months. Police Huntington Beach Police Department Summer Staffing Plan 2009 Uniform Division Introduction The summer months and warm weather historically bring great numbers of visitors to Huntington Beach. Many people come to escape the heat of warmer inland areas by going to the beach for the day, while many also come to participate in or watch some of our many special events. Children and young adults are also out of school in large numbers during this time of year and often come to Huntington Beach to visit the beach, partake of the downtown nightlife and attend special events and house parties. These summertime conditions often combine to increase our daily population by an average of almost 65,000 people a day. This represents a 32% increase in our daily population. This increase in population not only places additional demands on our staff in the locations where the visitors to our community are concentrated, like downtown and the beach, but also exacerbate traffic and parking issues throughout the city as well as increasing our calls for service. The City of Huntington Beach has a permanent population of approximately 205,000 according to available data sources. Using the actual number of Police Officers we have at this writing (231), this means the city has a per capita ratio of Police Officers to population of 1.1 or in more meaningful terms, we have just over one officer per thousand people of our population. Using the average visitor figures from our own Economic Development Department, our population increases on a daily average during Summer Months to 270,000 and reduces our summertime ratio of Police Officers to population to .80, or less than one officer per thousand population. Without including our summer visitor increase in population, Huntington Beach has the lowest Police Officer to resident ratio of any coastal city in Orange County. It is easy to see how summertime exacerbates our staffing issues on a rudimentary level just through the increase in population. Because it stays warm and light later in the day during the summer months, people tend to stay out later. Because many children and young adults are out of school they tend to represent a large percentage of the people out later at night often attending parties or visiting our downtown business district. These conditions frequently combine to create a situation on weekend nights that necessitates our officers responding to loud party disturbance calls as late as 4 or 5 AM. Also, as a result of many of these late running parties, the frequency of calls related to disturbances increases, placing further demands on our staff. As a result of this seasonal influx of large numbers of people, predominantly teenagers and young adults, the Police Department experiences dramatically increased demands on it to provide services to a much larger than native population. In the following report I will explain a variety of circumstances affecting the demand for service from our Police Department during the summer deployment period (June through September). I will explain how we have dealt with these circumstances in the past and how we intend to deal with them this summer based on our current fiscal position. Patrol Staffing Scheme Each shift has established minimum staffing levels, which have been developed through past experience and negotiations with the Police Officer's Association (POA). These shift minimums are listed below in Table A and represent the minimum number of Patrol Officers required to work each shift by day of the week and hour of the day. They are based on what we believe to be the minimum number of Patrol Officers it normally takes to safely handle the expected workload at specific times and days and ensure officer safety. These numbers may not always be sufficient to handle either the expected or actual workload on any given shift. The current shift minimums have not been changed since 2002. Table A Shift Minimums Sun Mon Tue Wed Thu Fri Sat tl ° Way, Shy a ©a ,� . 10 10 10 10 10 10 10 a I1 Swr� Ski ft15Q�1 �3 10 10 10 10 10 10 10 8 8 8 8 8 10 10 You will notice there is some overlap between shifts with the most significant overlap being between Swing Shift and Graveyard occurring between 8:05 PM and 2:30AM. This particular shift alignment is beneficial because it puts a maximum number of officers on the street during what is traditionally our peak demand period. This also allows us to easily hold Swing Shift Officers over on an overtime basis after their shift concludes should our graveyard staffing levels appear inadequate to handle the activity at that time. The decision to hold officers on overtime is made on a case by case basis by the on-duty Watch Commander. During some days and shifts there may be other officers on duty serving in different assignments such as Detectives or Traffic. While these officers can be used as a resource in emergencies, Patrol Officers are tasked with handling the vast majority of calls for service. Patrol Schedule Our typical Patrol Schedule consists of 3 shifts which are each made up of 4 squads. Each squad currently consists of 6-7 officers and a sergeant. The typical shift alignment is depicted below in Table B. Table B Patrol Schedule E a .. -41*4 1,, 0 fi �1 �i0 1 fl ` . .. S; uad`.1fti11 : S,ual 'l2 � S.. uaat-- Sergeant Sergeant Sergeant Sergeant 1 Officer 1 Officer 1 Officer 1 Officer 2 Officer 2 Officer 2 Officer 2 Officer 3 Officer 3 Officer 3 Officer 3 Officer 4 Officer 4 Officer 4 Officer 4 Officer 5 Officer 5 Officer 5 Officer 5 Officer 6 Officer 6 Officer 6 Officer 6 Officer 7 Officer 7 Officer ZI ad, S Sergeant Sergeant Sergeant Sergeant 1 Officer 1 Officer 1 Officer 1 Officer 2 Officer 2 Officer 2 Officer 2 Officer 3 Officer 3 Officer 3 Officer 3 Officer 4 Officer 4 Officer 4 Officer 4 Officer 5 Officer 5 Officer 5 Officer 5 Officer 6 Officer 6 Officer 6 Officer 6 Officer 7 Officer 7 Officer 7 Officer 1fi atchA gave and Shif 2895-073t1r1 37 . [ /,## r.,„,,.. � Y Y ..: fLR 1 .. Sergeant Ser eant Sergeant Sergeant 1 Officer 1 Officer 1 Officer 1 Officer 2 Officer 2 Officer 2 Officer 2 Officer 3 Officer 3 Officer 3 Officer 3 Officer 4 Officer 4 Officer 4 Officer 4 Officer 5 Officer 5 Officer 5 Officer 5 Officer 6 Officer 6 Officer 6 Officer 6 Officer 7 Officer 7 Officer Based on each squad's days off, there are only 2 squads on duty on the same days of the week while the other 2 squads assigned to the same shift are on their days off. At times in the past, we have had significantly fewer officers and had to operate with fewer officers on patrol squads. We currently have 80 officers available and are carrying vacancies on several squads. We currently have 7 officers who are either off work for some reason or are on some form of restricted duty. Some number of officers are usually off due to injury, illness, Military Deployment or training to name a few common reasons. This is in addition to those who may be taking other forms of earned leave time off. There are 2 School Resource Officers assigned to specifically work the schools in the city during the Winter and Spring shift deployments that are rotated into the Patrol Schedule during the Summer Deployment when school is not in session. The Special Enforcement Detail (Downtown and Bella Terra Foot Beats) are currently fully staffed with 12 officers and a sergeant. This deployment scheme provides us with 7 day a week coverage during most of the daytime and evening hours downtown and during the late afternoon and early evening hours at Bella Terra. While recognizing that any staffing projections are simply a snapshot in time that can become outdated shortly after they are written, based on what we know today, it appears we will have a total of 87 officers available for patrol staffing during the summer deployment period. This includes the 2 School Resource Officers but does not include subtracting the personnel required to staff the Summer Beach Detail. Projected Shift Alignment for summer 2009 Deployment Period Based on current information, we believe staffing for the 2009 Summer Shift Deployment for Patrol will consist of 79 officers. This shift alignment is depicted below in Table C. Table C Summer Patrol Schedule y�! WA*h) t}a U- M,. S ..dad 4 N $, �ad1 3� S ui 1 S2 .. Sergeant Sergeant Sergeant Sergeant 1 Officer 1 Officer 1 Officer 1 Officer 2 Officer 2 Officer 2 Officer 2 Officer 3 Officer 3 Officer 3 Officer 3 Officer 4 Officer 4 Officer 4 Officer 4 Officer 5 Officer 5 Officer 5 Officer 5 Officer 6 Officer 6 Officer 6 Officer 6 Officer ' tch I� Swin .,5111ft N_. w � S uad 2N 1 „ S uad �1 S uad 2A ad 25.E l: Sergeant Sergeant Sergeant Sergeant 1 Officer 1 Officer 1 Officer 1 Officer 2 Officer 2 Officer 2 Officer 2 Officer 3 Officer 3 Officer 3 Officer 3 Officer 4 Officer 4 Officer 4 Officer 4 Officer 5 Officer 5 Officer 5 Officer 5 Officer 6 Officer 6 Officer 6 Officer 6 Officer 7 Officer 7 Officer 7 Officer l` R s r S ud31 , thatc1 3 'I Sergeant Sergeant Sergeant Sergeant 1 Officer 1 Officer 1 Officer 1 Officer 2 Officer 2 Officer 2 Officer 2 Officer 3 Officer 3 Officer 3 Officer 3 Officer 4 Officer 4 Officer 4 Officer 4 Officer 5 Officer 5 Officer 5 Officer 5 Officer 6 Officer 6 Officer 6 Officer 6 Officer 7 Officer 7 Officer 7 Officer 7 Officer We will staff Graveyard with all 4 squads having 7 officers. We do this for a variety of reasons. Graveyard has historically been the hardest shift to fill with voluntary overtime. We have found it is much easier to fill overtime on Graveyard by only filling the hours we really need the staffing to meet minimum requirements. This can frequently be done by having Watch I (Day Watch) officers come in early or by having Watch II (Swing Shift) officers hold over after their normal shift ends. This strategy has not only proven to be more cost effective but has been easier to voluntarily staff as opposed to filling entire Graveyard shifts. Beach Detail Staffing The Summer Beach Detail has consisted over the years of as many as 16 officers and 2 sergeants. That peak staffing level occurred the summer following the 1986 beach riot and has fluctuated over time. Taking into account our current staffing in all other areas, we believe the appropriate staffing for this summer is 8 officers and 1 sergeant. This staffing level will allow us 7 day a week coverage on some level. The Summer Beach Detail is traditionally augmented by a group of part time employees, made up largely of school teachers on their summer break, referred to as Beach Liaison Officers. We currently plan to have 6 of these positions during this summer deployment period. These employees are extremely valuable because they serve to free up the officers assigned to the beach by transporting prisoners for booking, contacting the parents of juveniles and frequently assisting with both lost and found children. These tasks are often very time consuming and would take up a great deal of officer's time making them unavailable for other high priority assignments. Beach Liaison personnel also issue citations, make arrests and act at the direction of officers to perform a variety of useful functions to assist them. The funding for this program is contained in the current budget for the Police Department. The 8 officers assigned to work the Summer Beach Detail will be removed from the Patrol Schedule and will leave correspondingly reduced staffing levels on some squads. When staffing levels on any given shift drop below the previously described shift minimums, we will use the most appropriate means at our disposal at the time to fill open slots in our schedule considering the current economic conditions. Sometimes we will be able to fill the opening with someone from another detail who is already on duty such as a detective. Frequently, we will likely have to fill openings through the use of overtime assignments. Because we have more officers scheduled to work on any given shift than are required by our established minimums, we have some ability to absorb officers taking time off, being off because they are sick or injured or being gone due to Military Deployment or other reasons without having to replace them. We do not have this option with the Sergeant position, however. We only have 12 sergeants assigned to patrol, one for each squad. Since there are no established minimums for sergeants, we sometimes operate with fewer supervisors in the field than we would prefer. When a sergeant is off work for any reason we often have to replace them with an overtime assignment in order to maintain an appropriate level of supervision in the field. The on duty Watch Commander makes case by case decisions based on activity levels whether we need to replace a sergeant. Unfortunately, due to the increased activity we experience during the summertime, it is rarely a wise choice to have reduced supervision in the field during this time of year. We often address this by holding a sergeant over from a previous shift or having one come in early from the next shift. This minimizes our overtime costs by only having that sergeant on overtime for a partial shift. While this approach minimizes the overtime costs, it is still less than ideal because in some scenarios it places us in a situation where 1 sergeant is supervising more than 1 squad of officers. When we have to remove a sergeant from the Patrol Schedule in order to supervise the Beach Detail, this leaves a squad off officers with no sergeant assigned to supervise them. The fiscal impact of replacing a sergeant with an overtime assignment during the entire Summer Deployment Period costs approximately $50,000 in overtime. With the heightened activity level we experience in the summertime, it would be foolish to operate without an appropriate number of sergeants in the field to adequately supervise the activities of our officers. When possible, we can reassign a Sergeant from other duties to work a Patrol Shift. The problem with this is it creates a "rob Peter to pay Paul" scenario. While that sergeant is working Patrol there is no one performing his or her normal assignment. This situation stretches our supervision beyond preferred span of control ratios. Because many of our sergeants also perform collateral duties, those jobs go unperformed while they are reassigned to work Patrol as well. Additionally, a sergeant can perform any function an officer can so having a sergeant in the field provides one more officer as well in case they are needed to perform an important function during an emergency situation. Our original intention, dating back over a year ago, was to civilianize the position currently held by a sergeant in the Support Services Unit of the Administrative Operations Division. We have completed the recruitment and hiring process for the Facilities Maintenance Crewleader position. We have performed a background but have not filled the position based on current budget constraints. The new civilian position (Facilities Maintenance Crewleader)would cost significantly less money than the sergeant currently filling the position. Making this change would provide a sergeant position, which we intended to use to fill the Summer Beach Detail Supervisor assignment. This would potentially save us $ 50,000 in overtime costs to backfill the replacement in Patrol. It would also allow us to use that sergeant position during the remaining part of the year to supervise half of the Special Enforcement Detail (Downtown and Bella Terra Footbeats). Special Enforcement Detail (Downtown/Bella Terra Footbeats) As previously mentioned, the Special Enforcement Detail consists of 12 officers working different shifts and days off at two different venues on opposite ends of the city. Having one sergeant supervise this detail is ineffective and considering the highly visible and often unpredictable environment downtown would be unwise to continue any longer than is necessary. Bella Terra is staffed by 2 officers Wednesday through Saturday from 12:35 PM until midnight. We have found these hours to be the highest activity time where the assistance of Police Officers is required and serves to reduce criminal activity and disturbances often associated with teenagers and young adults. The downtown area is staffed with a total of 10 officers. The area has some level of coverage by these officers beginning at 9:00 AM and ending at 2:30 AM every day of the week. Depending on the day of the week, the coverage hours and the number of officers assigned to this detail may fluctuate to some degree. We have attempted to deploy the maximum number of officers during the days of the week and times of the day when peak activity is likely to occur such as weekend afternoons and evenings. As I indicated earlier, we presently have one sergeant to supervise all of these officers who work not only different schedules but at different locations in the city. While constructive supervision is certainly done by other field supervisors when the need arises on a case- by- case basis, those sergeants also have a full complement of officers to supervise as well. Having the additional sergeant position that could potentially be available through the replacement of the Support Services Unit Sergeant by a civilian employee would greatly enhance our ability to appropriately supervise a very important area of the city. The downtown area serves not only as the anchor for much of our tourism but also has the potential to expose the city to a great deal of civil liability. An appropriate staffing and supervision level for public safety employees in this environment is something we have worked diligently to provide. We believe both the downtown and Bella Terra areas are pivotal to the city's long term economic health. Calls for Service and Arrests The Police Department experiences an increased demand for service during the summer months through an increase in the number of calls for service we receive and an increase in the number of arrests our officers make. In comparing calls for service over a 1 month period in both the winter and summer months, I found in 2008 we had a 32% increase in calls for service during the summer. In making the same comparison between winter and summer over a 1 month period, I found in 2008 we experienced a 29% increase in arrests. When examining the same categories for 2007, 1 noted a 37% increase in calls for service and a 36% increase in arrests during the summer. When you combine substantial increases in both our calls for service and arrests with increased requests for time off by our employees because their kids are out of school and they want to go on vacation, you can begin to put some context on the increased demands summer places on our staff. Special Events We have a number of special events that take place either downtown or on the beach during the summer deployment period. I will list what is known about each event including the number of Police Department staff that will be paid for by the promoter of the event. AVP Volleyball Tournament May 22nd through 25tn Event: Large professional volleyball tournament held on the beach. Large corporate sponsorship and sponsored teams. Impact/Staffing: The 8 Beach Detail officers are activated prior to the Summer Deployment period along with the Beach Liaison Officers to work the event. The downtown bars become active at night during the event as does the beach during the day. Direct overtime costs are paid by the event, however, backfilling (if necessary) of the Beach Detail's patrol overtime is paid out of the police budget. Last year AVP paid for: • 2 Officers on Thursday, 9 hours each • 4 Officers on Friday, 9 hours each • 1 Sergeant and 6 Officers on Saturday, 11 hours each • 1 Sergeant and 6 Officers on Sunday, 9 hours each Total Officer hours-174 Total Sergeant hours-20 This staffing is paid for by AVP Calvary Chapel Concert Outreach June 6cn Event: Evangelical concert series and outreach on the beach with displays and vendors in the Pier Plaza. Impact/Staffing: Generally quiet, but significant crowds gather for the music and message. 2 officers are assigned on overtime, but the costs are paid by the event. Relay for Life June 1P & 14th Event: First year event. Impact/Staffing: No additional staff expected. Chili at the Beach June 20tth & 215t Event: BID event. Impact/Staffing: In the past, we have never staffed any additional officers for this event. Lieutenant Reinhart, based on his experience with the event last year, suggested 2 additional officers be assigned to the downtown footbeat, at the expense of the event. This is due to the heavy activity on Main Street during the evening of this event last year. Estimated Staffing: 2 Officers for 10 hours = 20 hours total This will be billed to the Downtown Business Improvement District organization which is the promoter of this event (Nike Pro Jr June 281h through 301h Event: Small surf event. Impact/Staffing: We do not staff with additional officers. July Oh Events July tad through July 5th Event: Large scale Centennial celebration. Impact/Staffing: Modified Patrol Staffing and mandatory overtime on both July Td and 4th. $100,000 in overtime has been budgeted in the Special Events Business Unit of the Police Department Budget. US Open of Surfing July 17th through July 26tn Event: Major surfing event. Impact/Staffing: Modified Patrol Staffing is scheduled during this event. This is a major event that has a dramatic impact on our staffing. It is anticipated there will be more of an impact on staffing for 2009 based on suggestions made by Lieutenant Reynolds after last year's event. Commonly, after the event ends, on Saturday and Sunday, a large majority of the spectators move from the beach to Main Street. This creates a variety of problems including heavy vehicular traffic on the area streets, crowding on the sidewalks, and overcrowding inside the downtown bars. We have suggested that on those two nights additional officers are scheduled to work on Main Street after the event ends. This is due to the extra pedestrian traffic coming from the event. This additional coverage should be added to the afternoon downtown footbeat crew (2-4 officers) as well as extending the hours for the crew working the U.S. Open on those days by 2 to 3 hours. Staffing for 2008: • 2 Officers on Monday for 8 hours each = 16 hours • 2 Officers on Tuesday for 8 hours each = 16 hours • 2 Officers on Tuesday for 8 hours each = 16 hours • 1 Sergeant for 10 hours on Thursday = 10 hours • 12 Officers for 10 hours on Thursday = 120 hours • 1 Sergeant for 10 hours on Friday = 10 hours • 12 Officers for 10 hours on Friday = 120 • 2 Sergeants for 10 hours on Saturday = 20 hours • 20 Officers for 10 hours on Saturday = 200 hours • 1 Dispatcher for 10 hours on Saturday = 10 hours ® Mobil Command Post with 1 Officer for 10 hours on Saturday = 10 hours ® 2 Sergeants for 10 hours on Sunday = 20 hours • 20 Officers for 10 hours on Sunday = 200 hours • 1 Dispatcher for 10 hours on Sunday = 10 hours • Mobil Command Post with 1 Officer for 10 hours on Sunday = 10 hours Total Officer Hours- 708 Total Sergeant Hours- 60 Total Dispatcher Hours- 20 This event is paid for by the promoter, IMG Corporate Games Aug 13Lh through Aug 16t—" Event: New event put on the schedule by Community Services. It is very tentative. Impact/Staffing: None expected. USA Surf Championships Aug 25th through Aug 30tn Events: New event put on the schedule by Community Services. Impact/Staffing: To be determined by the size of the event. Boardfest Sept 5'h through Sept 7Lh Event: Surfing event that was canceled in 2008. Impact/Staffing: Modified Patrol Staffing for the holiday weekend. Staffing in 2007: ® 3 Officers on Friday for 8 hours = 24 hours - • 3 Officers on Saturday for 8 hours = 24 hours ® 3 Officers on Sunday for 8 hours = 24 hours Total Officer Hours- 72 hours The staffing was paid for by the promoters of the event While it is difficult for us to quantify, there are some issues associated with special events that have a substantial impact on the Police Department. While we do a good job of crafting our agreements with promoters to cover the city's costs associated with the actual venue of an event, we have found it extremely difficult to adequately address peripheral issues associated with the event such as increased traffic and impacted parking to name two. Any event occurring either downtown or near the beach necessitates thousands of people who attend the events to travel some distance through our city. Traversing our roadways and parking their cars brings along increased traffic volume which can impact our delivery of services in a number of ways from simply increasing our response times to adding to the number of calls due to traffic collisions and parking issues among others. Thousands of people attending an event venue often impact the surrounding area in a variety of ways. Some of which cause an increase in calls for service for the Police Department as well as placing additional demands on infrastructure like trash cans and bathrooms. The impact of special events and increased demand for services during the summer months has a dramatic impact on our employees. During the time of year when those who have kids normally try to take their vacation time, we are forced to demand more of their time. Officers frequently get held over after their normal shift to either handle radio calls that have been pending for an extended length of time or to complete reports required to be done before they can go home. We have on many occasions had to order officers to work on their days off to comply with shift minimums. We have even had to develop a list of officers so we can track who has been ordered to work and who hasn't in order to do it in an equitable fashion. Because we have a relatively small workforce for a city with our geography and demographics we operate at a very efficient level during the non-peak demand part of the year. So when it comes to summer and all the demands placed on our organization it is not surprising to see some level of"burn-out" on the part of some of our employees. This situation extends not only to the officers working Patrol but the same heightened performance levels and burn-out are experienced by officers working non-patrol assignments and our civilian employees as well. Officers handling more calls and making more arrests translates into dispatchers handling more calls, the jail processing more prisoners, records personnel processing more reports, parking control officers writing more citations and vehicle impounds, detectives handling a higher volume of cases and call-outs and property personnel handling more property booked into evidence. This situation affects the crime lab personnel, the training unit personnel and every member of this organization. We experience an average daily increase in our population of 32% during the summer and we handle the increased activity with the same number of personnel we have during the rest of the year with very few additions of part-time personnel. Budget Strategy • Overtime budget was recently cut by $500,000 • Attendance at training and conferences has been highly scrutinized and reduced to minimal levels • Department personnel have conducted increased levels of in-house training to avoid costs associated with travel and lodging at outside courses • Reports that would normally be completed on overtime are being pushed back to be completed the following day if possible • Report format has been modified to ensure the minimum number of officers are potentially subject to subpoena and subsequent court appearance • On-duty personnel (usually Detectives) have been and will continue to be used to backfill Patrol positions as often as possible as opposed to using overtime • Equipment purchases have been deferred where possible • The Summer Deployment Patrol Schedule has been constructed to minimize predictable overtime needs • Strategy in place to move officers from some specialty assignments back to Patrol Squads as we gain more unfilled positions through attrition • We are in the process of obtaining training for all officers to be certified to administer their own breath test to suspected DUI offenders, removing a number of Detention Officers from being potential witnesses thus reducing our expenditures for court appearances and on-call court status by Jail Personnel Uniform Division Summary We experience an average daily increase in our population of 32% during the summer and we handle the increased activity with the same number of personnel we have during the rest of the year with very few exceptions. We have historically relied on the use of overtime to fund additional work hours to handle the increased workload placed on our staff. To safely manage the same workload while operating in our current budget position we will take a number of steps including the use of personnel from other assignments to handle Patrol functions. Detectives make up the largest pool of potential replacements for Patrol Officers. While we can easily assign Detectives to work a Patrol assignment, their normal workload will back up and our service level to the community will suffer as a result. Even under more common fiscal circumstances our Detectives often struggle to manage their caseloads. In our Bunco/Forgery Unit for example, we have seen their case backlog grow to be measured in months rather than weeks. Having to periodically use those same Detectives to work Patrol shifts will cause their ability to investigate cases and respond to victims in a timely manner to further deteriorate. The fewer hours of overtime we use to respond to the increased workload summertime brings, the more our service level to the community will potentially deteriorate in all areas of the department. Moving officers assigned to specialty assignments such as Traffic, the Neighborhood Enhancement Team (Gang Unit) and our Training Unit back to Patrol due to an increasing number of vacant positions will accelerate that erosion of customer service. We will continue to do our best to maintain our service levels while managing our expenditures responsibly. That having been said, much of our overtime is not discretionary and is dictated by events which necessitate our response. With an ever- increasing volume of mandated activities such as now having to maintain custody of injured or ill prisoners for a much longer period of time than we have in the past, we often have little choice in many overtime expenditures. Communications Bureau Staffing levels in the HBPD Communications center are currently set at twenty-six full- time permanent positions. This includes twenty full-time Communications Operators and six full-time Communications Supervisors. At present, eighteen of the twenty full-time Communications Operator positions are filled. One of these occupied positions is filled by an employee in a probationary training status and a second probationary training employee starts work on June 14, 2009. Additionally, three of these positions include an employee on maternity leave, an employee preparing to take maternity leave and an employee using lost time through the Family Medical Leave Act. This leaves thirteen Communications Operators and six Communications Supervisors available to meet minimum staffing levels for the Summer 2009 Communications schedule. The Communications Bureau is also staffed with five non-permanent part time positions. These part time employees are fully qualified personnel who have either retired from full time service or who have chosen to leave full time service to work part-time hours. Part time employees either commit to scheduled hours for the entire shift or commit to part time hours on a monthly basis. During the Summer 2009 deployment, 3 of the 5 non- permanent part time Communications Operators have committed to scheduled shifts. The summer months require the highest level of staffing in the Communications Bureau to meet peak workloads. The factors involved in the increased workload are discussed earlier in this report. Shift minimums in the Communications Bureau are adjusted during the summer deployment and require six employees from 1100 to 0200 hours and three employees from 0200 to 1100 hours. In comparison, during the non-summer months, five employees are required to meet shift minimums from 1100 to 0200 hours and three employees are required from 0200 to 1100 hours on Sundays through Thursdays. Fridays and Saturdays remain at peak staffing levels throughout the year. These minimums have not changed since 2002. Communications Supervisors, full time Communications Operators and non-permanent part time Communications Operators are all part of the scheduled shift minimums. To maintain minimum summer staffing and insure the safety of the public and employees, scheduling overtime and mandating employees to work will be necessary. This is due to the listed vacancies; leaves and scheduled vacations. If the required shifts can not be filled by available Communications Bureau staff, dispatch qualified Police Officers will fill those positions on an overtime basis. This increases the overtime expenditures for the bureau. The final schedule for this deployment has 18 hours of built-in overtime each week to maintain the minimum staffing levels. This amount of overtime is based on the number of staff available to cover all shifts and is a result of the vacancies; personnel on various leaves and two in training. The following chart displays current shift minimums for Communications during the Summer 2009 deployment: Sun Mon Tue Wed Thu Fri Sat 3 3 3 13 13 13 13 6 6 6 16 16 16 16 CurrerI �ntn m Grave `Sft t}Zr30 ;r3f . + Y,r . E y - 3 3 3 13 13 13 13 Records Bureau The Records Bureau is charged with the responsibility of preparing and maintaining police department documents and records in a manner that ensures accuracy, completeness and expedient recovery. Police Records is a 24-hour, seven-day a week operation. There are a total of 21-10 hour shifts to cover each week, that include dayshift, swing shift and graveyard hours. Full-time staffing includes 1 Records Administrator, 1 Police System Coordinator, 3 Records Supervisors, 20 Record Specialists, 5 Service Specialists and 1 Court Liaison. Duties include: • Primary Functions - Report review - Report indexing and data entry - Report distribution to internal customers and outside customers - Court package complaint processing - Security and release of records information to various entities - Telephone and fax requests - CLETS inquiries, modifications, database audits - Records retention - Staffing the Records lobby and providing services to citizen customers - Perform records checks, warrant abstracts for Patrol Division - Assist Jail staff in the arrest/booking process When fully staffed, 16 Records Specialists are assigned to the main Records area. Currently, there are 3 full-time openings and 1 permanent part-time opening. Only basic Records duties are being completed. During the summer months, as visitors to the City increase, Records workload will also increase. Beginning September 2009 and continuing through November 2009, three Records employees will be taking extended time off due to family leave. With these absences, there will be a total of 6 full-time vacancies, representing 38% of Records staffing. Jail Unit Currently, the Jail is staffed at its authorized level, minus one vacant Detention Shift Supervisor. With the position unfilled and due to minimum staffing requirements, there is a 2 hour gap 3 to 4 days a week. This generates 14 hours of overtime every pay period. We currently attempt to schedule part-time employees to fill the gap generated by the vacancy and will continue to do so throughout the summer. Since the Jail is staffed to maintain minimum requirements for the number of inmates that can be housed, there is no additional requirement for the summer deployment period. The continued vacancy of the one Detention Shift Supervisor will impact the Jail's ability to cover various leaves without utilizing overtime, but should have minimal impact on Jail operations. Fire CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION To: Duane Olson, Fire Chief From: Jeff Lopez, Deputy Fire Marshal/Programs Date: May 12, 2009 SUBJECT: COST ANALYSIS FOR SUMMER SPECIAL EVENTS The following are details of the Fire Department costs and approximate revenue associated with the three major special events hosted in the city each summer. Staffing and actual overtime costs from 2008 are listed in the analysis. The current fully burdened costs, also listed, were calculated according to the new hourly rate sheet, as provided by the city's fee consultant. This rate sheet is attached and represents fees to be considered for council approval in June, 2009. Reimbursements listed are from 2008 and are based on the current council-approved fee schedule and, in some cases, also includes a permit fee for the plan check, inspections, and coordination of the event related activities. These events require additional staffing and in some cases, cause a dramatic increase in call volume for all Fire Department resources. A short narrative describing the specific purpose for staffing appears below the title for each event. Summary of findings The total fully burdened cost for the Fire Department resources expected to be utilized at these events in 2009, assuming the same staffing levels, will be approximately$98,000. The total cost of overtime wages for these events in 2008 was $36,212. Both of these figures only include the extra-duty time for all assigned personnel. Therefore, the cost for personnel assigned to the event during their regular duty hours and the costs associated with the preparation for the events, with the exception of the Fire Safety Program Specialist, is not captured in this analysis. In addition to the listed reimbursements, there is revenue collected for the citations issued by the Fire Suppression Teams, which are cross-staffed by fire and police personnel. This amount can be obtained from the Treasurer and is based upon council approved fines of$500 and $1000 for the possession or use of illegal fireworks. Fourth of July Parade and Fireworks Display Due to the parade and fireworks display there are large crowds present for the majority of the day in the downtown area of the city. The celebratory atmosphere results in drinking and other activity that combined with the crowds, results in a dramatically increased call volume. Emergency access across Main Street is compromised due to the parade and this requires the assignment of an engine and emergency transport to both sides of the parade route. Illegal fireworks continue to present an enforcement challenge that requires the assignment of numerous Fire Suppression Teams from two days prior through to the day after the holiday. Based on an agreement for reimbursement from the Fourth of July Executive Board, the following apparatus are staffed for 24 hours as listed to provide support for increased call volume: • HE245, staffed with 1 Capt, 1 ENG, 3 FF/PM • HA245, staffed with 2 A/O • HA241, staffed with 2 A/O In addition to this reimbursed staffing, the following staffing is required based upon the operational need described above and the specific assignments are identified below: Additional Command Staffing: • HB4 (0800-0000) additional staffing of 1 DFM aide • HB5 (0800-0000) staffed with 1 BC and 1 DFM aide o Back-up to HB4 due to call volume • 2 Division Chiefs(0800-0000) o Operations and Prevention supervision Day-Time/Parade Activities: • DFM/Programs(0700-1600) o Coordination of FPS staff • 2 FPS (0700-1600) o Parade access/float inspections Evening/Fireworks Activities: • 1 FPS (0700-0000) o Firework show - supervision of pyrotechnic setup/display/teardown • 1 Fire Safety Program Specialist(0700-0000) o Firework show - supervision of pier observation area set-up/teardown • Fire Suppression Teams(1600-0200) 0 2 teams(7/2/08) staffed with 1 investigator each ■ Firework enforcement 0 5 teams (7/3/08) staffed with 1 investigator or FPS each ■ Firework enforcement 0 10 teams(7/4/08) staffed with 1 investigator, FPS, FDS, or DFM each 0 5 teams(7/5/08) staffed with 1 investigator each Firework enforcement Total OT costs: $27,827 Fully burdened costs: $70,698 Approximate reimbursement: $14,500 Approximate OT subsidy: $13,327 Approximate total subsidy: $56,198 y AVP Volleyball Tournament Based on an agreement for reimbursement from the AVP,the following apparatus are staffed as listed to provide medical care for tournament participants or the public: • Day 1 (11 hours) o 1 Emergency Transport with 2 Ambulance operators • Day 2 (12 hours) o 1 Emergency Transport with 2 Ambulance operators • Day 3 (9 hours) o 1 Emergency Transport with 2 Ambulance operators Note: Ambulance remains at event and an additional ambulance is called for transports. Total OT costs: $864 Fully burdened costs: $2,413 Approximate reimbursement: $1,088 + $2,000 permit= $3,088 Approximate OT/Total subsidy: $0 ➢ US Open of Surfing Based on an agreement for reimbursement from IMG, the following apparatus are staffed as listed to provide medical care for event participants or the public: • Day 1 (10 hours) o 2 Emergency Transports with 2 ambulance operators each • Day 2 (10 hours) 0 2 Emergency Transports with 2 ambulance operators each o HE245, staffed with 1 Capt, 1 ENG, 2 FF/PM • Day 3 (10 hours) 0 2 Emergency Transports with 2 ambulance operators each o HE245, staffed with 1 Capt, 1 ENG, 2 FF/PM • Day 4 (10 hours) 0 2 Emergency Transports with 2 ambulance operators each o HE245, staffed with 1 Capt, 1 ENG, 2 FF/PM Total OT costs: $7,521 Fully burdened costs: $24,823 Approximate reimbursement: $14,210 + $4,200 permit=$18,410 Approximate OT subsidy: $0 Approximate total subsidy: $6,413 Cumulative totals- Total OT costs for all three events: $36,212 Fully burdened costs: $97,934 Approximate reimbursement: $35,998 Approximate OT subsidy: $214 Approximate total subsidy: $61,936 Marine Safety Marine Safety Staffing May, 2009 INTRODUCTION Marine Safety is a division of the Community Services Department. The primary function of the division is to provide public safety services (ocean rescue, medical aid and enforcement) for the individuals who compose the more than 10.5 million annual visits to the 3.5-miles of beach under the city's jurisdiction. Hours of operation for this year-around service are from 6:00 am to 12:00 midnight. The secondary and tertiary functions are respectively to staff and manage the Junior Lifeguard Program and to process and provide oversight for beach (Specific, Special and film) events. To provide these services, Marine Safety employs fourteen permanent Marine.Safety Officers and managers, approximately 130 recurrent ocean lifeguards and one recurrent maintenance worker. In 2008, division statistics included 4,039 ocean rescues, 124,155 ocean safety warnings, 1,392 medical aids, 83,556 enforcement contacts, close to 1,200 Junior Lifeguard participants and more than 300 event days. SEASONAL (SUMMER) DEVIATION Of the 10.5 million visits to Huntington City Beach in 2008, approximately 5.8-million visits (55% of annual total) occurred between Memorial and Labor Day weekends. In addition, during the summer, division statistics included 3,644 ocean rescues (90%), 102,359 ocean safety warnings (82%), 978 medical aids (70%) and 42,054 enforcement contacts (50%). SUMMER SCHEDULE To maintain its ability to meet the service demands of the summer beach crowds and to effectively respond to emergencies, Marine Safety staffing levels are significantly bolstered during summer months. This support comes from the division's ability to utilize recurrent ocean lifeguards. The basic daily winter schedule is typically comprised of one (1) chief, one (1) lieutenant and five (5) Marine Safety Officers. In summer months, seasonal lifeguards augment a daily schedule that grows to more than 50 on-duty personnel over an 18-hour period (6:00 am to 12:00 midnight). Marine Safety has the ability (contractually and experientially) to add or reduce staff as activity demands. Special Operational Note: Marine Safety is greatly assisted by the police Summer Beach Detail. Not only does this group provide a much needed police presence, by responding to and handling major enforcement incidents, it allows Marine Safety to focus on providing ocean safety services. SUMMER EVENTS In summer months, events of varying size and duration occur on the beach on a daily basis. Because of this, Marine Safety has had to incorporated event oversight into its daily schedule. The division typically uses recurrent personnel to provide oversight (water closure and water safety)for surfing events. In major events, a Marine Safety Officer is assigned as a staff liaison. Personnel costs related to events are either allocated to a Special Events or Specific Events business unit. Direct costs and varying degrees of overhead are recovered from the event organizer. However, spillover activities, such as increased visitation and length of stay, have been anecdotally associated with events. This has resulted in longer work shifts. AFTER HOURS In the early 1990's the after hours coverage was eliminated due to budget reductions. Periodically, there has been discussion about the need for both summer and year- around after-hours (12:00 midnight to 6:00 am) staffing. Marine Safety's position — recently based on two after-hours fatal drownings in 2007, and police officers and firefighters, who are not trained in ocean rescue, having to respond into the water to affect ocean rescues — is that lifesaving service is necessary. To assist in this end, the Marine Safety Division in July, 2005, spread its schedule in the offseason to provide coverage until midnight. Due to fiscal constraints and the very limited number of calls, the city has not been in a position to implement additional coverage from midnight to 6:00 am. INCREASED NORTH BEACH USAGE AND COVERAGE City Council approved in FY 07/08 the purchase and staffing of two additional towers for north beach. Due to factory production delays, the towers have just been delivered and placed on the beach. This step was taken due to the increased usage by the public of north beach. 2008 statistics for this area include 1,013 ocean rescues, 29,668 ocean safety warnings, 582 medical aids and 7,154 enforcement contacts. SUMMARY AND RECOMMENDATION One of the three-year strategic goals of the City of Huntington Beach is to maintain and enhance public safety. Marine Safety uses a highly experienced core of permanent staff with an abundance of recurrent personnel to provide adjustable staffing levels to meet the public safety demands for over 10.5 million beach visitors. Safeguarding the beach has become a much greater challenge over the past decade. There are multiple reasons for this increased beach activity: • The average time when beachgoers frequent the beach (thereby requiring lifeguard services) has expanded during the peak season. This is the case at the city and state beaches in Huntington Beach. • The off season beach attendance has grown immensely. This is due to the growth of the visitor-serving amenities such as the Hilton and Hyatt Hotels and the City/HB Marketing & Conference Bureau's efforts to implement a strategy of increasing tourism and overnight stays for families and business conferences throughout the year. • The improvements and expansion of the downtown business district has brought visitors to downtown, Pier Plaza the pier and beach all hours of the day, including into the night. • The residential development on the inland side of Pacific Coast Highway north to Seapoint Avenue has also significantly increased beach attendance year round. So many more residents can just walk or bike to the beach than ever before. For these reasons, the recommendation is: Perform an in-depth, comprehensive review of the marine safety needs of the beach, Pier Plaza, and HB Pier during peak summer times and non-peak times to evaluate the changing public use patterns and the appropriate Marine Safety staffing levels relative to evaluating operational needs and budget constraints to insure that the beach with all of its amenities remains a safe place for local residents and visitors. I Public Safety Staffing Plan Summer 2009 Summer Staffing ------ Goal : "Maintain public safety service levels while managing a decrease in available overtime funds and resources." Summer Considerations Increase in temperature Increase in length of day Increase in number/complexities of special events Increase in visitors, 65,000 per day Decrease in available overtime funds Decrease in staffing levels s� SQs�a a� y Oq Lau "Ou'KYW 'VOCAI On Police Officers 230 of 237 positions filled . 9 assigned to Beach Detail Downtown and Bella Terra Foot Beats 13 officers assigned for 7 day a week coverage Communications Bureau >24 of 26 positions filled Minimum 18 overtime hours per week >Of 24 filled positions: 5 on protected leave status 2 in training status Jail Bureau ➢19 out of 20 positions filled Unfilled position creates 14 hours of overtime every two weeks No additional staffing requirements for summer 2 Records Bureau 13 out of 16 positions filled 24-hour, 7 days a week operation Functions not being completed: purging of files, data entry and filing of certain records,verification/audit processes Staffing Plan and Budget Reduction Strategy School Resource Officers reassigned to Patrol Bureau Investigation Division sergeant reassigned to Patrol Bureau Detectives assigned to Patrol Bureau Additional scrutiny on attendance at training sessions Minimize reports written on overtime basis Staffing Plan and Budget Reduction Strategy Deployment schedule constructed to minimize predictable overtime >Train police officers to administer breath tests to DUI offenders Defer equipment purchases whenever possible Minimize,where possible, number of officers receiving subpoenas for court 3 .Marine Safety Division 10.5-million visits to 3.5 miles of beach > Safety Personnel . 1 Chief,3 Lieutenants, 10 Officers,approximately 130 seasonal lifeguards > Hours of operation . 6:00am to 12:00 midnight > 2008 Annual Statistics . 4,039 ocean rescues; 124,155 ocean safety warnings; 1,392 medical aids;83,556 enforcement contacts;close to 1,200 Junior Lifeguard participants Summer (Beach) Considerations 5.8-million visits in 2008(55%of annual total)occurred between Memorial and Labor Day weekends Beach Usage Changing: Originally we had a south beach operation;with the development of residential north of the pier over the past decade,crowds are growing significantly north of 9th Street creating a need for additional lifeguard services. Seasonal statistics(%of annual): 3,644 ocean rescues(90%) 102,359 ocean safety warnings(82%) 978 medical aids(70%) Summer Deployment >Summer Schedule . 11-week schedule(typically, mid-June through early September) . Daily schedule comprised of 5 officers and close to 50 seasonal lifeguards spread over an 18-hour period . Personnel added or reduced as demand for service changes 4 Summer Events >Events of varying size and duration occur on a daily basis >Event oversight incorporated into daily schedule . Oversight cost transferred to event promoter . Oversight position used to provide straight-time benefit replacement relief on non-event days >Event Spillover . Ircreased visitation and length of stay result in longer work shifts Staffing Plan and Budget Reduction Strategy >Do not staff tower#28(northwestern most station—adjacent Seapoint Ave.) >Eliminate activities in Junior Lifeguard Program to offset reductions in operational funding > Defer equipment purchases and repair whenever possible Fire Department Cost Analysis for Summer Events 4T"OF JULY The parade and fireworks results in large crowds in the downtown area > This,combined with drinking and other related activities,results in increased emergency calls for service > Illegal fireworks continues to present an enforcement challenge > Fire Suppression Teams are assigned for two days before and one after the holiday 5 Fire Department Cost Analysis for Summer Events 4TH OF JULY > Additional command staffing Huntington Battalion 4 and 5 Fire Operations and Fire Prevention Staff > Day Time Parade Activities Coordination of Fire Protection Specialist staff Parade access and float inspection > Evening Fireworks Activities Fireworks Show—supervision of setup,display, teardown of show and pier observation area Fire Suppression Teams—Fireworks enforcement Fire Department Cost Analysis for Summer Events 4TH OF JULY > Total Overtime Cost: $27,827 > Fully Burdened Cost: $70,698 >Approximate Reimbursement: $14,500 Approximate Total Subsidy: $56,198 Fire Department Cost Analysis for Summer Events AVP Volleyball Tournament > Based on reimbursement agreement with AVP,the following are provided for medical care for event participants and the public: 1 Emergency Transport Unit(Ambulance) 2 Ambulance Operators Assigned for 3 days,10 hours each day > Total Overtime Cost: $864 > Fully Burdened Cost: $2,413 > Approximate Reimbursement: $3,088 > Approximate Total Subsidy: $0 6 Fire Department Cost Analysis for Summer Events US Open of Surfing > Based on reimbursement agreement with IMG,the following are provided for medical care for event participants and the public: • 2 Emergency Transport Unit(Ambulance) • 2 Ambulance Operators • Assigned for 4 days,10 hours each day 1 Fire Engine,staffed with 1 Fire Captain,1 Engineer,2 Paramedics • Assigned for 3 days,10 hours each day > Total Overtime Cost: $7,521 > Fully Burdened Cost: $24,823 > Approximate Reimbursement: $18,410 > Approximate Total Subsidy: $6,413 Fire Department Cost Analysis for Summer Events Total Cost for all Three Events Total Overtime Cost: $36,212 Fully Burdened Cost: $97,934 Approximate Reimbursement: $35,998 Approximate Total Subsidy: $61,936 Fire Department Cost Analysis for Summer Events Fire Department Cost Savings Strategy y Minimize staffing on fire engines and require additional resources to respond Increase reimbursement to include 80%of the fully burdened cost 7 Summary "Public Safety departments are confident the public needs of the community will be met even with current budget restraints" Questions? 8 Viability of Utilizing Assessment Districts for the Purpose of Funding Public Infrastructure in Huntington Beach 1949 2009 City Council Study Session July 6, 2009 Historical Perspective n In 2000, the Infrastructure Advisory Committee; eviewe ity s in restructure funding needs. ■ Identified$850 million shortfall over next 20 years. ® Progress to date ■ Sewer Fee established. ■ Infrastructure Fund policies have been enacted. ® 2009 Strategic Planning Session Goal ® "Maintain, improve and obtain funding for public improvements" ® Evaluate the feasibility of using assessment districts as an option to fund facilities(e.g.parks,landscaping,block walls,lighting)and present the results to City Council for direction. Am SIG�ion Currently Unfunded Infrastructure Needs: Block Walls City owns and maintains 53 miles of block walls. ® 3,700 adjacent parcels ' ® Annual Maintenance=$100,000 Replacement cost=$55 million s Currently Unfunded Infrastructure Needs: Alleys i City owns and maintains ' `+ approximately 30 miles of alleys. ® 5,700 adjacent parcels ■ Replacement Cost=$19 million2» f r`y � } H a 2 Infrastructure Funding Options • Direct more General Fund to Infrastructure Maintenance o Finance through Sale of Bonds • Vacate Portions of R/W (if an easement and not fee owned) • Right-of-way reverts back to adjacent property owner • Existing improvements (such as block walls) become property and responsibility of adjacent owners • Special Tax/Community Facilities District ® 2/3 voter approval (1 person, 1 vote) • For CFD,Property Owner vote,by area,if less than 12 registered voters. ® Property Related Fee/Charge ® 50%property owner approval(1 property, 1 vote) ® Sewer,Water and Refuse fees do not require a vote,just a protest hearing. • Benefit Assessments ® 50%property owner approval within defined district. • Vote is"weighted"depending on benefit/assessment amount Benefit Assessments • Defined ® Special charge levied on property to pay for public improvements that specially benefit property within a specific boundary. • Proposition 218 requires that an analysis be performed to separate the Special vs. General benefits of the improvements proposed. ■ e.g. arterial streets vs. alleys • Property owner pays proportional share based on benefit received. ® e.g. as measured by property frontage, area or other parameters. ® Assessment stays with property 3 Assessment District Formation ® Petitions Circulated to determine interest ° While only required for U/G A.D.,it is highly recommended for all. ° Where feasible,suggested that property owner proponents be utilized to circulate petitions. • City Council adopts Resolution of Initiation ° District Boundary Identified ■ Engineers Report Prepared • Design now or later? ® Property Owner Information Meeting (Suggested) • City Council adopts Resolution of Intention ■ Mail Notice of Public Hearing and Ballots ■ Public Hearing Conducted-Ballots Tabulated ° Only ballots returned are counted • If approved, Resolution of Formation adopted Financing Improvements under Assessment District • City"Fronts" Funding. ■ Total construction amount too small for effective bond sale. ■ Paid back over time from assessments collected. • City dictates term and interest rate o City Sells Bonds Properties assessed for term of the bonds • Term from 15 years to 30 years • Usually 20—25 years 4 Block Wall Assessment District — CDnsfmction(R&R Wall)¢ $200.00 I f 6 710 $1342,000.2 10°k Co tingency ... $134 200 00 _ _ 1- 110°A Design $134,20000 �a ;la Const.Mgmt $134,200.00,, `.Tolal Design and Construction $1,744 600.00 __-- _._._.._. . �.__- _._. . 'Incidental&Financing^ $523,380 00, G Total to Assessment District - $2,267,980,00 �a Total Cost per l.f. I $338 00 Estimated A erage Assessment to Prope ty Owna $20,280 00, t; (Typical 60 Frontage) Bond Term' d d s Yearly Assessment 5yrs $4,94609' a Estimated at 7% _ 10 yrs -$2 887 47 15 yrs $2,226.54 $1,914.23 °Individual Assessment= $20,000 - "Yearly Assessment(20 yrs)= $2,000 � ��� Alley Assessment District Downtown Alley Astee:enent District Unit Cost .1-1 Unit Quantity r Construction(See Below)* $182.93 If 45000 _ $8,231,70732, -. -;- 1H1&fingsncy- -- .-. .�— . $823,17073= - _---i -10%Design - $823,170.73 "`- 10%Canst Mgmt. - - - $M,170.73, Total Design&Construction $10,701,219.51: ,Incidental&fmarxm9 - � $3.210.365.85 ' - Total to Asses District $13.911585.37 sment Total Cost per If $30915 Cost to Property Owner per I f) _ - $154 57- (1 Property on either side) -�-3 � � •r Estimated Average Assessment to Property Owner $3 854 33 [TYP,cal 25'Lot) -. _ Bond T ermr _ Yearly Assessment� f 1 Esimtated at 7/, �— $94247 10 yrs = $550 0 yrs $42426 1 —�' _ 0. .e�,., c�- ,� -• _. -_ -- 20yrs. $36475 Construction Cost Per Block - If Cost I Lf. (Based on Recent Downtown Bid) "'Individual Assessment= $3,800 s75M.00 410 $18293 ®Yearly Assessment(20 yrs) = $370 5 P ® QUESTIONS? ® NEXT STEPS? 6 Council/Agency Meeting Held: Deferred/Continued to: -Auroved ❑ Conditionally Approved ❑ Denied City er ' Signatur Council Meeting Date: 06/15/09 Department ID Number: 09-13 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY C NCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINI OR PREPARED BY: FRED A. WILSON, CITY ADMINIS RATOR SUBJECT: City of Huntington Beach Strategic Objectives Update Fsta—teme,—tofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: R During this calendar year; the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Huntington Beach Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING DATE: June 15, 2009 DEPARTMENT ID NUMBER: 09-13 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009 to establish consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, Three-Year Goals, and Six Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community". The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves ■ Maintain, improve, and obtain funding for public improvements ■ Maintain and enhance public safety ■ Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month, staff will provide the attached matrix with updated information on the status of the Six Month Strategic Objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. It should be noted that at the July 6, 2009, City Council Meeting, a Study Session is scheduled to report on the progress that has been made toward achieving a number of the Strategic Plan Objectives. As a reminder, the next Strategic Planning session is scheduled for July 31, 2009. Environmental Status: N/A Attachment(s): City Clerk's Page e - • 136sicription 1. 1 Huntington Beach Six-Month Strategic Objectives Matrix -2- 6/5/2009 9:48 AM ATTACHMENT # 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 30 January 2009 through 15 July 2009 THREE-YEAR GOAL: MAINTAIN AND ENHANCE OUR FINANCIAL RESERVES WHEN WHO WHAT STATUS COMMENTS . NE ON REVISED TARGET 1 By the May 4, 2009 City Council Present to the City Council for direction and Completed-Presented at the meeting City Administrator prioritization the FY 2008/2009 mid-year budget X May 4, 2009 CityCouncil and Finance Director review, including options. Study Session 2 Scheduled for the July 6, Develop and present to the City Council for action June 30, 2009 Finance Director,working a policy to maintain the City of Huntington Beach's 2009, City Council Study with the City Treasurer financial reserves. X Session 3 First draft in July 2009,final to be Developing a core three year presented for Deputy City Administrator Update and present to the City Council for action Financial Plan using several adoption in August Emery the Long-Term Financial Plan. X assumptions for revenue 2009. growth/reduction A THREE-YEAR GOAL: MAINTAIN, ®MPROVEAN® OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO; WHAT STATUS COMMENTS DONE ON" REVISED .- . :TARGET .- 1 At the Feb.2, City Attorney Update the City Council in closed session on X Completed at the February 2, 2009 City Council litigation related to the Senior Center. 2009 City Council closed meeting session 2 At the April 20, Deputy City Administrator Evaluate the ability of the RDA to accelerate X Completed at the March 2, 2009 City Council Emery and the Economic repayment of the debt and/or issue new debt to the 2009 City Council Study and RDA meeting Development Dir. city to fund the infrastructure shortfall and present Session the results to the City Council/RDA for direction. 3 June 1,2009 Deputy City Administrator Evaluate the feasibility of using assessment X Scheduled for the July 6, Hall,working with the districts as an option to fund facilities(e.g., parks, 2009, City Council Study Finance Dept. staff and landscaping, block walls, lighting)and present the Session City Treasurer and staff results to the City Council for direction. 4 July 15, 2009 Deputy City Administrator Evaluate the methodologies the city uses in X Completed-First contract Hall-lead, Deputy City contracting for public improvements and presented to the City Council Administrator Emery, maintenance and recommend to the City Council on June 1, 2009. As others Public Works Director., for action options to reduce costs. are renewed similar options City Attorney, Finance Dir. will be presented. 5 July 15, 2009 Director of Public Works Complete the required processes and approvals X Completed—all submittals necessary to obtain stimulus funding for arterial required for Stimulus funding street rehabilitation including RTIP amendment, for arterial rehabilitation have Environmental, Design and Caltrans approval. been completed. Update Council annually w/street construction financing via CIP. B 6 July 15, 2009 Director of Public Works Hold at least one meeting with the Army Corps of X Meeting with the Army Corps Engineers and the Ferguson Group to identify of Engineers and the funding opportunities of the WRDA grant for the Ferguson Group scheduled Heil Pump Station. for June 2009. 7 June 15,2009 Director of Public Works Complete the project scoping and prepare the RFP for the five-year transportation system improvement and management plan. Retain a consultant for Left X Scheduled to be completed Turn Phasing Study, issue an RFP for Signal by July 15,2009. System Master Plan and complete update to the Traffic Signal priority list. 8 July 15, 2009 Director of Public Works Hold at least once meeting with the City Council Ac X Completed-Ad Hoc meeting Hoc Committee regarding the status of the updated held on May 14, 2009. Circulation Element 9 Completed-Meetings have July 15, 2009 Deputy City Administrator Hold at least one meeting to indentify stakeholder X been held with Sharp and Hall green issues and integrate stakeholder input into Chamber of Commerce. overall sustainability framework document relevant Sustainability framework for Huntington Beach. document ready for presentation at next Ad Hoc meeting. C THREE-YEAR GOAL: MAINTAIN AND ENHANCE PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Draft report completed. June 1, 2009 Police Chief, working with Develop and implement a plan to maintain and X Scheduled for presentation at the Fire Chief and enhance public safety services during the summer July 6,2009 City Council Community Services Dir. tourist season within current economic constraints. Study Session 2 July 1, 2009 Fire Chief,working with the Present to the City Administrator a plan to meet X Police Chief, Community critical public safety facility needs, including funding, Services Dir., Pubic Works to maintain the current level of service and response In progress Dir., Finance Dir., Building standards for the community. Safety Dir., City Treasurer 3 June 15,2009, HR Director—lead and Negotiate a continuation agreement with SCLEA X On hold pending budget contingent Community Services (recurrent lifeguards)to ensure lifeguard services resolution upon City Director continue through the summer. Council approval D THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT ."STATUS COMMENTS ti DONE ON REVISED TARGET 1 At the March 16, Economic Development Dir. Present to the City Council for direction the X Completed-March 2, 2009 2009 City Council Shopping Center Blight Study, including City Council Study Session meeting recommendations. 2 At the June 15, Economic Development Dir., Bring to the City Council for action identified changeE X X Ordinance on schedule. 2009 City Council City Attorney, Planning Dir., to the Inclusionary Housing Programs, including Policies and Procedures on meeting with input from the Planning ordinances. hold per March 2,2009 City Commission Council direction until litigation is resolved. 3 July 15, 2009 Economic Development Dir., Narrow potential sites, meet with property owners, X Potential site identified, and meet with Costco regarding Costco locating in negotiations on-going, Huntington Beach. decision may be presented by July. 4 July 15, 2009 Economic Development Dir. Hold at least one public hearing on the Downtown X Downtown Specific Plan to be and Planning Dir. Specific Plan Update, complete DTPMP and IMG presented to the Planning Event Marketing Study Commission in a study session on June 23, 2009. 5 July 15, 2009 Economic Development Dir., Attract another hotel operator/developer to the city. X Environmental Assessment for a hotel on Edinger has commenced. FUTURE OBJECTIVE Planning Director Complete the draft Beach/Edinger Corridor Specific X In progress Schedule to be Plan/EIR and hold at least one public hearing. developed at next Strategic Plan review—7/31/09 6 April 2009 Community Services Director Complete the entitlement of the third permanent X Completed visitor serving concession building on the pier to replace the existing portable unit. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON -REVISED •. >. TARGET.:..,,._ 1 Feb. 23, 2009 Information Services Dir. Implement the Surf City Pipeline web-based Citizen X Completed and and the Public Information Information System. operational. Officer 2 Within 30 days Economic Development Dir. Conduct at least one community workshop on affordable X On hold pending adoption of action by the housing for current and prospective owners and real of Policies and City Council on estate agents. Procedures that was the Inclusionary tabled at the March 2, Housing 2009 meeting until Ordinance litigation is resolved. 3 July 1,2009 HR Director Conduct a customer service workshop available to all city X Training for 60 employees to keep quality customer service as a focus. development department employees scheduled for July 2009. 4 July 1,2009 City Administrator,working Conduct with all employees an anonymous Employee X Survey to be completed with the HR Director Satisfaction Survey, evaluate the results, and make by July 1,2009. Results recommendations for action. evaluation and action plan to be developed by July 31, 2009. 5 July 15, 2009 Mayor Host and conduct at least two town hall meetings in two X Thursday April 30,2009 at and quarterly different locations in the city to provide information about Marina High School thereafter the city and obtain feedback from the public. completed. Second meeting pending further Council direction. 6 Scheduled for the July 6, July 15,2009 Dep. City Administrator Hall Conduct an Internal Development Services Survey and X 2009, City Council Study present the results to the Development Services Team. Session F RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: June 15, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorney) Attached ❑ � Pp Y Y Y) Not Applicable Attached ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable Attached ❑ Bonds (If applicable) Not Applicable Attached ❑ Staff Report (If applicable) Not Applicable Commission, Board or Committee Report If applicable) Attached ❑ p ( pp ) Not Applicable Attached ❑ Findings/Conditions for Approval and/or Denial Not Applicable ENPLANATM FOR 083WO ATTACHHEHTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (B616wSpaceOnly) RCA Author: m/J Council/Agency Meeting Held: 5-11 f 0 Deferred/Continued to: '4 Ap oved ❑ Conditionally Approved ❑ Denied V y Cleks Sign4fure Council Meeting Date: 05/18/09 Department ID Number: 09-010 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND I OUNCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY I TOR PREPARED BY: FRED A. WILSON, CITY A 1 TOR SUBJECT: City of Huntington Beach Strate bjectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING DATE: 05/18/09 DEPARTMENT ID NUMBER: Error! Reference source not found. Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009 to establish consensus on a Mission Statement, Three-Year Goals and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, three year goals and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves ■ Maintain, improve and obtain funding for public improvements ■ Maintain and enhance public safety ■ Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: N/A Attachment(s): City Clerk's ' . e - Numiber No., De tibb 1. Huntington Beach Six-Month Strategic Objectives Matrix G:\Emery\RCAs\Strategic Plan 4-20-09.doc -2- 5/11/2009 9:12 AM ATTACHMENT # 1 HUNTINGTONI BEACH * SIBS - MONTH STRATEGIC OBJECTIVES 30 January 2009 through 15 July 2009 THREE-YEAR GOAL: MAINTAIN AND ENHANCE OUR FINANCIAL RESERVES ., WHEN WHO,; WHAT. _ STATUS i; COMMENTS DONE ON REVISED 1 e TARGET" By the May 4, 2009 City Administrator Present to the City Council for direction and X Scheduled for the May 4, City Council and Finance Director prioritization the FY 2008/2009 mid-year budget 2009 City Council Study meeting review, including options. Session 2 Scheduled for the July 6 City June 30,2009 Finance Director,working Develop and present to the City Council for action X Council Study Session with the City Treasurer a policy to maintain the City of Huntington Beach's financial reserves. 3 Scheduled for the July 6 City July 15, 2009 Deputy City Administrator Update and present to the City Council for action X Council Study Session Emery the Long-Term Financial Plan. A THREE-YEAR COAL: MAINTAIN, IMPROVE AND ®STAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN, WHAT STATUS COMMENTS DONE ON REVISED TARGET At the Feb.2, City Attorney Update the City Council in closed session on x Completed at the February 2, 2009 City Council litigation related to the Senior Center. 2009 City Council closed meeting session 2 At the April 20, Deputy City Administrator Evaluate the ability of the RDA to accelerate x Completed at the March 2, 2009 City Council Emery and the Economic repayment of the debt and/or issue new debt to the 2009 City Council study and RDA meeting Development Dir. city to fund the infrastructure shortfall and present session the results to the City Council/RDA for direction. 3 June 1,2009 Deputy City Administrator Evaluate the feasibility of using assessment X Scheduled for the July 6, Hall,working with the districts as an option to fund facilities (e.g., parks, 2009, City Council Study Finance Dept.staff and landscaping, block walls, lighting)and present the Session City Treasurer and staff results to the City Council for direction. 4 July 15, 2009 Deputy City Administrator Evaluate the methodologies the city uses in X Scheduled for the July 6, Hall-lead, Deputy City contracting for public improvements and 2009, City Council Study Administrator Emery, maintenance and recommend to the City Council Session Public Works Director., for action options to reduce costs. City Attorney, Finance Dir. 5 July 15,2009 Director of Public Works Complete the required processes and approvals X Scheduled for the July 6, necessary to obtain stimulus funding for arterial 2009, City Council Study street rehabilitation including RTIP amendment, Session Environmental, Design and Caltrans approval. Update Council annually w/street construction financing via CIP. B 6 July 15,2009 Director of Public Works Hold at least one meeting with the Army Corps of X Scheduled for the July 6, Engineers and the Ferguson Group to identify funding opportunities of the WRDA grant for the City Council Study Session Heil Pump Station. Session 7 June 15,2009 Director of Public Works Complete the project scoping and prepare the RFP X for the five-year transportation system improvement Scheduled for the June 15, and management plan. Retain a consultant for Left 2009, City Council Study Turn Phasing Study, issue an RFP for Signal Session System Master Plan and complete update to the Traffic Signal priority list. 8 July 15,2009 Director of Public Works Hold at least once meeting with the City Council Ac X Hoc Committee regarding the status of the updated Scheduled for July 15, 2009 Circulation Element 9 July 15, 2009 Deputy City Administrator Hold at least one meeting to indentify stakeholder X Hall green issues and integrate stakeholder input into Scheduled for the July 6, overall sustainability framework document relevant 2009, City Council Study for Huntington Beach. Session C THREE-YEAR GOAL: MAINTAIN AND ENHANCE PUBLIC SAFETY WHEN WHO WHAT ._ STATUS COMMENTS DONE ON REVISED TARGET 1 June 1, 2009 Police Chief,working with Develop and implement a plan to maintain and X the Fire Chief and enhance public safety services during the summer In progress Community Services Dir. tourist season within current economic constraints. 2 July 1, 2009 Fire Chief,working with the Present to the City Administrator a plan to meet X Police Chief, Community critical public safety facility needs, including funding, Services Dir., Pubic Works to maintain the current level of service and response In progress Dir., Finance Dir., Building standards for the community. Safety Dir., City Treasurer 3 June 15,2009, HR Director—lead and Negotiate a continuation agreement with SCLEA X contingent Community Services (recurrent lifeguards)to ensure lifeguard services upon City Director continue through the summer. Council approval D THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS „ DONE ON REVISED. TARGET 1 At the March 16, Economic Development Dir. Present to the City Council for direction the x COMPLETED-March 2, 2009 City Council Shopping Center Blight Study, including 2009 City Council Study meeting recommendations. Session 2 At the June 15, Economic Development Dir., Bring to the City Council for action identified change X X Ordinance on schedule. 2009 City Council City Attorney, Planning Dir., to the Inclusionary Housing Programs, including Policies and Procedures on meeting with input from the Planning ordinances. hold per March 2,2009 City Commission Council direction until litigation is resolved. 3 July 15, 2009 Economic Development Dir., Narrow potential sites, meet with property owners, X Potential site identified, and meet with Costco regarding Costco locating in negotiations on-going, Huntington Beach. decision may be presented by July. 4 July 15, 2009 Economic Development Dir. Hold at least one public hearing on the Downtown X Downtown Specific Plan to be and Planning Dir. Specific Plan Update,complete DTPMP and IMG presented to the Planning Event Marketing Study Commission in a study session on May 26,2009. 5 July 15, 2009 Economic Development Dir., Attract another hotel operator/developer to the city. X Environmental Assessment for a hotel on Edinger has commenced. FUTURE OBJECTIVE Planning Director Complete the draft Beach/Edinger Corridor Specific X In progress By Plan/EIR and hold at least one public hearing. 6 April 2009 Community Services Director Complete the entitlement of the third permanent X Awaiting expiration of Coastal visitor serving concession building on the pier to Commission appeal period. replace the existing portable unit. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENT S " DONE ON REVISED s. TARGET 1 Feb.23, 2009 Information Services Dir. Implement the Surf City Pipeline web-based Citizen X Completed and and the Public Information Information System. operational. Officer 2 Within 30 days Economic Development Dir. Conduct at least one community workshop on affordable X On hold pending adoption of action by the housing for current and prospective owners and real of Policies and City Council on estate agents. Procedures that was the Inclusionary tabled at the March 2, Housing 2009 meeting until Ordinance litigation is resolved. 3 July 1,2009 HR Director Conduct a customer service workshop available to all city X employees to keep quality customer service as a focus. 4 July 1,2009 City Administrator,working Conduct with all employees an anonymous Employee X with the HR Director Satisfaction Survey,evaluate the results, and make recommendations for action. 5 July 15, 2009 Mayor Host and conduct at least two town hall meetings in two X Scheduled for Thursday and quarterly different locations in the city to provide information about April 30, 2009(7:00pm)at thereafter the city and obtain feedback from the public. Marina High School. 6 Scheduled for the July 6, July 15, 2009 Dep. City Administrator Hall Conduct an Internal Development Services Survey and X 2009, City Council Study present the results to the Development Services Team. Session F RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan COUNCIL MEETING DATE: May 18, 2009 RCA ATTAC:HMEIVTS STATUS. Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorne Attached ❑ ( pp Y Y Y� Not Applicable Attached ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not A plicable Attached ❑ Bonds (If applicable) Not Applicable Attached ❑ Staff Report (If applicable) Not Applicable Commission, Board or Committee Report If applicable) Attached ❑ p ( pp ) Not Applicable s/Conditions for Approval and/or Denial Attached Find ings/Cond ❑ g pp Not Applicable ® _ CCPIAN�IASIi I }( liD G°C ,{u[ f : REVIEWED- RETURNED U QRWA, RD DI Administrative Staff = ' Assistant City Administrator Initial City Administrator Initial City Clerk EXPLAN ►TION FOR RETURN OF ITEM: kowo RCA Author: Council/Agency Meeting Held: Deferred/Continued to: l App ved ❑ Conditionally Approved ❑ Denied k,.jbe' y Clerk' Signat e Council) Meeting Date: 4/20/09 Department ID Number: CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY C CIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINI OR PREPARED BY: FRED A. WILSON, CITY ADMINIS TOR SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: During this calendar year, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING DATE: 4/20/09 DEPARTMENT ID NUMBER: Error! Reference source not found. Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009 to establish consensus on a Mission Statement, Three-Year Goals and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, three year goals and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves ■ Maintain, improve and obtain funding for public improvements ■ Maintain and enhance public safety Enhance economic development Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. CADocuments and Settings\stephenj\Local Settings\Temporary Internet Files\Content.Outlook\QOIOESTW\Strategic Plan 4- 20-09.doc -2- 4/13/2009 12:12 PM REQUEST FOR ACTION MEETING DATE: 4/20/09 DEPARTMENT ID NUMBER: Error! Reference source not found. Environmental Status: N/A Attachment(s): Page Number No. - scrilptioh 1. Huntington Beach Six-Month Strategic Objectives Matrix CADocuments and Settings\stephenj\Local Settings\Temporary Internet Files\Content.Outlook\QOIOE5TW\Strategic Plan 4- 20-09.doc -3. 4/13/2009 12:12 PM ATTACHMENT # 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 30 January 2009 through 15 July 2009 THREE-YEAR GOAL: MAINTAIN AND ENHANCE OUR FINANCIAL RESERVES WHEN WHO WHAT STATUS. COMMENTS DONE ON REVISED i TARGET. 1 By the May 4,2009 City Administrator Present to the City Council for direction and X Scheduled for the May 4, City Council and Finance Director prioritization the FY 2008/2009 mid-year budget 2009 City Council Study meeting review, including options. Session 2 Final completion pending June 30,2009 Finance Director,working Develop and present to the City Council for action X until after new Finance with the City Treasurer a policy to maintain the City of Huntington Beach's Director is onboard financial reserves. 3 July 15,2009 Deputy City Administrator Update and present to the City Council for action X Final completion pending Emery the Long-Term Financial Plan. until after new Finance Director is onboard A THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO, WHAT STATUS COMMENTS"; DONE ON REVISED '; y -TARGET'' 1 At the Feb.2, City Attorney Update the City Council in closed session on x Completed at the February 2, 2009 City Council litigation related to the Senior Center. 2009 City Council closed meeting session 2 At the April 20, Deputy City Administrator Evaluate the ability of the RDA to accelerate x Completed at the March 2, 2009 City Council Emery and the Economic repayment of the debt and/or issue new debt to the 2009 City Council study and RDA meeting Development Dir. city to fund the infrastructure shortfall and present session the results to the City Council/RDA for direction. 3 June 1, 2009 Deputy City Administrator Evaluate the feasibility of using assessment X Scheduled for the July 6, Hall,working with the districts as an option to fund facilities(e.g., parks, 2009, City Council Study Finance Dept. staff and landscaping, block walls, lighting)and present the Session City Treasurer and staff results to the City Council for direction. 4 July 15,2009 Deputy City Administrator Evaluate the methodologies the city uses in X Scheduled for the July 6, Hall-lead, Deputy City contracting for public improvements and 2009, City Council Study Administrator Emery, maintenance and recommend to the City Council Session Public Works Director., for action options to reduce costs. City Attorney, Finance Dir. 5 July 15,2009 Director of Public Works Complete the required processes and approvals X Scheduled for the July 6, necessary to obtain stimulus funding for arterial 2009, City Council Study street rehabilitation including RTIP amendment, Session Environmental, Design and Caltrans approval. Update Council annually w/street construction financing via CIP. B 6 July 15, 2009 Director of Public Works Hold at least one meeting with the Army Corps of X Scheduled for the July 6, Engineers and the Ferguson Group to identify 2009, City Council Study funding opportunities of the WRDA grant for the Heil Pump Station. Session 7 June 15,2009 Director of Public Works Complete the project scoping and prepare the RFP X for the five-year transportation system improvement Scheduled for the June 15, and management plan. Retain a consultant for Left 2009, City Council Study Turn Phasing Study, issue an RFP for Signal Session System Master Plan and complete update to the Traffic Signal priority list. 8 July 15, 2009 Director of Public Works Hold at least once meeting with the City Council Ad X Hoc Committee regarding the status of the updated Scheduled for July 15, 2009 Circulation Element 9 July 15,2009 Deputy City Administrator Hold at least one meeting to indentify stakeholder X Hall green issues and integrate stakeholder input into Scheduled for the July 6, overall sustainability framework document relevant 2009, City Council Study for Huntington Beach. Session C THREE-YEAR GOAL: MAINTAIN AND ENHANCE PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS " - DONE ON REVISED_ TARGET 1 , June 1,2009 Police Chief,working with Develop and implement a plan to maintain and X the Fire Chief and enhance public safety services during the summer In progress Community Services Dir. tourist season within current economic constraints. 2 July 1,2009 Fire Chief,working with the Present to the City Administrator a plan to meet X Police Chief, Community critical public safety facility needs, including funding, Services Dir., Pubic Works to maintain the current level of service and response In progress Dir., Finance Dir., Building standards for the community. Safety Dir., City Treasurer 3 June 15,2009, HR Director—lead and Negotiate a continuation agreement with SCLEA X contingent Community Services (recurrent lifeguards)to ensure lifeguard services upon City Director continue through the summer. Council approval D THREE-YEAR GOAL: ENIfANCE ECONOMIC DEVELOPMENT WHEN _ WHO _ 11 >WHAT � STATUS COMMENTS. '_ DONE 'ON REVISED TARGET 1 At the March 16, Economic Development Dir. Present to the City Council for direction the x March 2, 2009 City Council 2009 City Council Shopping Center Blight Study, including Study Session meeting recommendations. 2 At the June 15, Economic Development Dir., Bring to the City Council for action identified changes X X Ordinance on schedule. 2009 City Council City Attorney, Planning Dir., to the Inclusionary Housing Programs, including Policies and Procedures on meeting with input from the Planning ordinances. hold per March 2,2009 City Commission Council direction until litigation is resolved. 3 July 15, 2009 Economic Development Dir., Narrow potential sites, meet with property owners, X Potential site identified, and meet with Costco regarding Costco locating in negotiations on-going, Huntington Beach. decision may be presented by July. 4 July 15, 2009 Economic Development Dir. Hold at least one public hearing on the Downtown X Downtown Specific Plan to be and Planning Dir. Specific Plan Update,complete DTPMP and IMG presented to the Planning Event Marketing Study Commission in a study session on May 26,2009. 5 July 15,2009 Economic Development Dir., Attract another hotel operator/developer to the city. X Environmental Assessment for a hotel on Edinger has commenced. FUTURE OBJECTIVE Planning Director Complete the draft Beach/Edinger Corridor Specific X In progress By Plan/EIR and hold at least one public hearing. 6 April 2009 Community Services Director Complete the entitlement of the third permanent X Awaiting expiration of Coastal visitor serving concession building on the pier to Commission appeal period. replace the existing portable unit. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION " WHEN WHO � WHAT , STATUS COMMENTS" DONE ON REVISED TARGET' 1 Feb. 23, 2009 Information Services Dir. Implement the Surf City Pipeline web-based Citizen X Completed and and the Public Information Information System. operational. Officer 2 Within 30 days Economic Development Dir. Conduct at least one community workshop on affordable X On hold pending adoption of action by the housing for current and prospective owners and real of Policies and City Council on estate agents. Procedures that was the Inclusionary tabled at the March 2, Housing 2009 meeting until Ordinance litigation is resolved. 3 July 1,2009 HR Director Conduct a customer service workshop available to all city X employees to keep quality customer service as a focus. 4 July 1,2009 City Administrator,working Conduct with all employees an anonymous Employee X with the HR Director Satisfaction Survey, evaluate the results, and make recommendations for action. 5 July 15,2009 Mayor Host and conduct at least two town hall meetings in two X Scheduled for Thursday and quarterly different locations in the city to provide information about April 30, 2009(7:00pm)at thereafter the city and obtain feedback from the public. Marina High School. 6 Scheduled for the July 6, July 15,2009 Dep. City Administrator Hall Conduct an Internal Development Services Survey and X 2009, City Council Study present the results to the Development Services Team. Session F CA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan COUNCIL MEETING DATE: April 20, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Ap licable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorney) Certificates of Insurance A b the Cit Attorne Attached Elpproved y y y� Not Applicable Attached Fiscal Impact Statement (Unbudget, over $5,000) Not plicable El Bonds (If applicable) Attached ElNot Applicable ❑ Staff Report (If applicable) AttachedNot Applicable Commission, Board or Committee Re ort applicable If a Attached El p ( pp ) Not Applicable s/Conditions for Approval and/or Denial Attached Find ings/Cond ❑ g pp Not Applicable EXP(LAHATR0W'FOR.'NOSSONG ATTACHAEC'1`Z REVIEWED-, RETURNED FORWARDED'. Administrative Staff Assistant City Administrator (Initial) City Administrator Initial City Clerk EXPLANATION FOR RETURN=OF ITEM: RCA Author: i 36I ,r t;r• bk ` t j &S � r ra r � ,"„fxdY a� ! 4'�L"i, 'k ( u'✓n z �f `�g.3' uro s �3 w� sr� t `��r�":tl�' ��4� ���.h lit � 9�• ""a g ZkJ �,.X'� i —iGh`—