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HomeMy WebLinkAbout2010 Strategic Objectives - Strategic Plan Council/Agency Meeting Held:�� /� Id Deferred/Continued to: Ap oved Co i n p oyed ❑ Denied 0 �Pi CI s Signat e �r Council Meeting Date: October 18, 2010 Department ID Number: AD 10-025 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Administrator PREPARED BY: Paul Emery, Deputy City Administrator SUBJECT: City of Huntington Beach Strategic Objectives.Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives. On January 29, 2010, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. Financial Impact: Not applicable Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly -61- Item 30 - Page 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 10/18/2010 DEPARTMENT ID NUMBER: AD 10-025 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. On January 29, 2010, the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months. This process has resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ® Maintain and enhance our financial reserves ® Maintain, improve and obtain funding for public improvements Maintain and enhance public safety ® Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every other month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for January 28, 2011, at the Central Library. Environmental Status: Not applicable Strategic Plan Goal: Improve Internal and External Communication Attachment(s): ® rip ion 1. Huntin ton Beach Six-Month Strategic Objectives Matrix Item 3® - Page 2 -62- ATTACHMENT # 1 -63- ,gem 3. . Page POL HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES ® 29 January 2010 through December 2010 0 THREE-YEAR COAL: MAINTAIN FINANCIAL V®AE®L®TYAN® OUR RESERVES M WHEN WHO WHAT STATUS COfMiMtNTS DONE ON REVISED TARGET 1 Updates presented at the At the Feb. 16, '10 Finance Director Present financial updates to the City Council. X February 16'h and May 3`d City Council Study and August 2"d City Council Session and Study Sessions. Remaining quarterly thereafter update scheduled for Nov 1 St. 2. Report completed and Mar. 1, 2010 Fire Chief Investigate and report results to the City Council on the X distributed to the City DCA Paul internal revisit of mandatory staffing in the Fire Dept. Council. (e.g., reduction in staffing from 4 to 3 on fire trucks). 3. Side letter agreements Mar. 1,2010 HR Director Investigate and report results to the City Council on X completed with six DCA Paul increasing employee contributions to PERS and the associations increasing evaluation of the two-tier benefit. employee contributions to n PERS. An evaluation of two tier benefits will be assessed as future MOU's are negotiated. 4. Side letter agreements with Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X Associations include wage City Administrator deferral of wage increases, including cost of living and deferrals for one unit. step. 5 Report on participation in 960 Mar. 1, 2010 HR Director Investigate and report results to the City Council on X hours option was DCA Paul early retirement with 960 hours/year for 2 years. disseminated to the City Council. --- A 6. Supplemental medical . Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X benefit for new non- DCA Paul elimination of supplemental medical benefits for new associated employees was hires. eliminated in January 2010. An evaluation of application to other bargaining units will be conducted as future MOU's are negotiated. 7. Distributed to Council on Mar. 1, 2010 Dir. Planning& Investigate and report results to the City Council on X June 8, 2010. Building, Energy closing city hall on Fridays,with or without furloughs. Project Manager and Cit Treasurer & Recommendations to Mar. 1, 2010 All department Investigate and report results to the City Council on new X enhance revenues were heads( ideas for revenue enhancement. presented to the City Council DCA Bob—lead) with the mid-year budget review on May 3,2010. g. Financial Statements have At an April 2010 Finance Director Present the results of the City's Financial Statement. X been issued and were City Council presented as part of the mid- Study Session year budget report on May 3, 2010. 10. Five year financial plan was June 1, 2010 Finance Director Present an update of the Five-Year Financial Plan to the X reviewed as part of the City Council. budget presentation at the August 2nd City Council Study Session. 11. Revised policies were June 1, 2010 Finance Director Present to the City Council for action a policy for X presented to the City Council equipment replacement and a policy for capital at the August 16, 2010 Study improvement reserves. Session and adopted along with the 2010/11 budget on September 20,2010.. i ■ a � B P M THREE-YEAR GOAL: MAINTAIN, IMPROVEAND OBTAIN FUNDING FOR INFRMT'RUC'T'URE M AND EQUIPMENT m WHEN WHO WHAT STATUS COMMENTS M DONE ON REVISED TARGET 1• Submitted request with the Mar. 1, 2010 Dir.of Public Works, Submit a request to have appropriation of the WRDA X City's Federal lobbyist,The working with the Army grant in the federal budget. Ferguson Group. Corps of Engineers 2• Departments have submitted May 15,2010 DCM Bob,working with Identify and prioritize the critical equipment that needs X to Administration their critical all department heads to be replaced and the expected costs for the next two equipment needs. fiscal years. Prioritization will occur and funding identified in the fiscal year 2010/11 budget* ud et. 3. Report disseminated to the June 15,2010 Dir. of Public Works Provide to the City Council an outline of infrastructure X City Council the week of activities and long-term funding requirements. October 4, 2010. a 0 C THREE-YEAR GOAL, MAINTAIN PUBLIC SAFErY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Completed at the May 3, At the April 19, Police Chief,working with Present to the City Council for information a plan to X 2010 City Council Study 2010 City the Fire Chief and Marine maintain public safety considering current budget Session. Council Study Safety Chief constraints and personnel vacancies. Session 2. Completed at the July 6, At the June 21, Community Services Dir., Develop and present to the City Council a X 2010 City Council Study 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety Session. Council Study and Police Chief Equipment, including evaluation of potential funding Session options. 3. Report disseminated to the July 1,2010 Police Chief Provide the City Council with a written report X City Council on June 30, regarding strategies to address the problem of DUI 2010. drivers in Huntington Beach. e e ee� M ■ 1 D Gti9 THREE-YEAR GOAL: ENHANCE ECONOMIC®EVELOPMENY •® WHEN WHO WHAT STATUS COMMENTS DONE ON. REVISED- 1. TARGET City Council approved the Co Mar. 15,2010 Planning and Building Dir Present to the City Council for action the Beach-Edinger X Beach-Edinger Corridor and Economic Corridor Specific Plan. Specific Plan on March 1, Development Dir. 2010. 2. On February 17,2010 the May 15,2010 Planning and Building Dir Submit for application acceptance by the California Coastal X Specific Plan was submitted and Economic Commission for the Downtown Specific Plan and a Parking to the California.Coastal Development Dir. Master Plan update. Commission. 3. Exclusive Negotiating June 1,2010 Economic Development Present to the City Council for action a DDA for a hotel in X Agreement(ENA)approved Dir.,with input from the north Huntington Beach. by the Redevelopment City Council's Economic Agency on June 21,2010. Development Committee 4. An Affordable Housing June 15, 2010 Economic Development Complete negotiations of an Owner Participation Agreement X Agreement (in lieu of an Dir. (OPA)with developer DJM for Phase II of Bella Terra. OPA)was approved by the. Qp City Council on October 4, 2010. 5• Staff has met with several July 15,2010 DCA Bob,working with Schedule and plan at least one additional sporting event X possible organizers of new the Community Services throughout Huntington Beach. sporting events with the Dir.and Marketing and emphasis.on multiday off Visitors Bureau peak events. At this time no new events have been scheduled however dialogue continues. 6. City Council Study Session is July 19, '10 at Economic Development Present to the City Council for action an amended merged. X scheduled for October 18, a City Council Dir. project area to include previously identified blighted shopping 2010,with the Resolution Study Session centers, scheduled for the November 15, 2010 City Council meeting. E FUTURE Planning and Building Assess the constraints in the city's industrial zones and OBJECTIVE Dir.and Economic identify potential opportunities for use, including an Development Dir. identification of market demands. u t� 0 1 6� F 6D s THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION tag ® WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET (D 1 First report disseminated Beginning the City Clerk and PIO Post a summary of City Council meeting highlights(e.g., X to employees on March 4, i day following actions by the City Council)to the Surfnet and on a link to all 2010 and for each Council ® each City employees. meeting thereafter, Council meeting until July 2010 2. Completed on January 8, Feb, 15,2010 City Administrator Update employee associations on the results of the strategic x 2010. lanning process. 3. Two brown bag lunches May 1, 2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to provide x were held the week of lead,Mayor Pro Tern Jill Council priorities and issues. April 12,2010. Hardy, past Mayor Keith Bohr 4. July 15,2010 City Administrator Provide to all employees two quarterly updates on the x Conducted 2 all-employee and Finance Dir. budget situation, in person and with an interactive Q&A meetings on July 29, session. 2010. 5• Memo presented to ® July 15, 2010 PIO,working with non- Identify revenue generation opportunities on HBTV 3.and x Communications profits and other public report on the feasibility to the City Administrator. Committee outlining entities options. Committee decided to not aggressively pursue sponsorships, but to examine opportunities that present themselves. 6 Producing business July 15,2010 PIO,working with Public Improve HBTV 3 programming using PEG(Public Education x development Cable TV Authority staff Grant)funding. programming and taping and with department scheduled presentations heads to develop ideas from the Environmental for programming Board. 7. July 15,2010 City Administrator Provide to the employees and the City Council at least one x update on the status of employee suggestions. G 8. Request for additional July 15, 2010 City Administrator Solicit employees'suggestions(e.g.provide a link.to X suggestions requested by Pipeline)and provide feedback to the employees on City Administrator on suggestions given. March 3,2010. ap a m �D H Council/Agency Meeting Held Deferred/Continued to Ap rov d o i so all roved ❑ Denied Pit Cler s Sigroure Council Meeting Date August 16 2010 Depa ent ID Number AD 10-021 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO Honorable Mayor and City Council Members SUBMITTED BY Fred A Wilson, City Administrator PREPARED BY Paul Emery Deputy City Administrator -SUBJECT City of Huntington Beach Strategic Objectives Update Statement of Issue In 2009 the City Council undertook a strategic planning process to develop a consensus on a Mission Statement Three -Year Goals and their Priority Strategic Objectives On January 29 2010 the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives Financial Impact N/A Recommended Action Motion to Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s) Do not accept the update and direct staff accordingly -3- Iterii'a 2 - Page 1 REQUEST FOR COUNCIL ACTION MEETING DATE 8/16/2010 DEPARTMENT ID NUMBER AD 10-021 Analyses At the City Council s direction a strategic planning process was undertaken on January 30 2009 and July 31 2009 to establish consensus on a Mission Statement Three-Year Goals Core Values and their Priority Strategic Objectives for the next six months Marilyn Snider of Snider and Associates served as the facilitator On January 29 2010 the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months This process has resulted in a statement of the City Council s Mission three year goals, Core Values and six month strategic objectives The Council s mission statement is as follows The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community The three-year goals have been organized into five categories ® Maintain and enhance our financial reserves ® Maintain improve and obtain funding for public improvements ® Maintain and enhance public safety ® Enhance economic development ® Improve internal and external communication Each of these categories also includes a list of six month strategic objectives The next strategic planning meeting is not scheduled until early 2011 For the balance of this calendar year staff will provide the attached matrix with updated information on the status of the six month strategic objectives on a bi-monthly basis The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community within the resources available Implementation will require continual refinement of staff work plans resource allocation and staffing priorities It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council Environmental Status Strategic Plan Goal Improve Internal and External Communication Attachment(s) 1 Huntington Beach Six-Month Strategic Objectives Matrix Item 2 - Page 2 -4- ATTACHMENT # 1 HUNT9NGTON BEACH * SIX - MONTH STRATEGOC OBJECTIVES 29 January 2010 through 15 July 2010 THREE-YEAR GOAL MAINTAIN FINANCIAL VIABILITYAND OUR RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Updates presented at the At the Feb 16 10 Finance Director Present financial updates to the City Council X February 16ih and May 3`d City Council Study and August 2"d City Council Session and Study Sessions Remaining quarterly thereafter update scheduled for Nov 1st 2 Report completed and Mar 1 2010 Fire Chief Investigate and report results to the City Council on the X distributed to the City DCA Paul internal revisit of mandatory staffing in the Fire Dept Council (e g reduction in staffing from 4 to 3 on fire trucks) 3 Side letter agreements Mar 1 2010 HR Director Investigate and report results to the City Council on X completed with six a DCA Paul increasing employee contributions to PERS and the associations increasing evaluation of the two tier benefit employee contributions to PERS An evaluation of two tier benefits will be assessed as future MOU s are negotiated 4 Side letter agreements with Mar 1 2010 HR Director Investigate and report results to the City Council on the X Associations include wage City Administrator deferral of wage increases including cost of living and deferrals for one unit step 5 Report on participation in 960 Mar 1 2010 HR Director Investigate and report results to the City Council on X hours option was DCA Paul early retirement with 960 hours/year for 2 years disseminated to the City Council A g Supplemental medical Mar 1 2010 HR Director Investigate and report results to the City Council on the X benefit for new non DCA Paul elimination of supplemental medical benefits for new associated employees was hires eliminated in January 2010 An evaluation of application to other bargaining units will be conducted as future MOU s are negotiated 7 Distributed to Council on Mar 1 2010 Dir Planning& Investigate and report results to the City Council on X June 8 2010 Building Energy closing city hall on Fridays with or without furloughs Project Manager and City Treasurer 8 Recommendations to Mar 1 2010 All department Investigate and report results to the City Council on new X enhance revenues were heads( ideas for revenue enhancement presented to the City Council DCA Bob—lead) with the mid year budget review on May 3 2010 Adjustments to user fees and parking rates are currently under review by staff g Financial Statements have At an April 2010 Finance Director Present the results of the City s Financial Statement X been issued and were City Council presented as part of the mid Study Session year budget report on May 3 2010 10 Five year financial plan was June 1 2010 Finance Director Present an update of the Five Year Financial Plan to the X reviewed as part of the City Council budget presentation at the August 2nd City Council Study Session 11 Reserve amounts were June 1 2010 Finance Director Present to the City Council for action a policy for X reviewed at the August 2"d equipment replacement and a policy for capital City Council Study Session improvement reserves Reserve policies will be reviewed in the final budget document � B ttz t�9 THREE-YEAR COAL MA®NTAI , ®MPk?OVEAND OETA® FUN®®N FOR fNF STRUCTURE AND EQUIPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Submitted request with the Mar 1 2010 Dir of Public Works Submit a request to have appropriation of the WRDA X City s Federal lobbyist The working with the Army grant in the federal budget Ferguson Group Corps of Engineers 2 Departments have submitted May 15 2010 DCM Bob working with Identify and prioritize the critical equipment that needs X to Administration their critical all department heads to be replaced and the expected costs for the next two equipment needs fiscal years Priontization will occur and funding identified in the fiscal year 2010/11 budget 3 June 15 2010 Dir of Public Works Provide to the City Council an outline of infrastructure X Provide update to the City activities and long term funding requirements Council by September 13 2010 A A C THREE-YEAR GOAL N ®NFAIN PUBLIC SAFE77 WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Completed at the May 3 At the April 19 Police Chief working with Present to the City Council for information a plan to X 2010 City Council Study 2010 City the Fire Chief and Marine maintain public safety considering current budget Session Council Study Safety Chief constraints and personnel vacancies Session 2 Completed at the July 6 At the June 21 Community Services Dir Develop and present to the City Council a X 2010 City Council Study 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety Session Council Study and Police Chief Equipment including evaluation of potential funding Session options 3 Report disseminated to the July 1 2010 Police Chief Provide the City Council with a written report X City Council on June 30 regarding strategies to address the problem of DUI 2010 drivers in Huntington Beach 0 a3� M B hi 0 V M D ®B , THREE-YEAR GOAL. ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 City Council approved the Mar 15 2010 Planning and Building Dir Present to the City Council for action the Beach Edinger X Beach Edinger Corridor and Economic Corridor Specific Plan Specific Plan on March 1 Development Dir 2010 2 On February 17 2010 the May 15 2010 Planning and Building Dir Submit for application acceptance by the California Coastal X Specific Plan was submitted and Economic Commission for the Downtown Specific Plan and a Parking to the California Coastal Development Dir Master Plan update Commission 3 Exclusive Negotiating June 1 2010 Economic Development Present to the City Council for action a DDA for a hotel in X Agreement(ENA)approved Dir with input from the north Huntington Beach by the Redevelopment City Council s Economic Agency on June 21 2010 Development Committee 4 Negotiations with the June 15 2010 Economic Development Complete negotiations of an Owner Participation Agreement X developer are on going The Dir (OPA)with developer DJM for Phase II of Bella Terra goal is to have an Owner Participation Agreement for ® Redevelopment Agency action in September/October 5 Staff has met with several July 15 2010 DCA Bob working with Schedule and plan at least one additional sporting event X possible organizers of new the Community Services throughout Huntington Beach sporting events with the Dir and Marketing and emphasis on multiday off Visitors Bureau peak events At this time no new events have been scheduled however dialogue continues 6 Final area has been July 19 10 at Economic Development Present to the City Council for action an amended merged X determined revisions have a City Council Dir project area to include previously identified blighted shopping been sent to the County of Study Session centers Orange CAO s office regarding the potential amended project area The City Administrators Office will meet with the Supervisor regarding the amended area E FUTURE Planning and Budding Assess the constraints in the city s industrial zones and OBJECTIVE Dir and Economic identify potential opportunities for use including an Development Dir identification of market demands 0 B� � F Po- tD THREE-YEAR GOAL ®MPROV 'INTERNAL AND EXTERNAL COMMUNICATION 0 9) WHEN WHO WHAT STATUS COMMENTS to DONE ON REVISED TARGET ® 1 First report disseminated Beginning the City Clerk and PIO Post a summary of City Council meeting highlights(e g X to employees on March 4 day following actions by the City Council)to the Surfnet and on a link to all 2010 and for each Council each City employees meeting thereafter Council meeting until July 2010 2 Completed on January 8 Feb 15 2010 City Administrator Update employee associations on the results of the strategic X 2010 planninggrocess 3 Two brown bag lunches May 1 2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to provid X were held the week of lead Mayor Pro Tern Jill Council priorities and issues April 12 2010 Hardy past Mayor Keith Bohr a July 15 2010 City Administrator Provide to all employees two quarterly updates on the X Conducted 2 all employee and Finance Dir budget situation in person and with an interactive Q&A meetings on July 29 session 2010 0 5 Memo presented to July 15 2010 PIO working with non Identify revenue generation opportunities on HBTV 3 and X Communications profits and other public report on the feasibility to the City Administrator Committee outlining entities options Committee decided to not aggressively pursue sponsorships but to examine opportunities that present themselves 6 Producing business July 15 2010 PIO working with Public Improve HBTV 3 programming using PEG(Public Education X development Cable TV Authority staff Grant)funding programming and taping and with department scheduled presentations heads to develop ideas from the Environmental for programming Board 7 July 15 2010 City Administrator Provide to the employees and the City Council at least one X update on the status of employee suggestions G 8 Request for additional July 15 2010 City Administrator Solicit employees suggestions(e g provide a link to X suggestions requested by Pipeline)and provide feedback to the employees on City Administrator on suggestions given March 3 2010 W e e pt � H �D Council/Agency Meeting Held _ b Deferred/Continued to paved ❑ Co i all A roved ❑ Denied � Cit 144SignatTt Council Meeting Date July 19 2010 Department ID Number AD 10-015 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL. ACTION SUBMITTED TO Honorable Mayor and City Council Members SUBMITTED BY Fred A Wilson City Administrator PREPARED BY Paul Emery Deputy City Administrator SUBJECT City of Huntington Beach Strategic Objectives Update Statement of Issue In 2009 the City Council undertook a strategic planning process to develop a consensus on a Mission Statement Three -Year Goals and their Priority Strategic Objectives On January 29 2010 the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives Funding Source N/A Recommended Action Motion to Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s) N/A -27- Item 2 - Page 1 REQUEST FOR COUNCIL ACTION MEETING DATE 7/19/2010 DEPARTMENT ID NUMBER AD 10-015 Analysis At the City Council s direction a strategic planning process was undertaken on January 30 2009 and July 31 2009 to establish consensus on a Mission Statement Three-Year Goals Core Values and their Priority Strategic Objectives for the next six months Marilyn Snider of Snider and Associates served as the facilitator On January 29 2010 the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months This process has resulted in a statement of the City Council s Mission three year goals Core Values and six month strategic objectives The Council s mission statement is as follows The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community The three-year goals have been organized into five categories ® Maintain and enhance our financial reserves ® Maintain improve and obtain funding for public improvements ® Maintain and enhance public safety ® Enhance economic development ® Improve internal and external communication Each of these categories also includes a list of six month strategic objectives At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community within the resources available Implementation will require continual refinement of staff work plans resource allocation and staffing priorities It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council The next Strategic Planning session will be on January 28 2011 Environmental Status N/A Strategic Plan Goal Improve Internal and External Communication Attachment(s) o ® 6 1ption 1 Huntington Beach Six-Month Strategic Objectives Matrix Item 2 - Page 2 -28- ATTACHMENT # 1 A. M HUNTINGT N BEACH SIX - MONTH STRATEGIC OBJECTIVES e 29 January 2010 through 15 July 2010 THREE-YEAR GOAL MAINTAIN FINANCIAL V®ABILITYAND OUR RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Updates presented at the At the Feb 16 10 Finance Director Present financial updates to the City Council X February 161h and May 3`d City Council Study City Council Study Sessions Session and Remaining updates quarterly thereafter scheduled for Aug 2nd and Nov 1st 2 Report completed and Mar 1 2010 Fire Chief Investigate and report results to the City Council on the X distributed to the City DCA Paul internal revisit of mandatory staffing in the Fire Dept Council (e g reduction in staffing from 4 to 3 on fire trucks) a 3 Side letter agreements ® Mar 1 2010 HR Director Investigate and report results to the City Council on X completed with six DCA Paul increasing employee contributions to PERS and the associations increasing evaluation of the two tier benefit employee contributions to PERS An evaluation of two tier benefits will be assessed as future MOU s are negotiated 4 Side letter agreements with Mar 1 2010 HR Director Investigate and report results to the City Council on the X Associations include wage City Administrator deferral of wage increases including cost of living and deferrals for one unit step 5 Report on participation in 960 Mar 1 2010 HR Director Investigate and report results to the City Council on X hours option was DCA Paul early retirement with 960 hours/year for 2 years disseminated to the City Council A g Supplemental medical Mar 1 2010 HR Director Investigate and report results to the City Council on the X benefit for new non DCA Paul elimination of supplemental medical benefits for new associated employees was hires eliminated in January 2010 An evaluation of application to other bargaining units will be conducted as future MOU s are negotiated 7 Distributed to Council on Mar 1 2010 Dir Planning& Investigate and report results to the City Council on X June 8 2010 Building Energy closing city hall on Fridays with or without furloughs Project Manager and City Treasurer 8 Recommendations to Mar 1 2010 All department Investigate and report results to the City Council on new X enhance revenues were heads ( ideas for revenue enhancement presented to the City Council DCA Bob—lead) with the mid year budget review on May 3 2010 Adjustments to user fees and parking rates are currently under review by staff g Financial Statements have o At an April 2010 Finance Director Present the results of the City s Financial Statement X been issued and were W City Council presented as part of the mid Study Session year budget report on May 3 2010 10 Plan to be updated upon June 1 2010 Finance Director Present an update of the Five Year Financial Plan to the X implementation of the PARS City Council program 11 Equipment replacement June 1 2010 Finance Director Present to the City Council for action a policy for X capital improvement and equipment replacement and a policy for capital litigation reserve policies to improvement reserves be presented at the August 2"d Study Session B`1 a T W B N THREE-YEAR GOAL MA/IVTA/l1/t /MPROVEAND OBTAIN FUNDINO FOR INFR45TRUCTURE ® AND EQUIPMENT tD WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Submitted request with the Mar 1 2010 Dir of Public Works Submit a request to have appropriation of the WRDA X City s Federal lobbyist The working with the Army grant in the federal budget Ferguson Group Corps of Engineers 2 Departments have submitted May 15 2010 DCM Bob working with Identify and prioritize the critical equipment that needs X to Administration their critical all department heads to be replaced and the expected costs for the next two equipment needs fiscal years Priontization will occur and funding identified in the fiscal year 2010/11 budget 3 June 15 2010 Dir of Public Works Provide to the City Council an outline of infrastructure X Provide update to City activities and long term funding requirements Council by August 2 2010 a W IN) 0 C THREE-YEAR GOAL MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Completed at the May 3 At the April 19 Police Chief working with Present to the City Council for information a plan to X 2010 City Council Study 2010 City the Fire Chief and Marine maintain public safety considering current budget Session Council Study Safety Chief constraints and personnel vacancies Session 2 Completed at the July 6 At the June 21 Community Services Dir Develop and present to the City Council a X 2010 City council Study 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety Session Council Study and Police Chief Equipment including evaluation of potential funding Session options 3 Report disseminated to the July 1 2010 Police Chief Provide the City Council with a written report X City Council on June 30 regarding strategies to address the problem of DUI 2010 drivers in Huntington Beach 0 W s e V D �D THREE-YEAR GOAL ENHANCE ECONOMIC DEVELOPMENT a WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 City Council approved the Mar 15 2010 Planning and Building Dir Present to the City Council for action the Beach Edinger X Beach Edinger Corridor and Economic Corridor Specific Plan Specific Plan on March 1 Development Dir 2010 2 On February 17 2010 the May 15 2010 Planning and Building Dir Submit for application acceptance by the California Coastal X Specific Plan was submitted and Economic Commission for the Downtown Specific Plan and a Parking to the California Coastal Development Dir Master Plan update Commission 3 Exclusive Negotiating June 1 2010 Economic Development Present to the City Council for action a DDA for a hotel in X Agreement(ENA)approved Dir with input from the north Huntington Beach by the Redevelopment City Councils Economic Agency on June 21 2010 Development Committee 4 An Owner Participation June 15 2010 Economic Development Complete negotiations of an Owner Participation Agreement X Agreement and Development ® Dir (OPA)with developer DJM for Phase II of Bella Terra Agreement have been drafted and are being reviewed by staff and the developer 5 Staff has met with several July 15 2010 DCA Bob working with Schedule and plan at least one additional sporting event X possible organizers of new the Community Services throughout Huntington Beach sporting events with the Dir and Marketing and emphasis on multiday off Visitors Bureau peak events At this time no new events have been scheduled however dialogue continues 6 Consultant and Staff met with July 19 10 at Economic Development Present to the City Council for action an amended merged X the County of Orange CAO s a City Council Dir project area to include previously identified blighted shopping office regarding the potential Study Session centers amended project area The City Administrators Office will meet with the Supervisor regarding the amended area E I FUTURE Planning and Building Assess the constraints in the city s industrial zones and OBJECTIVE Dir and Economic identify potential opportunities for use including an Development Dir identification of market demands THREE-YEAR GOAL IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 First report disseminated Beginning the City Clerk and P10 Post a summary of City Council meeting highlights (e g X to employees on March 4 day following actions by the City Council)to the Surfnet and on a link to all 2010 and for each Council each City employees meeting thereafter Council meeting until July 2010 2 Completed on January 8 Feb 15 2010 City Administrator Update employee associations on the results of the strategic X 2010 tannin rocess 3 Two brown bag lunches May 1 2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to providE X were held the week of lead Mayor Pro Tern Jill Council priorities and issues April 12 2010 try Hardy past Mayor Keith ° Bohr 4 July 15 2010 City Administrator Provide to all employees two quarterly updates on the X and Finance Dir budget situation in person and with an interactive Q&A session 5 Memo presented to July 15 2010 PIO working with non Identify revenue generation opportunities on HBTV 3 and X Communications profits and other public report on the feasibility to the City Administrator Committee outlining entities options Committee decided to not aggressively pursue sponsorships but to examine opportunities that present themselves g Producing business July 15 2010 PIO working with Public Improve HBTV 3 programming using PEG (Public Education X development Cable TV Authority staff Grant)funding programming and taping and with department scheduled presentations heads to develop ideas from the Environmental for programming Board BV e � F M W July 15 2010 City Administrator Provide to the employees and the City Council at least one X update on the status of employee suggestions 0 8 Request for additional July 15 2010 City Administrator Solicit employees suggestions (e g provide a link to X suggestions requested by tD Pipeline)and provide feedback to the employees on City Administrator on oa. suggestions given March 3 2010 a W 0 G Council/Agency Meeting Held:�o Deferred/Continued to: Appr, ed� ❑ Conditionally Approved ❑ Denied Cit Clerki' Signat ur Council Meeting Date: June 21, 2010 Department ID Number: AD 10-012 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Administrator PREPARED BY: Paul Emery, Deputy City Administrator SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives. On January 29, 2010, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. Financial Impact: N/A Recommended Action: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly -41- Item 4. o Page 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 6/21/2010 DEPARTMENT ID NUMBER: AD 10-012 Analysis: At the City Council"s direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. On January 29, 2010, the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months. This process has resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ® Maintain and enhance our financial reserves ® Maintain, improve and obtain funding for public improvements Maintain and enhance public safety ® Enhance economic development ® Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. The next strategic planning retreat is scheduled for August 20, 2010. Environmental Status: N/A Strategic Plan Goal: Improve Internal and External Communication Attachment(s): jhl 1. Huntington Beach Six-Month Strategic Objectives Matrix Item 4. - Page 2 -42- ATTACHMENT # 1 fD HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES '1 29 January 2010 through 15 July 2010 V cM THREE-YEAR GOAL: MAINTAIN FINANCIAL V®AE/L®TYAN® OUR RESERVES M WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Updates presented at the At the Feb. 16, '10 Finance Director Present financial updates to the City Council, X February 161h and May 3rd City Council Study City Council Study Sessions. Session and Remaining updates quarterly thereafter scheduled for Aug 2nd, and Nov 1 St. 2. Report is completed and was Mar. 1, 2010 Fire Chief Investigate and report results to the City Council on the X distributed to the City DCA Paul internal revisit of mandatory staffing in the Fire Dept. Council. (e.g., reduction in staffing from 4 to 3 on fire trucks). 3. Side letter agreements Mar. 1, 2010 HR Director Investigate and report results to the City Council on X completed with six DCA Paul increasing employee contributions to PERS and the associations increasing evaluation of the two-tier benefit. employee contributions to PERS. An evaluation of two tier benefits will be assessed as future MOU's are negotiated. 4. Side letter agreements with Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X Associations include wage City Administrator deferral of wage increases, including cost of living and deferrals for one unit. step. 5. Report on participation in 960 Mar, 1, 2010 HR Director Investigate and report results to the City Council on X hours option was DCA Paul early retirement with 960 hours/year for 2 years. disseminated to the City Council. A g, Supplemental medical Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X benefit for new non- DCA Paul elimination of supplemental medical benefits for new associated employees was hires. eliminated in January 2010. An evaluation of application to other bargaining units will be conducted as future MOU's are negotiated. 7. Distributed to Council on Mar. 1, 2010 Dir. Planning& Investigate and report results to the City Council on X June 8, 2010. Building, Energy closing city hall on Fridays,with or without furloughs. Project Manager and Citv Treasurer g Recommendations to Mar. 1, 2010 All department Investigate and report results to the City Council on new X enhance revenues were heads ( ideas for revenue enhancement. presented to the City Council DCA Bob—lead) with the mid-year budget review on May 3, 2010. Adjustments to user fees and parking rates are currently under review by staff. g, Financial Statements have At an April 2010 Finance Director Present the results of the City's Financial Statement. X been issued and were 4 City Council presented as part of the mid- Study Session year budget report on May 3, 2010. 10. Plan to be updated once a June 1, 2010 Finance Director Present an update of the Five-Year Financial Plan to the X decision has been made on City Council. the implementation of the PARS program. 11. Equipment replacement, June 1, 2010 Finance Director Present to the City Council for action a policy for X capital improvement, and equipment replacement and a policy for capital litigation reserve policies to improvement reserves. be presented at the August 2"d Study Session. nP M 3 m IN to B to 011 THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR INFRASTRUCTURE AND EQUIPMENT M WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Submitted request with the Mar. 1, 2010 Dir. of Public Works, Submit a request to have appropriation of the WRDA X City's Federal lobbyist, The working with the Army grant in the federal budget. Ferguson Group. Corps of Engineers 2. Departments have submitted May 15, 2010 DCM Bob, working with Identify and prioritize the critical equipment that needs X to Administration their critical all department heads to be replaced and the expected costs for the next two equipment needs. fiscal years. Prioritization will occur and funding identified in the fiscal 3. year 2010/11 budget. June 15, 2010 Dir. of Public Works Provide to the City Council an outline of infrastructure X Provide update to City activities and long-term funding requirements. Council by August 2, 2010. 1 A9 A THREE-YEAR COAL: l9 AI NTA®N PUBLIC 49AFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Completed at the May 3, At the April 19, Police Chief, working with Present to the City Council for information a plan to X 2010 City Council Study 2010 City the Fire Chief and Marine maintain public safety considering current budget Session. Council Study Safety Chief constraints and personnel vacancies. Session 2. Originally scheduled for June At the June 21, Community Services Dir., Develop and present to the City Council a X 21s, but being deferred until 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety July/August. Council Study and Police Chief Equipment, including evaluation of potential funding Session options. 3. July 1, 2010 Police Chief Provide the City Council with a written report X regarding strategies to address the problem of DUI drivers in Huntington Beach. a ash M 3 0 0 V � D M THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT e WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED co TARGET 1 City Council approved the Mar. 15, 2010 Planning and Building Dir Present to the City Council for action the Beach-Edinger X Beach-Edinger Corridor and Economic Corridor Specific Plan. Specific Plan on March 1, Development Dir. 2010. 2. On February 17, 2010 the May 15, 2010 Planning and Building Dir Submit for application acceptance by the California Coastal X Specific Plan was submitted and Economic Commission for the Downtown Specific Plan and a Parking to the California Coastal Development Dir. Master Plan update. Commission. 3. Exclusive Negotiating June 1, 2010 Economic Development Present to the City Council for action a DDA for a hotel in X Agreement(ENA)is Dir., with input from the north Huntington Beach. scheduled for Redevelopment City Council's Economic Agency consideration on Development Committee June 21s' 4. The developer is finalizing the June 15, 2010 Economic Development Complete negotiations of an Owner Participation Agreement X development, the number of a Dir. (OPA)with developer DJM for Phase II of Bella Terra. housing units, etc. Upon finalization completion of negotiations will occur. 5• Staff has met with several July 15, 2010 DCA Bob, working with Schedule and plan at least one additional sporting event X possible organizers of new the Community Services throughout Huntington Beach. sporting events with the Dir. and Marketing and emphasis on multiday off Visitors Bureau peak events. At this time no new events have been scheduled however dialogue continues. 6. Consultant and Staff met with July 15, '10 at Economic Development Present to the City Council for action an amended merged X the County of Orange CAO's a City Council Dir. project area to include previously identified blighted shopping office regarding the potential Study Session centers. amended project area. The City Administrator's Office will meet with the Supervisor regarding the amended area. E FUTURE Planning and Building Assess the constraints in the city's industrial zones and OBJECTIVE Dir. and Economic identify potential opportunities for use, including an Development Dir, identification of market demands. e rh e e � F A*L M THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION A WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 First report disseminated ® Beginning the City Clerk and PIO Post a summary of City Council meeting highlights (e.g., X to employees on March 4, day following actions by the City Council)to the Surfnet and on a link to all 2010 and for each Council each City employees. meeting thereafter. Council meeting until July 2010 2. Completed on January 8, Feb. 15, 2010 City Administrator Update employee associations on the results of the strategic X 2010. planning process. 3. Two brown bag lunches May 1, 2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to providE X were held the week of lead, Mayor Pro Tern Jill Council priorities and issues. April 12, 2010. Hardy, past Mayor Keith Bohr 4. July 15, 2010 City Administrator Provide to all employees two quarterly updates on the X and Finance Dir. budget situation, in person and with an interactive Q&A session. 01® 5. Memo presented to A July 15, 2010 PIC,working with non- Identify revenue generation opportunities on HBTV 3 and X Communications profits and other public report on the feasibility to the City Administrator. Committee outlining entities options. Committee decided to not aggressively pursue sponsorships, but to examine opportunities that present themselves. 6. Producing business July 15, 2010 PIC,working with Public Improve HBTV 3 programming using PEG (Public Education X development Cable TV Authority staff Grant)funding. programming and taping and with department scheduled presentations heads to develop ideas from the Environmental for programming Board. 7. July 15, 2010 City Administrator Provide to the employees and the City Council at least one X update on the status of employee suggestions. 8• Request for additional July 15, 2010 City Administrator Solicit employees' suggestions(e,g. provide a link to X suggestions requested by Pipeline)and provide feedback to the employees on City Administrator on suggestions given. March 3, 2010. G x _5'1- Item 4e - Page 11 I Council/Agency Meeting Held:_• I/7- .�/0 Deferred/Continued to: *Appr ved ❑ Conditionally Approved ❑ Denied Skj&OCity Cle SignatO _T Council Meeting Date: May 17, 2010 Department ID Number: AD 10-011 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Administrator PREPARED BY: Paul Emery, Deputy City Administrator SUBJECT: City of Huntington Beach Strategic Plan Objectives Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives. On January 29, 2010, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. Funding Source: NIA Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. -1- Item 1. - Page 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 5/17/2010 DEPARTMENT ID NUMBER: AD 10-011 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. On January 29, 2010, the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months. This process has resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ® Maintain and enhance our financial reserves ® Maintain, improve and obtain funding for public improvements Maintain and enhance public safety ® Enhance economic development ® Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. The next Strategic Planning session will be held on August 20, 2010. Environmental Status: N/A Attachment(s): o - o - No. ® - ion 1. Huntington Beach Six-Month Strategic Objectives Matrix Item 1. - Page 2 -2- ATTACHMENT # 1 I- UNTING `I° ON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 29 January 2010 through 15 July 2010 ° V THREE-YEAR GOAL: MAINTAIN FINANCIAL VIABILITYA ® OUR RESERVES WHEN WHO WHAT, STATUS COMMENTS DONE bN REVISED TARGET 1. Updates presented at the At the Feb. 16, '10 Finance Director Present financial updates to the City Council. X February 16`"and May 3 d City Council Study City Council Study Sessions. Session and Remaining updates quarterly thereafter scheduled for Aug 2nd, and Nov 1 St. 2. Report is completed and Mar. 1, 2010 Fire Chief Investigate and report results to the City Council on the X after review by the City DCA Paul internal revisit of mandatory staffing in the Fire Dept. Administrator was distributed (e.g., reduction in staffing from 4 to 3 on fire trucks). to the City. 3. Side letter agreements Mar. 1, 2010 HR Director Investigate and report results to the City Council on X completed with six ° DCA Paul increasing employee contributions to PERS and the associations increasing evaluation of the two-tier benefit. employee contributions to PERS. An evaluation of two tier benefits will be assessed as future MOU's are negotiated. 4. Side letter agreements with Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X Associations include wage City Administrator deferral of wage increases, including cost of living and deferrals for one unit. step. Scheduled for Closed Session discussion with City Council on May 17, 2010. 5. Report on participation in 960 Mar, 1, 2010 HR Director Investigate and report results to the City Council on X hours option will be DCA Paul early retirement with 960 hours/year for 2 years. completed in May 2010. A 6. Supplemental medical Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X benefit for new non- DCA Paul elimination of supplemental medical benefits for new associated employees was hires. eliminated in January 2010. An evaluation of application to other bargaining units will be conducted as future MOU's are negotiated. 7. Draft memo under review by Mar. 1, 2010 Dir. Planning & Investigate and report results to the City Council on X the City Administrator, upon Building, Energy closing city hall on Fridays, with or without furloughs. completion it will be Project Manager and disseminated to the City City Treasurer Council. 8. Recommendations to Mar. 1, 2010 All department Investigate and report results to the City Council on new X enhance revenues were heads ( ideas for revenue enhancement. presented to the City Council DCA Bob—lead) with the mid-year budget review on May 3, 2010. Adjustments to user fees and parking rates will be presented on an individual basis for Council action. 9. Financial Statements have At an April 2010 Finance Director Present the results of the City's Financial Statement. X been issued and were City Council presented as part of the mid- Study Session year budget report on May 3, 2010. 10. June 1, 2010 Finance Director Present an update of the Five-Year Financial Plan to the X City Council. 11. June 1, 2010 Finance Director Present to the City Council for action a policy for X equipment replacement and a policy for capital improvement reserves. pr M � B fD 91 �D THREE-YEAR GOAL: MAINTAIN, ®MPROVEAN® ®STAIN FUNDING FOR INFRASTRUCTURE AND EQUIPMENT V s� c� WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Submitted request with the Mar. 1, 2010 Dir. of Public Works, Submit a request to have appropriation of the WRDA X City's Federal lobbyist, The working with the Army grant in the federal budget. Ferguson Group. Corps of Engineers 2. Departments have submitted May 15, 2010 DCM Bob, working with Identify and prioritize the critical equipment that needs X to Administration their critical all department heads to be replaced and the expected costs for the next two equipment needs. fiscal years. Prioritization will occur and funding identified in the fiscal year 2010/11 budget. 3. June 15, 2010 Dir. of Public Works Provide to the City Council an outline of infrastructure X activities and long-term funding requirements. 0 a C THREE-YEAR GOAL: MAINTAIN PUBLIC SAFETY WHEN WHO, WHAT. STATUS COMMENTS DONE ON REVISED TARGET 1. Completed at the May 3, At the April 19, Police Chief, working with Present to the City Council for information a plan to X 2010 City Council Study 2010 City the Fire Chief and Marine maintain public safety considering current budget Session. Council Study Safety Chief constraints and personnel vacancies. Session 2. At the June 21, Community Services Dir., Develop and present to the City Council a X 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety Council Study and Police Chief Equipment, including evaluation of potential funding Session options. 3. July 1, 2010 Police Chief Provide the City Council with a written report X regarding strategies to address the problem of DUI drivers in Huntington Beach. 0 0 to D �r THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT ° WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 City Council approved the Mar. 15, 2010 Planning and Building Dir Present to the City Council for action the Beach-Edinger X Beach-Edinger Corridor and Economic Corridor Specific Plan. Specific Plan on March 1, Development Dir. 2010. 2. On February 17, 2010 the May 15, 2010 Planning and Building Dir Submit for application acceptance by the California Coastal X Specific Plan was submitted and Economic Commission for the Downtown Specific Plan and a Parking to the California Coastal Development Dir. Master Plan update. Commission. 3. Selected developer is June 1, 2010 Economic Development Present to the City Council for action a DDA for a hotel in X reviewing the Exclusive Dir., with input from the north Huntington Beach. Negotiating Agreement (ENA) City Council's Economic The ENA will outline the steps Development Committee to a DDA. 4• The developer is finalizing the ®p June 15, 2010 Economic Development Complete negotiations of an Owner Participation Agreement X development, the number of ° Dir. (OPA)with developer DJ for Phase II of Bella Terra. housing units, etc. Upon finalization completion of negotiations will occur. 5. Initial contact has been made July 15, 2010 DCA Bob, working with Schedule and plan at least one additional sporting event X by the Community Services the Community Services throughout Huntington Beach. Department with potential Dir. and Marketing and event coordinators. Awaiting Visitors Bureau confirmation of the type and timing of a possible event. 6. Consultant finalizing survey of July 15, `10 at Economic Development Present to the City Council for action an amended merged X area, presentation will be held a City Council Dir. project area to include previously identified blighted shopping in July regarding the Study Session centers. feasibility of amending the merged project area if preliminary analysis reflects feasibility. FUTURE Planning and Building Assess the constraints in the city's industrial zones and OBJECTIVE Dir. and Economic identify potential opportunities for use, including an Development Dir, identification of market demands. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXT 9NAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED_ TARGET'. 1. First report disseminated Beginning the City Clerk and PIO Post a summary of City Council meeting highlights (e.g., X to employees on March 4, day following actions by the City Council)to the Surfnet and on a link to all 2010 and for each Council each City employees. meeting thereafter. Council meeting until July 2010 2. Completed on January 8, Feb. 15, 2010 City Administrator Update employee associations on the results of the strategic X 2010. tannin rocess. 3. Two brown bag lunches May 1, 2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to providE X were held the week of lead, Mayor Pro Tern Jill Council priorities and issues. April 12, 2010. Hardy, past Mayor Keith Bohr 4. July 15, 2010 City Administrator Provide to all employees two quarterly updates on the X and Finance Dir. budget situation, in person and with an interactive Q&A a session. 5. Communications July 15, 2010 PIO, working with non- Identify revenue generation opportunities on HBTV 3 and X Committee (Bohr, Coerper profits and other public report on the feasibility to the City Administrator. and Carchio) have entities requested that staff evaluate sponsorship opportunities if presented for production of additional programming. 6. Producing business July 15, 2010 PIC, working with Public Improve HBTV 3 programming using PEG (Public Education X development Cable TV Authority staff Grant)funding. programming and taping and with department scheduled presentations heads to develop ideas from the Environmental for programming Board. 7. July 15, 2010 City Administrator Provide to the employees and the City Council at least one X update on the status of employee suggestions. 8. Request for additional July 15, 2010 City Administrator Solicit employees' suggestions(e.g. provide a link to X suggestions requested by Pipeline)and provide feedback to the employees on City Administrator on ' suggestions given. March 3, 2010. IN c� F c� C.� Item 1 e - Page 10 -10- Council/Agency Meeting Held:_ �A Deferred/Continued to: Pppr edo ❑ Conditionally Approved ❑ Denied CI 's Sig ' ure Council Meeting Date: April 19, 2010 Department ID Number: AD 10-010 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Administrator PREPARED BY: Fred A. Wilson, City Administrator SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 29, 2010, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. Funding Source: N/A Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Do not accept the update and direct staff accordingly. Item 4 Page 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 4/19/2010 DEPARTMENT ID NUMBER: AD 10-010 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. On January 29, 2010, the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months. This process has resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves ■ Maintain, improve and obtain funding for public improvements ■ Maintain and enhance public safety Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: Strategic Plan Goal: Improve Internal and External Communication Attachment(s): Description 7 1. Huntington Beach Six-Month Strategic Objectives Matrix Item 4. - Page 2 ATTACHMENT # 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 29 January 2010 through 15 July 2010 THREE-YEAR GOAL: MAINTAIN FINANCIAL iI IABIL/TYAND OUR RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. First quarterly update At the Feb. 16, '10 Finance Director Present financial updates to the City Council. X presented at the February City Council Study 16, 2010 City Council Study Session and Session. Remaining updates quarterly thereafter scheduled for May 3,Aug 2, and Nov 1. 2. Draft report submitted to Mar. 11 2010 Fire Chief Investigate and report results to the City Council on the X Administration. Upon review DCA Paul internal revisit of mandatory staffing in the Fire Dept. and comment the report will (e.g., reduction in staffing from 4 to 3 on fire trucks). be finalized and disseminated to the City Council. Updated report to be submitted to the City Administrator by April 16`h 3. Side letter agreements Mar. 1, 2010 HR Director Investigate and report results to the City Council on X completed with six DCA Paul enhancing employee contributions to PERS and the associations enhancing evaluation of the two-tier benefit. employee contributions to PERS. An evaluation of two tier benefits will be assessed as future MOU's are negotiated. 4. Side letter agreements with Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X Associations include wage City Administrator deferral of wage increases, including cost of living and deferrals for some and the Step. application of scheduled wage increases to employee PERS contributions for others. 5. Report on participation in 960 Mar. 1, 2010 HR Director Investigate and report results to the City Council on X hours option will be DCA Paul early retirement with 960 hours/year for 2 years. completed in April 2010. A 6. Supplemental medical Mar. 1, 2010 HR Director Investigate and report results to the City Council on the X benefit for new non- DCA Paul elimination of supplemental medical benefits for new associated employees was hires. eliminated in January 2010. An evaluation of application to other bargaining units will be conducted as future MOU's are negotiated. 7. Draft memo sent to Mar. 1, 2010 Dir. Planning & Investigate and report results to the City Council on X participants for review; Building, Energy closing city hall on Fridays,with or without furloughs. scheduled for completion on Project Manager and April 23, 2010. City Treasurer 8. Departments have submitted Mar. 1, 2010 All department Investigate and report results to the City Council on new X draft recommendations to heads( ideas for revenue enhancement. enhance revenues. Staff is DCA Bob—lead) currently reviewing and prioritizing the recommendations and will present to the City Council with the mid-year budget review on May 3, 2010. 9. Financial Statements have At an April 2010 Finance Director Present the results of the City's Financial Statement. X been issued and will be City Council presented as part of the mid- Study Session year budget report on May 3, 2010. 10. June 1, 2010 Finance Director Present an update of the Five-Year Financial Plan to the X City Council, 11. June 1, 2010 Finance Director Present to the City Council for action a policy for X equipment replacement and a policy for capital improvement reserves. rt M 0 T W B fD v1 a �D THREE-YEAR GOAL: MAINTAIN, 6MPROVEAND OBTAIN FUNDING FOR INFRASTRUCTURE AND EQUIPMENT °o as WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Submitted request with the Mar. 1, 2010 Dir. of Public Works, Submit a request to have appropriation of the WRDA X City's Federal lobbyist, The working with the Army grant in the federal budget. Ferguson Group. Corps of Engineers 2. May 15, 2010 DCM Bob, working with Identify and prioritize the critical equipment that needs X all department heads to be replaced and the expected costs for the next two fiscal years. 3. June 15, 2010 Dir. of Public Works Provide to the City Council an outline of infrastructure X activities and long-term funding requirements. C THREE-YEAR GOAL: MAINTAIN PUBLIC SAFET➢' WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Rescheduled to the May 3, At the April 19, Police Chief, working with Present to the City Council for information a plan to X 2010 City Council Study 2010 City the Fire Chief and Marine maintain public safety considering current budget Session. Council Study Safety Chief constraints and personnel vacancies. Session 2. At the June 21, Community Services Dir., Develop and present to the City Council a X 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety Council Study and Police Chief Equipment, including evaluation of potential funding Session options. 3. July 1, 2010 Police Chief Provide the City Council with a written report X regarding strategies to address the problem of DUI drivers in Huntington Beach. fD 0 � D �D r THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT a WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. City Council approved the Mar. 15, 2010 Planning and Building Dir Present to the City Council for action the Beach-Edinger X Beach-Edinger Corridor and Economic Corridor Specific Plan. Specific Plan on March 1, Development Dir. 2010. 2. On February 17, 2010 the May 15, 2010 Planning and Building Dir Submit for application acceptance by the California Coastal X Specific Plan was submitted and Economic Commission for the Downtown Specific Plan and a Parking to the California Coastal Development Dir. Master Plan update. Commission. 3. Selected developer is June 1, 2010 Economic Development Present to the City Council for action a DDA for a hotel in X reviewing the Exclusive Dir.,with input from the north Huntington Beach. Negotiating Agreement (ENA) City Council's Economic The ENA will outline the steps Development Committee to a DDA.Windshield appraisal received. 4. The OPA issues are being June 15, 2010 Economic Development Complete negotiations of an Owner Participation Agreement X reviewed; there are only two Dir. (OPA)with developer DJM for Phase II of Bella Terra. issues to resolve. 5. July 15, 2010 DCA Bob, working with Schedule and plan at least one additional sporting event X the Community Services throughout Huntington Beach. Dir. and Marketing and Visitors Bureau 6. The Redevelopment Agency July 15, '10 at Economic Development Present to the City Council for action an amended merged X will be asked to consider the a City Council Dir. project area to include previously identified blighted shopping project study area in May Study Session centers. 2010, if preliminary analysis reflects feasibility. FUTURE Planning and Building Assess the constraints in the city's industrial zones and OBJECTIVE Dir. and Economic identify potential opportunities for use, including an Development Dir. identification of market demands. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS . DONE ON REVISED TARGET 1. First report disseminated Beginning the City Clerk and PIO Post a summary of City Council meeting highlights (e.g., to employees on March 4, day following actions by the City Council)to the Surfnet and on a link to all X 2010 and for each Council each City employees. meeting thereafter. Council meeting until July 2010 2. Completed on January 8, Feb. 15, 2010 City Administrator Update employee associations on the results of the strategic X 2010. planning process. 3. Two brown bag lunches May 1, 2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to providE X scheduled for the week of lead, Mayor Pro Tern Jill Council priorities and issues. April 12, 2010. Hardy, past Mayor Keith Bohr 4. July 15, 2010 City Administrator Provide to all employees two quarterly updates on the X and Finance Dir. budget situation, in person and with an interactive Q&A session. 5. Communications July 15, 2010 PIC, working with non- Identify revenue generation opportunities on HBTV 3 and X Committee(Bohr, Coerper profits and other public report on the feasibility to the City Administrator. and Carchio)have entities requested that staff evaluate sponsorship opportunities if presented for production of additional programming. 6. Producing business July 15, 2010 PIC,working with Public Improve HBTV 3 programming using PEG (Public Education X development Cable TV Authority staff Grant)funding. programming and taping and with department scheduled presentations heads to develop ideas from the Environmental for programming Board. 7. July 15, 2010 City Administrator Provide to the employees and the City Council at least one X rt update on the status of employee suggestions. fD 8. Request for additional July 15, 2010 City Administrator Solicit employees' suggestions (e.g. provide a link to X suggestions requested by Pipeline)and provide feedback to the employees on City Administrator on ' suggestions given. March 3, 2010. V 2 F to M W f Council/Agency Meeting Held: o Deferred/Continued to: Angroved ® Conditionally Approved ® Denied r s Sign t re Council Meeting Date: 03/15/10 Department ID Number: AD 10-009 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY U CIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMI R PREPARED BY: FRED A. WILSON, CITY ADMIN OR SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives. On January 29, 2010, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. f REQUEST FOR ACTION MEETING DATE: 03/15/10 DEPARTMENT ID NUMBER: AD 10-009 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. On January 29, 2010, the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months. This process has resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ® Maintain and enhance our financial reserves ® Maintain, improve and obtain funding for public improvements ® Maintain and enhance public safety ® Enhance economic development Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: N/A Attachment(s): 1. Huntington Beach Six-Month Strategic Objectives Matrix -2- 3/3/2010 3:54 PM ATTACHMENT # 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 29 January 2010 through 15 July 2010 THREE-YEAR GOAL: MAINTAIN FINANCIAL VSAE/L/TYAND OUR RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. First quarterly update At the Feb. 16, '10 Finance Director Present financial updates to the City Council. X presented at the February City Council Study 16, 2010 City Council Study Session and Session. Remaining updates quarterly thereafter scheduled for May 3,Aug 2, and Nov 1. 2. Draft report submitted to Mar. 1,2010 Fire Chief Investigate and report results to the City Council on the X Administration. Upon review DCA Paul internal revisit of mandatory staffing in the Fire Dept. and comment the report will (e.g., reduction in staffing from 4 to 3 on fire trucks). be finalized and disseminated to the City Council. 3. Side letter agreements Mar. 1,2010 HR Director Investigate and report results to the City Council on X completed with six DCA Paul enhancing employee contributions to PERS and the associations enhancing evaluation of the two-tier benefit. employee contributions to PERS. An evaluation of two tier benefits will be assessed as future MOU's are negotiated. 4. Side letter agreements with Mar. 1,2010 HR Director Investigate and report results to the City Council on the X Associations include wage City Administrator deferral of wage increases, including cost of living and deferrals for some and the step. application of scheduled wage increases to employee PERS contributions for others. 5. Report on participation in 960 Mar. 1,2010 HR Director Investigate and report results to the City Council on X hours option will be DCA Paul early retirement with 960 hours/year for 2 years. completed in April 2010. A g. Supplemental medical Mar. 1,2010 HR Director Investigate and report results to the City Council on the X benefit for new non- DCA Paul elimination of supplemental medical benefits for new associated employees was hires. eliminated in January 2010. An evaluation of application to other bargaining units will be conducted as future MOU's are negotiated. 7. Report preparation is in Mar. 1, 2010 Dir. Planning& Investigate and report results to the City Council on X progress, scheduled for Building, Energy closing city hall on Fridays,with or without furloughs. completion on March 12, Project Manager and 2010. City Treasurer g. Departments have submitted Mar. 1,2010 All department Investigate and report results to the City Council on new X draft recommendations to heads ( ideas for revenue enhancement. enhance revenues. Staff is DCA Bob—lead) currently reviewing and prioritizing the recommendations and will submit to the City Council on April 1, 2010. g. Financial Statements At an April 2010 Finance Director Present the results of the City's Financial Statement. X scheduled to be issued by City Council March 31, 2010. Study Session 10. June 1,2010 Finance Director Present an update of the Five-Year Financial Plan to the X City Council. 11. June 1,2010 Finance Director Present to the City Council for action a policy for X equipment replacement and a policy for capital improvement reserves. B THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR INFRASTRUCTURE AND EQUIPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Submitted request with the Mar. 1,2010 Dir. of Public Works, Submit a request to have appropriation of the WRDA X City's Federal lobbyist,The working with the Army grant in the federal budget. Ferguson Group. Corps of Engineers 2. May 15, 2010 DCM Bob,working with Identify and prioritize the critical equipment that needs X all department heads to be replaced and the expected costs for the next two fiscal years. 3. June 15,2010 Dir.of Public Works Provide to the City Council an outline of infrastructure X activities and long-term funding requirements. C THREE-YEAR GOAL: MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Rescheduled to the May 3, At the April 19, Police Chief,working with Present to the City Council for information a plan to X 2010 City Council Study 2010 City the Fire Chief and Marine maintain public safety considering current budget Session. Council Study Safety Chief constraints and personnel vacancies. Session 2. At the June 21, Community Services Dir., Develop and present to the City Council a X 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety Council Study and Police Chief Equipment, including evaluation of potential funding Session options. 3. July 1,2010 Police Chief Provide the City Council with a written report X regarding strategies to address the problem of DUI drivers in Huntington Beach. D THREE-YEAR COPAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. City Council approved the Mar. 15,2010 Planning and Building Dir Present to the City Council for action the Beach-Edinger X Beach-Edinger Corridor and Economic Corridor Specific Plan. Specific Plan on March 1, Development Dir. 2010. 2. On February 17, 2010 the May 15,2010 Planning and Building Dir Submit for application acceptance by the California Coastal X Specific Plan was submitted and Economic Commission for the Downtown Specific Plan and a Parking to the California Coastal Development Dir. Master Plan update. Commission. 3. An Exclusive Negotiating June 1, 2010 Economic Development Present to the City Council for action a DDA for a hotel in X Agreement(ENA)is currently Dir.,with input from the north Huntington Beach. being prepared with the City Council's Economic selected developer. The ENA Development Committee will outline the steps to a DDA. 4. The developer is working on June 15,2010 Economic Development Complete negotiations of an Owner Participation Agreement X a revised submittal for Dir. (OPA)with developer DJM for Phase II of Bella Terra. entitlements on Phase II, once submitted staff will re- commence negotiation. 5. July 15,2010 DCA Bob,working with Schedule and plan at least one additional sporting event X the Community Services throughout Huntington Beach. Dir. and Marketing and Visitors Bureau g. The Redevelopment Agency July 15, '10 at Economic Development Present to the City Council for action an amended merged X will be asked to adopt the a City Council Dir. project area to include previously identified blighted shopping project study area in April Study Session centers. 2010. A Study Session updating the status of the project will be presented by July 15, 2010. FUTURE Planning and Building Assess the constraints in the city's industrial zones and OBJECTIVE Dir. and Economic identify potential opportunities for use, including an Development Dir. identification of market demands. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. First report disseminated Beginning the City Clerk and PIO Post a summary of City Council meeting highlights(e.g., to employees on March 4, day following actions by the City Council)to the Surfnet and on a link to all X 2010. each City employees. Council meeting until July 2010 2. Completed on January 8, Feb. 15,2010 City Administrator Update employee associations on the results of the strategic X 2010. lannin rocess. 3. May 1,2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to providE X lead, Mayor Pro Tern Jill Council priorities and issues. Hardy, past Mayor Keith Bohr 4. July 15,2010 City Administrator Provide to all employees two quarterly updates on the X and Finance Dir. budget situation, in person and with an interactive Q&A session. 5. Staff is currently working July 15,2010 PIO,working with non- Identify revenue generation opportunities on HBTV 3 and X with the PCTA to identify profits and other public report on the feasibility to the City Administrator. opportunities. entities g. Producing business July 15,2010 PIO,working with Public Improve HBTV 3 programming using PEG(Public Education X development Cable TV Authority staff Grant)funding. programming and taping and with department scheduled presentations heads to develop ideas from the Environmental for programming Board. 7. July 15,2010 City Administrator Provide to the employees and the City Council at least one X update on the status of employee suggestions. 8. Request for additional July 15,2010 City Administrator Solicit employees' suggestions(e.g. provide a link to X suggestions requested by Pipeline)and provide feedback to the employees on City Administrator on suggestions given. March 3,2010. F RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: March 15, 2010 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not A licable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable (Approved as to form by City Attorney) Certificates of Insurance (Approved b the City Attorne Attached ❑ ( Pp Y Y Y) Not Applicable Attached ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable If applicable) Attached ElBonds ( pp ) Not Applicable Attached ❑ Staff Report (If applicable) Not Applicable Attached ❑ Commission, Board or Committee Report (If applicable) Not Applicable s/Conditions for Approval and/or Denial Attached ElFindin 9 pp Not Applicable EXPLAW'ATOON FOR R90 3M „`It TACHKENTS REVIEWED ' RETURNED FOR DED Administrative Staff Assistant City Administrator Initial " } City Administrator Initial -City Clerk EXPLANATION FOR RETURN OF ITEM: RCA Author: Council/Agency Meeting Held: 2116 61&0 Deferred/Continued to: `*App ved ® Conditionally Approved ® Denied CitWer4'stignature Council Meeting Date: 02/16/2010 Department ID Number: AD 10-007 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY CbPNCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINI OR PREPARED BY: FRED A. WILSON, CITY ADMINI OR SUBJECT: City of Huntington Beach Strategic bjectives Update Statement ofissue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives. On January 29, 2010, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING ®ATE: 02/16/2010 DEPARTMENT I® NUMBER: A® 10-007 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. On January 29, 2010, the Council met again to review and update their Priority Strategic Objectives and Three-Year Goals for the next six months. This process has resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ■ Maintain and enhance our financial reserves ® Maintain, improve and obtain funding for public improvements ® Maintain and enhance public safety ■ Enhance economic development ■ Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. Environmental Status: N/A Attachment(s): PaTg�� Number ® Dost"olp oh 1. Huntington Beach Six-Month Strategic Objectives Matrix .2- 2/10/2010 9:10 AM ATTACHMENT 1 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 29 January 2010 through 15 .Duly 2010 THREE-YEAR GOAL: MAINTAIN FINANCIAL VIAZ/L®TYAND OUR RESERVES WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the Feb. 16, '10 Finance Director Present financial updates to the City Council. City Council Study Session and quarterly thereafter 2. Mar. 1, 2010 Fire Chief Investigate and report results to the City Council on the DCA Paul internal revisit of mandatory staffing in the Fire Dept. (e.g., reduction in staffing from 4 to 3 on fire trucks). 3. Mar. 1,2010 HR Director Investigate and report results to the City Council on DCA Paul enhancing employee contributions to PERS and the evaluation of the two-tier benefit. 4. Mar. 1,2010 HR Director Investigate and report results to the City Council on the City Administrator deferral of wage increases, including cost of living and step. 5. Mar. 1,2010 HR Director Investigate and report results to the City Council on DCA Paul early retirement with 960 hours/year for 2 years. A 6. Mar. 1,2010 HR Director Investigate and report results to the City Council on the DCA Paul elimination of supplemental medical benefits for new hires. 7. Mar. 1,2010 Dir. Planning& Investigate and report results to the City Council on Building, Energy closing city hall on Fridays,with or without furloughs. Project Manager and City Treasurer 8. Mar. 1, 2010 All department Investigate and report results to the City Council on new heads( ideas for revenue enhancement. DCA Bob—lead) 9. At an April 2010 Finance Director Present the results of the City's Financial Statement. City Council Study Session 10. June 1, 2010 Finance Director Present an update of the Five-Year Financial Plan to the City Council. 11. June 1, 2010 Finance Director Present to the City Council for action a policy for equipment replacement and a policy for capital improvement reserves. B THREE-YEAR GOAL: MAINTAIN, IMPROVE AND ®STAIN FUNDING FOR /NFRASTRUCTLIRE AND EQUIPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Mar. 1, 2010 Dir. of Public Works, Submit a request to have appropriation of the WRDA working with the Army grant in the federal budget. Corps of Engineers 2. May 15,2010 DCM Bob,working with Identify and prioritize the critical equipment that needs all department heads to be replaced and the expected costs for the next two fiscal years. 3. June 15,2010 Dir. of Public Works Provide to the City Council an outline of infrastructure activities and long-term funding requirements. C THREE-YEAR GOAD.: MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the April 19, Police Chief,working with Present to the City Council for information a plan to 2010 City the Fire Chief and Marine maintain public safety considering current budget Council Study Safety Chief constraints and personnel vacancies. Session 2. At the June 21, Community Services Dir., Develop and present to the City Council a 2010 City working with the Fire Chief Replacement Plan for Critical Health and Safety Council Study and Police Chief Equipment, including evaluation of potential funding Session options. 3. July 1,2010 Police Chief Provide the City Council with a written report regarding strategies to address the problem of DUI drivers in Huntington Beach. D THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Mar. 15, 2010 Planning and Building Dir Present to the City Council for action the Beach-Edinger and Economic Corridor Specific Plan. Development Dir. 2. May 15,2010 Planning and Building Dir Submit for application acceptance by the California Coastal and Economic Commission for the Downtown Specific Plan and a Parking Development Dir. Master Plan update. 3. June 1,2010 Economic Development Present to the City Council for action a DDA for a hotel in Dir.,with input from the north Huntington Beach. City Council's Economic Development Committee 4. June 15,2010 Economic Development Complete negotiations of an Owner Participation Agreement Dir. (OPA)with developer DJM for Phase II of Bella Terra. 5. July 15, 2010 DCA Bob,working with Schedule and plan at least one additional sporting event the Community Services throughout Huntington Beach. Dir. and Marketing and Visitors Bureau 6. S July 15, '10 at Economic Development Present to the City Council for action an amended merged a City Council Dir, project area to include previously identified blighted shopping Study Session centers. FUTURE Planning and Building Assess the constraints in the city's industrial zones and OBJECTIVE Dir. and Economic identify potential opportunities for use, including an Development Dir. identification of market demands. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Beginning the City Clerk and PIO Post a summary of City Council meeting highlights(e.g., day following actions by the City Council)to the Surfnet and on a link to all each City employees. Council meeting until July 2010 2. Completed on January 8, Feb. 15, 2010 City Administrator Update employee associations on the results of the strategic X 2010. planning process. 3. May 1, 2010 Mayor Cathy Green— Hold at least one brown bag lunch with employees to provide lead, Mayor Pro Tern Jill Council priorities and issues. Hardy, past Mayor Keith Behr 4. July 15, 2010 City Administrator Provide to all employees two quarterly updates on the and Finance Dir. budget situation, in person and with an interactive Q&A session. 5. July 15, 2010 PIO,working with non- Identify revenue generation opportunities on HBTV 3 and profits and other public report on the feasibility to the City Administrator. entities 6. July 15, 2010 PIO,working with Public Improve HBTV 3 programming using PEG (Public Education Cable TV Authority staff Grant)funding. and with department heads to develop ideas for ro rammin 7. July 15,2010 City Administrator Provide to the employees and the City Council at least one update on the status of employee suggestions. 8. July 15,2010 City Administrator Solicit employees'suggestions(e.g. provide a link to Pipeline)and provide feedback to the employees on suggestions given. F RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCIL MEETING DATE: February 16, 2010 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Attached ❑ Contract/Agreement (w/exhibits if applicable) Not Applicable (Signed in full by the City Attorney) Attached ❑ Subleases, Third Party Agreements, etc. Not Applicable Approved as to form by City Attorne Certificates of Insurance A roved b the Cit Attorne Attached ElpP y y y� Not Applicable Attached ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable ❑ Bonds (If applicable) AttachedNot Applicable ❑ Staff Report (If applicable) AttachedNot Applicable Commission, Board or Committee applicable)Report If a Attached ❑ p ( pp ) Not Applicable s/Conditions for Approval and/or Denial Attached ❑ Findin g pp Not Applicable EXPLA`W'ATE ON FOR NISSING ATtACH nMii ENTS REVIEWED RETURNED FORVqA ED Administrative Staff Assistant City Administrator Initial City Administrator (initial) cmlz City Clerk EXPLANATION FOR RETURN OF ITEM; RCA Author: Council/Agency Meeting Held: Deferred/Continued to: )aA proved Condi onally Approved ❑ Denied Cit le Signatur Council Meeting Date: 01/19/2010 Department ID Number: AD 10-003 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY C CIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINIS OR PREPARED BY: FRED A. WILSON, CITY ADMINIS OR SUBJECT: City of Huntington Beach Strategic Objectives Update Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three -Year Goals, and their Priority Strategic Objectives for the next six months. Funding Source: N/A Recommended Action: MOTION TO: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Do not accept the update and direct staff accordingly. REQUEST FOR ACTION MEETING DATE: 01/19/2010 DEPARTMENT ID NUMBER: AD 10-003 Analysis: At the City Council's direction a strategic planning process was undertaken on January 30, 2009, and July 31, 2009, to establish consensus on a Mission Statement, Three-Year Goals, Core Values, and their Priority Strategic Objectives for the next six months. Marilyn Snider of Snider and Associates served as the facilitator. The process resulted in a statement of the City Council's Mission, three year goals, Core Values, and six month strategic objectives. The Council's mission statement is as follows: The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. The three-year goals have been organized into five categories: ® Maintain and enhance our financial reserves 0 Maintain, improve and obtain funding for public improvements ® Maintain and enhance public safety Enhance economic development 0 Improve internal and external communication Each of these categories also includes a list of six month strategic objectives. At the second City Council meeting of every month staff will provide the attached matrix with updated information on the status of the six month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed, and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for January 29, 2010. Environmental Status: N/A Attachment(s): !Pa a ® - e 1. Huntington Beach Six-Month Strategic Objectives Matrix -2- 1/5/2010 10:36 AM 3 HUNTINGTON BEACH * SIX - MONTH STRATEGIC OBJECTIVES 31 July 2009 through 15 January 2010 THREE-YEAR GOAL: MAINTAIN OUR FINANCIAL RESERVES WHEN _ WHO. WHAT STATUS COMMENTS DONE ON REVISED TARGET' 1. At the City Administrator and Present to the City Council for action a revised X Presentation completed, Aug. 17, 2009 City Finance Director reserve policy. revised policy adopted with Council meeting FY 09/10 budget. 2. At the Finance Director Present to the City Council an updated Long-Term X Presentation completed at Sept. 8,2009 City Financial Plan and its components. the September 21, 2009 City Council meeting Council Study Session. 3. Jan. 15,2010 Finance Director and Conduct a City Council study session on PERS X Scheduled for January 19, City Administrator rates and their implications. 2010 City Council Study Session. 4. At the Feb. 1, 2010 Finance Director Present to the City Council quarterly financial X Scheduled for the February City Council study updates. 1,2010 City Council Study session and Session. quarterly thereafter A THREE-YEAR GOAL: MAINTAIN, IMPROVE AND OBTAIN FUNDING FOR PUBLIC IMPROVEMENTS WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED.:. TARGET 1. Sept. 1,2009 Director of Public Works Conduct an EIR scoping meeting for the Circulation X Public scoping meeting held and Planning Director Element of the General Plan. August 20,2009. 2. Oct. 1,2009 City Administrator and Report to the City Council on the status of the X Green building element Dep.City Administrator Senior Center. directions provided by City Council on September 8, 2009. Litigation status reported to the City Council in closed sessions. 3. Oct. 1,2009 Director of Public Works, Identify funding opportunities of the WRDA grant Public Works and the Army working with the Army for the Heil Pump Station. X Corps of Engineers met on Corps of Engineers and November 12th to continue the Ferguson Group efforts to obtain WRDA funding. 4. At the Director of Public Works Present to the City Council for consideration an Report presented to the City Nov. 16,2009 City evaluation of the process and required procedures X Council at the November 16th Council meeting to transfer ownership of block walls to property Study Session. City Council owners. directed staff to move forward with a wall vacation pilot project. 5. Dec. 15,2009 Dep. City Administrator Identify cost neutral funding for Green projects and X The Environmental Board is present to the community's Sustainability drafting a letter to the City Committee. Council containing options and recommendations. B THREE-YEAR GOAL: MAINTAIN PUBLIC SAFETY WHEN_ _ _7 _UVHO __. WHAT 'STATUS COMMENTS DONE ON REVISED. _ - TARGET 1. Sept. 30,2009 Fire Chief Present to the City Council for consideration a plan, X Presentation completed at including costs and funding sources,to relocate the September 21,2009 City Station 8 (Heil)to the city-owned site at Council meeting Study Graham/Production. Session. 2. At the Police Chief,working with Present to the City Council for information a plan to All three public safety Nov. 2,2009 the Fire Chief and the maintain public safety considering current budget X departments will present City Council Marine Safety Chief constraints and personnel vacancies. information in April 2010. meeting This will ensure the most up to date information regarding the budget situation and position vacancies to provide accurate forecasting of staffing for the summer months. 3. Jan. 15,2010 Police Chief Present to the City Council for action a funding X In light of the current budget, strategy to support construction of a police training staff is recommending that facility. this project be put on hold until economic conditions improve. 4. Jan. 15,2010 Community Services Dir. Develop a funding strategy to support acquisition of Draft report completed, upon needed equipment to maintain beach safety and X review by City Administrator, present to the City Council for action. it will be transmitted to the City Council by January 29, 2010. C THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET . 1. Sept. 15,2009 Economic Development Dir. Commence negotiations of an Owner Participation Negotiations are on-going Agreement(OPA)with developer DJM for Phase II of X regarding the Bella Terra Bella Terra. Phase II project. 2. At the Economic Development Dir. Propose to the City Council for action the hiring of a Contract with RSG Consulting Oct. 19,2009 City consultant to amend the merged project area to was approved by the City Council meeting include previously identified blighted shopping X Council on November 16, centers. 2009. 3. At the Economic Development Dir., Present to the City Council for direction proposed X RFP process completed, Oct. 19,2009 City with input from the Council's developers for a hotel in north Huntington Beach. negotiations with developer Council meeting Economic Development have commenced. Committee 4. At the Planning Director and Present to the City Council for action an amended X City Council approved Nov. 2,2009 City Economic Development Dir. Downtown Specific Plan and an amended Parking Downtown Specific Plan and Council meeting Master Plan. certified the EIR on November 2,2009. Reconsideration of DTSP scheduled for City Council on January 19,2010. 5. Dec. 15,2009 Deputy City Administrator Publish and distribute to the City Council standards X Current development for accelerated services to expedite development timelines have been updated from the Development Departments. and published at the customer service counters. A process for expedited project review has been identified however due to limited staff resources this process has not been implemented. D 6. Jan. 15,2010 Planning Director and Complete the Beach-Edinger Corridor Specific Planning Commission Economic Development Dir. Plan/EIR and hold at least one public hearing. X certified the EIR on December 8,2009. Planning Commission hearing on the Specific Plan scheduled for January 12, 2010. E THREE-YEAR GOAL: IMPROVE INTERNAL AND EXTERNAL COMMUNICATION WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Oct. 31,2009 City Administrator and Present an overview of the 2009-2010 budget and X Presentation to all Finance Director financial forecast to all employees. employees completed. 2. Dec. 1,2009 Mayor Host and conduct at least one town hall meeting to X Future town hall meeting provide information about the city and obtain feedback to be determined by the from the public. Mayor. 3. Jan. 15,2010 IS Director—lead, HR Dir., Conduct and present to the Executive Team a review of Presentation of reporting Dep. City Administrator community requests from the Surf City Pipeline. X options was discussed with Executive Team on November 13,2009. Review of 2009 Pipeline inquiries was conducted on December 15,2009. F RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: City Council Strategic Plan Update COUNCILS MEETING DATE: January 19, 2010 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ElNot Applicable (Signed in full by the City Attorney) Subleases, Third Party Agreements, etc. Attached ElNot Applicable (Approved as to form by City Attorney) Certificates of Insurance (Approved b the CityAttorne Attached El pproved y Y) Not Applicable Fiscal Impact Statement (Unbud et, over $5,000) Attached ❑ Not Applicable ❑ Bonds (If applicable) AttachedNot Applicable Attached ❑ Staff Report (If applicable) Not Applicable Commission, Board or Committee Report If applicable) Attached ❑ p ( Pp ) Not Applicable s/Conditions for Approval and/or Denial Attached ElFindin g pp Not Applicable EXPLANATOON FOR WS&MG ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial ) City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: RCA Author: