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Home My WebLink About2012 Strategic Objectives - Strategic Plan Council/Agency Meeting Held:_ 12JI2 2--- Deferred/Continued to: %�Appr ed ❑ Conditionally Approved ❑ Denied �Ci Cler s Sig ure Council Meeting Date: December 17, 2012 Department ID Number: AD 12-019 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL. ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. HB -6 I- Item 15. - I REQUEST FOR COUNCIL ACTION MEETING DATE: 2/21/2012 DEPARTMENT ID NUMBER: AD 12-001 Analysis: At the City Council's direction, a strategic planning process was undertaken .on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: Improve the City's infrastructure Enhance economic development Improve long-term financial sustainability Develop, retain and attract quality staff Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for January 25, 2013, at the Central Library from 8:00 a.m. to 4:00 p.m. Environmental Status: N/A Strategic Plan Goal: Improve Internal and External Communication Attachment(s): MENNEN 1. 1 Cit of Huntington Beach Strategic Plan Grid Item 15. - 2 HB -62- ATTACHMENT # 1 r+ CD c� HUNTINGTON BEACH 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: Improve the City's infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5, 2012. Members to provide input on members for consideration. 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21, 2012. Council meeting Research consultant 3. On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen X Committee selection was 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5, 2012. The Committee has provided the recommendations to the City Council and will review them at the August 20, 2012 study session. 4. By May 1, 2012 IS Director Identify all PCs and laptops that need to be replaced for X Replacements identified and inclusion in the 2012-2013 equipment replacement will be considered for budget requests. inclusion in the proposed 2012/13 budget request. 5. By July 31, 2012 Public Information Publicize the City website's service request features X Video has been filmed and is Officer for the public through HBTV3 and social media. airing. A 6. By October 31, Public Works Director Provide the City Council with the results of an updated Public Works staff is analyzing 2012 needs assessment of the City Storm Drain System. X and compiling storm drain information. Results will be completed by January 25, 2013. v, fD . B N t� THREE-YEAR GOAL: Enhance Economic Development WHEN WHO WHAT STATUS - COMMENTS DONE ON S' REVISED TARGET 1. By April 1, 2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X A copy of the updated 10 Bob Hall the City Council. point plan and a list of accomplishments provided to the City Council at the April 16, 2012 Study Session. 2. By April 1, 2012 Deputy City Manager Provide an update to the City Council's Economic X Information provided at the Bob Hall Development Committee that addresses changes in the April 16, 2012 City Council Economic Development Department's delivery of services Study Session. as a result of organizational restructuring. 3. By May 1, 2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X With limited Redevelopment Bob Hall,working with present to the City Council for direction. resources to hire a consultant x the PIO, the City staff worked with PCTA on Cn Council Economic developing a marketing video Development including representatives Committee, Chamber from the Chamber, MVB and of Commerce and developers. As additional Marketing and Visitors resources become available Bureau efforts will expand. 4. By May 15, 2012 Planning and Building Complete the processing of the zoning entitlements for the General Plan Director Center Avenue Skate Park and present to the City Council for X Amendment/Zoning Text action. Amendment approved by the City Council on May 7, 2012. CUP approved by Planning Commission on November 27, 2012. C 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X New owner Crescent Heights: 2012 Bob Hall and the Entitlement Plan Amendment Planning and Building & Development Agreement Director, working with scheduled for August 20, the developer 2012 City Council Public Hearing; revised residential architectural elevations were approved by the Planning Commission on October 12, 2012. Commercial parcel purchased by DJM,working with the new owner to determine if any amendments will be necessary. 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X Snack and Vending Machines 2012 Bob Hall (e.g., naming rights,facility sponsorships)in the City and are in place. Public WiFi make recommendations to the City Council for action. operational with formal roll out November 1, 2012. Media Services expected to be presented to City Council in February 2013. 7. Cp By December 1, Planning and Building Complete processing of the zoning entitlements for the X Currently assisting applicant 2012 Director Edinger Hotel. with the Zoning Application, a anticipating submittal within 30 days. r+ Un D J CD THREE-YEAR GOAL: Improve long-term financial sustainability WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Bob Hall of the employee share of CalPERS costs. currently in progress,with and the HR Director side letter enhancing and extending concessions complete.A new MOU is being currently discussed. 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Bob Hall medical subsidy for all new employees. currently in progress. and the HR Director 3. By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the X Long Term Financial Plan amount of property tax provided by the County was presented to the City Cd Auditor/Controller. Council at the June 4, 2012 Study Session. r� 4. By August 1,2012 Finance Director Provide a recommendation to the City Council regarding X A recommendation regarding the prepayment of the outstanding PARS liability. the prepayment of the outstanding PARS IiabilitX was made at the July 16t City Council Study Session . E THREE-YEAR GOAL: Develop, retain and attract quality staff WHEN WHO WHAT STATUS COMMENTS' DONE ON "REVISED - TARGET 1. By June 1, 2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing X Workshop planning in Director-lead) workshops. development. First of three workshops to be held in December 2012. 2. By July 1, 2012 Executive Team (HR Host two staff training interest forums to share training X Online Training Director-lead) opportunities and get feedback from staff. Assessment Survey was completed on November 5, 2012. Fall training calendar of workshops presented in November. The 2013 master training � calendar is in development. 3. By July 1,2012 HR Director Create and present to the Executive Team a program, X Presentation of CSUF including costs,for mid-managers and supervisors to share Leadership Program in training and mentorship opportunities with them and get their July. Full internal feedback. Leadership Academy program development by January 2013. CD � P Cl) i 4. By December 1, City Clerk,working with Conduct two low or no cost fun activities for City employees X HBFA served a fall 2012. an Employee Fun (e.g., pancake breakfast, chili cook-off, karaoke, Thriller employee pancake Committee Dance). breakfast at no cost to the City. The committee teamed with HR on a 30- city blood drive challenge and is meeting with the Executive Team to present specifics of upcoming planned workplace enhancements. THREE-YEAR GOAL: Maintain public safety WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By May 1, 2012 Police Chief(lead), Fire Complete a feasibility study regarding providing X Final report from Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners has Manager Paul Emery to Newport Beach and Costa Mesa. been transmitted to the City Council. Co 2. By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls X Reduction in calls for service the Police Department responds to and implement a information was transmitted plan to reduce the number of calls responded to to the City Council on May commensurate with current staffing levels. 30, 2012. 3. By June 1, 2012 Police Chief Develop and submit to the City Council for information X Summer services plan has a plan to provide adequate police services in the been transmitted to the City downtown area and on the beach during the summer Council without having a significant adverse impact on police services citywide. 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the X Report completed and 2012 Works Director City's traffic signal preemption system and report the transmitted to the City results to the City Manager. Manager on December 14, 2012. G 5. By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to X Software development is 2012 with Metro Net Dispatch pilot the use of automated vehicle location (AVL) underway with CAD vendor. system to deploy ambulances. Grant purchase of AVL modems for vehicles has been delayed until January 2013. Installation targeted for March 2013. 6. By December 1, Deputy City Manager Bob Develop a Finance Plan for the mandatory upgrade Regional meetings regarding 2012 Hall (lead), Public Works of the City's share of the county-wide 800 MHz radio X new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. C7J ,J r—� CD Council/Agency Meeting Held: Deferred/Continued to: AAppr ved ❑ Conditionally Approved ❑ Denied 4,'a*0 City erk Signat Council Meeting Date: November 19, 2012 Department ID Number: AD 12-017 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: ., Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager/Interim Director of Community Services SUBJECT: Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Motion to: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. xB -1 3- Item 1. - 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 11/19/2012 DEPARTMENT ID NUMBER: AD 12-017 Analysis: At the City Councils. direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for January 25, 2013, at the Central Library. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Strategic Planning Grid Item 1. - 2 xB -14- ATTACHMENT '# 1 CD -p HUNTINGTON BEACH 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: Improve the City9v infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5, 2012. Members to provide input on members for consideration. 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21, 2012. a Council meeting Research consultant ' 3 On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen X Committee selection was 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5, 2012. The Committee has provided the recommendations to the City Council and will review them at the August 20,2012 study session. 4. By May 1, 2012 IS Director Identify all PCs and laptops that need to be replaced for X Replacements identified and inclusion in the 2012-2013 equipment replacement will be considered for budget requests. inclusion in the proposed 2012/13 budget request. 5. By July 31, 2012 Public Information Publicize the City website's service request features X Video has been filmed and is Officer for the public through HBTV3 and social media. currently being edited. Scheduled for airing in December. A 6. By October 31, Public Works Director Provide the City Council with the results of an updated Public Works staff is analyzing 2012 needs assessment of the City Storm Drain System. X and compiling storm drain information. Results will be completed by January 25, 2013. i CD CD THREE-YEAR GOAL: Enhance Economic Development WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED 1 TARGET By April 1,2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X A copy of the updated 10 Bob Hall the City Council. point plan and a list of accomplishments provided to the City Council at the April 16, 2012 Study Session. 2. By April 1, 2012 Deputy City Manager Provide an update to the City Council's Economic X Information provided at the Bob Hall Development Committee that addresses changes in the April 16, 2012 City Council Economic Development Department's delivery of services Study Session. as a result of organizational restructuring. 3. By May 1, 2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X With limited Redevelopment c�c Bob Hall, working with present to the City Council for direction. resources to hire a consultant the PIO,the City staff worked with PCTA on Council Economic developing a marketing video Development including representatives Committee, Chamber from the Chamber, MVB and of Commerce and developers. As additional Marketing and Visitors resources become available Bureau efforts will expand. 4. By May 15, 2012 Planning and Building Complete the processing of the zoning entitlements for the X General Plan Director Center Avenue Skate Park and present to the City Council for Amendment/Zoning Text action. Amendment approved by the City Council on May 7, 2012. CUP in progress—tentatively scheduled for Planning Commission public hearing on November 27, 2012. C 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X New owner Crescent Heights: 2012 Bob Hall and the Entitlement Plan Amendment Planning and Building & Development Agreement Director, working with scheduled for August 20, the developer 2012 City Council Public Hearing; revised residential architectural elevations were approved at the October 23, 2012 Planning Commission Public Hearing. 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X Snack and Vending Machines 2012 Bob Hall (e.g., naming rights,facility sponsorships)in the City and are in place. Public WiFi make recommendations to the City Council for action. operational with formal roll out November 1, 2012. Media Services expected to be presented to City Council in Februa 2013. 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the X Currently assisting applicant 2012 Director Edinger Hotel. with the Zoning Application, anticipating submittal within 30 days. J CD 00 THREE-YEAR GOAL: /mproive long--term financial sustainabi/ity WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Paul of the employee share of CalPERS costs. currently in progress, with Emery and the HR side letter enhancing and Director extending concessions complete. A new MOU is being currently discussed. 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Paul medical subsidy for all new employees. currently in progress. Emery and the HR Director bJ 3. o By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the X Long Term Financial Plan amount of property tax provided by the County was presented to the City Auditor/Controller. Council at the June 4, 2012 Study Session. 4. By August 1, 2012 Finance Director Provide a recommendation to the City Council regarding X A recommendation regarding the prepayment of the outstanding PARS liability. the prepayment of the outstanding PARS liabilit�r was made at the July 16t City Council Study Session . E THREE-YEAR GOAL: Develop, retain and attract quality staff WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1, 2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing X Workshop planning in Director-lead) workshops. development. First of three workshops to be held in December 2012. 2. By July 1, 2012 Executive Team (HR Host two staff training interest forums to share training X Online Training x Director-lead) opportunities and get feedback from staff. Assessment Survey was td completed on November N 5, 2012. Fall training calendar of workshops presented in November. The 2013 master training calendar is in development. 3. By July 1,2012 HR Director Create and present to the Executive Team a program, X Presentation of CSUF including costs,for mid-managers and supervisors to share Leadership Program in training and mentorship opportunities with them and get their July. Full internal feedback. Leadership Academy program development by Janua 2013. CD F r-+ N 4. O By December 1, City Clerk, working with Conduct two low or no cost fun activities for City employees X HBFA served a fall 2012 an Employee Fun (e.g., pancake breakfast, chili cook-off,karaoke,Thriller employee pancake Committee Dance). breakfast at no cost to the City. The committee teamed with HR on a 30- city blood drive challenge and is meeting with the Executive Team to present specifics of upcoming planned workplace enhancements. THREE-YEAR GOAL: Maintain public safety WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET x 1. By May 1, 2012 Police Chief(lead), Fire Complete a feasibility study regarding providing X Final report from N Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners has N Manager Paul Emery to Newport Beach and Costa Mesa. been transmitted to the City Council. 2. By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls X Reduction in calls for service the Police Department responds to and implement a information was transmitted plan to reduce the number of calls responded to to the City Council on May commensurate with current staffing levels. 30,2012. 3. By June 1, 2012 Police Chief Develop and submit to the City Council for information X Summer services plan has a plan to provide adequate police services in the been transmitted to the City downtown area and on the beach during the summer Council without having a significant adverse impact on police services citywide. G 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the X Departments have met and 2012 Works Director City's traffic signal preemption system and report the scoped out the project with results to the City Manager. the signal inventory in progress. Draft report is with Public Works for final review and revisions. 5. By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to X Software development is 2012 with Metro Net Dispatch pilot the use of automated vehicle location (AVL) underway with CAD vendor. system to deploy ambulances. Grant purchase of AVL modems for vehicles has been delayed until January 2013. Installation targeted for March 2013. 6. By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade X Regional meetings regarding 2012 Emery(lead), Public Works of the City's share of the county-wide 800 MHz radio new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. N w i-1 CD , H Council/Agency Meeting Held: Deferred/Continued to: AR JAppro (LZ) ❑ Conditionally Approved ❑ Denied ity lero 8igblure Council Meeting Date: October 15, 2012 Depart ID Number: AD 12-016 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager/Interim Director of Community Services SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Reject,the update and direct staff accordingly. Item 2. - 1 xB -42- REQUEST FOR COUNCIL ACTION MEETING DATE: 10/15/2012 DEPARTMENT ID NUMBER: AD 12-016 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve the City's infrastructure Attachment(s): 1. City of Huntington Beach Strategic Plan Grid HB -43- Item 2. - 2 ATTACHMENT # 1 JL- Item 2. - 3 iiu .». HUNTINGTON BEACH * 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: Improve the CI&Ps ®nffrostmcture WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council(Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5,2012. Members to provide input on members for consideration. 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21,2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21, 2012. Council meeting Research consultant 3. On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmeni X Committee selection was n 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5,2012. ' The Committee has provided the recommendations to the City Council and will review them at the August 20,2012 study session. 4. By May 1,2012 IS Director Identify all PCs and laptops that need to be replaced for X Replacements identified and inclusion in the 2012-2013 equipment replacement will be considered for budget requests. inclusion in the proposed 2012/13 budget request. 5. By July 31,2012 Public Information Publicize the City website's service request features X Video has been filmed and is Officer for the public through HBTV3 and social media. currently being edited CD t_ A -P CD N 6. By October 31, Public Works Director Provide the City Council with the results of an updated X Public Works staff is analyzing 2012 needs assessment of the City Storm Drain System. and compiling storm drain information. B THREE-YEAR GOAL: Enhance Economic Development WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By April 1,2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X A copy of the updated 10 Bob Hall the City Council, point plan and a list of accomplishments provided to the City Council at the April 16,2012 Study Session. 2. By April 1,2012 Deputy City Manager Provide an update to the City Council's Economic X Information provided at the Bob Hall Development Committee that addresses changes in the April 16,2012 City Council Economic Development Department's delivery of services Study Session. as a result of organizational restructuring. 3. By May 1,2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X With limited Redevelopment Bob Hall,working with present to the City Council for direction. resources to hire a consultant x the PIO,the City staff worked with PCTA on Council Economic developing a marketing video Development including representatives Committee, Chamber from the Chamber, MVB and of Commerce and developers. As additional Marketing and Visitors resources become available Bureau efforts will expand. 4. By May 15,2012 Planning and Building Complete the processing of the zoning entitlements for the X General Plan Director Center Avenue Skate Park and present to the City Council for Amendment2oning Text action. Amendment approved by the City Council on May 7, 2012. CUP in progress—tentatively scheduled for Planning Commission public hearing on November 27,.2012. fD N C a1 CD N 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X New owner Crescent Heights: 2012 Bob Hall and the Entitlement Plan Amendment Planning and Building &Development Agreement Director,working with scheduled for August 20, the developer 2012 City Council Public Hearing;revised residential architectural elevations scheduled for October 23`d Planning Commission Public Hearing. 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X Snack and Vending Machines 2012 Bob Hall (e.g., naming rights,facility sponsorships)in the City and are in place. Public WiFi make recommendations to the City Council for action. operational with formal roll out in October. Media Services expected to be presented to City Council by Nov. 191h. 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the X Currently assisting applicant 2012 Director Edinger Hotel. with the Zoning Application, anticipating submittal within 30 days. Ct7 oc D THREE-YEAR GOAL: /nmpvove long-terf fnanela®sa sta/nabilW WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Paul of the employee share of CalPERS costs, currently in progress,with Emery and the HR side letter enhancing and Director extending concessions complete.A new MOU is being currently discussed. 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Paul medical subsidy for all new employees. currently in progress. Emery and the HR Director 3. By July 1,2012 Finance Director Update the Long-Term Financial Plan based on the X Long Term Financial Plan x amount of property tax provided by the County was presented to the City Auditor/Controller. Council at the June 4,2012 Study Session. .1 4. By August 1,2012 Finance Director Provide a recommendation to the City Council regarding X A recommendation regarding the prepayment of the outstanding PARS liability. the prepayment of the outstanding PARS liability was made at the July 16t City Council Study Session . fD tv g 00 CD N THREE-YEAR GOAL: Develop, retain and attract glvaiity Staff WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1,2012 Executive Team(HR Conduct at least three interdepartmental knowledge sharing X Workshop planning in Director-lead) workshops. development. Revised target of December 2012. 2. By July 1,2012 Executive Team(HR Host two staff training interest forums to share training X Dates to be determined— Director-lead) opportunities and get feedback from staff. may switch to online survey for initial assessment. Revised target of December,2012. 3. By July 1,2012 HR Director Create and present to the Executive Team a program, X Presentation of CSUF �^ including costs,for mid-managers and supervisors to share Leadership Program in training and mentorship opportunities with them and get their July. Full program feedback. development by December 2012. F 4. By December 1, City Clerk,working with Conduct two low or no cost fun activities for City employees X The committee worked 2012 an Employee Fun (e.g.,pancake breakfast,chili cook-off,karaoke,Thriller with HBFA to serve a fall Committee Dance). employee appreciation pancake breakfast at no cost to the City. The committee teamed with HR on a 30-city blood drive challenge. Work is now underway for employee recognition projects and the repurposing space in City Hall for a staff lounge, THREE-YEAR GOAL: MAMMIn PUNK SAWY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By May 1,2012 Police Chief(lead),Fire Complete a feasibility study regarding providing X Final report from Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners has CCJ Manager Paul Emery to Newport Beach and Costa Mesa. been transmitted to the City Council, 2. By June 1,2012 Police Chief Conduct an analysis of the number and types of calls X Reduction in calls for service the Police Department responds to and implement a information was transmitted plan to reduce the number of calls responded to to the City Council on May commensurate with current staffing levels. 30,2012. 3, By June 1,2012 Police Chief Develop and submit to the City Council for information X Summer services plan has a plan to provide adequate police services in the been transmitted to the City downtown area and on the beach during the summer Council without having a significant adverse impact on police services citywide. r+ N 0 r+ CD N 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the x Departments have met and 2012 Works Director City s traffic signal preemption system and report the scoped out the project with results to the City Manager. the signal inventory in progress. Draft report is with Public Works for final review and revisions. 5. By December 1, Fire Chief,in coordination Develop and present to the City Manager a plan to X Software has been purchased 2012 with Metro Net Dispatch pilot the use of automated vehicle location(AVL) and should be Installed in system to deploy ambulances, vehicles within the next two to three months. Programming needs are to be reviewed. 6. By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade X Regional meetings regarding 2012 Emery(lead), Public Works of the City's share of the county-wide 800 MHz radio new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. CrJ v, H Council/Agency Meeting Held: 0213 Deferred/Continued to: )iAppr ed ❑ Conditionally Approved ❑ Denied ��° City lerk' Signa re ip - y Council Meeting Date: August 20, 2012 Department ID Number: AD 12-009 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Reject the update and direct staff accordingly. Item 2. - 1 HB -32- REQUEST FOR COUNCIL ACTION MEETING DATE: 8/20/2012 DEPARTMENT ID NUMBER: AD 12-009 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Strategic Plan Grid HB -33- Item 2. - 2 �. MRVW: M" � a. 3 Item 2. - 3 HB -34- 1- UNTINGT N BEACH 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: improve the City9s infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5, 2012. Members to provide input on members for consideration. x 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21, 2012. Council meeting Research consultant 3. On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen X Committee selection was 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5, 2012. The Committee has provided the recommendations to the City Council and will review them at the August 20, 2012 study session. 4. By May 1, 2012 IS Director Identify all PCs and laptops that need to be replaced for X Replacements identified and inclusion in the 2012-2013 equipment replacement will be considered for budget requests. inclusion in the proposed 2012/13 budget request. 5. By July 31, 2012 Public Information Publicize the City website's service request features X Ongoing Officer for the public through HBTV3 and social media. CD N A .P N i 6. By October 31, Public Works Director Provide the City Council with the results of an updated X Public Works staff is analyzing 2012 needs assessment of the City Storm Drain System. and compiling storm drain information. Gti B THREE-YEAR GOAL: Enhance Economic Development WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By April 1, 2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X A copy of the updated 10 Bob Hall the City Council. point plan and a list of accomplishments provided to the City Council at the April 16, 2012 Study Session. 2. By April 1, 2012 Deputy City Manager Provide an update to the City Council's Economic X Information provided at the Bob Hall Development Committee that addresses changes in the April 16, 2012 City Council Economic Development Department's delivery of services Study Session. as a result of organizational restructuring. 3. W By May 1, 2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X Initial meeting conducted with Bob Hall,working with present to the City Council for direction. outside consultant who was the PIO, the City going to provide service at no Council Economic cost however progress has Development been slow. Staff is looking for Committee,Chamber alternatives to accelerate the of Commerce and progress Marketing and Visitors Bureau 4. By May 15, 2012 Planning and Building Complete the processing of the zoning entitlements for the X General Plan Director Center Avenue Skate Park and present to the City Council for Amendment/Zoning Text action. Amendment approved by the City Council on May 7, 2012. CUP in progress—tentatively scheduled for Planning Commission public hearing in Nov. 2012. N C CD N i J 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X New owner Crescent Heights: 2012 Bob Hall and the Entitlement Plan Amendment Planning and Building & Development Agreement Director,working with scheduled for August 20, the developer 2012 City Council Public Hearing; revised architectural elevations scheduled for October Planning Commission Public Hearing. 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X Recycling bins have been 2012 Bob Hall (e.g., naming rights,facility sponsorships)in the City and approved and are being make recommendations to the City Council for action. manufactured. Snack and beverage contract was approved by the City Council in May and free public Wi-Fi was approved in June. x 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the X Currently assisting applicant 2012 Director Edinger Hotel. with the Zoning Application. D THREE-YEAR GOAL: Improve long-tern financial sustainability WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Paul of the employee share of CalPERS costs. currently in progress,with Emery and the HR side letter enhancing and Director extending concessions scheduled for August 20, 2012 City Council meeting. 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Paul medical subsidy for all new employees. currently in progress. Emery and the HR x Director Cd 3. By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the X Long Term Financial Plan amount of property tax provided by the County was presented to the City Auditor/Controller. Council at the June 4, 2012 Study Session. 4. By August 1, 2012 Finance Director Provide a recommendation to the City Council regarding X A recommendation regarding the prepayment of the outstanding PARS liability. the prepayment of the outstanding PARS liabilit�r was made at the July 16t City Council Study Session . CD N E 00 CD N THREE-YEAR GOAL: Develop, retain and attract quality staff WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED 1 TARGET By June 1, 2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing X Workshop planning in Director-lead) workshops. development. Revised target of October 1, 2012 2. By July 1, 2012 Executive Team (HR Host two staff training interest forums to share training X Dates to be determined— Director-lead) opportunities and get feedback from staff. may switch to online survey for initial assessment. Revised o target of October 1, 2012. 3. By July 1, 2012 HR Director Create and present to the Executive Team a program, X Presentation of CSUF including costs,for mid-managers and supervisors to share Leadership Program in training and mentorship opportunities with them and get their July. Full program feedback. development by October 1, 2012. 4. By December 1, City Clerk,working with Conduct two low or no cost fun activities for City employees X The HBFA has committed 2012 an Employee Fun (e.g., pancake breakfast, chili cook-off, karaoke,Thriller to serve a fall employee Committee Dance). pancake breakfast at no cost to the City. The committee is teaming with HR on a 30-city blood drive challenge and is meeting with the Executive Team to present specifics of upcoming planned workplace enhancements. F THREE-YEAR GOAD.: Maintain public safety WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By May 1, 2012 Police Chief(lead), Fire Complete a feasibility study regarding providing X Final report from Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners has Manager Paul Emery to Newport Beach and Costa Mesa. been transmitted to the City Council. 2. By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls X Reduction in calls for service the Police Department responds to and implement a information was transmitted plan to reduce the number of calls responded to to the City Council on May commensurate with current staffing levels. 30, 2012. 3. By June 1, 2012 Police Chief Develop and submit to the City Council for information X Summer services plan has a plan to provide adequate police services in the been transmitted to the City downtown area and on the beach during the summer Council without having a significant adverse impact on police services citywide. 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the X Departments have met and 2012 Works Director City's traffic signal preemption system and report the scoped out the project with results to the City Manager. the signal inventory in progress. Draft report to be completed by September 1, 2012. 5. By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to X Software has been purchased 2012 with Metro Net Dispatch pilot the use of automated vehicle location (AVL) and should be installed in system to deploy ambulances. vehicles within the next two to three months. Programming needs are to be reviewed. N � G O CD N i 6. By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade X Regional meetings regarding 2012 Emery(lead), Public Works of the City's share of the county-wide 800 MHz radio new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. Cd tv r H Council/Agency Meeting Held: / Deferred/Continued to: '*Appro ed ❑ Conditionally Approved ❑ Denied � CI k's nature Council Meeting Date: July 16, 2012 Department ID Number: AD 12-006 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: Not Applicable Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Reject the update and direct staff accordingly Item 4. - I xB -28- REQUEST FOR COUNCIL ACTION MEETING DATE: 7/16/2012 DEPARTMENT ID NUMBER: AD 12-006 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: Not Applicable Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Strategic Plan Grid HB -29- Item 4. - 2 a a n.......... Item 4. - 3 HB -30- Iil9la TINGTON BEACH 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: Improve the City's infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5, 2012. Members to provide input on members for consideration. 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21,2012. Council meeting Research consultant 3 On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen X Committee selection was 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5, 2012. The Committee has provided the recommendations to the City Council and will review them at the August 20, 2012 study session. 4. By May 1,2012 IS Director Identify all PCs and laptops that need to be replaced for X Replacements identified and inclusion in the 2012-2013 equipment replacement will be considered for budget request. inclusion in the proposed 2012113 budget request. 5. By July 31,2012 Public Information Publicize the Citywebsite's service request features X Ongoing Officer for the public through HBTV3 and social media. fD 4�1 A CD -P Uh 6. By October 31, Public Works Director Provide the City Council with the results of an updated X Public Works staff is analyzing 2012 needs assessment of the City Storm Drain System. and compiling storm drain information. b� w N B THREE-YEAR GOAL: Enhance Economic Development WHEN WHO WHAT STATUS, COMMENTS DONE ON REVISED " TARGET 1. By April 1,2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X A copy of the updated 10 Bob Hall the City Council. point plan and a list of accomplishments provided to the City Council at the April 16, 2012 Study Session. 2. By April 1,2012 Deputy City Manager Provide an update to the City Council's Economic X Information provided at the Bob Hall Development Committee that addresses changes in the April 16, 2012 City Council Economic Development Department's delivery of services Study Session. as a result of organizational restructuring. 3. w By May 1,2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X Initial meeting conducted with w Bob Hall,working with present to the City Council for direction. outside consultant who was the PIO, the City going to provide service at no Council Economic cost however progress has Development been slow. Staff is looking for Committee, Chamber alternatives to accelerate the of Commerce and progress Marketing and Visitors Bureau 4. By May 15, 2012 Planning and Building Complete the processing of the zoning entitlements for the X General Plan Director Center Avenue Skate Park and present to the City Council for Amendment/Zoning Text action. Amendment approved by the City Council on May 7,2012. CUP in progress—tentatively scheduled for Planning Commission public hearing in Oct. 2012. -r CD 4- C CD .p 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X Crescent Heights has filed an 2012 Bob Hall and the Entitlement Plan Amendment Planning and Building to the Planning and Building Director,working with Department for processing to the developer the Planning Commission. Tentatively scheduled for a July 24th Planning Commission Public Hearing date. 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X Recycling bins have been 2012 Bob Hall (e.g., naming rights, facility sponsorships)in the City and approved and are being make recommendations to the City Council for action. manufactured. Snack and beverage contract was approved by the City Council in May and free public Wi-Fi was approved in June. 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the X Currently assisting applicant w 2012 Director Edinger Hotel. with the Zoning Application. .A D THREE-YEAR GOAL: Improve long term financial sustainabliity _' WHEN, WHO WHAT �. STATUS COMMENTS DONE ON. REVISED vi �v _ As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Paul of the employee share of CalPERS costs. currently in progress. Emery and the HR Director 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Paul medical subsidy for all new employees, currently in progress. Emery and the HR Director 3. By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the X Long Term Financial Plan amount of property tax provided by the County was presented to the City Auditor/Controller. Council at the June 4, 2012 v, Study Session. 4. By August 1, 2012 Finance Director Provide a recommendation to the City Council regarding X At the July 16ih City Council the prepayment of the outstanding PARS liability. Study Session on the proposed FY 12/13 budget a recommendation will be made. CD � E 00 _ THREE-YEAR GOAL: Develop, retain and attract quality staff WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1, 2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing X Workshop planning in Director-lead) workshops. development. Revised target of October 1, 2012 2. By July 1, 2012 Executive Team (HR Host two staff training interest forums to share training X Dates to be determined— Director-lead) opportunities and get feedback from staff. may switch to online survey for initial x assessment. Revised W target of October 1, 2012. 3. By July 1, 2012 HR Director Create and present to the Executive Team a program, X Presentation of CSUF including costs,for mid-managers and supervisors to share Leadership Program in training and mentorship opportunities with them and get their July. Full program feedback. development by October 1, 2012. 4. By December 1, City Clerk,working with Conduct two low or no cost fun activities for City employees X The committee has 2012 an Employee Fun (e.g., pancake breakfast, chili cook-off, karaoke, Thriller targeted and is planning a Committee Dance). second no-cost event for the employees—a fall pancake breakfast. The committee continues to work on other low cost/no cost work place enhancements. F THREE-YEAR GOAL: Maintain pu/blk Safety x HEN WHO WHAT ," S,TATUS COMMENT! " DONE ON REVISED TARGET By May 1, 2012 Police Chief(lead), Fire Complete a feasibility study regarding providing X Final report from Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners has Manager Paul Emery to Newport Beach and Costa Mesa. been transmitted to the City Council. 2. By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls X Reduction in calls for service the Police Department responds to and implement a information was transmitted plan to reduce the number of calls responded to to the City Council on May commensurate with current staffing levels. 30, 2012. 3. By June 1, 2012 Police Chief Develop and submit to the City Council for information X Summer services plan has a plan to provide adequate police services in the been transmitted to the City downtown area and on the beach during the summer Council without having a significant adverse impact on police services citywide. N 4 , G 0 r+ (D -P 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the X Departments have met and 2012 Works Director City's traffic signal preemption system and report the scoped out the project with results to the City Manager. the signal inventory in progress. 5. By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to X Software has been purchased 2012 with Metro Net Dispatch pilot the use of automated vehicle location(AVL) and should be installed in system to deploy ambulances. vehicles within the next two to three months. Programming needs are to be reviewed. 6. By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade X Regional meetings regarding 2012 Emery(lead), Public Works of the City's share of the county-wide 800 MhZ radio new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. x tz w H Council/Agency Meeting Held: D,eeffered/Continued to: ® Appro d ❑ Conditionally Approved ❑ Denied City Clerk's Sig tune Council Meeting Date: June 18, 2012 Department ID Number: AD12-007 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager SUBJECT: Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety HB -39- Item 4. - I REQUEST FOR COUNCIL ACTION MEETING DATE: 6/18/2012 DEPARTMENT ID NUMBER: 12-007 Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. 1 City of Huntington Beach Strategic Plan Grid Item 4. - 2 HB -40- ATTACHMENT # 1 r-r- �-' HUNTINGTON BEACH 2012 STRATEGIC 0BJECTIVES THREE-YEAR GOAL: Improve the City's infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5, 2012. Members to provide input on members for consideration. 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21, 2012. N Council meeting Research consultant 3. On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen X Committee selection was 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5, 2012. 4. By May 1, 2012 IS Director Identify all PCs and laptops that need to be replaced for X Replacements identified and inclusion in the 2012-2013 equipment replacement will be considered for budget request. inclusion in the proposed 2012/13 budget request. 5. By July 31,2012 Public Information Publicize the City website's service request features X Ongoing Officer for the public through HBTV3 and social media. 6. By October 31, Public Works Director Provide the City Council with the results of an updated X 2012 needs assessment of the City Storm Drain System. A THREE-YEAR GOAL: Enhance Economic ®e&e®®pment WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By April 1,2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X A copy of the updated 10 Bob Hall the City Council. point plan and a list of accomplishments provided to the City Council at the April 16, 2012 Study Session. 2. By April 1, 2012 Deputy City Manager Provide an update to the City Council's Economic X Information provided at the Bob Hall Development Committee that addresses changes in the April 16, 2012 City Council Economic Development Department's delivery of services Study Session. as a result of organizational restructuring. 3. By May 1, 2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X Initial meeting conducted with w Bob Hall, working with present to the City Council for direction. outside consultant who was the PIO, the City going to provide service at no Council Economic cost however progress has Development been slow. Staff is looking for Committee, Chamber alternatives to accelerate the of Commerce and progress Marketing and Visitors Bureau 4. By May 15, 2012 Planning and Building Complete the processing of the zoning entitlements for the X General Plan Director Center Avenue Skate Park and present to the City Council for Amendment/Zoning Text action. Amendment approved by the City Council on May 7,2012. CUP in progress—tentatively scheduled for Planning Commission public hearing in August 2012. CD .p B I r+ c� -P 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X Crescent Heights has filed an 2012 Bob Hall and the Entitlement Plan Amendment Planning and Building to the Planning and Building Director,working with Department for processing to the developer the Planning Commission. Tentatively scheduled for a July Commission Public Hearing date. 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X Recycling bins have been 2012 Bob Hall (e.g., naming rights, facility sponsorships)in the City and approved and are being make recommendations to the City Council for action. manufactured. Snack and beverage contract was approved by the City Council in May. 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the X Currently assisting applicant x 2012 Director Edinger Hotel. with the Zoning Application. C THREE-YEAR GOAL: Improve long--term >inancia/sustainabiiity WHEN, WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Paul of the employee share of CalPERS costs. currently in progress. Emery and the HR Director 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Paul medical subsidy for all new employees. currently in progress. Emery and the HR Director x 3. By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the X Long Term Financial Plan amount of property tax provided by the County was presented to the City p Auditor/Controller. Council at the June 4,2012 Study Session. 4. By August 1, 2012 Finance Director Provide a recommendation to the City Council regarding X the prepayment of the outstanding PARS liability. CD � D J CD -P 00 THREE-YEAR GOAL: ®eve®®/v, retain and attract quality staff WHEN WHO WHAT STATUS ;, COMMENTS DONE ON REVISED TARGET 1. By June 1, 2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing X Director-lead) workshops. 2. By July 1, 2012 Executive Team (HR Host two staff training interest forums to share training X Director-lead) opportunities and get feedback from staff. 3. By July 1, 2012 HR Director Create and present to the Executive Team a program, X including costs,for mid-managers and supervisors to share training and mentorship opportunities with them and get their feedback. 4. By December 1, City Clerk, working with Conduct two low or no cost fun activities for City employees X Committee continues to 2012 an Employee Fun (e.g., pancake breakfast, chili cook-off, karaoke, Thriller meet. A pancake Committee Dance). breakfast is being considered for the fall. The Annual Chili Cook-Off was successfully held on May 3, 2012. E THREE-YEAR GOAL: Maintain public Safety WHEN WHO WHAT ' STATUS COMMENTS DONE ON REVISED TARGET 1. By May 1, 2012 Police Chief(lead), Fire Complete a feasibility study regarding providing X Final report from Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners has Manager Paul Emery to Newport Beach and Costa Mesa. been transmitted to the City Council. 2. x By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls X Reduction in calls for service W the Police Department responds to and implement a information was transmitted 41 plan to reduce the number of calls responded to to the City Council on May commensurate with current staffing levels. 30, 2012. ' 3. By June 1, 2012 Police Chief Develop and submit to the City Council for information X Summer services plan has a plan to provide adequate police services in the been transmitted to the City downtown area and on the beach during the summer Council without having a significant adverse impact on police services citywide. 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the X Departments have met and 2012 Works Director City's traffic signal preemption system and report the scoped out the project with results to the City Manager. the signal inventory in progress. N :p F CD ,_. 5. O By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to X Software has been purchased 2012 with Metro Net Dispatch pilot the use of automated vehicle location(AVL) and should be installed in system to deploy ambulances. vehicles within the next two to three months. Programming needs are to be reviewed. 6. By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade X Regional meetings regarding 2012 Emery (lead), Public Works of the City's share of the county-wide 800 MhZ radio new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. x b� G 65l Council/Agency Meeting Held: Deferred/Continued to: )LAppl—A ❑ Conditionally Approved ❑ Denied ',,SXZ4PCiq ler Sign re Council Meeting Date: April 16, 2012 Departmen D Number: AD 12-003 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On July 29, 2011, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Item 2. - I HB -30- REQUEST FOR COUNCIL ACTION MEETING DATE: 4/16/2012 DEPARTMENT ID NUMBER: AD 12-003 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the priorities for the next six months. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Maintain and enhance our financial reserves - Maintain, improve, and obtain funding for public improvements - Maintain and enhance public safety - Enhance economic development - Improve internal and external communication Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve Internal and External Communication Attachment(s): 1. City of Huntington Strategic Plan Grid H B -31- Item 2. - 2 Item 2. - 3 HS -2- IiUNTINGTON BEACH * 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: Improve the City's infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5, 2012. Members to provide input on members for consideration. 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21, 2012. Council meeting Research consultant 3. On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen X Committee selection was 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5, 2012. 4. By May 1, 2012 IS Director Identify all PCs and laptops that need to be replaced for X inclusion in the 2012-2013 equipment replacement budget request. 5. By July 31,2012 Public Information Publicize the City website's service request features X Officer for the public through HBTV3 and social media. 6. By October 31, Public Works Director Provide the City Council with the results of an updated X 2012 needs assessment of the City Storm Drain System. CD lV A c� N THREE-YEAR GOAL: Enhance Economic Development WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By April 1,2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X A copy of the updated 10 Bob Hall the City Council. point plan and a list of accomplishments will be provided to the City Council at the April 16, 2012 Study Session. 2. By April 1, 2012 Deputy City Manager Provide an update to the City Council's Economic X Scheduled for the April 16, Bob Hall Development Committee that addresses changes in the 2012 City Council Study Economic Development Department's delivery of services Session. as a result of organizational restructuring. 3. w By May 1, 2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X Initial meeting with Innocean p Bob Hall,working with present to the City Council for direction. to assist in the development the PIO, the City of a marketing strategy has Council Economic been held. Development Committee, Chamber of Commerce and Marketing and Visitors Bureau 4. By May 15, 2012 Planning and Building Complete the processing of the zoning entitlements for the X General Plan Director Center Avenue Skate Park and present to the City Council for Amendment/Zoning Text action. Amendment scheduled for the May 7, 2012 City Council meeting. B 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X Crescent Heights has filed an 2012 Bob Hall and the Entitlement Plan Amendment Planning and Building to the Planning and Building Director, working with Department for processing to the developer Planning Commission. Tentatively scheduled for a June Commission Public Hearing date. 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X 2012 Bob Hall (e.g., naming rights, facility sponsorships)in the City and make recommendations to the City Council for action. 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the X Currently assisting applicant 2012 Director Edinger Hotel. with the Zoning Application. td w v, r-a CD N C r-r fD N THREE-YEAR GOAL. im rove long-term financial sustainabiiity WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Paul of the employee share of CalPERS costs. currently in progress. Emery and the HR Director 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Paul medical subsidy for all new employees. currently in progress. Emery and the HR Director 3. By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the X amount of property tax provided by the County Auditor/Controller. 4. By August 1, 2012 Finance Director Provide a recommendation to the City Council regarding X the prepayment of the outstanding PARS liability. D THREE-YEAR GOAL: Develop., retain and attract quality staff WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1, 2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing X Director-lead) workshops. 2. By July 1, 2012 Executive Team (HR Host two staff training interest forums to share training X Director-lead) opportunities and get feedback from staff. 3. By July 1, 2012 HR Director Create and present to the Executive Team a program, X including costs,for mid-managers and supervisors to share training and mentorship opportunities with them and get their feedback. 4. By December 1, City Clerk, working with Conduct two low or no cost fun activities for City employees X Committee held its first 2012 an Employee Fun (e.g., pancake breakfast, chili cook-off, karaoke, Thriller meeting on March 7, Committee Dance). 2012. The Annual Chili Cook-Off is scheduled for May 3, 2012. CD N E r--a r+ CD N THREE-YEAR GOAL: Maintain public safety WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By May 1, 2012 Police Chief(lead), Fire Complete a feasibility study regarding providing X Final report from Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners is Manager Paul Emery to Newport Beach and Costa Mesa. being completed. 2. By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls X the Police Department responds to and implement a plan to reduce the number of calls responded to commensurate with current staffing levels. 3. By June 1, 2012 Police Chief Develop and submit to the City Council for information X W a plan to provide adequate police services in the downtown area and on the beach during the summer without having a significant adverse impact on police services citywide. 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the X 2012 Works Director City's traffic signal preemption system and report the results to the City Manager. 5. By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to X 2012 with Metro Net Dispatch pilot the use of automated vehicle location (AVL) system to deploy ambulances. F 6. By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade X Regional meetings regarding 2012 Emery(lead), Public Works of the City's share of the county-wide 800 MhZ radio new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. Cd w N N � G Council/Agency Meeting Held: 4 40 a. Deferred/Continued to: g App- v d ❑ Conditionally Approved ❑ Denied Cit Jerk's ignat r Council Meeting Date: March 19, 2012 Department I Number: AD 12-002 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Paul Emery, Deputy City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives. Alternative Action(s): Motion to: Reject the update and direct staff accordingly. Item 2. - I xB -16- REQUEST FOR COUNCIL ACTION MEETING DATE: 3/19/2012 DEPARTMENT ID NUMBER: AD 12-002 Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's Infrastructure - Enhance Economic Development - Improve Long-term Financial Sustainability - Develop, Retain and Attract Quality Staff - Maintain Public Safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve Internal and External Communication Attachment(s): qC�ityof Huntin ton Beach Strategic Plan Grid MEN NB -1 7- Item 2. - 2 ATTACHMENT # 1 HUNTINGTON BEACH * 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: Improve the Cit,,v's infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee X Committee selection was 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council completed on March 5, 2012. Members to provide input on members for consideration. 2. At the February Public Works Director, Present to the City Council the results of the Street X Results were presented on 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. February 21, 2012. Council meeting Research consultant 3. On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen X Committee selection was 2012 Don Hansen-lead) District Blue Ribbon Committee. completed on March 5, 2012. 4. By May 1, 2012 IS Director Identify all PCs and laptops that need to be replaced for X inclusion in the 2012-2013 equipment replacement budget request. 5. By July 31,2012 Public Information Publicize the City website's service request features X Officer for the public through HBTV3 and social media. 6. By October 31, Public Works Director Provide the City Council with the results of an updated X 2012 needs assessment of the City Storm Drain System. CD N A -P CD N i THREE-YEAR GOAL: Enhance Economic Development WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By April 1,2012 Deputy City Manager Update the 10 Point Business Plan and report the results to X Bob Hall the City Council. 2. By April 1, 2012 Deputy City Manager Provide an update to the City Council's Economic X Scheduled for the June 4, Bob Hall Development Committee that addresses changes in the 2012 City Council Study Economic Development Department's delivery of services Session as a result of organizational restructuring. 3. By May 1, 2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and X Initial meeting with Innocean Bob Hall, working with present to the City Council for direction. to assist in the development Cp the PIO, the City of a marketing strategy has Council Economic been held. o Development Committee, Chamber of Commerce and Marketing and Visitors Bureau 4. By May 15, 2012 Planning and Building Complete the processing of the zoning entitlements for the X Scheduled for Planning Director Center Avenue Skate Park and present to the City Council for Commission Study Session action. on March 13, 2012 and public hearing on March 27, 2012. 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. X 2012 Bob Hall and the Planning and Building Director, working with the developer B 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities X 2012 Bob Hall (e.g., naming rights,facility sponsorships)in the City and make recommendations to the City Council for action. 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the X 2012 Director Edinger Hotel. a N CD N C N THREE-YEAR GOAL: improve long-term tinanc®al sasta®nabil ty WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup X Discussions with MEO are expire Manager Paul of the employee share of CalPERS costs. currently in progress. Emery and the HR Director 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree X Discussions with MEO are expire Manager Paul medical subsidy for all new employees. currently in progress. Emery and the HR Director 3. By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the X N amount of property tax provided by the County r� Auditor/Controller. 4. By August 1, 2012 Finance Director Provide a recommendation to the City Council regarding X the prepayment of the outstanding PARS liability. D THREE-YEAR GOAL: Develop,. retain and attract quality staff WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1, 2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing X Director-lead) workshops. 2. By July 1, 2012 Executive Team (HR Host two staff training interest forums to share training X Director-lead) opportunities and get feedback from staff. 3. By July 1, 2012 HR Director Create and present to the Executive Team a program, X including costs,for mid-managers and supervisors to share training and mentorship opportunities with them and get their feedback. 4. N By December 1, City Clerk,working with Conduct two low or no cost fun activities for City employees X Committee held its first 2012 an Employee Fun (e.g., pancake breakfast, chili cook-off, karaoke, Thriller meeting on March 7, Committee Dance). 2012. The Annual Chili Cook-Off is scheduled for May 3, 2012. r-i r+ CD CJ E 00 N THREE-YEAR GOAL: Maintain public safety WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By May 1, 2012 Police Chief(lead), Fire Complete a feasibility study regarding providing X Final report from Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Management Partners is Manager Paul Emery to Newport Beach and Costa Mesa. being completed. 2. By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls X the Police Department responds to and implement a plan to reduce the number of calls responded to commensurate with current staffing levels. 3. Gb By June 1, 2012 Police Chief Develop and submit to the City Council for information X a plan to provide adequate police services in the downtown area and on the beach during the summer without having a significant adverse impact on police services citywide. 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the X 2012 Works Director City's traffic signal preemption system and report the results to the City Manager. 5. By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to X 2012 with Metro Net Dispatch pilot the use of automated vehicle location (AVL) system to deploy ambulances. F 6. By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade X Regional meetings regarding 2012 Emery(lead), Public Works of the City's share of the county-wide 800 MhZ radio new system are being Director, Marine Safety system. conducted. Financing plans Chief, Fire Chief, Police are being scheduled for Chief, IS Director and review via the Countywide Finance Director Governance Committee. W PJ V1 1� t--1- N � G }'`/,1 of,...5'f2�c'."'#�e«✓ ` Council/Agency Meeting Held: Deferred/Continued to: ,App oved Condit' n II Apro ed ❑ Denied ity erk's gnature Council Meeting Date: February 21, 2012 Department ID Number: AD 12-001 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 27, 2012, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Motion to: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 27, 2012, the Council met to update the three-year goals.and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety HB -35- Item 4. - I REQUEST FOR COUNCIL ACTION MEETING DATE: 2/21/2012 DEPARTMENT ID NUMBER: AD 12-001 Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: All five goals are realized by this action. Attachment(s): o Descripflon 1. City of Huntington Beach Strategic Plan Grid Item 4. - 2 xs -36- ATTACHMENT # 1 CD -P FI &JIV7° ING °1° ® N BEACH * 2012 STRATEGIC OBJECTIVES THREE-YEAR GOAL: Improve the City ff infrastructure WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On January 31, City Council (Mayor Discuss the formation of the Blue Ribbon Committee 2012 Don Hansen-lead) for the Street Benefit Assessment District. Council Members to provide input on members for consideration. Z 2. At the February Public Works Director, Present to the City Council the results of the Street 21, 2012 City with the True North Benefit Assessment District Public Opinion Survey. Council meeting Research consultant 3 On February 21, City Council (Mayor Consider the formation of the Street Benefit Assessmen 2012 Don Hansen-lead) District Blue Ribbon Committee. 4. By May 1, 2012 IS Director Identify all PCs and laptops that need to be replaced for inclusion in the 2012-2013 equipment replacement budget request. 5. By July 31, 2012 Public Information Publicize the City website's service request features Officer for the public through HBTV3 and social media. 6. By October 31, Public Works Director Provide the City Council with the results of an updated 2012 needs assessment of the City Storm Drain System. A THREE-YEAR GOAL: Enhance economic development WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By April 1, 2012 Deputy City Manager Update the 10 Point Business Plan and report the results to Bob Hall the City Council. 2. By April 1, 2012 Deputy City Manager Provide an update to the City Council's Economic Bob Hall Development Committee that addresses changes in the Economic Development Department's delivery of services as a result of organizational restructuring. 3. By May 1,2012 Deputy City Manager Develop a Beach-Edinger Branding Marketing Strategy and Bob Hall,working with present to the City Council for direction. the PIO,the City Council Economic Development Committee, Chamber of Commerce and Marketing and Visitors Bureau 4. By May 15,2012 Planning and Building Complete the processing of the zoning entitlements for the Director Center Avenue Skate Park and present to the City Council for action. 5. By August 1, Deputy City Manager Complete all zoning entitlements for the Pacific City property. 2012 Bob Hall and the Planning and Building Director,working with the developer N � B Ch r-r fD 6. By September 1, Deputy City Manager Complete the sponsorship study for branding opportunities 2012 Bob Hall (e.g., naming rights,facility sponsorships)in the City and make recommendations to the City Council for action. 7. By December 1, Planning and Building Complete processing of the zoning entitlements for the 2012 Director Edinger Hotel. td 0 C THREE-YEAR GOAL: Improve long-term rinanc®al sastainability WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs Deputy City Negotiate contracts with a goal of full employee pickup expire Manager Paul of the employee share of CalPERS costs. Emery and the HR Director 2. As the MOUs Deputy City Negotiate contracts with a goal of eliminating the retiree expire Manager Paul medical subsidy for all new employees. Emery and the HR Director x 3. By July 1, 2012 Finance Director Update the Long-Term Financial Plan based on the amount of property tax provided by the County Auditor/Controller. 4. By August 1, 2012 Finance Director Provide a recommendation to the City Council regarding the prepayment of the outstanding PARS liability. � D J r+ fD -P 00 THREE-YEAR GOAL: Develop, retain and attract quality staff WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1,2012 Executive Team (HR Conduct at least three interdepartmental knowledge sharing Director-lead) workshops. 2. By July 1,2012 Executive Team (HR Host two staff training interest forums to share training Director-lead) opportunities and get feedback from staff. 3. By July 1, 2012 HR Director Create and present to the Executive Team a program, including costs,for mid-managers and supervisors to share training and mentorship opportunities with them and get their feedback. 4. _L By December 1, City Clerk,working with Conduct two low or no cost fun activities for City employees 2012 an e.Fun Employee ( g., pancake breakfast, chili cook-off, karaoke, Thriller Committee Dance). E THREE-YEAR GOAL: Maintain public safety WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By May 1,2012 Police Chief(lead), Fire Complete a feasibility study regarding providing Chief and Deputy City lifeguard, police and fire dispatch and SWAT services Manager Paul Emery to Newport Beach and Costa Mesa. 2. By June 1, 2012 Police Chief Conduct an analysis of the number and types of calls the Police Department responds to and implement a plan to reduce the number of calls responded to commensurate with current staffing levels. 3. By June 1, 2012 Police Chief Develop and submit to the City Council for information a plan to provide adequate police services in the downtown area and on the beach during the summer without having a significant adverse impact on police services citywide. 4. By October 1, Fire Chief and Public Complete an evaluation of current operability of the 2012 Works Director City's traffic signal preemption system and report the results to the City Manager. 5. By December 1, Fire Chief, in coordination Develop and present to the City Manager a plan to 2012 with Metro Net Dispatch pilot the use of automated vehicle location (AVL) system to deploy ambulances. CD F cD 6. O By December 1, Deputy City Manager Paul Develop a Finance Plan for the mandatory upgrade 2012 Emery(lead), Public Works of the City's share of the county-wide 800 MhZ radio Director, Marine Safey system. Chief, Fire Chief, Police Chief, IS Director and Finance Director tt7 G