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HomeMy WebLinkAbout2013 Strategic Objectives - Strategic Plan Dept. ID AD 13-028 Page 1 of 2 Meeting Date:12/16/2013 CITY OF HU TINGTON BEACH $£ REQUEST'FOR CITY COUNCIL ACTION MEETING DATE: 12/16/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council initiated a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On August 2, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives.. On August 2, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process resulted in a re-statement of the City Council's Mission, Three- Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals, originating from the mission statement, have been organized into five categories: • Improve the City's infrastructure • Enhance economic development • Improve long-team financial sustainability • Develop, retain and attract quality staff • Enhance and maintain public safety HB s ® Item 3. - 1 Dept.ID AD 13-028 Page 2 of 2 Meeting Date: 12/16/2013 Each of these categories includes a list of six-month strategic objectives. Each month, Staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The Strategic Plan is designed to serve as a framework for the City Council and Staff in the challenging work of achieving what is important to the community given available resources. Implementation requires continual refinement of Staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for January 31, 2014. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. Six-Month Specific Objectives Grid, August 2, 2013 through February 1, 2014 Item 3. - 2 FIB -78- CITY OF HUNTINGTON BEACH SIX - MONTH STRATEGIC OBJECTIVES 2 August 2013 through 1 February 2014 THREE-YEAR GOAL: IMPROVE THE C17*rS INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As submitted by Council Members At the Aug.19,2012 Council members Jill Recommend to the Council for action the creation of an ad hoc City Council committee Hardy and Carchio at the August 19 City Council meeting Hardy and Joe Carchio for Bartlett Park to address the development of the park. Council meeting,the first official meeting will be at the October 9t' X Community Services Commission meeting,with quarterly Commission staff reports scheduled thereafter. 2. The,City Council approved the ' Nov.1,2013 Public Works Dir. Present to the City Council for consideration a Bicycle Master Plan. X BlcycleMaster;Plan onNovembe 1h 3. Staff hasischeduled quarta y updetes j Nov.1,2013 Community Services Dir. Present to the Community Services Commission a Bartlett Park Status Report i in January April Julyand October 2014 four the Gomiunii Serices X Commi i nand�ity Cq ncd ! ttlett Park sub-cDmrriittee ' 4. Contract approved by CC— Nov.15,2013 Planning and Building Present to the City Council for action a contract and work program,with costs,for a completed. Dir.and Public Works Dir comprehensive General Plan Update,which includes a Climate Action Plan,to comply X with state law. 5 Work plan to be finalized and Nov.15,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City Facilities X submitted to the City Manager by Needs Assessment to address maintenance needs. December 16t'. 6. Sixtus memo S960611council 0n Dec.1,2013 LS.Director Provide a report to the City Council on the PCs and laptops that have been replaced since November 13;201� the end of 2012 and a timeline and the cost for the replacement of the remaining outdated X ,, F. , PCs and laptops. CD .a w A r w CD W 7_ The update will,be presented hi they. At the Dec. 16,2013 Public Works Dir.—lead, Report to the City Council on the senior center design,updated cost estimates,and �City Counclhat the December 16th City Council study Finance Dir.,Community financing plan. X CrtyCouncrl$tudy Session session Service Dir. � a - 8. Feb.1,2014 Finance Dir.—lead,I.S. Report to the City Council on the status of the cashiering system(i.e.,cash handling) Dir.,Public Works Dir. implementation as the first phase of the Conservation Water Rate Implementation Plan. X B THREE-YEAR GOAL:ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. CC approved inning enti1ements, on ,,:" Oct.15,2013 Planning and Complete all zoning entitlements and issue building permits for the commerciallretail X Sept 1B,20f3,building permits for Building Director component of the Pacific City property. pancrngxstrus tune issued 11,413 2. Setxynd QuarteWpdate.on..10 Point Jan. 15,2014,at a City Manager Update and present to the City Council for action the 10 Point Business Plan,including Plan wilt tae send to Cobncll rn City Council study criteria for economic incentives to attract new businesses and retain existing X January. EcArk'Incntives will session businesses be`Included n the Ec onomic Development StrAibi6066 3. Entitiemscheduied forornng Feb.1,2014 Planning and Complete processing of the zoning entitlements and issue building permits for the Administratdr Public Hedring one Building Director construction of the Edinger Hotel. X Dec 18,2013 IX 4. Stakeholder letters marled on Feb.1,2014 City Manager Complete the new Economic Development Strategic Plan and present to the City X 12(ti113 for Intervlewswlth Council for action. consultant, lrttennews scheduled for, Win, .ay�Y • - 9 i C F� e--r w C CD THREE-YEAR GOAL: IMPROVE LONG-TERN FINANCIAL :SUSTAI A ILOTY CIS WHEN WHO WHAT , STATUS COMMENTS DONE ON REVISED TARGET 1. Discussions ongoing with As the MOUs expire City Manager and HR Dir., Negotiate contracts with a goal of full employee pickup of the employee Associations working with an outside labor share of CalPERS costs. X negotiator 2 The Long Term Financial Plan, At the Aug.19,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if needed,to X along with the proposed revisions to City Council meeting the City Council for action. the Financial Reserves Policy,was presented to Council at the 8-19- 2013 Study Session. 3. The Five—Year Financial Plan was At the Aug.19,2013 Finance Director Update and present to the City Council for action a Fire-Year Financial Plan. X presented to Council at the 8-19- City Council meeting 2013 Study Session. 4. On September 3,2013,the City Oct.1,2013 City Manager and Finance Dir. Implement the plans in the proposed FY 2013-2014 budget to potentially X Council adopted the FY 2013-14 eliminate the unfunded liabilities for the Retiree Medical and the Retiree Proposed Budget including the"25 is Supplemental in ten years. to 10"and"16 to 10"Retiree Plans. 5. Feb.1,2014 City Manager and HR Dir., Continue negotiations toward the City Council's parameters regarding X working with the City Council employee bargaining groups'contract negotiations,including a review of the goal of eliminating the retiree medical subsidy for all new employees. 6. Feb.1,2014 and City Manager and Finance Dir. Propose to the City Council for action the implementation of the'One Equals X annually thereafter Fire"Plan to expedite the payment of the city's unfunded CalPERS liability so that each$1 million deposited saves the taxpayer$5 million over 30 years. 7. FUTURE OBJECTIVE Finance Dir.—lead,City Enhance the budget development process to include program narratives that X Aug.1,2014 Manager,HR Director describe departmental priorities to assist in decision making on staffing. D THREE-YEAR GOAL: DEVELPP0, RETAINAND ATTRACT QUALITY STAFF WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Mayor and Council reviewing Nov.1,2013 Council member Jill Hardy- Create City Council decorum protocols and bring recommendations to the City draft and providing feedback. It Dec.15,2013 lead,Mayor Connie Council for consideration. X is anticipated the final version Boardman,Mayor Pro Tem will be complete by mid Matt Harper,City Clerk December. 2. Employee lunchtime luau Nov.15,2013 City Clerk,working with Conduct one low-or no-cost morale-building activity for staff. X potluck was held on 9/18/13 and Employee Team Power Halloween Pancake Breakfast was held on 10/31/13. 3. Met with City Manager and Feb.1,2014 HR Director and City Clerk Plan a team building activity/event to include department heads and X Assistant City Manager to revise management employees to be held after the close of negotiations. time frame to after negotiations are complete. Planning is being conducted on this item during the six month time frame,but the actual team building activity w will take place after the ' February 1gr strategic plan deadline. 4. Dec.15,2013 HR Director,working with the Host one Employee Service Award activity involving staff and the City Council. X Employee Team Power 5. Departmenit Heads submitted �� .. By Feb.1,2014, HR Dir.and the Study the impact on department service delivery of positions lost from the initial draf#'WACM n 11f4113 at a City Council Asst.to the City Manager table of organization and make recommendations to the City Council for X Review of drafts and work with , study session consideration. individuil'departments ongDing. CD w E r V N W .' THREE-YEAR GOAL: ENIfANCE AND MAINTAIN PUBLIC SAFETY 00 WHEN WHO WHAT STATUS: COMMENTS DONE ON REVISED TARGET 1 Complete. At the Aug. 19,2013 City Manager,working with Identify and present to the City Council funding to fill three(3)additional police City Council meeting the Police Chief and officer positions for a total of five(5)in FY 2013-2014. X Finance Dir. 2. Summary completed and submitted to Sept.15,2013 Fire Chief Submit to the City Manager the Fire Dept.'s evaluation of the potential to regain X City Manager on August 6,2013 with the Fire Department's Insurance Services Office's Class I rating. recommendation to pursue the review with ISO.SO review in progress. j$ Staff visited"Huntington Beech in November to review data,meet with t�� .r,. Fire Depa ment representatives,and complete a'alysis.Final=results n . 0- expected in it a' 101'4 3. Recommendations for service At the Sept.16,2013 Fire Chief and Upon approval of a service delivery option by the City Manager,will present to delivery being presented to the City City Council meeting Marine Safety Chief the City Council for action the transition of lifeguard services at Sunset Beach. X Council on September 16,2013.City a Council approved staff recommendation 4 Transition team continues to meet and Oct.1,2013 Fire Chief and Community Complete the transition of Marine Safety into the Fire Department. work on critical issues needing to be Services Dir.,working with addressed.This objective remains on key Fire Dept.and Marine X target for transition date of October 1 st. Safety staff Transition completed on October 1, 2013 5. Oct 1,2013 City Manager,working with Identify funding and resources to accelerate the hiring process to fill the vacant, the Police Chief and funded police officer positions in the Police Dept and report the results to the X Finance Dir. City Council. 6. Pilot study targeted to begin in early Dec.15,2013 Fire Chief Present to the City Manager the results of the pilot study on the use of an November 2013 once programming is automated vehicle location(AVL)system to deploy ambulances. X completed by CAD vendor 7. Feb.1,2014 City Attorney—lead,Police Prepare and present to the City Council for information and action a plan to X Chief,Fire Chief effectively address illegal fireworks and the misuse of state-approved fireworks. F 'Dept. ID AD 13-028 Page 1 of 2 Meeting Date: 11/18/2013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 11/18/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On August 2, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives. On August 2, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: Improve the City's infrastructure Enhance economic development Improve longterm financial sustainability Develop, retain and attract quality staff Enhance and maintain public safety Item 2. - 1 HB -28- Dept. ID AD 13-028 Page 2 of 2 Meeting Date: 11/18/2013 Each of these categories includes a list of six-month strategic objectives. Each month, staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation requires continual refinement of staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for January 31, 2014. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid, 2 August 2013 through 1 February 2014 HB -29- Item 2. - 2 CD N C I T Y O F H U N T I N G T O N B E A C H w SIX - MONTH STRATEGIC OBJECTIVES 2 August 2013 through 1 February 2014 3_ THREE-YEAR GOAL: IMPROVE THE C/TY'S INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED " TARGET 1, As submitted by Council Members At the Aug.19,2012 Council members Jill Recommend to the Council for action the creation of an ad hoc City Council committee Hardy and Carchio at the August 19 City Council meeting Hardy and Joe Carchio for Bartlett Park to address the development of the park. Council meeting,the first official meeting will be at the October gth X Community Services Commission meeting,with quarterly Commission staff reports scheduled thereafter. CcJ wo 2. The Draft Bicycle WPRlan Nov.1,2013 Public Works Dir. Present to the City Council for consideration a Bicycle Master Plan. presented toCitycouncil;on August 19,E 3 du ga�Study slop Recommendatlon 6 a*optilon of l 6 Master Plan is 5cheduledfor Noyenber,l$!"! it ,C,ouric Meetirs 3. Staff present d'4 p g�'es$ ep tt`i In Nov.1,2013 Community Services Dir. Present to the Community Services Commission a Bartlett Park Status Report. Bartlett Park at the October 9I C6mrnunity,Serv1ces omm�ssloi Meeting;; 4. Contf ctep�vedbyCt1.,= Nov.15,2013 Planning and Building Present to the City Council for action a contract and work program,with costs,fora cvfn,leted Dir.and Public Works Dir comprehensive General Plan Update,which includes a Climate Action Plan,to comply with state law. 5. Work planto be finalized and . Nov.15,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City Facilities subs a t d ta�th dUY' ,anage„by Needs Assessment to address maintenance needs. Decber . A 6. Dec.1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been replaced since the end of 2012 and a timeline and the cost for the replacement of the remaining outdated X PCs and laptops. 7. At the Dec.16,2013 Public Works Dir.—lead, Report to the City Council on the senior center design,updated cost estimates,and City Council study Finance Dir.,Community financing plan. X session Service Dir. 8. Feb. 1,2014 Finance Dir.—lead,I.S. Report to the City Council on the status of the cashiering system(i.e.,cash handling) Dir.,Public Works Dir. implementation as the first phase of the Conservation Water Rate Implementation Plan. X l7J c� CD N B -P r+ CD N THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT v, WHEN WHO WHAT, STATUS COMMENTS DONE ON REVISED TARGET 1 CC approved zoning entitlements on Oct. 15,2013 Planning and Complete all zoning entitlements and issue building permits for the commercial/retail X Sept. 16,2013;working with Building Director component of the Pacific City property. applicant re:issuing building permits for parking structure. 2 A proposal regarding economic Jan. 15,2014,at a City Manager Update and present to the City Council for action the 10 Point Business Plan,including incentives was discussed at the 9/30 City Council study criteria for economic incentives to attract new businesses and retain existing X EDC meeting. The Ten Point session businesses Business Plan's first quarter status was provided to the EDC. A memo to City Council will be sent out 3 Continue working with applicant Feb. 1,2014 Planning and Complete processing of the zoning entitlements and issue building permits for the regarding zoning entitlements. Building Director construction of the Edinger Hotel. X 4. Kick-Off Meeting to be held 10/16— I:� Feb. 1,2014 City Manager Complete the new Economic Development Strategic Plan and present to the City X meetings with stakeholders will be w Council for action. scheduled next. t� C THREE-YEAR GOAL: IMPROVE LONG-TERM FINANCIAL SUSTA/NAB/L®TY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Discussions ongoing with As the MOUs expire City Manager and HR Dir., Negotiate contracts with a goal of full employee pickup of the employee Associations working with an outside labor share of CalPERS costs. X negotiator 2. The Long Term Financial Plan, At the Aug. 19,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if needed,to X along with the proposed revisions to City Council meeting the City Council for action. the Financial Reserves Policy,was presented to Council at the 8-19- 2013 Study Session. 3. The Five—Year Financial Plan was At the Aug. 19,2013 Finance Director Update and present to the City Council for action a Five-Year Financial Plan. X presented to Council at the 8-19- City Council meeting 2013 Study Session. 4. On September 3,2013,the City Cd Oct.1,2013 City Manager and Finance Dir. Implement the plans in the proposed FY 2013-2014 budget to potentially X Council adopted the FY 2013-14 u, eliminate the unfunded liabilities for the Retiree Medical and the Retiree Proposed Budget including the"25 w Supplemental in ten years. to 10"and 16 to 10"Retiree Plans. 5. Feb.1,2014 City Manager and HR Dir., Continue negotiations toward the City Council's parameters regarding X working with the City Council employee bargaining groups'contract negotiations,including a review of the goal of eliminating the retiree medical subsidy for all new employees. 6. Feb.1,2014 and City Manager and Finance Dir. Propose to the City Council for action the implementation of the"One Equals X annually thereafter Five"Plan to expedite the payment of the city's unfunded CalPERS liability so that each$1 million deposited saves the taxpayer$5 million over 30 years. 7. FUTURE OBJECTIVE Finance Dir.—lead,City Enhance the budget development process to include program narratives that X Aug. 1,2014 Manager,HR Director describe departmental priorities to assist in decision making on staffing. CD N D CD N THREE-YEAR GOAL: DEVELOP, RET.4A/0/AND ATTR4CT QUALITY STAFF WHEN WHO WHAT. STATUS COMMENTS DONE ON REVISED TARGET 1. Mayor and�ouned reviewing "IkCouncil member Jill Hardy- Create City Council decorum protocols and bring recommendations to the City and proviiiin feedback. It 1+t�3 Dec,15,AlI lead,Mayor Connie Council for consideration. X is anticipated the final very 6p Boardman,Mayor Pro Tern will b"e eoft'Ipletebj,md Matt Harper,City Clerk Decemb, r 2. Employeeylunchtime luau Nov.15,2013 City Clerk,working with Conduct one low-or no-cost morale-building activity for staff. X potluck was New'fi 9/181f3 and_ Employee Team Power Halloween Pancake Breakfast was held'onF10131/13 3 Met wlffi City MainOge sand lies. 1� HR Director and City Clerk X A sistant City Manager to revise Feb 1, 014 P an a team building�activiti/event to include department heads and time frame t after negotiations u n€nagement mpl,yeas to be,heid,afterCtht i lase of►1egotiations. Wre cornplete Planning rs tieing conducted on this.,te'ndurin 41 the,six,month time frame;but the�actuallteam bull ing activity will take'iacd after the February 1gk strategic,plait tleadline 4. Dec. 15,2013 HR Director,working with the Host one Employee Service Award activity involving staff and the City Council X Employee Team Power 5. By Feb.1,2014, HR Dir.and the Study the impact on department service delivery of positions lost from the at a City Council Asst.to the City Manager table of organization and make recommendations to the City Council for X study session consideration. E THREE-YEAR GOAL: ENHANCEAN® MAINTAIN PUBLIC;SAFETY WHEN WHO WHAT STATUS COMMENTS DONE.. . ON REVISED TARGET 1. Complete. At the Aug.19,2013 City Manager,working with Identify and present to the City Council funding to fill three(3)additional police City Council meeting the Police Chief and officer positions for a total of five(5)in FY 2013-2014. X Finance Dir. 2. Summary completed and submitted to Sept.15,2013 Fire Chief Submit to the City Manager the Fire Dept.'s evaluation of the potential to regain X City Manager on August 6,2013 with the Fire Department's Insurance Services Office's Class I rating. recommendation to pursue the review with ISO.ISO review in progress. 3. Recommendations for service At the Sept. 16,2013 Fire Chief and Upon approval of a service delivery option by the City Manager,will present to delivery being presented to the City City Council meeting Marine Safety Chief the City Council for action the transition of lifeguard services at Sunset Beach. X Council on September 16,2013.City Council approved staff recommendation 4. Transition team continues to meet and Oct. 1,2013 Fire Chief and Community Complete the transition of Marine Safety into the Fire Department. work on critical issues needing to be Services Dir.,working with addressed.This objective remains on key Fire Dept.and Marine X target for transition date of October 15' Safety staff Transition completed on October 1, 2013 5. Oct. 1,2013 City Manager,working with Identify funding and resources to accelerate the hiring process to fill the vacant, the Police Chief and funded police officer positions in the Police Dept.and report the results to the X Finance Dir. City Council. 6. Pilot study targeted to begin in early Dec.15,2013 Fire Chief Present to the City Manager the results of the pilot study on the use of an November 2013 once programming is automated vehicle location(AVL)system to deploy ambulances. X completed by CAD vendor 7. Feb.1,2014 City Attorney—lead,Police Prepare and present to the City Council for information and action a plan to X Chief,Fire Chief effectively address illegal fireworks and the misuse of state-approved fireworks. N F i 00 ,o Dept. ID AD 13-027 Page 1 of 2 Meeting Date: 10/21/2013 "aA� 7 -d CITY OF HUNTINGTON BEACH g ; REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 10/21/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On August 2, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives. On August 2, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's Infrastructure - Enhance Economic Development - Improve Long-term Financial Sustainability - Develop, Retain and Attract Quality Staff - Enhance and Maintain Public Safety HB -27- Item 2. - 1 Dept.ID AD 13-027 Page 2 of 2 Meeting Date: 10/21/2013 Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid, 2 August 2013 through 1 February 2014. Item 2. - 2 xB -28- ATT 1 C I T Y O F H U N T I N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 2 August 2013 through 1 February 2014 THREE-YEAR GOAL:_ IMPROVE THE CITY-S INFRASTRUCTURE WHEN_ WHO w. WHAT STATUS COMMENTS . DONE ON REVISED TARGET 1 As submitted by Council Members At the Aug. 19,2012 Council members Jill Recommend to the Council for action the creation of an ad hoc City Council committee Hardy and Carchio at the August 19 City Council meeting Hardy and Joe Carchio for Bartlett Park to address the development of the park. Council meeting,the first official meeting will be at the October 9th X Community Services Commission meeting,with quarterly Commission staff reports scheduled thereafter. tz 2. Nov. 1,2013 Public Works Dir. Present to the City Council for consideration a Bicycle Master Plan. X 3. Staff presb1hted a progress rep od,,or Nov.1,2013 Community Services Dir. Present to the Community Services Commission a Bartlett Park Status Report. the October "' ?( Corriunity Services Comm s�son Meeting 4. Contrast approved„by CC- Nov.15,2013 Planning and Building Present to the City Council for action a contract and work program,with costs,for a completed Dir.and Public Works Dir comprehensive General Plan Update,which includes a Climate Action Plan,to comply X with state law. 5. Nov. 15,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City Facilities X Needs Assessment to address maintenance needs. 6. Dec.1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been replaced since the end of 2012 and a timeline and the cost for the replacement of the remaining outdated X PCs and laptops. CD [v A W N N 7. At the Dec.16,2013 Public Works Dir.—lead, Report to the City Council on the senior center design,updated cost estimates,and City Council study Finance Dir.,Community financing plan. X session Service Dir. 8. Feb. 1,2014 Finance Dir.—lead,I.S. Report to the City Council on the status of the cashiering system(i.e.,cash handling) Dir.,Public Works Dir. implementation as the first phase of the Conservation Water Rate Implementation Plan. X b� 0 B THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS ,DONE ON REVISED TARGET-' 1 CC approvil z©Wing enntleriientsjon' Oct.15,2013 Planning and Complete all zoning entitlements and issue building permits for the commercial/retail X Septg 16,2013 Working with Building Director component of the Pacific City property. applicant re issui •building permits fbr •arkin structure. 2 Xp posaftegarding economic Jan. 15,2014,at a City Manager Update and present to the City Council for action the 10 Point Business Plan,including ihcentivd§+`Wa9 discussed at#he:9t3Q City Council study criteria for economic incentives to attract new businesses and retain existing EDC meeting, The Ten Point session businesses X BusinessjPlan's first Auartersftus was provided to the°EIOC .A memoto CI auric�l will b6l e It ut 3 Continue working with applicant Feb.1,2014 Planning and Complete processing of the zoning entitlements and issue building permits for the regarding zoning entitlements. Building Director construction of the Edinger Hotel. X 4. Klek Off Meeting to be held 10116 W Feb.1,2014 City Manager Complete the new Economic Development Strategic Plan and present to the City X meetings with stakeholders ill,ba w Council for action. s ,h+drted;next. CD N C t� N ;THREE-YEAR GOAL:.®MI�ROVE LONG-TERM FINANCIAL SUSTAINABIL/TY Q� �. EN` WHO WHAT STATUS COMMENTS WH �._ DONE ON REVISED TARGET 1. Discussions ongoing with As the MOUs expire City Manager and HR Dir., Negotiate contracts with a goal of full employee pickup of the employee Associations working with an outside labor share of CalPERS costs. X negotiator 2 The Long Term Financial Plan, At the Aug.19,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if needed,to X along with the proposed revisions to City Council meeting the City Council for action. the Financial Reserves Policy,was presented to Council at the 8-19- 2013 Study Session. 3 The Five—Year Financial Plan was At the Aug. 19,2013 Finance Director Update and present to the City Council for action a Five-Year Financial Plan. X presented to Council at the 8-19- City Council meeting 2013 Study Session. 4 On September 3,2013,the City b7 Oct.1,2013 City Manager and Finance Dir. Implement the plans in the proposed FY 2013-2014 budget to potentially X Council adopted the FY 2013-14 w eliminate the unfunded liabilities for the Retiree Medical and the Retiree Proposed Budget including the"25 �v Supplemental in ten years. to 10"and 16 to 10"Retiree Plans. 5. Feb. 1,2014 City Manager and HR Dir., Continue negotiations toward the City Council's parameters regarding X working with the City Council employee bargaining groups'contract negotiations,including a review of the goal of eliminating the retiree medical subsidy for all new employees. 6. Feb. 1,2014 and City Manager and Finance Dir. Propose to the City Council for action the implementation of the"One Equals X annually thereafter Five"Plan to expedite the payment of the city's unfunded CalPERS liability so that each$1 million deposited saves the taxpayer$5 million over 30 years. 7. FUTURE OBJECTIVE Finance Dir.—lead,City Enhance the budget development process to include program narratives that X Aug.1,2014 Manager,HR Director describe departmental priorities to assist in decision making on staffing. D THREE-YEAR GOAL: DEVELOP, RETAiNAND ATTRACT QUAL/TYSTAFF WHEN _ WHO WHAT - STATUS COMMENTS - DONE" 0 N REVISED TARGET 1. Revis>ans Sent to-'Co imifte�efon Nov.1,2013 Council member Jill Hardy- Create City Council decorum protocols and bring recommendations to the City 40/15� -arfd1next-048 lead,Mayor Connie Council for consideration. X Boardman,Mayor Pro Tern Matt Harper,City Clerk 2 Employee lunchfime luau Nov.15,2013 City Clerk,working with Conduct one low-or no-cost morale-building activity for staff. X potluck was heltl on9/18/1,3 and Employee Team Power Hall" een anceke Break,as`tfis bem ; lanried-for 10%31- 3 Meeting schedule foriq1,f711,6 io Dec.15,2013 HR Director and City Clerk Conduct a department head and management team building activity. X eview options aedlbegin tannin 4. Dec. 15,2013 HR Director,working with the Host one Employee Service Award activity involving staff and the City Council X C� Employee Team Power w 5. By Feb.1,2014, HR Dir.and the Study the impact on department service delivery of positions lost from the at a City Council Asst.to the City Manager table of organization and make recommendations to the City Council for X study session consideration. CD N E J C N ' THREE-YEAR GOAL: ENHANCEAND.MAINTAIN PUBLIC SAFETY 00 WHEN WHO -WHAT STATUS ' COMMENTS z: DONE. ON REVISED TARGET 1 Complete. At the Aug.19,2013 City Manager,working with Identify and present to the City Council funding to fill three(3)additional police City Council meeting the Police Chief and officer positions for a total of five(5)in FY 2013-2014. X Finance Dir. 2 Summary completed and submitted to Sept. 15,2013 Fire Chief Submit to the City Manager the Fire Dept.'s evaluation of the potential to regain X City Manager on August 6,2013 with the Fire Department's Insurance Services Office's Class I rating. recommendation to pursue the review with ISO.I801r',ev1e .1®r rb ress. 3 Recommendations for service At the Sept.16,2013 Fire Chief and Upon approval of a service delivery option by the City Manager,will present to delivery being presented to the Citym City Council meeting Marine Safety Chief the City Council for action the transition of lifeguard services at Sunset Beach. Council on September 16,2013.City Cbuncll approvadst'ai recommendation x 4 Transition team continues to meet and Oct. 1,2013 Fire Chief and Community Complete the transition of Marine Safety into the Fire Department. work on critical issues needing to be Services Dir.,working with addressed.This objective remains on key Fire Dept.and Marine J( target for transition date of October 15'. Safety staff 7ren`si#ibri corr}pleted on t7cto6er 1 2003 5. Oct. 1,2013 City Manager,working with Identify funding and resources to accelerate the hiring process to fill the vacant, the Police Chief and funded police officer positions in the Police Dept.and report the results to the X Finance Dir. City Council. 6 Plat study tar ted#0 b.9irf in early Dec.15,2013 Fire Chief Present to the City Manager the results of the pilot study on the use of anIovembe003 once programming is x , . automated vehicle location(AVL)system to deploy ambulances. X completed t3y CAR vendor 7. Feb. 1,2014 City Attorney—lead,Police Prepare and present to the City Council for information and action a plan to X Chief,Fire Chief effectively address illegal fireworks and the misuse of state-approved fireworks. F &-- Dept. ID AD 13-026 Page 1 of 2 Meeting Date: 9/16/2013 CITY OF HUNTINGTON BEACH F,xrr ._E REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/16/2013 SUBMITTED TO: Honorable Mayor and City,Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On August 2, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct Staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On August 2, 2013, the Council met to update the three- year goals and the six-month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Enhance and maintain public safety Item 1. - 1 HB'-12- Dept.ID AD 13-026 Page 2 of 2 Meeting Date:9/16/2013 Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid August 2, 2013 through February 1, 2014 HB -13- Item 1. - 2 CD �—' C I T Y O F H U N T I N G T O N B E A C H w SIX - MONTH STRATEGIC OBJECTIVES 2 August 2013 through 1 February 2014 THREE-YEAR GOAL: IMPROVE THE CITY'S INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As submitted by Council Members At the Aug.19,2012 Council members Jill Recommend to the Council for action the creation of an ad hoc City Council committee Hardy and Carchio at the August 19 City Council meeting Hardy and Joe Carchio for Bartlett Park to address the development of the park. Council meeting,the first official meeting will be at the October 9'h X Community Services Commission meeting,with quarterly Commission staff reports scheduled thereafter. 2. Nov. 1,2013 Public Works Dir. Present to the City Council for consideration a Bicycle Master Plan. 3. A progress report on Bartlett Park is Nov. 1,2013 Community Services Dir. Present to the Community Services Commission a Bartlett Park Status Report. scheduled for the October 91h X Community Services Commission Meeting. 4. Tentatively scheduled for Oct.7 CC Nov. 15,2013 Planning and Building Present to the City Council for action a contract and work program,with costs,for a meeting Dir.and Public Works Dir comprehensive General Plan Update,which includes a Climate Action Plan,to comply X with state law. 5. Nov.15,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City Facilities Needs Assessment to address maintenance needs. 6. Dec. 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been replaced since the end of 2012 and a timeline and the cost for the replacement of the remaining outdated X PCs and laptops. A 7. At the Dec. 16,2013 Public Works Dir.—lead, Report to the City Council on the senior center design,updated cost estimates,and City Council study Finance Dir.,Community financing plan. session Service Dir. 8. Feb. 1,2014 Finance Dir.—lead,I.S. Report to the City Council on the status of the cashiering system(i.e.,cash handling) Dir.,Public Works Dir. implementation as the first phase of the Conservation Water Rate Implementation Plan. x b� v, CD ~ B -P THREE-YEAR GOAL.: ENHANCE ECONOMIC DEVELOPMENT WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Scheduled for CC hearing on Sept. Oct. 15,2013 Planning and Complete all zoning entitlements and issue building permits for the commercial/retail X 16,2013 Building Director component of the Pacific City property. 2. A draft proposal regarding economic Jan. 15,2014,at a City Manager Update and present to the City Council for action the 10 Point Business Plan,including incentives will be discussed at the City Council study criteria for economic incentives to attract new businesses and retain existing X next EDC meeting. The Ten Point session businesses Business Plan's first quarter status will also be provided to the EDC 3. Continue working with applicant Feb. 1,2014 Planning and Complete processing of the zoning entitlements and issue building permits for the regarding zoning entitlements. Building Director construction of the Edinger Hotel. X 4. Stan Hoffman and Associates will x Feb. 1,2014 City Manager Complete the new Economic Development Strategic Plan and present to the City X commence work mid-September Council for action. C THREE-YEAR GOAL: IMPROVE LONG-TERM FINANCIAL SUSTA/NAB/LITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs expire City Manager and FIR Dir., Negotiate contracts with a goal of full employee pickup of the employee working with an outside labor share of CalPERS costs. X negotiator 2. The Long Term Financial Plan, At the Aug. 19,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if needed,to X along with the proposed revisions to City Council meeting the City Council for action. the Financial Reserves Policy,was presented to Council at the 8-19- 2013 Study Session. 3. The Five—Year Financial Plan was At the Aug. 19,2013 Finance Director Update and present to the City Council for action a Five-Year Financial Plan. X presented to Council at the 8-19- City Council meeting 2013 Study Session. x 4. On September 3,2013,the City Ct7 Oct. 1,2013 City Manager and Finance Dir. Implement the plans in the proposed FY 2013-2014 budget to potentially X Council adopted the FY 2013-14 eliminate the unfunded liabilities for the Retiree Medical and the Retiree Proposed Budget including the"25 Supplemental in ten years. to 10"and 16 to 10"Retiree Plans. 5. Feb.1,2014 City Manager and FIR Dir., Continue negotiations toward the City Council's parameters regarding X working with the City Council employee bargaining groups'contract negotiations,including a review of the goal of eliminating the retiree medical subsidy for all new employees. 6. Feb.1,2014 and City Manager and Finance Dir. Propose to the City Council for action the implementation of the"One Equals X annually thereafter Five"Plan to expedite the payment of the city's unfunded CalPERS liability so that each$1 million deposited saves the taxpayer$5 million over 30 years. 7. FUTURE OBJECTIVE Finance Dir.—lead,City Enhance the budget development process to include program narratives that X Aug.1,2014 Manager,FIR Director describe departmental priorities to assist in decision making on staffing. CD ~ D CD ' THREE-YEAR GOAL: DEVELOP, RETAIN AND ATTRACT QUALITY STAFF J WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Revisions to the draft document Nov. 1,2013 Council member Jill Hardy- Create City Council decorum protocols and bring recommendations to the City were completed and the draft lead,Mayor Connie Council for consideration. X will be resubmitted to the leads Boardman,Mayor Pro Tern within 1 week. Matt Harper,City Clerk 2. Employee lunchtime luau Nov. 15,2013 City Clerk,working with Conduct one low-or no-cost morale-building activity for staff. X potluck scheduled for 9/18/13 Employee Team Power and work is being done on the upcoming Pancake Breakfast. 3. Meeting scheduled for 10/1 to Dec. 15,2013 HR Director and City Clerk Conduct a department head and management team building activity. X review options and begin tannin 4. x Dec. 15,2013 HR Director,working with the Host one Employee Service Award activity involving staff and the City Council td Employee Team Power °O 5. By Feb. 1,2014, HR Dir.and the Study the impact on department service delivery of positions lost from the at a City Council Asst.to the City Manager table of organization and make recommendations to the City Council for study session consideration. E THREE-YEAR GOAL: ENHA/NCEA/ND MAINTAIN,PUBLIC SAFETY WHEN WHO WHAT : STATUS COMMENTS .;. GONE ON REVISED .TARGET . 1. At the Aug.19,2013 City Manager,working with Identify and present to the City Council funding to fill three(3)additional police City Council meeting the Police Chief and officer positions for a total of five(5)in FY 2013-2014. Finance Dir. 2• Summary completed and submitted to Sept.15,2013 Fire Chief Submit to the City Manager the Fire Dept.'s evaluation of the potential to regain X City Manager on August 6,2013 with the Fire Department's Insurance Services Office's Class I rating. recommendation to pursue the review with ISO. 3• Recommendations for service At the Sept. 16,2013 Fire Chief and Upon approval of a service delivery option by the City Manager,will present to delivery being presented to the City City Council meeting Marine Safety Chief the City Council for action the transition of lifeguard services at Sunset Beach. X Council on September 16,2013 4. Transition team continues to meet and Oct. 1,2013 Fire Chief and Community Complete the transition of Marine Safety into the Fire Department. work on critical issues needing to be Services Dir.,working with X addressed.This objective remains on key Fire Dept.and Marine target for transition date of October 1 st `O Safety staff 5• Pilot testing of AVL system scheduled Oct. 1,2013 City Manager,working with Identify funding and resources to accelerate the hiring process to fill the vacant, to begin before the end of September. the Police Chief and funded police officer positions in the Police Dept.and report the results to the X Finance Dir. City Council. 6. Dec.15,2013 Fire Chief Present to the City Manager the results of the pilot study on the use of an automated vehicle location(AVL)system to deploy ambulances. 7. Feb.1,2014 City Attorney—lead,Police Prepare and present to the City Council for information and action a plan to Chief,Fire Chief effectively address illegal fireworks and the misuse of state-approved fireworks. CD F Dept. ID AD 13-016 Page 1 of 2 Meeting Date:8/19/2013 Web 4 - U CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 8/19/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives: On August 2, 2013, the City Council met to review and update the Three-Year Goals-and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Receive and file the Six-Month Strategic Objectives. Alternative Action(s): Reject the update and direct Staff accordingly Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On August 2, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is.as follows: "The City of Huntington Beach provides sustainable, quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality.staff - Enhance and Maintain public safety Item 2. 1 HB -52- Dept.ID AD 13-016 Page 2 of 2 Meeting Date:8/19/2013 Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve Long-term financial sustainability Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid 02 August 2013 through 01 February 2014 xB -53- Item 2. - 2 s Ap F S Item 2. - 3 xB -54- CITY OF H U N N G T O N BEACH SIX - MONTH STRA EGIC OBJECTIVES 25 January 2013 through 15 July 2013 THREE-YEAR GOAL: IN PRO vr THE cims ImmusTRUCTURE WHEN '-WHO WHAT STATUS COMMENTS :- . DONE' ON REVISED TARGET ; 1. Memorandum provided to City Feb.15,2013 Public Works Director Provide the City Council with the results of an updated"needs assessment"of x Council on 2113/2013 the city's Storm Drain System. 2. Public Workshop completed 4f11113 April 15,2013 Public Works Director Conduct a public meeting to receive input on the draft Bicycle Master Plan. x 3, Request for replacement PC and May 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been laptop computers for 2013-14 replaced since the end of 2012 and a timeline and the cost for the replacement ol budget has been submitted to the remaining outdated PCs and laptops, x Finance. As of May 12013,225 tz PCs and laptops have been cir replaced.The balance of 225 will be re laced by October 1,2013. 4. Rate study to be presented to May 1,2013 Public Works Director Prepare and present to the City Council for review and consideration a proposed x Council at 6117113 Study Session plan for conservation(tiered)water rates and an implementation plan. 5. Work program presented at 314113 June 1,2013 Planning and Building Prepare and present to the City Council for action a work program,with costs, CC Study Session;RFP's to be Dir.—lead,Public for a comprehensive General Plan Update,which includes a Climate Action x distributed;return for CC Study Works Dir.,Asst.City Plan,to comply with state law. Session August 2013. Manager 6. June 1,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City x Facilities Needs Assessment to address maintenance needs. 7. June 15,2013 Public Works Director Develop and present to the City Manager a work plan for a Harbour Dredging x Study. t•.� A -P r+ fD 0. THREE-YEAR GOAL: EIV,IIiANCE IECL7NLi1H/+G..DEVELOPMEN N WHEN WHO WHAT STATUS COMMENTS Vo '� DONE ON REVISED TARGET 1 Plan revised and sent to the CC. May 1,2013 Asst.City Manager Update the 10 Point Business Plan and report the results to the City x New plan is available on the City's Council. website. 2. Entitlements submitted March 29, July 1,2013 Planning and Building Complete processing of the zoNN entitlements for the Edinger Hotel. x 2013;currently in review for zoning Director and environmental clearance;PC hearing late summer 3. Consultant hired. Plan should be July 1,2013 Asst,City Manager Provide an updated Post-RDA Economic Development Strategic Plan to x complete by 911/2011 the City Council for action. 4. Entitlements for commercial July 15,2013 Planning and Building Complete all zoning entitlements for the Pacific City property. development submitted March 25, Director x 2013;currently in review for zoning and environmental clearance;PC hearing late summer tZ Consultant soliciting to potential FUTURE OBJECTIVE Asst.City Manager Secure willingness from at least two sponsors for branding opportunities sponsors—March meetings rn (e.g.,naming rights,facility sponsorships)in the City and make x scheduled with AT&T and IBM,and recommendations to the City Council for action. pending with Farmers&Merchants Bank,Hurley and Quicksilver 13 THREE YEAR GOAL ►NPROVE LQNG- FINANCIAL SUSTAINAB►L►TI' ` WHEN WH[] WHAT STATUS COMMENTS DONE ON REVISED..', . TARGET 1. As the MOUs expire Asst.City Manager and MR Negotiate contracts with a goal of full employee pickup of the Director,working with an employee share of CaIPERS casts. x Ongoing outside labor negotiator 2. March 1,2013 City Manager and MR Determine the Council's parameters regarding employee bargaining Director,working with the groups"contract negotiations,including a review of the goal of x Ongoing City Council eliminating the retiroe medical subsidy for all new employees. 3. Revised Financial Reserve Policies June 30,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if wilt be submitted and discussed needed,to the City Council for action. x during the FY 2013/14 proposed Budget development process in July and August 2013, 4, The updated Five Year Financial July 1,2013 Finance Director Update and present to the City Council for action a Five-Year x Plan will be presented to the City x Financial Plan. Council at the Study Session on August 19,2013. r--r Co s rn THREE-YEAR GOAL:'%L1EVEL+0P, RETAIN AND ATTRACT QUALITY STAFF WHEN VVH® WHAT STATUS COMMENTS DONE ow REVISED TARGET 1. Meeting held 518 to review other May 20,2013 Council member Jill Hardy- Research Council meeting decorum policies and bring recommendations agencies'decorum policies. lead,Mayor Connie forward to the City Council for consideration. x X Clerk will draft initial policy from Boardman,City Clerk discussion for Committee review, 2. Completed as part of the May 6, April 30,2013 City Manager Review with the City Council the organization of city departments. x 2013,Study Session. 3. Currently working with Chili April 30,2013 City Clerk,working with the Conduct one low or no cost fun activity for staff. Cook-off Committee for May Power Team x 14th Event at City Hall 4• HR Director met with IS Director May 1,2013 HR Director—lead,City Clerk, Recommend to the City Manager a department head and management team and City Clerk to lay out initial G.S.Director building activity. X concept and educationAeam building initiative prior to resentation to City Manager. 5. bd July 15,2013 HR Director,working with the Host one employee service award recognition activity involving staff and the X u, Power Team City Council. 00 L7 THREE-YEAR GOAL. ENHANCEANA, MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS :.. ` COMMENTS DONE ON REVISED TARGET 1 Can May 6,consultant presented April 15,2013 Community Services Dir., Submit to the City Manager a recommendation for appropriate placement of Marine Safety Report at City working with the HR Dir. marine safety within the city organization. x Council Study Session, City Manager recommended realignment of Marine Safety with Fire Department. 2 Marine Safety Chief will present his April 15,2013 Community Services Dir. Develop and submit to the City Council for information a plan to provide x recommendations to the Fire Chief adequate marine safety services during the summer. and City Manager. 3 Final plan has been submitted to April 30,2013 Police Chief,working Prepare and submit to the City Council for information a plan to enhance the City Manager. with the Fire Chief and in safety and security at Huntington Beach schools. x x cooperation with the school districts 4 Item completed position goes to PC Z April 30„2013 Police Chief,working Develop and present to the City Manager a Non-Sworn CSC)(Community x on 4117 for approval, tZ with the HR Director Services Officer)position to do some tasks currently done by police officers. Police officer recruitment activity is April 30,2013 Police Chief,working Develop and present to the City Manager a plan to recruit and hire personnel x ongoing. Item has been completed. with the HR Director to fill all vacant funded police officer positions. 6 Equipment has been installed in all July 15,2013 Fire Chief,In coordination Develop and present to the City Manager a plan to pilot the use of an emergency apparatus and the with Metro Net Dispatch automated vehicle location(AVL)system to deploy ambulances. x MetroNet Board of Directors approved funding for programming In April.Testing of the system will begin in July and activation by November 7. July 15,2013 Police Chief Present a report with recommendations to the City Council for action Study Session was held at the 613 regarding the impact of alcohol sales and consumption in downtown x Council meeting. RCA for 711 Huntington Beach. council meeting. S. HBFD hosted a regional ISDO July 15,20i3 Fire Chief Submit to the City Manager an evaluation of the potential to regain the Fire x Workshop in April 2,2013 and staff is Department's Insurance Services Offce's Class I rating. currently evaluating the information received. N E r 00 " Dept.ID AD 13-017 Page 1 of 2 Meeting Date:7/15/2013 y CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 7/15/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 25, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct Staff accordingly Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic `Objectives for the next six months. On January 25, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Item 2. - 1 HB -30- Dept.ID AD 13-017 Page 2 of 2 Meeting Date:7/15/2013 Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for August 2, 2013, at Central Library, Rooms C/D from 8:00 a.m. to 3:00 p.m. Environmental Status: N/A Strategic Plan Goal: Improve the City's infrastructure Attachment(s): City of Huntington Beach Six-Month Strategic Objectives Grid 25 January 2013 through 15 July 2013 HB -31- Item 2. - 2 ATTACHMENT # 1 C I T Y O F H U N ' N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 25 January 2013 through 15 July 2013 THREE-YEAR GOAL: IMPROVE %HE ams mmAsmucTuRE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1, Memorandum provided to City Feb.15,2013 Public Works Director Provide the City Council with the results of an updated"needs assessment"of X Council on 2/13/2013 the city's Storm Drain System. 2. Public Workshop completed 4/11113 April 15,2013 Public Works Director Conduct a public meeting to receive input on the draft Bicycle Master Plan. X 3. Request for replacement PC and May 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been laptop computers for 2013-14 replaced since the end of 2012 and a timeline and the cost for the replacement o budget has been submitted to the remaining outdated PCs and laptops. X Finance. As of May 12013,225 PCs and laptops have been w replaced.The balance of 225 will be re laced by October 1,2013. 4, Rate study to be presented to May 1,2013 Public Works Director Prepare and present to the City Council for review and consideration a proposed X Council at 6/17/13 Study Session plan for conservation(tiered)water rates and an implementation plan. 5. Work program presented at 3/4/13 June 1,2013 Planning and Building Prepare and present to the City Council for action a work program,with costs, CC Study Session;RFP's to be Dir.—lead,Public for a comprehensive General Plan Update,which includes a Climate Action .X distributed;return for CC Study Works Dir.,Asst.City Plan,to comply with state law. Session August 2013, Manager 6. June 1,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City X Facilities Needs Assessment to address maintenance needs. 7. June 15,2013 Public Works Director Develop and present to the City Manager a work plan for a Harbour Dredging X Study. CD N A -P CD THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT, N WHEN WHO WHAT STATUS COMMENTS c.� DONE ON REVISED TARGET • Plan revised and sent to the CC. May 1,2013 Asst.City Manager Update the 10 Point Business Plan and report the results to the City New plan is available on the City's Council. x website. 2• Entitlements submitted March 29, July 1,2013 Planning and Building Complete processing of the zoning entitlements for the Edinger Hotel. x 2013;currently in review for zoning Director and environmental clearance;PC hearing late summer 3• Consultant hired. Plan should be July 1,2013 Asst.City Manager Provide an updated Post-RDA Economic Development Strategic Plan to x complete by 9/1/2013. the City Council for action. 4. Entitlements for commercial July 15,2013 Planning and Building Complete all zoning entitlements for the Pacific City property. development submitted March 25, Director x 2013;currently in review for zoning and environmental clearance;PC hearing late summer Co Consultant soliciting to potential FUTURE OBJECTIVE Asst.City Manager Secure willingness from at least two sponsors for branding opportunities sponsors—March meetings P (e.g.,naming rights,facility sponsorships)in the City and make x scheduled with AT&T and IBM,and recommendations to the City Council for action. pending with Farmers&Merchants Bank,Hurley and Quicksilver THREE-YEAR GOAL: IMPROVE LONG-T` -Al FINANCIAL SUSTA/NABIL177 WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs expire Asst.City Manager and HR Negotiate contracts with a goal of full employee pickup of the Director,working with an employee share of CaIPERS costs. X Ongoing outside labor negotiator 2. March 1,2013 City Manager and HR Determine the Council's parameters regarding employee bargaining Director,working with the groups'contract negotiations,including a review of the goal of X Ongoing City Council eliminating the retiree medical subsidy for all new employees. 3. Revised Financial Reserve Policies June 30,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if will be submitted and discussed needed,to the City Council for action. X during the FY 2013/14 proposed Budget development process in July and August 2013. 4 The updated Five Year Financial July 1,2013 Finance Director Update and present to the City Council for action a Five-Year X Plan will be presented to the City Financial Plan. Council at the Study Session on August 19,2013. w Y, CD N C r+ „ THREE-YEAR GOAL: ®EVELOPy RETAIN AND ATTRACT QUALITY STAFF N ' WHEN WHO WHAT STATUS COMMENTS J DONE , ON REVISED TARGET 1 Meeting held 5/8 to review other May 20,2013 Council member Jill Hardy- Research Council meeting decorum policies and bring recommendations agencies'decorum policies. lead,Mayor Connie forward to the City Council for consideration. Clerk will draft initial policy from Boardman,City Clerk discussion for Committee X X review. Item will be brought to the next Strategic Planning session prior to going to City Council for adoption consideration. 2. Completed as part of the May 6, April 30,2013 City Manager Review with the City Council the organization of city departments. X 2013,Study Session. 3. Currently working with Chili April 30,2013 City Clerk,working with the Conduct one low or no cost fun activity for staff. Cook-off Committee for May Power Team X 14'h Event at City Hall 4. HR Director met with IS Director x May 1,2013 HR Director—lead,City Clerk, Recommend to the City Manager a department head and management team and City Clerk to lay out initial b� I.S.Director building activity. X concept and education/team building initiative prior to 5. Presentation to City Manager. July 15,2013 HR Director,working with the Host one employee service award recognition activity involving staff and the X Power Team City Council. D THREE-YEAR GOAL: ENHANCE ANLP MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. On May 6,consultant presented April 15,2013 Community Services Dir., Submit to the City Manager a recommendation for appropriate placement of Marine Safety Report at City working with the HR Dir. marine safety within the city organization. X Council Study Session. City Manager recommended realignment of Marine Safety with Fire Department. 2. Marine Safety Chief will present his April 15,2013 Community Services Dir. Develop and submit to the City Council for information a plan to provide X recommendations to the Fire Chief adequate marine safety services during the summer. and City Manager. 3. Final plan has been submitted to April 30,2013 Police Chief,working Prepare and submit to the City Council for information a plan to enhance the City Manager. with the Fire Chief and in safety and security at Huntington Beach schools. X X cooperation with the school districts 4. Item completed position goes to PC x April 30,2013 Police Chief,working Develop and present to the City Manager a Non-Sworn CSO(Community X on 4117 for approval. Cd with the HR Director Services Officer)position to do some tasks currently done by police officers. w 5. Police officer recruitment activity is April 30,2013 Police Chief,working Develop and present to the City Manager a plan to recruit and hire personnel X ongoing. Item has been completed. with the HR Director to fill all vacant funded police officer positions. 6. Equipment has been installed in all July 15,2013 Fire Chief,in coordination Develop and present to the City Manager a plan to pilot the use of an emergency apparatus and the with Metro Net Dispatch automated vehicle location(AVL)system to deploy ambulances. X MetroNet Board of Directors approved funding for programming in April.Testing of the system will begin in July and activation by November 7. July 15,2013 Police Chief Present a report with recommendations to the City Council for action Study Session was held at the 613 regarding the impact of alcohol sales and consumption in downtown X Council meeting. RCA for 711 Huntington Beach. council meeting. 8. HBFD hosted a regional ISDO July 15,2013 Fire Chief Submit to the City Manager an evaluation of the potential to regain the Fire X Workshop in April 2,2013 and staff is Department's Insurance Services Office's Class I rating. currently evaluating the information received. CD N E Dept. ID AD 13-009 Page 1 of 2 Meeting Date:6/17/2013 CITY OF HUNTINGTON BEACH {; REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 6/17/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Receive and file the Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 25, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 25, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. Item 2. - 1 xB -24- Dept.ID AD 13-009 Page 2 of 2 Meeting Date:6/17/2013 The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. The next Strategic Planning Retreat is scheduled for August 2, 2013, at the Central Library from 8:00 a.m. to 4:00 p.m. Environmental Status:N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Six-Monty Strategic Objectives Grid 25 January 2013 through 15 July 2013 HB -25- Item 2. - 2 i XN Item 2. - 3 Hs -26- CITY OF HUNTINGTON B E A C H SIX - MONTH STRAI __ GIC OBJECTIVES 25 January 2013 through 15 July 2013 THREE-YEAR GOAL: IMPROVE THE CITY'S INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Memorandum provided to City Feb. 15,2013 Public Works Director Provide the City Council with the results of an updated"needs assessment"of X Council on 2/13/2013 the city's Storm Drain System. 2. Public Workshop completed 4111113 April 15,2013 Public Works Director Conduct a public meeting to receive input on the draft Bicycle Master Plan. X 3. Request for replacement PC and May 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been laptop computers for 2013-14 replaced since the end of 2012 and a timeline and the cost for the replacement o budget has been submitted to x the remaining outdated PCs and laptops. X Finance. As of May 12013,225 tr PCs and laptops have been replaced.The balance of 225 will be re laced b October 1,2013. 4. Rate study to be presented to May 1,2013 Public Works Director Prepare and present to the City Council for review and consideration a proposed X Council at 6117113 Study Session plan for conservation(tiered)water rates and an implementation plan. 5. Work program presented at 314113 June 1,2013 Planning and Building Prepare and present to the City Council for action a work program,with costs, CC Study Session;RFP's to be Dir.—lead,Public for a comprehensive General Plan Update,which includes a Climate Action distributed;return for CC Study Works Dir.,Asst.City Plan,to comply with state law. X Session August 2013. Manager 6. June 1,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City X Facilities Needs Assessment to address maintenance needs. 7. June 15,2013 Public Works Director Develop and present to the City Manager a work plan for a Harbour Dredging X Study. CD tv 'r A CD THREE-YEAR GOAL: ENHANCE ECONOMIC,DEVELOPMENT N WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Plan revised and sent to the CC. May 1,2013 Asst.City Manager Update the 10 Point Business Plan and report the results to the City X New plan is available on the City's Council. website. 2. Entitlements submitted March 29, July 1,2013 Planning and Building Complete processing of the zoning entitlements for the Edinger Hotel. X 2013;currently in review for zoning Director and environmental clearance;PC hearing late summer 3. Staff met with a Consultant who will July 1,2013 Asst.City Manager Provide an updated Post-RDA Economic Development Strategic Plan to X assist in the drafting of the Strategic the City Council for action. Plan. q. Entitlements for commercial July 15,2013 Planning and Building Complete all zoning entitlements for the Pacific City property. development submitted March 25, Director X 2013;currently in review for zoning and environmental clearance;PC hearing late summer � Consultant soliciting to potential r J FUTURE OBJECTIVE Asst.City Manager Secure willingness from at least two sponsors for branding opportunities sponsors—March meetings (e.g.,naming rights,facility sponsorships)in the City and make X scheduled with AT&T and IBM,and ' recommendations to the City Council for action. pending with Farmers&Merchants Bank,Hurley and Quicksilver B THREE-YEAR GOAL: IMPROVE LONG 7TE 'F/NANC®AL SUSTA/NAE®L/TY WHEN WHO WHAT STATUS f COMMENTS DONE ON REVISED TARGET 1. As the MOUs expire Asst.City Manager and HR Negotiate contracts with a goal of full employee pickup of the Director,working with an employee share of CalPERS costs. X outside labor negotiator 2. March 1,2013 City Manager and HR Determine the Council's parameters regarding employee bargaining Director,working with the groups'contract negotiations,including a review of the goal of X City Council eliminating the retiree medical subsidy for all new employees. 3• Revised Financial Reserve Policies June 30,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if will be submitted and discussed needed,to the City Council for action. X during the FY 2013/14 proposed Budget development process in July and August 2013. 4• The updated Five Year Financial July 1,2013 Finance Director Update and present to the City Council for action a Five-Year X Plan will be presented to the City Financial Plan. Council at the Study Session on August 19,2013. N I-1 CD N C O� CD THREE-YEAR GOAL: ®EVEL®P9 RETAIN AND ATTR 4CT QUALITY STAFF N WHEN WHO WHAT STATUS COMMENTS J DONE ON REVISED TARGET 1. Meeting held 5/8 to review other May 20,2013 Council member Jill Hardy- Research Council meeting decorum policies and bring recommendations agencies'decorum policies. lead,Mayor Connie forward to the City Council for consideration. Clerk will draft initial policy from Boardman,City Clerk discussion for Committee X X review. Item will be brought to the next Strategic Planning session prior to going to City Council for adoption consideration. 2. April 30,2013 City Manager Review with the City Council the organization of city departments. 3. Currently working with Chili April 30,2013 City Clerk,working with the Conduct one low or no cost fun activity for staff. X Cook-off Committee for May Power Team 141h Event at City Hall 4. HR Director met with IS Director May 1,2013 HR Director—lead,City Clerk, Recommend to the City Manager a department head and management team and City Clerk to lay out initial I.S.Director building activity. X concept and education/team building initiative prior to opresentation to City Manager. 5. July 15,2013 HR Director,working with the Host one employee service award recognition activity involving staff and the X Power Team City Council. D THREE-YEAR GOAL: ENHANCEANL A®NTA®N PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 On May 6,consultant presented April 15,2013 Community Services Dir., Submit to the City Manager a recommendation for appropriate placement of Marine Safety Report at City working with the HR Dir. marine safety within the city organization. X Council Study Session. City Manager recommended realignment of Marine Safety with Fire Department. 2. Marine Safety Chief will present his April 15,2013 Community Services Dir. Develop and submit to the City Council for information a plan to provide X recommendations for incremental adequate marine safety services during the summer. increases in staffing levels to the Fire Chief and City Manager. 3 Final plan has been submitted to April 30,2013 Police Chief,working Prepare and submit to the City Council for information a plan to enhance the City Manager. with the Fire Chief and in safety and security at Huntington Beach schools. X X cooperation with the school districts 4. Item completed position goes to PC x April 30,2013 Police Chief,working Develop and present to the City Manager a Non-Sworn CSO(Community X on 4/17 for approval. with the HR Director Services Officer)position to do some tasks currently done by police officers. w .— 5• Police officer recruitment activity is April 30,2013 Police Chief,working Develop and present to the City Manager a plan to recruit and hire personnel X ongoing. Item has been completed. with the HR Director to fill all vacant funded police officer positions. 6• Equipment has been installed in all July 15,2013 Fire Chief,in coordination Develop and present to the City Manager a plan to pilot the use of an emergency apparatus and the with Metro Net Dispatch automated vehicle location(AVL)system to deploy ambulances. X MetroNet Board of Directors approved funding for programming in April.Testing of the system will begin 7. in June and activation in Jul July 15,2013 Police Chief Present a report with recommendations to the City Council for action Study Session was held at the 6/3 regarding the impact of alcohol sales and consumption in downtown X Council meeting. RCA for 7/1 Huntington Beach. council meeting. 8• HBFD hosted a regional ISDO July 15,2013 Fire Chief Submit to the City Manager an evaluation of the potential to regain the Fire X Workshop in April 2,2013 and staff is Department's Insurance Services Office's Class I rating, currently evaluating the information received. Cl) N 'r E 00 Dept. ID AD 13-010 Page 1 of 2 Meeting Date:5/20/2013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL. ACTION MEETING DATE: 5/20/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 25, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: N/A Recommended Action: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 25, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Item 2. - I xB -82- Dept.ID AD 13-010 Page 2 of 2 Meeting Date:5/20/2013 Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. Updated City of Huntington Beach Six-Month Strategic Objectives Grid 25 January 2013 through 15 July 2013 HB -83- Item 2. - 2 ATTACHMENT # 1 Item z . , Ha ,. C I T Y O F H U N 7 N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 25 January 2013 through 15 July 2013 THREE-YEAR GOAL: IMPROVE THE CATD"S INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Memorandum provided to City Feb. 15,2013 Public Works Director Provide the City Council with the results of an updated"needs assessment"of X Council on 2/13/2013 the city's Storm Drain System. 2 Public Workshop completed 4/11/13 April 15,2013 Public Works Director Conduct a public meeting to receive input on the draft Bicycle Master Plan. X 3 Request for replacement PC and May 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been laptop computers for 2013-14 replaced since the end of 2012 and a timeline and the cost for the replacement ol budget has been submitted to x the remaining outdated PCs and laptops. X X Finance. As of May 12013,225 PCs and laptops have been replaced.The balance of 225 will be s replaced by October 1,2013. 4 Rate study to be presented to May 1,2013 Public Works Director Prepare and present to the City Council for review and consideration a proposed X Council at 6/17/13 Study Session plan for conservation(tiered)water rates and an implementation plan. 5 Work program presented at 314113 June 1,2013 Planning and Building Prepare and present to the City Council for action a work program,with costs, CC Study Session;RFP's to be Dir.—lead,Public for a comprehensive General Plan Update,which includes a Climate Action X distributed;return for CC action May Works Dir.,Asst.City Plan,to comply with state law. 2013. Manager 6. June 1,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City X Facilities Needs Assessment to address maintenance needs. 7. June 15,2013 Public Works Director Develop and present to the City Manager a work plan for a Harbour Dredging X Study. Cl) N A .p C THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT N WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 Plan revision in process— May 1,2013 Asst.City Manager Update the 10 Point Business Plan and report the results to the City X departments updating goals and Council. objectives. 2• Entitlements submitted March 29, July 1,2013 Planning and Building Complete processing of the zoning entitlements for the Edinger Hotel. X 2013;currently in review for zoning Director and environmental clearance 3• Initial draft plan is being developed. July 1,2013 Asst.City Manager Provide an updated Post-RDA Economic Development Strategic Plan to X the City Council for action. 4. Entitlements for commercial July 15,2013 Planning and Building Complete all zoning entitlements for the Pacific City property. development submitted March 25, Director X 2013;currently in review for zoning and environmental clearance. b� Consultant soliciting to potential FUTURE OBJECTIVE Asst.City Manager Secure willingness from at least two sponsors for branding opportunities sponsors—March meetings o� (e.g.,naming rights,facility sponsorships)in the City and make X scheduled with AT&T and IBM,and recommendations to the City Council for action. pending with Farmers&Merchants Bank,Hurley and Quicksilver B THREE-YEAR GOAL: /NPROVE LONG-Ti...N FINANCIAL SUSTAINAB/L/TY WHEN ' WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs expire Asst.City Manager and HR Negotiate contracts with a goal of full employee pickup of the Director,working with an employee share of CalPERS costs. X outside labor negotiator 2. March 1,2013 City Manager and HR Determine the Council's parameters regarding employee bargaining Director,working with the groups'contract negotiations,including a review of the goal of X City Council eliminating the retiree medical subsidy for all new employees. 3. Revised Financial Reserve Policies June 30,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if will be submitted and discussed needed,to the City Council for action. X during the FY 2013/14 proposed Budget development process in July and August 2013. 4. The updated Five Year Financial July 1,2013 Finance Director Update and present to the City Council for action a Five-Year X Plan will be presented to the City x Financial Plan. Council at the Study Session on August 19,2013. J N C THREE-YEAR GOAL: DEVELOP, RETAIN AND ATTRACT QUALITY STAFF N WHEN WHO WHAT STATUS COMMENTS J DONE ON REVISED TARGET 1 Meeting held 5/8 to review other May 20,2013 Council member Jill Hardy- Research Council meeting decorum policies and bring recommendations agencies'decorum policies. lead,Mayor Connie forward to the City Council for consideration. Clerk will draft initial policy from Boardman,City Clerk discussion for Committee X X review. Item will be brought to the next Strategic Planning session prior to going to City Council for adoption consideration. 2. April 30,2013 City Manager Review with the City Council the organization of city departments. 3• Currently working with Chili April 30,2013 City Clerk,working with the Conduct one low or no cost fun activity for staff. Cook-off Committee for May Power Team X 141h Event at City Hall 4. HR Director met with IS Director x May 1,2013 HR Director—lead,City Clerk, Recommend to the City Manager a department head and management team and City Clerk to lay out initial CrJ I.S.Director building activity. X concept and education/team building initiative prior to ;° resentation 5. to City Manager. July 15,2013 HR Director,working with the Host one employee service award recognition activity involving staff and the X Power Team City Council. D THREE-YEAR GOAL: ENHANCE ANP, MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 On May 6,consultant presented April 15,2013 Community Services Dir., Submit to the City Manager a recommendation for appropriate placement of Marine Safety Report at City working with the HR Dir. marine safety within the city organization. X Council Study Session. City Manager recommended realignment of Marine Safety with Fire Department. 2• Marine Safety Chief will present his April 15,2013 Community Services Dir. Develop and submit to the City Council for information a plan to provide X recommendations for incremental adequate marine safety services during the summer. increases in staffing levels to the Fire Chief and City Manager. 3. Final plan has been submitted to April 30,2013 Police Chief,working Prepare and submit to the City Council for information a plan to enhance the City Manager. with the Fire Chief and in safety and security at Huntington Beach schools. X X cooperation with the school districts 4. Item completed position goes to PC x April 30,2013 Police Chief,working Develop and present to the City Manager a Non-Sworn CSO(Community X on 4117 for approval. Cd with the HR Director Services Officer)position to do some tasks currently done by police officers. `O 5. Police officer recruitment activity is April 30,2013 Police Chief,working Develop and present to the City Manager a plan to recruit and hire personnel X ongoing. Item has been completed. with the HR Director to fill all vacant funded police officer positions. 6. Equipment has been installed in all July 15,2013 Fire Chief,in coordination Develop and present to the City Manager a plan to pilot the use of an emergency apparatus and the with Metro Net Dispatch automated vehicle location(AVL)system to deploy ambulances. X MetroNet Board of Directors approved funding for programming in April.Testing of the system will begin in June and activation in Jul 7. July 15,2013 Police Chief Present a report with recommendations to the City Council for action Draft submitted,set for study session regarding the impact,of alcohol sales and consumption in downtown X Huntington Beach. 6/3 and RCA for 711 council meeting. 8• HBFD hosted a regional ISDO July 15,2013 Fire Chief Submit to the City Manager an evaluation of the potential to regain the Fire X Workshop in April 2,2013 and staff is Department's Insurance Services Office's Class I rating. currently evaluating the information received. r+ fl) N E r 00 Dep. AD 13-005 Page 1 of 2 Meeting Date:4/15/2013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 4/15/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Receive and File the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 25, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Approve and receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s):Reject the updated status and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 25, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. xB -9- Item 1. - 1. Dept. ID AD 13-005 Page 2 of 2 Meeting Date:4/15/2013 The strategic.-plan ;is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. Updated City of Huntington Beach Six-Month Strategic Objectives Grid 25 January 2013 through 15 July 2013 Item 1. - 2 HB -10- v 'HB -11- Item 1. - 3 CITY OF HUNTINGTON B E A C H CD SIX - MONTH STRATEGIC OBJECTIVES 25 January 2013 through 15 July 2013 .p THREE-YEAR GOAL: IMPROVE THE CIT➢ 'S�INFR.4STRUCTURL': WHEN WHO WHAT , STATUS COMMENTS DONE ON REVISED TARGET 1' Memorandum provided to City Feb. 15,2013 Public Works Director Provide the City Council with the results of an updated"needs assessment"of X Council on 2/13/2013 the city's Storm Drain System. 2' Public Workshop scheduled for April 15,2013 Public Works Director Conduct a public meeting to receive input on the draft Bicycle Master Plan. X 4/11/13 3. May 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been replaced since the end of 2012 and a timeline and the cost for the replacement o X x the remaining outdated PCs and laptops. b7 t 4' Rate study to be presented to May 1,2013 Public Works Director Prepare and present to the City Council for review and consideration a proposed X Council at 6/17/13 Study Session plan for conservation(tiered)water rates and an implementation plan. 5' Work program presented at 3/4113 June 1,2013 Planning and Building Prepare and present to the City Council for action a work program,with costs, CC Study Session;RFP's to be Dir.—lead,Public for a comprehensive General Plan Update,which includes a Climate Action X distributed;return for CC action May Works Dir.,Asst.City Plan,to comply with state law. 2013. Manager 6. June 1,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City X Facilities Needs Assessment to address maintenance needs. 7. June 15,2013 Public Works Director Develop and present to the City Manager a work plan for a Harbour Dredging X Study. A THREE-YEAR GOAL: 'ENHANCE ONOM®C ®EVELOP . ENT WHEN,:," WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET- Plan revision in process— May 1,2013 Asst.City Manager Update the 10 Point Business Plan and report the results to the City X departments updating goals and Council. objectives. 2 Entitlements submitted March 29, July 1,2013 Planning and Building Complete processing of the zoning entitlements for the Edinger Hotel. X 2013;currently in review for zoning Director and environmental clearance 3 Initial draft plan is being developed. July 1,2013 Asst.City.Manager Provide an updated Post-RDA Economic Development Strategic Plan to X the City Council for action. 4 Entitlements for commercial July 15,2013 Planning and Building Complete all zoning entitlements for the Pacific City property. development submitted March 25, Director X 2013;currently in review for zoning and environmental clearance. Consultant soliciting to potential FUTURE OBJECTIVE Asst.City Manager Secure willingness from at least two sponsors for branding opportunities sponsors—March meetings (e.g.,naming rights,facility sponsorships)in the City and make X scheduled with AT&T and IBM,and ' recommendations to the City Council for action. pending with Farmers&Merchants Bank,Hurley and Quicksilver CD t!� THREE-YEAR GOAL: IMPROVE LONG-TERM FINANCIAL SUS'TA®NABIiITY WHEN WHO WHAT STATUS COMMENTS 01 GONE ON REVISED TARGET 1. As the MOUs expire Asst.City Manager and HR Negotiate contracts with a goal of full employee pickup of the Director,working with an employee share of CalPERS costs. X outside labor negotiator 2. March 1,2013 City Manager and HR Determine the Council's parameters regarding employee bargaining Director,working with the groups'contract negotiations,including a review of the goal of X City Council eliminating the retiree medical subsidy for all new employees. 3. June 30,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if X needed,to the City Council for action. 4. July 1,2013 Finance Director Update and present to the City Council for action a Five-Year X Financial Plan. C x..THREE-YEAR GOAL: ®EI/EL®/�, /SETA,,.,#AND ATTRACrT QUALITYST.4FF WHEN WHO WHAT,, STATUS COMMENTS, _ DONE, ON REVISED _ TARGET City Clerk gathering other Cities' May 20,2013 Council member Jill Hardy- Research Council meeting decorum policies and bring recommendations decorum policies and preparing lead,Mayor Connie forward to the City Council for consideration. X X for meeting this month with Boardman,City Clerk Mayor Boardman,Mayor Pro Tem Harper and Councilmember Hard 2. April 30,2013 City Manager Review with the City Council the organization of city departments. 3 Currently working with Chili April 30,2013 City Clerk,working with the Conduct one low or no cost fun activity for staff. X Cook-off Committee for May Power Team 14th Event at City Hall 4 FIR Director met with IS Director May 1,2013 HR Director—lead,City Clerk, Recommend to the City Manager a department head and management team and City Clerk to lay out initial I.S.Director building activity. X concept and education/team building initiative prior to x presentation to City Manager in late April 5. �! July 15,2013 FIR Director,working with the Host one employee service award recognition activity involving staff and the X Power Team City Council. r-r- ~' D J N .. THREE-YEAR,GOAL:"ENHANCEAN® w®/6/w/1/l®[!suasAFE;PY �. ' WHEN WHO WHAT STATUS COMMENTS , 00 DONE REVISE,, ON D TARGET 1 City Is currently working with an April 15,2013 Community Services Dir., Submit to the City Manager a recommendation for appropriate placement of X outside consultant to study the working with the FIR Dir. marine safety within the city organization. feasibility of the issue. 2. Marine Safety Chief,Interim April 15,2013 Community Services Dir. Develop and submit to the City Council for information a plan to provide Community Services Director and adequate marine safety services during the summer. X City Manager met on 03/06/13 to discuss service level options for summer 2013 and for the off season. 3• Appropriate meetings have taken April 30,2013 Police Chief,working Prepare and submit to the City Council for information a plan to enhance place. Draft memo will be with the Fire Chief and in safety and security at Huntington Beach schools. X completed next week. cooperation with the school districts 4. Item completed position goes to PC x April 30,2013 Police Chief,working Develop and present to the City Manager a Non-Sworn CSO(Community X on 4/17 for approval. � with the FIR Director Services Officer)position to do some tasks currently done by police officers. 5• Police officer recruitment activity is April 30,2013 Police Chief,working Develop and present to the City Manager a plan to recruit and hire personnel X ongoing. Item has been completed. with the FIR Director to fill all vacant funded police officer positions. 6• Equipment has been installed in all July 15,2013 Fire Chief,in coordination Develop and present to the City Manager a plan to pilot the use of an emergency apparatus and the with Metro Net Dispatch automated vehicle location(AVL)system to deploy ambulances. MetroNet Board of Directors will be X approving funding for programming in April.It is anticipated that testing of the system will begin in June and 7. activation in Jul July 15,2013 Police Chief Present a report with recommendations to the City Council for action Draft submitted,set for study session regarding the impact of alcohol sales and consumption in downtown X 6/3 and RCA for 7/1 council meeting, Huntington Beach. g• 8• HBFD hosted a regional ISDO July 15,2013 Fire Chief Submit to the City Manager an evaluation of the potential to regain the Fire Workshop in April 2,2013 and staff is Department's Insurance Services Office's Class I rating. X currently evaluating the information received. E Dept.ID AD 13-004 Page 1 of 2 Meeting Date:3/18/2013 CITY OF HUNTINGTON BEACH „ REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 3/18/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 25, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the updated status of the Six-Month Strategic Objectives Alternative Action(s):Reject the updated status and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 25, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain' and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. Item l. - 1 HB -8- Dept.ID AD 13-004 Page 2 of 2 Meeting Date:3/18/2013 The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid 25 January 2013 through 15 July 2013 xB -9- Item 1. - 2 ® } »\ tea\ \ E",Nl . 7>> Cm }. - 3 RS -10- C I T Y O F H U N T I N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 25 January 2013 through 15 July 2013 THREE-YEAR GOAL: IMPROVE 77$E CITY-IS INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE, ON REVISED TARGET-, 1, Memorandum provided to City Feb.15,2013 Public Works Director Provide the City Council with the results of an updated"needs assessment"of X Council on 2/13/2013 the city's Storm Drain System. 2. April 15,2013 Public Works Director Conduct a public meeting to receive input on the draft Bicycle Master Plan. X x 3. May 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been replaced since the end of 2012 and a timeline and the cost for the replacement o X the remaining outdated PCs and laptops. 4. May 1,2013 Public Works Director Prepare and present to the City Council for review and consideration a proposed plan for conservation(tiered)water rates and an implementation plan. 5. Work program presented at 3/4/13 June 1,2013 Planning and Building Prepare and present to the City Council for action a work program,with costs, CC Study Session;RFP's to be Dir.—lead,Public for a comprehensive General Plan Update,which includes a Climate Action X distributed;return for CC action May Works Dir.,Asst.City Plan,to comply with state law. 2013. Manager 6. June 1,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City X Facilities Needs Assessment to address maintenance needs. 7. June 15,2013 Public Works Director Develop and present to the City Manager a work plan for a Harbour Dredging X Study. CD A r+ CD THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT c� WHEN WHO WHAT .,STATUS COMMENTS DONE ON REVISED TARGET 1 Plan revision in process— May 1,2013 Asst.City Manager Update the 10 Point Business Plan and report the results to the City X departments updating goals and Council. objectives for presentation to City Council at May 6,2013 meeting 2• Working with applicant to submit July 1,2013 Planning and Building Complete processing of the zoning entitlements for the Edinger Hotel. X zoning applications;anticipate a Director submittal in April. 3. July 1,2013 Asst.City Manager Provide an updated Post-RDA Economic Development Strategic Plan to the City Council for action. 4• Preliminary meetings with both the July 15,2013 Planning and Building Complete all zoning entitlements for the Pacific City property. commercial and hotel developers; Director X waiting for zoning applications to be submitted. N Consultant soliciting to potential FUTURE OBJECTIVE Asst.City Manager Secure a willingness from at least two sponsors for branding opportunities sponsors—March meetings (e.g.,naming rights,facility sponsorships)in the City and make X scheduled with AT&T and IBM,and recommendations to the City Council for action. pending with Farmers&Merchants Bank,Hurley and Quicksilver B THREE-YEAR GOAL:'/MPROd/ELONG—TER/VIF/NANC/.4L.S[/ST.4N.4B/LOTY .WHEN - WHO WHAT STATUS = COMMENTS DONE ON REVISED TARGET 1 As the MOUs expire Asst.City Manager and FIR Negotiate contracts with a goal of full employee pickup of the Director,working with an employee share of CalPERS costs. X outside labor negotiator 2. March 1,2013 City Manager and FIR Determine the Council's parameters regarding employee bargaining Director,working with the groups'contract negotiations,including a review of the goal of X City Council eliminating the retiree medical subsidy for all new employees. 3. June 30,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if X needed,to the City Council for action. x 4. tz July 1,2013 Finance Director Update and present to the City Council for action a Five-Year X Financial Plan. w :� C CD THREE-YEAR GOAL: DEVELOP ., RE7A/NANDATTR.4CT QUAL/TD'STTTAFF WHEN WHO WHAT STATUS ErI.,1, MMENTS DONE ON REVISED TARGET ` 1• ygthering other Cities' March 31,2013 Council member Jill Hardy- Research Council meeting decorum policies and bring recommendations decorum policies and preparing lead,Mayor Connie forward to the City Council for consideration. X for meeting this month with Boardman,City Clerk Mayor Boardman and Councilmember Hard 2. April 30,2013 City Manager Review with the City Council the organization of city departments. 3. Currently working with Chili April 30,2013 City Clerk,working with the Conduct one low or no cost fun activity for staff. X Cook-off Committee for May Power Team 141h Event at City Hall 4. HR Director met with IS Director May 1,2013 HR Director—lead,City Clerk, Recommend to the City Manager a department head and management team and City Clerk to lay out initial I.S.Director building activity. X concept and education/team building initiative prior to presentation to City Manager in late April 5. July 15,2013 HR Director,working with the Host one employee service award recognition activity involving staff and the X Power Team City Council. D THREE-YEAR GOAL: ENMANCEAND MAINTAIN PUBLIC SAFETY: WHEN WHO WHAT` STATUS COMMENTS DONE - ON , , ,REVISED. TARGET 1• City is currently working with an April 15,2013 Community Services Dir., Submit to the City Manager a recommendation for appropriate placement of X outside consultant to study the working with the HR Dir. marine safety within the city organization. feasibility of the issue. 2• Marine Safety Chief,Interim. April 15,2013 Community Services Dir. Develop and submit to the City Council for information a plan to provide Community Services Director and adequate marine safety services during the summer. X City Manager met on 03/06/13 to discuss service level options for summer 2013 and for the off season. 3. April 30,2013 Police Chief,working Prepare and submit to the City Council for information a plan to enhance with the Fire Chief and in safety and security at Huntington Beach schools. X cooperation with the T school districts b� 4• HR and PD have met to review and April 30,2013 Police Chief,working Develop and present to the City Manager a Non-Sworn CSO(Community X discuss the development of this with the HR Director Services Officer)position to do some tasks currently done by police officers. position. 5• Police officer recruitment activity is April 30,2013 Police Chief,working Develop and present to the City Manager a plan to recruit and hire personnel X ongoing. with the HR Director to fill all vacant funded police officer positions. 6• New AVL modems were installed in July 15,2013 Fire Chief,in Develop and present to the City Manager a plan to pilot the use of an all HBFD emergency apparatus in with Metro Net Dispatch automated vehicle location(AVL)system to deploy ambulances. X February/March and testing of the system should begin in 2"d quarter of the calendar year. 7. July 15,2013 Police Chief Present a report with recommendations to the City Council for action regarding the impact of alcohol sales and consumption in downtown X Huntington Beach. 8• HBFD is hosting a regional workshop July 15,2013 Fire Chief Submit to the City Manager an evaluation of the potential to regain the Fire X on April 2,2013 with representatives Department's Insurance Services Office's Class I rating. from ISO regarding changes to the ISO rating criteria Cl) • E Dept.ID AD 13-001-Page 1 of 2 Meeting Date:2/19/2013 a CITY OF HUNTINGTON BEACH a3= , REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 2/19/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Fred A. Wilson, City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council undertook a strategic planning process to develop a consensus on a Mission Statement, Three-Year Goals, and their Priority Strategic Objectives. On January 25, 2013, the City Council met to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None. Recommended Action: Receive and file the updated status of the Six-Month Strategic Objectives and the Strategic Plan Grid. Alternative Action(s): Reject the updates and direct staff accordingly Analysis: At the City Council's direction, a strategic planning process was undertaken on January 30, 2009, to establish consensus on Core Values and the Priority Strategic Objectives for the next six months. On January 25, 2013, the Council met to update the three-year goals and the six month strategic objectives. This process has resulted in a statement of the City Council's Mission, Three-Year Goals, Core Values, and Six Month Strategic Objectives. The Council's mission statement is as follows: "The city of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The three-year goals have been organized into five categories: - Improve the City's infrastructure - Enhance economic development - Improve long-term financial sustainability - Develop, retain and attract quality staff - Maintain public safety Each of the categories also includes a list of six-month strategic objectives. Each month staff provides the attached matrix with updated information on the status of the six-month strategic objectives. HB -65- Item 2• - I Dept. ID AD 13-001-Page 2 of 2 Meeting Date:2/19/2013 The strategic plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation will require continual refinement of staff work plans, resource allocation, and staffing priorities. It will also require ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: Not applicable. Strategic Plan Goal: Improve the City's infrastructure. Attachment(s): 1. City of Huntington Beach Six Month Strategic Objectives 2. City of Huntington Beach Strategic Plan Grid Item 2. - 2 xB -66- : > w 2 . .......... /S -67- Item 2. - 3 C I T Y O F H U N T I N G T O N B E A C H STRATEGIC PLANNING RETREAT 25 January 2013 * Huntington Beach Public Library Marilyn Snider, Facilitator—Snider and Associates(510)531-2904 Gail Tsuboi,Recorder—Tsuboi Design (925)376-9151 MISSION STATEMENT The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community. CORE VALUES not in priority order The City of Huntington Beach values . . . • Responsiveness • Accountability • Quality customer service • Honesty and Integrity • Teamwork • Fiscal sustainability • Community involvement • Openness THREE-YEAR GOALS 2012-2015 - not in priority order ► Improve the City's infrastructure ► Enhance economic development ► Improve long-term financial sustainability ► Develop,retain and attract quality staff ► Enhance and maintain public safety Item 2. - 4 1413 -68- SITES FOR THE NEW SENIOR CENTER REQUIRING FURTHER STUDY Selected by consensus of the City Council members NOT IN PRIORITY ORDER ■ Proposed project site ■ Rodgers Senior Center remodel ® Park, Tree and Landscape Yard NEXT STEPS/FOLLOW-UP PROCESS WHEN WHO WHAT Monday,Jan.28,2013 City Manager Distribute the retreat record to attendees;place the city's Strengths,Goals and Objectives on the city website. Within 48 hours All recipients Read the retreat record. Tuesday,Jan. 29,2013 Management Team Review the"Internal Weaknesses/Challenges" and (City Manager-lead) "External Threats" lists for possible action items. By February 15,2013 Department Heads Share and discuss the Strategic Plan with staff. At the Feb. 19,2013 City Council Present the updated Strategic Plan to the public. City Council meeting (Mayor-lead) April 1,2013 City Manager Report to the City Council on the feasibility of the three Building and Planning Dir. top prioritized sites for the Senior Center. Community Services Dir. Monthly City Council Monitor progress on the goals and objectives and revise City Manager objectives (add, amend and/or delete),as needed. (Mayor-lead) Monthly City Manager Prepare and distribute the updated Strategic Plan Monitoring Matrix and post on the city's website. August 2,2013 Mayor Strategic Planning Retreat to: (Friday) City Council - more thoroughly assess progress on the Goals and 8:00/8:30 am-4:00 pm City Manager Strategic Objectives Management Team - identify new Strategic Objectives. 2 HB -69- Item 2. - 5 S.W.®.T. ANALYSIS Strengths—Weaknesses-Opportunities-Threats STRENGTHS AND ACCOMPLISHMENTS OF THE CITY OF HUNTINGTON BEACH SINCE THE JANUARY 27,2012 STRATEGIC PLANNING RETREAT Brainstormed List of Perceptions • Council adopted a balanced budget • Moving forward with our Beach-Edinger Corridor • Made 4500 ocean rescues • Graduated 80 new CERT volunteers • Developed a mobile app for the city's website • Planned, designed,and constructed over$25 million in infrastructure improvements • Automated our hazardous materials disclosure reporting with local businesses • Successfully transitioned Sunset Beach to Huntington Beach • Most passports (3500) processed in five years • Approved entitlements for Pacific City • Obtained approval for$4.25 million in grants for streets and bridge projects • The Fire Dept. achieved over 99% customer satisfaction rating • Educated the public on Living with Coyotes • Facilitated major improvements at Edinger Plaza and Beach Atlanta • Two employee events at no cost to the city or taxpayers • Received a clean audit opinion from the city's external auditor • Proactively responded to the King Tide incident and Sunset Beach(again) • Received City Council permission to move forward on the anti-bullying program"Be a Buddy,Not a Bully' in all schools throughout the city • Fire Dept.completed 6706 life-safety fire inspections • Approved expansion for Waterfront Hill • Maintained the city's$180 million investment portfolio without any losses • Successfully negotiated a reduction of payment to the state from$31 million to$4.8 million • Library had over 57,000 hours of volunteer time for the second year • Managed a 4% increase in calls for Fire and EMS service; topped 16,000 • Successfully negotiated with Moody's Rating Agency to avoid a downgrade of the city's AA credit rating • Received recognition from the Orange County Business Council for our environmental sustainability efforts • Upgraded and enhanced the Library's public computing and printing systems • Completed the Blue Ribbon Committee Street Assessment District and made recommendations to the City Council • The Fire Dept.implemented Peak Period Ambulance Service during the summer • Successfully defended the city's annexation of Sunset Beach • Successful city events,e.g.,the City marathon,US Open of Surfing • Successful sales of fireworks benefitting local charities • Maintained our reputation as a Safe City • Received an Excellence in Budgeting Award • Hired three new police officers • Completed improvements at Edison Park • Received recognition for our updated Ten Point Business Plan for the second year • Successfully completed our election • Defeat of Measure Z,saving the city$4 million • Renewed multi-year vehicle contract with Toyota for marine safety • Implemented a new commercial recycling program 4 Item 2. - 6 HB -70- • Completed an evaluation of the city's Emergency Vehicle Traffic Signal Preemption System • Updated the long-term Financial Plan • Employees received recognition by several non-profit community groups (e.g.,the American Red Cross) for their community service • Received designation as Tree City USA for the 10th consecutive year • Removed over 2 million pounds of trash from the beach • The Fire Dept.provided over 100 community and school programs,presentations and fire station tours • Established Team Power for the benefit of positive employee activity • Increased,through negotiation,the amount of PERS pick up by city employees: $3 million over a 5 year period • City Council adopted a revised Hazard Mitigation Plan • Recommended to the City Council a pre-payment plan for the outstanding Public Agency Retirement System(PARS) recommendations • Conducted an online staff training assessment • The Library circulated over 900,000 items for the 4th year • Council increased funding for three additional police officers • Broke ground on Vans Skate Park • Senior center completed a Supplemental Environmental Impact Report(SEIR) • Over 35,000 participants enrolled/participated in Parks and Rec programs • Facilitated the opening of Costco • Circulated Google Chrome books at the Library • A mobile payment phone app available for paying city bills • Installed free WiFi downtown • Successfully approved a compromise on development impact fees • Implemented a"permit status view" on the city's website • Achieved a certificate of excellence in financial reporting for the 28th consecutive year • Issued over 8,400 building permits with a total building construction valuation of$190,992,000 THE CURRENT INTERNAL WEAKNESSES/CHALLENGES OF THE CITY OF HUNTINGTON BEACH Brainstormed List of Perceptions • Not enough staff to meet overall customer expectations • No meaningful pension reform • Challenge of dealing with the dissolution of Redevelopment • Outdated computer equipment and technology,including mobile apps • Prevailing culture of infighting • Many outdated and defunct ordinances are still on the books • Unlike other OC cities,Huntington Beach residents are still paying a pension tax • Deferred maintenance issues • People struggling with change • Future of legal fireworks left unresolved • Reduction in funding for city services • Friction among Council members • Insufficient time to respond for requests for information • Bicycle Master Plan yet to be completed • Budget uncertainties • Reduced public safety services for the Police Dept. • Low morale • Difficulty managing the public's expectations due to reduced staff • Not maintaining the technology infrastructure • Competing priorities 5 HB -7 1- Item 2. - 7 EXTERNAL FACTORS/TRENDS THAT WILL/MIGHT HAVE A POSITIVE IMPACT ON THE CITY OF HUNTINGTON BEACH IN THE COMING YEAR Brainstormed List of Perceptions • The governor finally realizes that there is a debt crisis • State mandated pension reform • Improved economy • Housing starts are up • Renewed interest in volunteerism • Increased funding for development projects • Lifeguard TV show featured Huntington Beach • Gun control • Current low interest rates • Changing demographics • State proposing a balanced budget • Nation recognition of climate change • Balanced state budget with no cuts to local government • Anti-bullying topic becoming more popular • Positive exposure of Huntington Beach through our Visitors and Marketing Bureau • Increased positive media exposure of Huntington Beach • Continued focus on clean energy • Possible increase in infrastructure funding • Less illegal immigration • TOT (transient occupancy tax) is up (above recession levels) • Sales tax revenue is up • Continued success of Surf City Nights • National health care reform • Power plant upgrade EXTERNAL FACTORS/TRENDS THAT WILL/MIGHT HAVE A NEGATIVE IMPACT ON THE CITY OF HUNTINGTON BEACH IN THE COMING YEAR Brainstormed List of Perceptions • Cyber attacks • State Department of Finance • Rising sea levels in low lying areas • Increasing frequency of national disasters • Earthquakes • Decrease in property values when interest rates go up • National health care reform(Obamacare) • Increased lawsuits • CalPERS investments • San Onofre nuclear generating plant problems • Power plant upgrade • Gun control • Increase in the number of workplace and school mass murders • Lack of a good mental health care system • Increase in visitors to Huntington Beach • Decrease in military presence throughout the world • Unstable political environment around the world • Electrical grid challenges • Vulnerability of drinking water sources • Aging population • Increase in violence • Mental health issues • Unstable economy nationally and internationally 6 Item 2. - 8 HB -72- STRATEGIC PLAN ELEMENTS Marilyn Snider,Strategic Planning Facilitator • Snider and Associates(510)531-2904 "SWOT" ANALYSIS Assess the organizations: -Internal Strengths -Internal Weaknesses -External Opportunities -External Threats MISSION/PURPOSE STATEMENT States WHY the organization exists and WHOM it serves VISION STATEMENT A vivid, descriptive image of the future—what the organization will BECOME CORE VALUES What the organization values,recognizes and rewards—strongly held beliefs that are freely chosen, publicly affirmed, and acted upon with consistency and repetition THREE YEAR GOALS WHAT the organization needs to accomplish (consistent with the Mission and moving the organization towards its Vision) -usually limited to 4 or 5 key areas KEY PERFORMANCE MEASURES What success will look like upon achievement of the goal SIX MONTH STRATEGIC OBJECTIVES HOW the Goals will be addressed: By when, who is accountable to do what for each of the Goals FOLLOW-UP PROCESS Regular,timely monitoring of progress on the goals and objectives;includes setting new objectives every six months ©1995 Snider and Associates 7 HB -73- Item 2. - 9 '� \ im � f 3 ,. Item 2. - 10 HB -74- C I T Y O F H U N T I N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 25 January 2013 through 15 July 2013 THREE-YEAR GOAL: IMPROVE THE C®TYOS INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET- 1. Feb.15,2013 Public Works Director Provide the City Council with the results of an updated needs assessment of the city's Storm Drain System. 2. April 15,2013 Public Works Director Conduct a public meeting to receive input on the draft Bicycle Master Plan. x 3. May 1,2013 I.S.Director Provide a report to the City Council on the PCs and laptops that have been replaced since the end of 2012 and a timeline and the cost for the replacement o 1711 the remaining outdated PCs and laptops. 4. May 1,2013 Public Works Director Prepare and present to the City Council for review and consideration a proposed plan for conservation(tiered)water rates and an implementation plan. 5. June 1,2013 Planning and Building Prepare and present to the City Council for action a work program,with costs, Dir.—lead,Public for a comprehensive General Plan Update,which includes a Climate Action Works Dir.,Asst.City Plan,to comply with state law. Manager 6. June 1,2013 Public Works Director Develop and present to the City Manager for review a work plan for a City Facilities Needs Assessment to address maintenance needs. 7. June 15,2013 Public Works Director Develop and present to the City Manager a work plan for a Harbour Dredging Study. CD tv '� A CD N ., THREE-YEAR GOAL: ENHANCE ECONOMIC DEVELOPMENT N WHEN . WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. May 1,2013 Asst.City Manager Update the 10 Point Business Plan and report the results to the City Council. 2. July 1,2013 Planning and Building Complete processing of the zoning entitlements for the Edinger Hotel. Director 3. July 1,2013 Asst.City Manager Provide an updated Post-RDA Economic Development Strategic Plan to the City Council for action. 4. July 15,2013 Planning and Building Complete all zoning entitlements for the Pacific City property. Director v FUTURE OBJECTIVE Asst.City Manager Secure a willingness from at least two sponsors for branding opportunities (e.g.,naming rights,facility sponsorships)in the City and make recommendations to the City Council for action. B THREE-YEAR GOAL: IMPROVE L®NG TERM FINANCIAL SUSTA/NAE/L/T)' WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. As the MOUs expire Asst.City Manager and HR Negotiate contracts with a goal of full employee pickup of the Director,working with an employee share of CalPERS costs. outside labor negotiator 2. March 1,2013 City Manager and HR Determine the Council's parameters regarding employee bargaining Director,working with the groups'contract negotiations,including a review of the goal of City Council eliminating the retiree medical subsidy for all new employees. 3. June 30,2013 Finance Director Review the Financial Reserve Policy and recommend changes,if needed,to the City Council for action. 4. tZ July 1,2013 Finance Director Update and present to the City Council for action a Five-Year Financial Plan. J H "r CD N w r-r N N ' THREE-YEAR GOAL: DEVELOP RED'A//V AND ATTRACT QUALITY STAFF �-- WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED , TARGET 1. March 31,2013 Council member Jill Hardy- Research Council meeting decorum policies and bring recommendations lead,Mayor Connie forward to the City Council for consideration. Boardman,City Clerk 2. April 30,2013 City Manager Review with the City Council the organization of city departments. 3. April 30,2013 City Clerk,working with the Conduct one low or no cost fun activity for staff. Power Team 4. May 1,2013 HR Director—lead,City Clerk, Recommend to the City Manager a department head and management team I.S.Director building activity. Ct7 J 5. July 15,2013 HR Director,working with the Host one employee service award recognition activity involving staff and the Power Team City Council. D THREE-YEAR GOAL: ENHANCE AN®'MAINTAIN PUBLIC SAFETY,: " WHEN WHO WHAT STATUS COMMENTS. DONE ON REVISED TARGET 1. April 15,2013 Community Services Dir., Submit to the City Manager a recommendation for appropriate placement of working with the HR Dir. marine safety within the city organization. 2. April 15,2013 Community Services Dir. Develop and submit to the City Council for information a plan to provide adequate marine safety services during the summer. 3. April 30,2013 Police Chief,working Prepare and submit to the City Council for information a plan to enhance with the Fire Chief and in safety and security at Huntington Beach schools. cooperation with the school districts x 4. April 30,2013 Police Chief,working Develop and present to the City Manager a Non-Sworn CSO(Community with the HR Director Services Officer)position to do some tasks currently done by police officers. 5. April 30,2013 Police Chief,working Develop and present to the City Manager a plan to recruit and hire personnel with the HR Director to fill all vacant funded police officer positions. 6. July 15,2013 Fire Chief,in coordination Develop and present to the City Manager a plan to pilot the use of an with Metro Net Dispatch automated Vehicle location(AVL)system to deploy ambulances. 7. July 15,2013 Police Chief Present a report with recommendations to the City Council for action regarding the impact of alcohol sales and consumption in downtown Huntington Beach. 8. July 15,2013 Fire Chief Submit to the City Manager an evaluation of the potential to regain the Fire Department's Insurance Services Office's Class I rating. r-r- CD N .� E