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Home My WebLink About2014 City Clerk Quarterly Reports Dept. ID CK 15-001 Page 1 of 1 Meeting Date:4/6/2015 7"�M� 5Z d CITY OF HUNTINGTON BEACH µ{„ REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 4/6/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CIVIC, City Clerk PREPARED BY: Joan L. Flynn, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Professional Service Contracts filed in the City Clerk's office for contracts executed between October 1, 2014 and December 31, 2014 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk for the Period October 1, 2014 through December 31, 2014." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the previous City Clerk requested that the City Council establish a policy for the City Clerk's office in which to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of all Professional Service Contracts entered into by City Departments for the fourth quarter of 2014. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. List of Professional Service Contracts October 1, 2014 through December 31, 2014. Item 2. - I KB -46- Page I of I List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of October 1, 2014 through December 31, 2014 ,GRE'EMENT ® . .®SE� AMLOUNT EXPIRY DATE 09/03/2014 Public Financial Amendment#1 to 12/13/2012 Adding 12/13/2015 Finance Management, Inc. Contract for As-Needed Additional Financial Advisory Services for Compensation Community Facility District of $10,000 for Refundings-Adding Additional a Total Compensation Contract Amount NTE $45,000 10/08/2014 Curt Pringle & Government Advocacy $30,000 10/08/2017 Administration Contract cancelled Associates Services effective March 2015. Total paid $10,000 10/16/2014 NBS Government Ground Emergency Medical $10,400 10/16/2015 Fire and Finance Group, Transportation Cost Consulting dba NBS Services 11/03/2014 Enterprise JD Edwards Functional $60,000 11/03/2017 Finance Technology Consulting Services Services, LLC. 11/03/2014 Denovo Ventures, As-needed JDE System $40,000 11/3/2017 Finance LLC Support Services 11/20/2014 Anjoe and Private Investigative Services $30,000 11/20/2017 City Attorney Associates 11/26/2014 Moffat & Nichol As-needed services to advise $10,000 11/26/2017 Public Works and assist on sand issues and potential beach nourishment 11/26/2014 Civic Solutions, Inc. Review and assess the City's $7,500 11/26/2017 Administration land use and development regulatory process N 'Supported in total or in part by outside funds(non general funds) N Dept. ID CK 14-005 Page 1 of 1 Meeting Date: 12/15/2014 4"04)�� 6 CITY OF HUNTINGTON BEACH vv F REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 12/15/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CIVIC, City Clerk PREPARED BY: Joan L. Flynn, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly Report listing of Professional Service Contracts filed in the City Clerk's office for contracts executed between July 1, 2014 and.September 30, 2014 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk for the Period of July 1, 2014, through September 30, 2014." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the previous City Clerk requested that the City Council establish a policy for the City Clerk's office in which to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective.as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of all Professional Service Contracts entered into by City Departments for the second quarter of 2014. Environmental Status: Not applicable Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. List of Professional Service Contracts July 1, 2014, through September 30, 2014 Item 3. - I xB -26- Page I of I List of professional Service Contracts Approved by Department Meads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2014 through September 30, 2014 AGREEMENT CON.81,ULTAPUIRROSE. AMOUNT _TMENT FUN! DATE AGREEMENT 07/02/2014 Enterprise Oracle JD Edwards Enterprise $10,000 07/02/2017 Finance Technology One Support Services, LLC 07/10/2014 Blais &Associates, Citywide Grant Application $10,000 07/10/2017 Administration Inc. Development Services 7/11/2014 Digital Assurance Risk Assessment/Compliance $5,000 07/11/2017 Finance Certification, LLC Review for SEC's Municipalities Continuing Disclosure (MCDC) Initiative 07/16/2014 Go Live Development of a Utility Billing $25,000 7/16/2017 Finance Technologies RFP &Vendor Selection 07/29/2014 Enterprise Property Management $30,000 07/29/2017 Administration Technologies Operation into JDE Enterprise Services LLC One ' 08/07/2014 Willdan Financial Special District Consulting and $60,000 08/07/2017 Finance Services related services for CFD 09/01/2014 Colantuono, Provide As-Needed Legal $5,000 09/01/2017 City Attorney Highsmith & Services Whatley, PC 09/10/2014 Arbitrage Arbitrage Rebate Compliance $15,000 09/10/2017 Finance Compliance Services S ecialists, Inc. CD W kSupported in total or in part by outside funds(non general funds) N yl b Dept. ID CK 14-004 Page 1 of 1 Meeting Date: 10/20/2014 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 10/20/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CIVIC, City Clerk PREPARED BY: Joan L. Flynn, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly Report listing of Professional Service Contracts filed in the City Clerk's office for contracts executed between April 1, 2014 and June 30, 2014 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk for the Period of April 1, 2014, through June 30, 2014." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the previous City Clerk requested that the City Council establish a policy for the City Clerk's office to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of all Professional Service Contracts entered into by City Departments for the second quarter of 2014. Environmental Status: Not applicable Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. List of Professional Service Contracts April 1, 2014, through June 30, 2014 Item 2. - I xB -40- Page I of f List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of April 1, 2014 through June 30, 2014 AGREEMENT C-0NSULTAjqT PURPOSE ® NT EX01'RY DEP.., RTMENT FLINPIING, ®A 04/07/2014 Atkinson, Andelson As-Needed Legal Services $25,000 04/07/2017 City Attorney et al related to judicial and administrative proceedings and in advisory matters of municipal law 04/07/2014 NextLevel Information Technology $67,000 04/07/2017 Information Information Strategic Plan Services Technology, Inc. 05/19/2014 Geoscience Support Preliminary Design Report for $9,195 05/19/2017 Public Works Services, Inc. Ground Water Extraction Well 06/03/2014 NBS Government Full Cost Allocation and Fee $49,358 06/03/2017 Finance Finance Group Study Analysis Services 06/16/2014 Westbound Public Relation Services $15,000 06/16/2017 Administration Communications, Inc. 06/16/2014 Rosenow Spevacek Affordable Housing $90,000 06/16/2017 Business Group Compliance Monitoring Development 06/23/2014 City Net Homelessness Research $15,000 06/23/2017 Administration 06/30/2014 Hall & Foreman, Inc. Sewer System Management $25,000 06/30/2017 Public Works Plan Audit & Update C N 'Supported in total or in part by outside funds(non general funds) N Dept. ID CK 14-001 Page 1 of 2 Meeting Date:7/7/2014 ram'" CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 7/7/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CIVIC, City Clerk PREPARED BY: Joan L. Flynn, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly Report listing of Professional Service Contracts filed in the City Clerk's office for contracts executed between July 1, 2013 and March 31, 2014 Statement of Issue: The listed contracts are entered into between City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: A) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk for the Period of July 1, 2013 through September 30, 2013;" B) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk for the Period of October 1, 2013 through December 31, 2013;" and, C) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk for the Period of January 1, 2014 through March 31, 2014." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the previous City Clerk requested that the City Council establish a policy for the City Clerk's office to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. The three (3) attachments are a list of all Professional Service Contracts entered into by Departments by the quarters listed. Item 1. - I HB -12- Dept.ID CK 14-001 Page 2 of 2 Meeting Date:7/7/2014 Environmental Status: Not applicable Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. List of Professional Service Contracts July 1, 2013 through September 30, 2013. 2. List of Professional Service Contracts October 1, 2013 through December 31, 2013. 3. List of Professional Service Contracts January 1, 2014 through March 31, 2014. HB _13)_ Item 1. - 2 CDCD Page I of 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code 'hapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2013 through September 30, 2013 IN 1 /24/2 04/24/20113 Environ International Air Quality Services�— $12,200 04/24/2016 Administration(received 4/29/2014) Corporation Evaluation of SCAQMD's analysis of beach fire pit provisions 09_/30_/'2* 01`3 Kane Ballmer & Successor Agency Legal $100,000 05/30/2016 City Attorney (received 9/12/2013) Berkman Services 07/02/2013 Curt Pringle & Government Advocacy $30,000 07/02/2016 Administration Associates Services Related to SCAQMD Grant Funding 7/10/2013 ICF Jones & Stokes Environmental Documentation $30,000 07/10/2016 Planning & Reimbursement for Warner-Nichols Project Building from Rainbow . ................... Disposal .1- �c 08/12/2013 Fuscoe Engineering Engineering Services for $48,500 08/12/2014 Community L Senior Center Building Services 08/15/2013 Legal Admin-GIG Amendment#1 to 6/1/2012 Adding 06/01/2015 City Attorney Contract for Legal Additional Administrative Services Compensation of $5,000 for a Total Contract Amount NTE $35,000 08/19/2013 LG2WI3 Traffic Engineering Design $7,500 08/19/2014 Community (received 6/5/2014) Service & Traffic Signal Services Modifications at Goldenwest St. & Talbert Ave. for Senior Center Project 08/29/2013 Griffin Structures, Constructability Review, $28,950 08/29/2014 Community (received 6/5/2014) Inc, Phasing Review and Cost Services Estimation Services for Senior Center Building 09/20/2013 Galvin Preservation _�evisions to the Draft Historic $45,000 09/20/2016 Planning & (received 06/05/2014 Associates, I Survey BuildiDg_ *Supported in total or in part by outside funds(non general hinds) Page I oft List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of October 1, 2013 through December 31, 2013 M 10/01/2013 RCS Investigations As-Needed Background $100,000 10/01/2016 'Fire Consulting, LLC Investigative Services 10/01l2013 BFSG Consulting Services for the $25,000 10/01/2014 City Treasurer Supplemental Supplemental Employee (annually) Employee Trust Retirement Pension Plan 10/09/2013 Cerrell Associates, Media Review Services $6,500 12/20/2013 Administration Inc.. 10/21 i2d-13 Shelley M. Liberto, As-Needed Legal Services $5,000 10/21/2016 City Attorney Esq, 10/28/2013 Richard J. Murphy, As-Needed Legal Services $5,000 10/28/2016 City Attorney Esq. 11/13/2013 Woodruff Spradlin & Amendment#2 to 9/24/2012 Adding 09/25/2015 City Attorney Smart Contract for Legal Services Additional Compensation of$20,000 for a Total Contract Amount NTE $50,000 12/10/20i_3 _HUC6o_reW "o_n e- -""P-'—r o_-l—er"f y-......Tax Audit and.................- $97,500 12/10/2016 Finance Compliance Services ....... ............... CD *Supported in total or in part by outside funds(non general funds) CD Page I of I Uh List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of January 1, 2014 through March 31, 2014 A 0 01/15/2014 Moffatt & Nichol Consultation on the Sunset $10,000 01/15/2014 Public Works Beach Winter Berm 701li2-El/2014 1_Carpenter, Rothans Provide As-Needed Legal $49,000 12/30/2016 City Attorney & Dumont Services 2/3/2014 Bucknam Pavement Management $75,000 2/3/2017 Public Works Infrastructure Group, Program I nc. 2/12/2014 Interval House Victim Assistance Services $30,979 12/31/2014 Police 2094 DV Grant 75% & 25% / ,4_/2 General Funds _014 Go Live Utility Billing Analysis $5,4ob 3/24/2017 Public Works Technologies 3/25/2014 Bartell Associates, Provide CalPERS Actuarial $7,000 3/25/2015 Finance LLC Analysis 1-2/1 Public Financial As-Needed financial Advisory $35,000 12/13/2015 Finance Community Facility Management, Inc. Services for Community Districts &Property _(PFM Facility District Refundings Assessments .................................**7/18/2013'�*-------------- Interim Management Services $30,000 07/18/2016 Administration Partners **10/15/2013** Management Amendment#1 to 7/18/2013 $13,000 07/18/2016 Administration Partners Contract for Interim Management Services- Adding Additional Compensation of$13,000 for a total contract amount of $43,000 *Supportcd in total or in part by OLIW&fiords(non general ffinds)