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Home My WebLink About2015 City Clerk Quarterly Reports Dept ID CK 16-001 Page 1 of 1 Meeting Date 3/21/2016 w� liw CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 3/21/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY Joan L Flynn, CMC, City Clerk PREPARED BY: Joan L Flynn, CMC, City Clerk SUBJECT- Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office for contracts executed between October 1, 2015, and December 31, 2015 Statement of Issue The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code Funds are in the City budget These contracts have been transmitted to the City Clerk for official filing for the public record Financial Impact No funds are required Recommended Action Receive and file the"List of Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3 03 and Submitted to the Office of the City Clerk for the Period October 1, 2015, through December 31, 2015 " Alternative Action(s) Provide alternative direction to staff Analysis On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3 03 Accordingly, Administrative Regulation No 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts This policy ensures public review of new contracts through identification on the Council agenda as required by section 6 4 1 of the policy Attachment#1 is a list of all Contracts entered into by City Departments for the last quarter of 2015 Environmental Status Not applicable Strategic Plan Goal Strengthen economic and financial sustainability Attachments) 1 List of Contracts October 1, 2015, through December 31, 2015 Item 2. - 1 HB -30- List of Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of October 1, 2015 through December 31, 2015 PURPOSEAGREEMENT CONSULTANT AMOUNT EXPIRY DEPARTMENT DATE 11/18/2014 (received Sisters-In-Law Court Reporting Services $30,000 11/18/2017 City Attorney 10/13/2015 9/15/2015 (received CTC Technology Energy Strategic Planning Regarding $50,000 09/15/2018 Administration 10/21/2015 Broadband Assets 10/01/2015 Evergreen Arborist Consulting Arborist Services $25,000 10/01/2018 Public Works Consultants, Inc 10/12/2015 Curt Pringle &Associates Government Advocacy Services $6,000 10/12/2018 Administration 10/12/2015 EMG Facilities Condition Assessment $94,335 10/12/2018 Public Works 10/14/2015 Ralph Andersen & Executive Recruitment Consulting $25,000 10/14/2018 Human Associates Services Resources 10/14/2015 Fresh Beginnings Ministry Homeless Task Force Services $5,500 10/14/2018 Administration 10/13/2015 Stacey Newton Hoffer 4t of July Event Consulting Services $27,500 10/16/2018 Administration 10/13/2015 Patricia Stier 4,n of July Event Consulting Services $27,500 10/16/2018 Administration 05/09/2013 (received Lorraine Mendez & US Department of Housing and $90,000 05/09/2016 Administration 11/17/2015) Associates Urban Development (HUD) w Consulting Services 11/02/2015 Bucknam Infrastructure Pavement Management Program $86,000 11/02/2018 Public Works Group, Inc 12/07/2015 Enterprise Technologies Amendment#1 to 7/29/2014 Adding additional 07/29/2017 Administration Services, LLC Contract for Property Management compensation of Operation into JDE Enterprise One $16,400 for a total contract amount not to exceed $46,400 12/14/2015 California Forensic On-Call Blood Withdrawal and $99,000 12/14/2018 Police Phlebotomy, Inc Testing Services 12/15/2015 Raftelis Financial Development of Water Budget $30,000 12/15/2018 Public Works Consultants, Inc Allocation Framework for Advance Billing System 12/15/2015 Stradling Yocca Carlson & Bond Counsel $30,000 12/15/2018 Finance Rauth c� N N Dept ID CK 15-006 Page 7 of 7 Meeting Date 12/7/2015 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 12/7/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L Flynn, CIVIC, City Clerk PREPARED BY: Joan L Flynn, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Professional Service Contracts filed in the City Clerk's office between April 1, 2015 and September 30, 2015 Statement of Issue The City's Administrative Regulation No 228 sets forth the requirement to publish, on a quarterly basis, those Professional Service Agreements which due to their limited contract amount do not otherwise require City Council approval. The two receive and file item lists the agreements executed between April 1, 2015 and September 30, 2015 Financial Impact No funds are required Recommended Action A) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3 03 and Submitted to the Office of the City Clerk Between April 1, 2015, through June 30, 2015," and, B) Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3 03 and Submitted to the Office of the City Clerk Between July 1, 2015, through September 30, 2015." Alternative Action(s) Provide alternative direction to staff Analysis On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3 03 Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts This policy ensures public review of new contracts through identification on the Council agenda as required by section 6 4 1 of the policy Attachment#1 is a list of all Professional Service Contracts entered into by City Departments for the second quarter of 2015 Attachment #2 is a list of all Professional Service Contracts entered into by City Departments for the third quarter of 2015. Environmental Status: Not applicable Strategic Plan Goal Strengthen economic and financial sustainability Attachment(s) 1. List of Professional Service Contracts April 1, 2015 through June 30, 2015 2 List of Professional Service Contracts July 1, 2015 through September 30, 2015 Item 2. - 1 HB -56- Page 1 of 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of April 1, 2015 through June 30, 2015 AGREEMENT CONSULTANT PURPOSE AMOUNT EXPIRY DEPARTMENT FUNDING DATE AGREEMENT 1111812014 Sisters-In-Law As-Needed Court Reporting $30,000 11/1812017 City Attorney received 10/13/2015 Services 06/04/2015 Lidgard & Real Estate Appraisal Services $16,750 06104/2018 Administration Associates, Inc 06/15/2015 Bureau Ventas North Amendment#1 to 1211114 Addition 12101/2017 Planning & America, Inc. Contract for Plan Review Additional Building Services Compensation of$30,000 for a total contract not-to-exceed $60,000 06/2512015 Karen Warner Draft Housing Element $17,500 06/25/2018 Planning & Associates, Inc Amendment Building cxr v r-t [U 'SupporW in total or in part by outside funds(non general funds) r N CD Page 1 of 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of July 1, 2015 through September 30, 2015 AGREEMENT CONSULTANT PURPOSE AMOUNT EXPIRY w.i a DATE AGREEMENT 08/10/2015 Bartel Associates, Amendment#1 to M512014 Adding 03/25/2017 Finance Inc Contract for Historical CalPers Additional Actuarial Analysis Compensation of$10,000 for a Total Contract Amount NTE $17,000 08/21/2015 Silver&Wright, LLP As-needed Legal $15,000 30 Day City Attorney Services/Land Use Notice 09/01/2015 EcofNomics, Inc Development& $17,000 09/01/2018 Administration dba Ecal-Nomics, implementation of a Inc sustainable Business u, Certification Program 09/03/2015 Harrell & Co Conbumg Disclosure Services $15,000 91312018 Finance Advisors, Inc for City and Successor Agency Financings 09/14/2015 Nex'Level Organization and Service $24,550 09/14/2016 Administration Informabon Level Assessment of the Technology, Inc Information Services Department 09/15/2015 Civic Solutions, Inc. Planning & Budding $7,500 09/1512018 Administration Organizational Assessment 09/15/2015 CTC Technology Strategic Planning with regard $50,000 09/15/2018 Administration and Energy to Broadband Assets Dept. ID CK 15-003 Page 1 of 1 Meeting Date: 7/20/2015 Approved 6-0-1 (O'Connell-Absent) CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 7/20/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Joan L. Flynn, CMC, City Clerk PREPARED BY: Joan L. Flynn, CMC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Professional Service Contracts filed in the City Clerk's office for contracts executed between January 1, 2015 and March 31, 2015 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk for the Period January 1, 2015 through March 31, 2015." Alternative Actiori Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of all Professional Service Contracts entered into by City Departments for the first quarter of 2015. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(sI: 1. List of Professional Service Contracts January 1, 2015 through March 31, 2015. Item #3 Page 1 of 1 List of Professional Service Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk during the period of January 1, 2015 through March 31, 2015 PURPOSEAGREEMENT CONSULTANT EXPIRY DATE 06/01/2014 Hinderliter, De Municipal Sales Tax and Use $25,000 06/01/2017 Finance received 2/9/2015 Llamas & Associates Services 12/22/2014 Rudy E. Munoz, Reconciliation of HUD $10,350 12/22/2017 Finance received 6/15/2015 LDM Associates, Inc. Expenditures from Idis to JDE 01/05/2015 Maximus Consulting State Mandate Reimbursement $34,500 01/05/2018 Finance Services, Inc. Report Preparation Services 01/15/2015 Karen Warner Preparation of 2015-2019 $37,000 01/15/2018 Econ Dev Associates, Inc. Consolidated Plan for HUD Programs 02/03/2015 Walker Parking Parking Consulting Services $26,900 02/03/2018 Administration Consultants for Main Promenade Parking Structure 02/27/2015 CPS HR Consulting Information Services $18,000 02/27/2018 Human Resources Classification Stud *Supported in total or in part by outside funds(non general funds)