Loading...
HomeMy WebLinkAbout2015 Strategic Objectives - Strategic Plan Dept ID AD 15-028 Page 1 of 2 Meeting Date 12/21/2015 y CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 12/21/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives In fulfilling this process, the City Council met on July 13, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives The updated Strategic Objectives Grid is attached Financial Impact None Recommended Action Receive and file the Six-Month Strategic Objectives Alternative Action(s) Reject the updates and direct staff accordingly Analysis At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner On July 13, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives The City Council's mission statement is as follows "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community " The Three-Year Goals are organized into four categories • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Each of these categories includes a list of six-month strategic objectives Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives Item 7. - I HB -96- Dept ID AD 15-028 Page 2 of 2 Meeting Date 12/21/2015 Environmental Status N/A Strategic Plan Goal • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Attachment(s) 1 City of Huntington Beach Six-Month Strategic Objectives Grid (13 July 2015 through January 2016) HB -97- Item 7. - 2 {D �l C I T Y O F H U N T I N G T O N B E A C H w SIX - MONTH STRATEGIC OBJECTIVES 13 July 2015 through 15 January 201E THREE-YEAR GOAL: IMPJ?OVE QUALITY"OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 October 1,2015 Community Services Dir, Develop and implement a Bartlett Park improvement protect �etin�i c ode working with the Public Works e�ty a represAtat! f g Dir and in collabora&ran with k Flist`ChrIstian Chu n5lcommunity partners In Member with rW f�'Los Clay of Service on a .Park 2 Recommendation to proceed October 1,2015 Library Director Research and recommend to the City Council for consideration participation as a X submitted to City Management pilot location for the new statewide online high school program for adults to Library has been approved as a pilot reoeive their high school diploma and enhance educational opportunities for the location by the State Library community 3 X na, r* Imost,co eft. December 15, library Director Complete an inibal wayfinding study for the library system 2015 4 Circuit bistatiatlori Is nearing janwaiy 1,2016 Library Director and IS Director Improve the overall Internet speed at all library locations to 1G through com Nowequipment,is February 28,2016 connection to the CaIREN Network t g d ataadi,ilbr j Iit: 5 January 15,2016 Community Serwoes lair Present to the City Council for review and action on the Park and'Recreation Park and Recreation Master Plan Master Plan x presented to City Council in a study session on October 19th 6 *MoJR18- ngineerfi ar`fd: 8 January 15,2016 Asst City Mgr (lead),working Research methods of citywide wayfinding and present recommendation(s)to the $I [ `kic with the Deputy Director of City Manager for action ng ale z = Business Development and x VHB A 7 January 15,2016 Community Services Du and Research opportunities for Implementation of an Adopt-A-Park program and In Progress Community Services is the Public Works Dir present recommendations to the City Manager for action researching other Adopt-a-Park x Programs and will meet with Public Works to present options in October THREE-YEAR GOAL: ENHANCE AIVD MA►NTA►N►NFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 The intemet-based map has been August 15,2015 Public Works Director and Implement an Intemet-based map to inform the public on city construction projects and implemented and is operation on City the Information Services maintenance schedules x webpage Director 2 Information is being finalized and will August 15,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain x be provided in January infrastructure OG 3 Information is being finalized and welt October 1,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, x be provided in January sidewalks and nght-of-way infrastructure q Information is being finalized and will October 1,2015 Public Works Director Prioritize the city's paving projects to increase PCI to 80 and present to the City Council x be provided in January for action 5 x C,ut tatty se"ssio At the Oct 5 2015 Public Works Dir and Present to the City Council a purchase and sale agreement for Edison-awned street J fot constd 0 City Council meeting Ass( City Manager lights to convert to LED street lights 1I{ 6 n. November 1,2015 Community Services Dir Present to the City Manager the Main Promenade Parking Structure Rehab Plan Wilt City , (lead)and Public Works icWorks.DIm torand Dir,working with the x C muOty fervices 1JffrteMr on Econ Dev Committee 2�1est* lrehabtati 7 ultantds peftining tli December 15,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Mgr n limos r� r-r [D B i -P o� (1> �] 8x An ass=tlofheRls i rut etiilyf r December 15,2015 Public Works Dir Evaluate and identify the need for maintenance and dean liness of downtown streets ing and sidewalks and the bluff top area 9n �c��y bal!tg January 1,2015 Public Works Dir Present to the City Manager for action a plan to address the infrastructure,landscaping x prep md.- and maintenance needs in Central Park x bG a THREE-YEAR GOAL. STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINAB►LITY WHEN ' WHO WHIN STATUS COMMENTS DONE ON REVISED - - TARGET At the July 20, Finance Director Recommend to the City Council for action options for using the$3 million budget set- X Specific recommendations 2015 Cdy aside regarding options for the use of Council meeting the$3 million Budget Set Aside were provided at the July 20, 2015 City Council meeting 2 Sept 1,2015 Finance Director Present to the City Council for action options to expedite the prepayment of unfunded X Options to expedite the liabilities prepayment of unfunded liabilities were presented at the August 17, 2015,Study Session on the Long Term Financial Plan 3 Sept 1,2015 Finance Director Present to the City Council for action options for the use of proposed one-time funding x Options for the proposed use of from the Triple Flip and unfunded mandates one-time handing from the Triple x Flip and SB 90 Unfunded Mandates reimbursements were presented at the August 17,2015 Study Session on the Long Term Financial Plan 4 Nov 1,2015 Asst City Manager Present to the City Council for action a plan to use the city's portion of successor X Plan for action to be presented to agency proceeds for economic development EDC in October 5 EL�C fl� � Dec 1,2015 Planning and Building Evaluate legalizing and regulating vacation rentals and make a recommendation to the X Janua W tta Director,Finance City Council for direction Director and the City Attorney(lead) 6 Dec 1,2015 Asst City Mgr and the Assess our current Wi-Fi,broadband and fiber optic opportunities to attract additional X C llwcfi y - °a Information Services Dir,, businesses and report the results to the City Councilndirctbpi dhand working with a consultant Icus group sri �2N i o. I rov der! C 7 A plan will be presented at the Dec 1„2015 City Manager and Present to the City Council for action a plan to help maintain the city's AAA credit rating X January 2016 Strategic Planning C CD Finance Director Retreat v D r+ [D v 8 � Jan 1,2016 Finance Director Develop and present to the City Council for action,plans to accelerate improving the X rJpli}ns toWacc erate funded status of the City's Retirement and Workers'Compensation Plansmprovi3g thfund ' i of ttse Git ratiremeirt d workers:coni' ensa pine vAf tie provided at ttr member 2�;20%C1ty Co mestiR9 u two s Requests ncil Ac o 'iaseln $eac '�lan: 9 On.9ol f:-,:,; Jan 1,2016 Dep Dir of the Office of Recommend options to the City Council for action for enhancing revenue from tourism K ial Business Dev,,working with e=V.- 7 At VHB M for H*13 ,Plan 6 go d"Oplk e N G -THREE-YEAR GOAL": ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS s - p DONE ON REVISED TARGET 1 October 1,2015 Asst City Manager,.working Present a plan to the City Manager for consideration to complete critical Police X ACM,Police Chief,Fire Chief and with the Police Chief,Fire and Fire technology needs IS Director met and prioritized tech Chief and IS Director needs 2 tz October 1,2015 Mayor Pro Tem Jim Identify potential new funding sources and make a recommendation to the City X At the Public Hearing for the FY I- Katapodis(lead)Finance Council for action 2015116 Proposed Budget, C) Dir,,Police Chief,City Mgr potential new funding sources were presented to the City Council The City Council adopted staffs recommendations on October 5, 2015 3 January 1,2016 Police Chief Present to the City Manager for consideration alternative plans for Police X Mek; firearms training facilities led anaary 1,201 4 January 15,2016 Fire Chief Complete and submit to the City Manager for review and action a Standards of !4 l rwos—C.t�shs� ti rrt�beft Cover Report Id 5 January 15,2016 Asst City Manager(lead) Submit to the City Manager for action in the 2016-2017 budget a review of cntica x On track and the Fare Chief Fire and Marine Safety positions �1 p 00 CD v THREE-YEAR GGAL: ,ENHANCE AND NAINTAIN CITY SER VICE VEL I VER Y .WHEN , WHO WHAT STATUS COMMENTS GONE ON REVISED TARGET 1 October 30,2015 Community Relations Officer Identify and present to the City Council for action a methodology to improve x Conduct proactive communication with (lead),working with the City community outreach and education and advance notice on city protects and local media and social websites such Manager,Planning and events as Facebook,Twitter,fnstagram and Building Dir,,IS Dir and Police Nextdoor Work with IS to develop and Fire representatives system in email blasts to residents and businesses Utilize water bill inserts 2 October 15,2015 City Attorney(lead'),City Clerk, Recommend to the City Manager for action a records management process and x City Attorney,City Clerk and IS IS Director staffing needed to integrate the records of all departments and respond more Representatives have met and are quickly to the needs of the community reviewsng lob descriptions,software etc,and preparing a report for the City Manager 3 ,January 15,2016 HR Director(lead)and Collaborate and submit to the City Manager and the City Council for review and x HRD and ACM are working with Department Heads direction a list of viable unfunded protects and staffing to be considered for Finance to identify projects funding G Dept ID AD 15-027 Page 1 of 2 Meeting Date 11/16/2015 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 11/16/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives In fulfilling this process, the City Council met on July 13, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives The updated Strategic Objectives Grid is attached Financial Impact Not applicable Recommended Action Receive and File the Six-Month Strategic Objectives Alternative Action(s) Reject the updates and direct staff accordingly Analysis At the City Council's direction, a strategic planning process was undertaken to establish consensus on the City's Core Values and Priority Strategic Objectives This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner On July 13, 2015, the Council, City Manager, and Department Heads met in a public meeting to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives The City Council's mission statement is as follows "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community" The Three-Year Goals are organized into four categories • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery Item 3. - I xB -22- Dept ID AD 15-027 Page 2 of 2 Meeting Date 11/16/2015 Each of these categories Includes a list of six-month strategic objectives Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives Environmental Status N/A Strategic Plan Goal • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City service delivery Attachment(s) 1 City of Huntington Beach Strategic Objectives Grid (13 July 2015 through 15 January 2016) HB -231- Item 3. - 2 CD CITY OF HUNTINGTON BEACH w SIX - MONTH STRATEGIC OBJECTIVES 13 July 20155 through 15 January 2016 THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 October 1,2015 Community Services Dr, Develop and Implement a Bartlett Park improvement protect Meeting in October with Mayor Hardy working with the Public Works and representatives from First Dir and in collaboration with x Christian Church on a Bartlett Park community partners Protect 2 Recommendatlon to proceed October 1,2015 Library Director Research and recommend to the City Council for consideration panccipation as a submitted to City Management pilot location for the new statewide online high school program for adults to Ubrary has been approv d as tPoot r' receive their high school diploma and enhance educational opportunities for the x Watlorl by thii%taij,Ubriiry.. community 3 final statistics on way finding December 1,2015 Library Director Complete an initial wayfinding study for the library system x questions and acthriky are t►eln twm tied fbrtho final art. 4 cli installation is nearing January 1,2016 Library Director and 15 Director Improve the overall Internet speed at all library locations to 1G through c eHon. Nov Firewali Installed connection to the Cal REN Network x in priparatidn forthe up +rade January 15,2016 Community Services Dir Present to the City Council for review and action on the Park and Recreation Park and Recreation Master Plan Master Plan x presented to City Council in a study session on October 19th 6 January 15,2016 Asst City Mgr (lead),working Research methods of citywide wayfinding and present recommendations)to the Consultant selected,VHB entering into with the Deputy Director of City Manager for action a contract to commence the process Business Development and x VHB A 7 January 15,2016 Community Services Dir and Research opportunities for implementation of an Adopt-A-Park program and In Progress—Community Services is the Public Works Dir present recommendations to the City Manager for action researching other Adapt-a-Park x Programs and will meet with Public Works to present options in October THREE-YEAR GOAL: ENHANCE ANO MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 The internet-based map has been August 15,2015 Public Works Director and Implement an mternet-based map to inform the public on city construction projects and implemented and is operation on City the Information Services maintenance schedules x webpage Director 2 Information is being finalized and will August 15,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City`s storm dram x be provided in November x infrastructure Information is being finalized and will i October 1,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, x be provided in November sidewalks and right-of-way infrastructure q Information is being finalized and will October 1,2015 Public Works Director Pnonbze the city's paving protects to increase PC to 80 and present to the City Council x be provided in November for action 5 Rei ouncil Study Session held on At the Oct 5 2015 Public Works Dir and Present to the City Council a purchase and sale agreement for Edison-owned street and fort s at�on City Council meeting Asst. City Manager lights to convert to LED street fights 6 Meeting scheduled with City November 1,2015 Community Services Dir Present to the City Manager the Main Promenade Parking Structure Rehab Plan Manager,Assistant City Manager, (lead)and Public Works x Public Works Director and Dir,working with the Community Services Director Econ Dev Committee 7 Courd aMovei December 15,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Mgr x Services Agreement for a sultaht to the assessment CD W B r-F CD g On track 'r December 15,2015 Public Works Dir Evaluate and identify the need for maintenance and cleanliness of downtown streets x and sidewalks and the bluff top area January 1,2016 Public Works Dir Present to the City Manager for action a plan to address the infrastructure,landscaping x and maintenance needs in Central Park x to e THREE-YEAR GOAL: STRENO MEN ECONOMIC AND FINANCIAL SLISTAINARalrY' WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 At the July 20, Finance Director Recommend to the City Council for action options for using the$3 million budget set- X Specific recommendations 2015 City aside regarding options for the use of Council meeting the$3 million Budget Set Aside were provided at the July 20, 2015 City Council meeting 2 Sept 1,2015 Finance Director Present to the City Council for action options to expedite the prepayment of unfunded X Options to expedite the liabilities prepayment of unfunded liabilities were presented at the August 17, 2015,Study Session on the Long Term Financial Plan 3 Sept 1,2015 Finance Director present to the City Council for action options for the use of proposed one-time funding X Options for the proposed use of from the Triple Flip and unfunded mandates one-time funding from the Triple x Flip and SIB 90 Unfunded Mandates reimbursements were presented at the August 17,2015 Study Session on the Long Term ' Financial Plan 4 Nov 1,2015 Asst City Manager Present to the City Council for action a plan to use the city's portion of successor X Plan for action to be presented to agency proceeds for economic development EDC in October 5 T tale_ scheduled V Dec 1,2015 Planning and Building Evaluate legalizing and regulating vacation rentals and make a recommendation to the X r 21,201 Cooncil Director,Finance City Council for direction Judy session, Director and the City Attorney(lead) 6 Dec 1,2015 Asst Crty Mgr and the Assess our cogent Wi-Fi,broadband and fiber optic opportunrties to attract additional X CTC Technology Co hired to Information Services Dir, businesses and report the results to the City Council conduct broadband assessment working with a consultant Kick-off meeting week of 9l28 7 Dec 1,2015 City Manager and Present to the City Council for action a plan to help maintain the city's AAA credit rating X A plan will be presented at the Finance Director J 'ary S'ategic Planning R D CT [D W $ � Jan 1,241E Finance Director Develop and present to the City Council for action,plans to accelerate improving the K On track funded status of the City's Retirement and Workers'Compensation Plans 9 ,fan 1,2016 Dep Dir of the Office,of Recommend options to the City Council for action for enhancing revenue from tourism X Business Dev,,working with VHB r==� oc E THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 October 1,2015 Asst City Manager,working Present a plan to the City Manager for consideration to complete critical Police X ACM,Police Chief,Fire Chief and with the Police Chief,Fire and Fire technology needs tact r met d pnontlaed tech Chief and IS Director eresent to Assi t nt Man r K Domer r Fro rk Han :-1 -1 2 October 1,2015 Mayor Pro Tem Jim �tify pgienUat now funds sources and a�i'menda a�li.to the Cily X At&Public Heanii�•ff�,the"!I7,Y Katapodrs(lead)Finance CoWal for acts n, 2015116 Proposed Budget, DIr,,Pohoe Chief,City Mgr pofdritial r*w funding sources were presented to the City Council The.=City ndl ofopted staff,$ 20116. reoi t�7 3 January 1,2016 Police Chief Present to the City Manager for consideration alternative plans for Police x On track firearms training facilities 4 January 15,2016 Fire Chief Complete and submit to the City Manager for review and action a Standards of x On track Cover Report 5 January 15,2016 Asst City Manager(lead) Submit to the City Manager for action in the 2016-2017 budget a review of crltica X On track and the Fire Chief Fire and Manne Safety positions CD F 00 CD W , THREE-YEAR COAL: ENNANCEANO MAINTAIN CITY SERVICE DELIVER' WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1 October 30,2015 Community Relations Officer Identify and present to the City Council for action a methodology to improve x Conduct proactive communication with (lead),working with the City community outreach and education and advance notice on city projects and Local media and social websites such Manager,Planning and events as Facebook,Twitter,Instagram and Building Dir,,IS Dir and Police Nextdoor Work with IS to develop and Fire representatives system in email blasts to residents and businesses Utilize water bill inserts 2 October 15,2015 City Attorney(lead),City Clerk, Recommend to the City Manager for action a records management process and x City Attorney,City Clerk and IS IS Director staffing needed to integrate the records of all departments and respond more Representatives have met and are quickly to the needs of the community reviewing job descriptions,software etc,and prepanng a report for the City Manager 3 January 9,2016 HR Director(lead)and Collaborate and submit to the City Manager and the City Council for review and x HWand ACAS ire working with Department Heads direction a list of viable unfunded projects and staffing to be considered for FinanceWdentify pats, L funding 1P G Dept ID AD 15-026 Pagel of 2 Meeting Date 10/19/2015 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 10/19/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file City of Huntington Beach Strategic Plan Update Statement of Issue In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives In fulfilling this process, the City Council met on July 13, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives The updated Strategic Objectives Grid is attached Financial Impact Not applicable Recommended Action Receive and File the Six-Month Strategic Objectives Alternative Action(s) Reject the updates and direct staff accordingly Analysis At the City Council's direction, a strategic planning process was undertaken to establish consensus on the City's Core Values and Priority Strategic Objectives This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner On July 13, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives The City Council's mission statement is as follows "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community " The Three-Year Goals are organized into four categories • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Each of these categories includes a list of six-month strategic objectives Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives Item 2. - 1 xB -26- Dept ID AD 15-026 Page 2 of 2 Meeting Date 10/19/2015 Environmental Status N/A Strategic Plan Goal • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Attachment(s) 1 City of Huntington Beach Six-Month Strategic Objectives Grid (13 July 2015 through January 2016) HB -27- Item 2. - 2 tV C I T Y OF HUNTINGTON BEACH SIX - MONTH STRATEGIC OBJECTIVES 13 July 2015 through 15 January 2016 THREE-YEAR GOAL; IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE 1 ON REVISED TARGET 1, October 1,2015 Community Services Dir„ Develop and implement a Bartlett Park improvement project. Mei#4 in Octoberwi 011layor working with the Public Works Hardy and r It ee ttethi from Dir.and in collaboration with x FlratChr Church on a Bartlett community partners ° 2 Retommendafto to October 1,2015 Library Director Research and recommend to the City Council for consideration participation as a submitted to Nrbrnegamen pilot location for the new statewide online high school program for adults to receive their high school diploma and enhance educational opportunities for the x community. 3. C64ultant has Asked the Library December 1,2015 Library Director Complete an initial wayfinding study for the library system. x and itwoAing on�It1 1 report," In: atlanb. q Ircuit Ilatiron In process; ram January 1,201�6 Library Director and IS Director Improve the overall Internet speed at all library locations to I through fund ntottld connection to the CaIRPIV Network. x Partlally r s1"d 5. January 15,2016 Community Services Dir. Present to the City Council for review and action an the Park and Recreation Park and Recreation Master Plan Master Plan, x presented to City Council in a study session on October 19th 6. January 15,2015 Asst,City Mgr.(lead),working Research methods of citywide wayfinding and present recommendation(s)to the Code s :M!awled,VHB entering with the Deputy Director of City Manager for action. Into to Cow ik#the Business Development and x per$+ VHB A 7. January 15,2016 Community Services Dir.and Research opportunities for implementation of an Adopt-A-Park program and , ress rmUnit e the Public Works Dir. present recommendations to the City Manager for action. arohtng flier Ado x dodos and'-t�Wrest 1i� Vlf rks to present options hi October. THREE-YEAR GOAL: ENKANCEAND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. The intemet-based map has been August 15,2015 Public Works Director and Implement an internet-based map to inform the public on city construction projects and implemented and is operation on City the Information Services maintenance schedules. X webpage Director 2. Informodbols being fine#and August 15,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain x wtll be pr6vlded in November infrastructure, .,r 3. In * 4if4g Ili [and October 1,2015 Public Works Director Provide#o the City Council the results of a needs assessment of the Gity's streets, will a d In sidewalks and right-of-way infrastructure. C fn. _. and October 1,2015 Pubiic Works Director Prioritize the city's paving projects to increase PCI to 80 and present to the City Council for action. 5. 0112 vuncil Study ` #on held At the Oct.5 2015 Public Works Dir.and Present to the City Council a purchase and sale agreement for Edison-owned street xon 9121 and RCA for conelderatdon City Council meeting Asst.City Manager lights to convert to LED street lights. on 10119 6. Meeting scheduled with Clty November 1,2015 Community Services Dir. Present to the City Manager the Wain Promenade Parking Structure Rehab Plan. Manager",Assistant City Manager, (lead)and Public Works )f Works tend Dir.,working with the munmy so, itectal# Econ,Dev,Committee 7. On track December 15,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Mgr. x CD N S 41. N 8. On track . , December 15,2015 Public Works Dir. Evaluate and identify the need for maintenance and cleanliness of downtown streets x � t� and sidewalks and the bluff top area. 9. January 1,2016 Public Works Dir. Present to the City Manager for action a On to address the infrastructure,landscaping x and maintenance needs in Central Park. C� THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET i. At the July 20, Finance Director Recommend to the City Council for action options for using the$3 million budget set- X Specific recommendations 2015 City aside. regarding options for the use of Council meeting the$3 million Budget Set Aside were provided at the July 20, 2015 City Council meeting. 2. Sept, 1,2015 Finance Director Present to the City Council for action options to expedite the prepayment of unfunded X Options to expedite the liabilities, prepayment of unfunded liabilities were presented at the August 17, 2015,Study Session on the Long Term Financial Plan. 3. Sept.1,2015 Finance Director Present to the City Council for action options for the use of proposed one-time funding X Options for the proposed use of from the Triple Flip and unfunded mandates, one-time funding from the Triple Flip and SB 90 Unfunded Mandates reimbursements were presented at the August 17,2015 Study Session on the Long Term Financial Plan. 4. Nov.1,2015 Asst.City Manager Present to the City Council for action a plan to use the city's portion of successor X Plan for action to be presented to agency proceeds for economic development. EDC in October. 5. Tentiiiiilfv#V oduled for Dec.1,2015 Planning and Building Evaluate legalizing and regulating vacation rentals and make a recommendation to the X Nov,4 iffi,CRYC00'doll Director,Finance City Council for direction. iiiiudysai lon. Director and the City Attorney(lead) 6. Dec.1,2015 Asst.City Mgr.and the Assess our current Wi-Fi,broadband and fiber optic opportunities to attract additional X CTC Technology Co hired to Information Services Dir., businesses and report the results to the City Council. conduct broadband assessment. working with a consultant Nck-off meeting week of 9l28 7.Dec,1,2015 City Manager and Present to the City Council for action a plan to help maintain the city's AAA credit rating. X On track Finance Director �—r r+ cp D (D N g, , Jan.1,2016 Finance Director Develop and present to the City Council for action,plans to accelerate improving the X On track v funded status of the City's Retirement and Workers'Compensation Plans. 9, Jan.1,2016 Dep.Dir,of the Office of Recommend options to the City Council for action for enhancing revenue from tourism, x Pot al Air Show will be on Business Dev.,working with the 019 City Coonell 3ng, VH B n*of se flint optionk. 1 E THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE CAN REMED TARGET 1 I October 1,2015 Asst.City Manager,working Present a plan to the City Manager for consideration to complete critical Police x ACM,Police Chief,Fire Chief and with the Police Chief,Fire and Fire technology needs. IS Director met and prioritized tech Chief and IS Director needs. 2. October 1,2015 Mayor Pro Tern Jim Identify potential new funding sources for new police officer positions and make E X At the Public Hearing for the FY Katapodis(lead)Finance recommendation to the City Council for action. 2015/16 Proposed Budget, Dir.,Police Chief,City Mgr. potential new funding sources were presented to the City Council to fund five additional Police Officer positions. Two of those options were adopted that = evening. The remaining three are Q tentatively scheduled to come back to the City Council for further action on October 5,2015. 3, January 1,2D16 Police Chief Present to the City Manager for consideration altemative plans for Police X On track firearms training facilities. 4. January 15,2016 Fire Chief Complete and submit to the City Manager for review and action a Standards of X On track Cover Report. 5. January 15,2016 Asst.City Manager(lead) Submit to the City Manager for action in the 2016-2017 budget a review of critica X On track and the Fire Chief Fire and Marine Safety positions. 0--a r+ (tr N F 00 CD t THREE-YEAR GOAL: ENHANCEAND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON REHISE4 TARGET 1. October 30,2015 Community Relations Officer Identify and present to the City Council for action a methodology to improve Conduct proactive communication with (lead),working with the City community outreach and education and advance notice on city projects and local media and social websites such Manager,Planning and events. as Facebook,Twitter,Instagram and Building Dir.,IS Dir.and Police Nextdoor.Work with IS to develop and Fire representatives system in email blasts to residents and businesses.Utilize water bill inserts, 2. October 15,2015 City Attomey(lead),City Clerk, Recommend to the City Manager for action a records management process and X City Attorney,City Clerk and IS IS Director staffing needed to integrate the records of all departments and respond more Representatives have met and are quickly to the needs of the community. reviewing job descriptions,software etc.,and preparing a report for the City Manager Nov.1,2015 HR Director(lead)and Collaborate and submit to the City Manager and the City Council for review and x Department Heads direction a list of viable unfunded projects and staffing to be considered for funding. G Dept. ID AD 15-025 Page 1 of 2 Meeting Date: 9/21/2015 Approved 7-0 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/21/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Donner, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on July 13, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and File the Six-Month Strategic Objectives. Alternative Action(s): Reject the updates and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. On July 13, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into four categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. Dept. ID AD 15-025 Page 2 of 2 Meeting Date: 9/21/2015 Environmental Status: N/A Strategic Plan Goal: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Attachment(s): 1 City of Huntington Beach Six-Month Strategic Objectives Grid (13 July 2015 through January 2016) C I T Y O F H U N T I N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 13 July 2016 through 16 January 2016 THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. October 1,2015 Community Services Dir., Develop and implement a Bartlett Park improvement project. On track working with the Public Works Dir.and in collaboration with X community partners 2. Met with Adult School—potential October 1,2015 Library Director Research and recommend to the City Council for consideration participation as a collaboration. Recommendation to pilot location for the new statewide online high school program for adults to City Manager to proceed with receive their high school diploma and enhance educational opportunities for the X application to participate in the pilot community. program. 3. Contract approved and executed. December 1,2015 Library Director Complete an initial wayinding study for the library system. X Study underway. 4. Circuit installation in process,Grant January 1,2016 Library Director and IS Director Improve the overall Internet speed at all library locations to 1G through funded equipment ordered and partially connection to the CaIREN Network. X received. 5. January 15,2016 Community Services Dir. Present to the City Council for review and action on the Park and Recreation Park and Recreation Master Plan will Master Plan. X be presented to City Council in a study session on October 19th 6. January 15,2016 Asst.City Mgr. Oead),working Research methods of citywide wayfinding and present recommendation(s)to the Staff and VHB are interviewing the top with the Deputy Director of City Managerfor action. 3 consultants to commence the Business Development and X process VHB A 7. January 15,2016 Community Services Dir.and Research opportunities for implementation of an Adopt-A-Park program and In Progress—Community Services is the Public Works Dir. present recommendations to the City Manager for action. X researching other Adopt-a-Park Programs THREE-YEAR GOAL: ENNANCEAND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. X The internet-based map has been August 15,2015 Public Works Director and Implement an internet-based map to inform the public on city construction projects and implemented and is operation on City the Information Services maintenance schedules. webpage Director 2. Information is being finalized and will August 15,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain X be provided in September infrastructure. 3. On Track October 1,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, X sidewalks and right-of-way infrastructure. 4. On track October 1,2015 Public Works Director Prioritize the city's paving projects to increase PCI to 80 and present to the City Council X for action. 5. Study Session scheduled for 9/21 At the Oct.5 2015 Public Works Dir.and Present to the City Council a purchase and sale agreement for Edison-owned street X Council Meeting followed by 10/5 City Council meeting Asst.City Manager lights to convert to LED street lights. RCA for consideration of PSA. 6. Meeting scheduled with City November 1,2015 Community Services Dir. Present to the City Manager the Main Promenade Parking Structure Rehab Plan. Manager,Assistant City Manager, (lead)and Public Works X Public Works Director and Dir.,working with the Community Services Directorfor Econ.Dev.Committee October 14h 7. On track December 15,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Mgr. X 8. On track December 15,2015 Public Works Dir. Evaluate and identify the need for maintenance and cleanliness of downtown streets X and sidewalks and the bluff top area. B 9. January 1,2016 Public Works Dir. Present to the Cily Manager for action a plan to address the infrastructure,landscaping X and maintenance needs in Central Park. C THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. At the July 20, Finance Director Recommend to the City Council for action options for using the$3 million budget set- X Specific recommendations 2015 City aside. regarding options for the use of Council meeting the$3 million Budget Set Aside were provided at the July 20, 2015 City Council meeting. 2. Sept. 1,2015 Finance Director Present to the City Council for action options to expedite the prepayment of unfunded X Options to expedite the liabilities. prepayment of unfunded liabilities were presented at the August 17, 2015,Study Session on the Long Term Financial Plan. 3. Sept. 1,2015 Finance Director Present to the City Council for action options for the use of proposed one-time funding X Options for the proposed use of from the Triple Flip and unfunded mandates. one-time funding from the Triple Flip and SB 90 Unfunded Mandates reimbursements were presented at the August 17,2015 Study Session on the Long Term Financial Plan. 4. Nov. 1,2015 Asst.City Manager Present to the City Council for action a plan to use the city's portion of successor X Plan for action to be presented to agency proceeds for economic development. EDC in October. 5. Dec. 1,2015 Planning and Building Evaluate legalizing and regulating vacation rentals and make a recommendation to the X Tentatively scheduled for Oct. 19, Director,Finance City Council for direction. 2015 City Council study session. Director and the City Attorney(lead) 6. Dec. 1,2015 Asst.City Mgr.and the Assess our current Wi-Fi,broadband and fiber optic opportunities to attract additional X CTC Technology Cc hired to Information Services Dir., businesses and report the results to the City Council. conduct broadband assessment. working with a consultant Kick-off meeting week of 9/28 7. Dec. 1,2015 City Manager and Present to the City Council for action a plan to help maintain the city's AAA credit rating. X On track Finance Director D 8. Jan. 1,2016 Finance Director Develop and present to the City Council for action,plans to accelerate improving the X On track funded status of the City's Retirement and Workers'Compensation Plans. 9. Jan. 1,2016 Dep.Dir.of the Office of Recommend options to the City Council for action for enhancing revenue from tourism. X Meeting with VHB on the Business Dev.,working with process,Special Events are VHB being considered along with additional programs E THREE-YEAR GOAL: ENNANCEAND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. October 1,2015 Asst.City Manager,working Present a plan to the City Managerfor consideration to complete critical Police X ACM,Police Chief, Fire Chief and with the Police Chief, Fire and Fire technology needs. IS Director met and prioritized tech Chief and IS Director needs. Plan to be provided to CM bv October Pt 2. October 1,2015 Mayor Pro Tem Jim Identify potential new funding sources for new police officer positions and make E X At the Public Hearing for the FY Katapodis Oead) Finance recommendation to the City Council for action. 2015/16 Proposed Budget, Dir.,Police Chief,City Mgr. potential new funding sources were presented to the City Council to fund five additional Police Officer positions. Two of those options were adopted that evening. The remaining three are tentatively scheduled to come back to the City Council for further action on October 5,2015. 3. January 1,2016 Police Chief Present to the City Manager for consideration alternative plans for Police X On track firearms training facilities. 4. January 15,2016 Fire Chief Complete and submit to the City Manager for review and action a Standards of X On track Cover Report. 5. January 15,2016 Asst.City Manager Oead) Submit to the City Manager for action in the 2016-2017 budget a review of critical X On track and the Fire Chief Fire and Marine Safety positions. F THREE-YEAR GOAL: ENNANCEAND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. October 1,2015 Community Relations Officer Identify and present to the City Council for action a methodology to improve X Conduct proactive communication with (lead),working with the City community outreach and education and advance notice on city projects and local media and social websites such Manager,Planning and events. as Facebook,Twitter, Instagram and Building Dir., IS Dir.and Police Nextdoor.Work with IS to develop and Fire representatives system in email blasts to residents and businesses.Utilize water bill inserts. 2. October 15,2015 City Attorney(lead),City Clerk, Recommend to the City Managerfor action a records management process and X City Attorney,City Cleric and IS IS Director staffing needed to integrate the records of all departments and respond more Representatives have met and are quickly to the needs of the community. reviewing job descriptions,software etc.,and preparing a report for the City Manager 3. Nov. 1,2015 HR Director(lead)and Collaborate and submit to the City Manager and the City Council for review and X Department Heads direction a list of viable unfunded projects and staffing to be considered for funding. G Dept. ID AD 15-019 Page 1 of 2 Meeting Date:8/17/2015 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 8/17/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Approve the Three-Year Goals and Strategic Objectives as developed at the July 13, 2015 Strategic Planning Session Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on July 13, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives. This action officially considers the goals and objectives as r developed at the Strategic Planning Session. Financial Impact: None Recommended Action: Approve of the Three-Year Goals and Strategic Objectives as developed at the Strategic Planning Session held on July 13, 2015 and attached as Attachment 1. Alternative Action(s): Reject the updates and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. On July 13, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. A new goal, "Enhance and maintain City services," was added in addition to establishing new objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into four categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City services HB -55- Item 3. - I Dept. ID AD 15-019 Page 2 of 2 Meeting Date: 8/17/2015 Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached. matrix with updated information on the status of the Six-Month Strategic Objectives. The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation requires continual refinement of staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council The Strategic Planning Three-Year Goals and Objectives are found in Attachment 1. Environmental Status: N/A Strategic Plan Goal Improve quality of life Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (13 July 2015 through 28 January 2016) Item 3. - 2 HB -56- C I T Y O F H U N T I N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 13 July 2015 through 15 January 2016 THREE-YEAR GOAL: 1AWROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS _ b0rTE 0rd RFvisEo TARGET 1. October 1,2015 Community Services Dir., Develop and implement a Bartlett Park improvement project. k working with the Public Works Dir.and in collaboration with community partners 2. Library Director has spoken to two October 1,2015 Library Director Research and recommend to the City Council for consideration participation as a X locations offering the program,to pilot location for the new statewide online high school program for adults to review how it works,etc. Meeting with 1, receive their high school diploma and enhance educational opportunities for the HS Adult School Principals set for community. August 11. 3. X City Attorney is reviewing contract for December 1,2015 Library Director Complete an initial wayfinding study for the library system. wayfinding consultant 4. Circuit work is being scheduled at all January 1,2016 Library Director and IS Director Improve the overall Internet speed at all library locations to 1G through x Library locations. connection to the Cal REIN Network. 5. January 15,2016 Community Services Dir. Present to the City Council for review and action on the Park and Recreation X Master Plan. 6. January 15,2016 Asst,City Mgr.(lead),working Research methods of citywide wayfinding and present recommendations)to the x with the Mgr.of Business City Manager for action. Development and VHB T January 15,2016 Community Services Dir.and Research opportunities for implementation of an Adopt-A-Park program and X the Public Works Dir. present recommendations to the City Manager for action. CD W — A W TH RE E-Y EAR GOAL: ENHANCE A ND NA INTAIN INFP.4S TRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET x August 15,2015 Public Works Director and Implement an internet-based map to inform the public on city construction projects and the Information Services maintenance schedules. Director 2. x Information is being finalized and will Augustl5,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain be provided in the August infrastructure- 3. x October 1,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, sidewalks and righl-of-way infrastructure, 4. x October 1.2015 Public Works Director Prioritize the city's paving projects to increase PC[to 80 and present to(he City Council for action. 5. x At the Oft 5 2015 Public Works DIT.and Present to the 0y Council a purchase and sale agreement for Edison-owned street City Council meeting Asst,City Manager lights to convert to LED street lights. 6. x November 1,2015 Community Services Dir. Present to the City Manager the Main Promenade Parking Structure Rehab Plan. (lead)and Public Works Dir.,working with the Econ.Dev.Committee 7. -x December 15,2015 Public Works Director Perform a City Facilities needs assessment and present the results to(he City Mgr. 8. x December 15,2015 Public Works Dir. Evaluate and identify the need for maintenance and cleanliness of downtown streets and sidewalks and the bluff top area, x January 1,2016 Public Works Dir, Present to the City Manager for action a plan to address the infrastructure,landscaping and maintenance needs in Central Park- B THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED -1 TARGET At the July 20, Finance Director Recommend to the City Council for action options for using the$3 million budget set- X Specific recommendations 2015 City aside, regarding options for the use of Council meeting the$3 million Budget Set Aside were provided at the July 20, 1 2015 City Council meeting. 2. Sept, 1,2015 Finance Director Present to the City Council for action options to expedite the prepayment of unfunded X Options to expedite the liabilities, prepayment of unfunded liabilities will be presented at the August 17,2015 Study Session on the Long Term Financial Plan. 3. Sept.1,2015 Finance Director Present to the clty Council for action options for the use of proposed one-time funding X Options for the proposed use of from the Triple Flip and unfunded mandates. one-time funding from the Triple Flip and SB 90 Unfunded Mandates reimbursements will be presented at the August 17,2015 Study Session on the Long Term Financial Plan. 4. Nov, 1,2015 Asst.City Manager Present to the City Council for action a plan to use the city's portion of Successor X agency proceeds for economic development. 5. Dec.1,2015 Planning and Building Evaluate legalizing and regulating vacation rentals and make a recommendation to the X Tentatively scheduled for Oct.19, Director,Finance City Council for direction. 2015 City Council study session. Director and the City Attorney(lead) 6. Dec.1,2015 Asst.City Mar.and the Assess our current Wi-Fj,broadband and fiber optic opportunities to attract additional X Information Services Dir., businesses and report the results to the City Council. working with a consultant 7. Dec.1,2015 City Manager and Present to the City Council for action a plan to help maintain the city's AAA credit rating. X Finance Director CD cv Jan.1,2016 Finance Director Develop and present to Ihe City Council for action,plans to accelerate improving the x funded status of the City's Retirement and Workers'Compensation Plans. 9 Jan, 1,2016 Dep.Dir.of the Office of Recommend options to the City Council for action for enhancing revenue from tourism x Business Dev,,working with VHB THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISFD TARGET October 1,2015 Asst.City Manager,working Present a plan to the City Manager for consideration to complete critical Police x with the Police Chief,Fire and Fire technology needs. Chief and IS Director 2, October 1,2015 Mayor Pro Tem Jim Identify potential new funding sources for new police officer positions and make e x Kalapodis(lead)Finance recommendation to the City Council for action. Dir..Police Chief,City Mgr. 3 January 1,2016 Police Chief Present to the City Manager for consideration alternative plans for Police x firearms training facilities- 4. January 15,2016 Fire Chief Complete and submit to the City Manager for review and action a Standards of x Cover Report. 5. January 15.2016 Asst.City Manager(lead) Submit to the City Manager for action in the 2016-2017 budget a review of critical x and the Fire Chief Fire and Marine Safety positions. THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY ao - WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET October 1,2015 Community Relations Officer Identify and present to the City Council for action a methodology to improve x (lead),working with the City community outreach and education and advance notice on city projects and Manager.Planning and events- Building Dir.,IS Dir.and Police and Fire representatives 2. October 15,2015 City Attorney(lead),City Clerk, Recommend to the City Manager for action a records management process and x IS Director staffing needed to integrate the records of all departments and respond more quickly to the needs of the community. Nov. 1,2015 HR Director(lead)and Collaborate and submit to the City Manager and the City Council for review and x Department Heads direction a list of viable unfunded projects and staffing to be considered for funding. I J i - Dept.ID AD 15-010 Page 1 of 2 Meeting Date:6/15/2015 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/15/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 23, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Twelve-Month Strategic Objectives. Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives. This process is on- going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 23, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into four categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety HB -39- Item 3. - I Dept. ID AD 15-010 Page 2 of 2 Meeting Date:6/15/2015 Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six- Month Strategic Objectives. The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation requires continual refinement of staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council Environmental Status: N/A Strategic Plan Goal: Improve quality of life Enhance and maintain infrastructure Enhance and maintain public safety Strengthen Economic and Financial sustainability Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (23 January 2015 through 13 July 2015) Item 3. - 2 HB -40- CITY OF HUNTINGTON BEACH SIX - MONTH STRATEGIC OBJECTIVES 23 January 2015 through 15 July 2015 THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1, March 1,2015 and Mayor,working with the City Schedule and hoid department presentations at City Council meetings regarding x First presentation by City Clerk's office monthly thereafter Manager community engagement. on March 16,2015,meeting. 2. Bolsa Chica Annexation was presented May 1,2015 City Manager and Assistant Hold a study session on Bolsa Chica annexation to get direction from the City X at the April 6,2015,Study Session, City Manager Council on whether or not to proceed with annexation. City Council determined not to proceed CA with the annexation. 3. May 15,2015 The Finance Director and Analyze the impact of current staffing levels(all departments)on service delivery --` Human Resources Director, and present findings with recommendations to the City Council for direction. 'it be working with the City Xfa t 6 .roposed Manager and Department 1y 20' Heads 4. B :tt` til meeting July 1,2015 Community Services Develop and present to the Community Services Commission a plan to + t rtilay++I rW on*8116. Director(lead)and Public collaborate with the community on volunteer projects at Bartlett Park. H hg Grant Amerdo far Bartlett Park Works Director }t will ba 1Ij inrsunt sl. X15, i rsrgY� ts into the fir I CG W A W w THREE-YEAR GOAL: ENHANCE AND MAINMIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS - DONE ON REVISED TARGET Monthly Public Works Director Provide updates to the City Council on the status of construction of the new Senior x Updates are provided monthly Center, 2, June 16,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets„ x Staff is developing information. sidewalks and right-of-way infrastructure. 3. July 1,2015 Public Works Director Develop a Plan,including resources needed if any,and present to the City Manager to Staff is developing the web based and the Information implement an internet-based map to inform the public on city construction projects and xmap and project information. Services Director maintenance schedules. Z W 4 July 1,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain Staff is developing information. ' infrastructure. 5. July 1,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Manager. x A request for proposal is currently under development. 6. July 15,2015 Library Director,working Determine the timeline and plan for participation in the statewide CENIC(Corporation for Lill CLU membs*Ip was with the Information Education Network Initiatives in California)broadband initiatives for public libraries, x appmved aqdwnftmrW.on Aprfl 28, Services Director B THREE-YEAR GOAL: STR',iENGTiNEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET At the February 2, Planning and Develop and present to the City Council for direction short and long term amendments 2015 City Council Building Director to the Beach and Edinger Corridor Specific Plan. X �� � Study Session J.ur4' 201f, 2.At the February 2, Public Works Present to the City Council for direction a traffic impact overview of the Beach and Presented to the City Council at the 2015 City Council Director Edinger Corridors. X Study Session March 2,2015,Study Session. April 1,2015 Planning and Evaluate legalizing and regulating vacation rentals and make a recommendation to the Building Director, City Council for direction. taondur tbrcfi�'and Finance Director and the City - �`Co�uncll Z Attorney(lead) 4. April 1,2015 Assistant City Establish a Mayor and City Council Member(s)and Business Executive roundtable ul'eid for Manager with the Chamber of Commerce to retain,attract and grow businesses in Huntington X fCtnifatkra will Beach, kte ortt1&. 5. June 1,2015 Public Works Explore the feasibility of increasing the refuse franchise fee and provide options to the X Staff is preparing options Director City Council for direction. B. - - Study txe +, H At a June 2015 City Manager Present options to the City Council for direction plans to reuselredevelop Rodgers 201 f ft ", EZC'll City Council Study Senior Center land and facility. a tO for Session x �(a f�if vdlapment wiktf 4„ t�:t Ount elf 22 R u ::l 1a 7. Staff has formed a dtywide grants July 1,2015 Assistant City Seek additional federal,state and county grants and partnerships and present the committee that meets monthly to Manager results to the City Manager. X discuss and support application development of various grant opportunities, r� 'W C r-r CD 8. Ska#i rived a ft CTC r July 1,2t115 Assistant City Assess our current Wf-Fi,broadband and fiber optic opportunities to attract additional Manager and the businesses and report the results to the City Council. TWO y ragsrd**2WOIC Information Services Director, x "g working with a rf` 8Ct consultant oil be 9. July 1,2015 Finance Director Develop and present to the City Council for action,plans to accelerate improving the fO�P.M Juiy funded status of the City's Retirement and Workers'Compensation Plans. x I1 ;. Yi1�J1 ed sudat-Studer Union. 10• NOWl I tented nit€ 'i July 1,2015 City Manager and Develop a Plan and present to the City Council for action to maintain the City's AAA x Dili Ju 115, Finance Director credit rating. FY151t . Bia Study S�sn. 11. - July 1,2015 Deputy Director of the Recommend options to the City Council for action for enhancing revenue from tourism Office of Business Development,working Meetings setup with Visit with`Visit Huntington x Huntington Beach for options marketing including special events Beach (the Z and visitors bureau) D THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS — DONE ON REVISED TARGET - Pot on;lt�far'rt►�tm considered rr t i May 1,2015 Assistant City Manager with Review all frozen/unfunded essential public safety positions and report the d",&ttW#subrnlss1ons;'fit input from the Police Chief results,including funding options,to the City Manager for consideration in the x bu naltta got tioni and'Fire Chief Fiscal Year 201512016 budget. €nett d to be Itvli;Q #i proposed 2_ Cost information has been collected May 1,2015 Fire Chief Develop and recommend to the City Manager a proposal for a consultant to x and summary submitted to the City develop a"Standards of Cover"for the Fire Department, Manager.Project is being submitted as 3. a Supplemental Budget Request June 1,2015 Police Chief and City Present to the City Council for action a plan to mitigate the negative impacts of x Stalf(opott W�I be pt�tW10 Manager Prop.47 and AB109. Council July.1,20i5: 4. July 15,2015 Police Chief Develop and present to the City Manager a long-term Police Facilities Plan to accommodate Police Department training,operational needs and community x On track. engagement. v, 5. July 15,2015 Police Chief and Fire Chief Present a plan to the City Manager for implementing alto mative service delivery x On track. models to enhance public safety services. r-e CD W E `a Dept.ID AD 15-009 Page 1 of 2 Meeting Date:5/18/2015 CITY OF HU TIN T N BEACH REQUEST FOR, CITY COUNCIL ACTION MEETING DATE: 5/18/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 23, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Twelve-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives. This process is on- going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 23, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides. sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into four categories: • Improve quality of life ® Enhance and maintain infrastructure ® Strengthen economic and financial sustainability ® Enhance and maintain public safety HB _ Item 1. - 1 Dept. ID AD 15-009 Page 2 of 2 Meeting Date:5/18/2015 Each of these categories includes a list of Six-Month Strategic Objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six- Month Strategic Objectives. The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation requires continual refinement of staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: NIA Strategic Plan Goal: Improve quality of life Enhance and maintain infrastructure Enhance and maintain public safety Strengthen Economic and Financial sustainability Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (23 January 2015 through July 13, 2015) Item 1. - 2 HB -1 0- CITY OF HUNTINGTON BEACH SIX - MONTH ST ATEGIC OBJECTIVES 23 January 2015 through 15 July 2015 THREE-YEAR GOAL: IMPROVE QUALITY I WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. March 1,2015 and Mayor,working with the City Schedule and hold department presentations at City Council meetings regarding X First presentation by City Clerk's office monthly thereafter Manager community engagement. on March 16,2015 meeting. 2. Bolsa Chica Annexation was presented May 1,2015 City Manager and Assistant Hold a study session on Bolsa Chica annexation to get direction from the City X at the April 6,2015,Study Session. City Manager Council on whether or not to proceed with annexation. City Council determined not to proceed with the annexation. 3. May 15,2015 The Finance Director and Analyze the impact of current staffing levels(all departments)on service delivery Departmentsshave submr# requests E Human Resources Director, and present findings with recommendations to the City Council for direction. working with the City X to CM Cut and Flrwnce;D'irector are reviewing requests..Report of Manager and Department 'findings �� Heads a4recoilimendations in progress 4. Quarterly Bartlett Park update meeting July 1,2015 Community Services Develop and present to the Community Services Commission a plan to with the Mayor held on 04/08115, Director(lead)and Public collaborate with the community on volunteer projects at Bartlett Park. Working with Administration and OBD Works Director X on obtaining a housing grant for Bartlett Park. Once funds are obtained,volunteer projects will be incorporated and presented to CSC. tU w C1) THREE-YEAR GOAL. EN OCEAN®MAINTAIN INFR45TRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Monthly Public Works Director Provide updates to the City Council on the status of construction of the new Senior X Updates are provided monthly Center. 2. June 15,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, X Staff is developing information. sidewalks and right-of-way infrastructure. 3. July 1,2015 Public Works Director Develop a Plan,including resources needed if any,and present to the City Manager to Staff is developing the web based and the Information implement an intemet-based map to inform the public on city construction projects and X n. Services Director maintenance schedules. p ��project r ° atiu 4. July 1,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain X Staff is developing information. infrastructure. 5. A request for proposal is currently July 1,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Manager. X under development. 6. Library CLSA membership will be July 15,2015 Library Director,working Determine the timeline and plan for participation in the statewide CENIC(Corporation for confirmed on April 28. The Library with the Information Education Network Initiatives in California)broadband initiatives for public libraries. X and Information Services Department Services Director are working with CENIC on a timeline for implement on of new circuits. B THREE-YEAR GOAL: STRENOTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. Proposad amerxtments to,8ECSP At the February 2, Planning and Develop and present to the City Council for direction short and long term amendments presenteii'to Cliy Council at,Merch'2 2015 City Council Building Director to the Beach and Edinger Corridor Specific Plan. Study Session;Council direction to Study Session X staff on March 16,City Council adopted changes on May 4;changes= become effective June 4,2015 2. At the February 2, Public Works Present to the City Council for direction a traffic impact overview of the Beach and Presented to the City Council at the 2015 City Council Director Edinger Corridors. X March 2,2015 Study Session. Study Session 3. April 1,2015 Planning and Evaluate legalizing and regulating vacation rentals and make a recommendation to the Building Director, City Council for direction. Staff(ndueting'rose'art arid. Finance Director X preparing presentation for"uly20, and the City 20'i5,City Council study session j Attorney(lead) w 4. Draft outline of Business Roundtable April 1,2015 Assistant City Establish a Mayor and City Council Member(s)and Business Executive roundtable presented to Economic Development Manager with the Chamber of Commerce to retain,attract and grow businesses in Huntington Committee on 3110115,Met with the Beach. Chamber of Commerce regarding the X roundtable on 3125115. Busl, ss Roundtable Meeting scheduled fortune 3,;;201S....Invitations will be sent week on.5/11115. 5. June 1,2015 Public Works Explore the feasibility of increasing the refuse franchise fee and provide options to the X Staff is preparing options Director City Council for direction. 6. Study Sian held=on'April 20, At a June 2015 City Manager Present options to the City Council for direction plans to reuseiredevelop Rodgers 2015,with directlorx from Council City Council Study Senior Center land and facility. X to proceed with a RFP for Session potential residential development with a preferred unit count of 22 homes anti; ocket park CD !� C v► C1) �+ 7. Staff has formed a citywide grants July 1,2015 Assistant City Seek additional federal,state and county grants and partnerships and present the committee that meets monthly to Manager results to the City Manager. X discuss and support application development of various grant opportunities. 8. July 1,2015 Assistant City Assess our current Wi-Fi,broadband and fiber optic opportunities to attract additional Staff is reviewing a proposal from Manager and the businesses and report the results to the City Council. CTC Technology regarding a Information X strategic plan for broadband assets Services Director, and will bring forward to the EDC working with a meeting in May. consultant 9. July 1,2015 Finance Director Develop and present to the City Council for action,plans to accelerate improving the X funded status of the City's Retirement and Workers'Compensation Plans. 10. July 1,2015 City Manager and Develop a Plan and present to the City Council for action to maintain the City's AAA X Finance Director credit rating. 11. July 1,2015 Deputy Director of the Recommend options to the City Council for action for enhancing revenue from tourism. Office of Business Development,working Meetings set up with Visit X Huntington Beach for with'Visit Huntington including special events Beach"(the marketing and visitors bureau) D THREE-YEAR GOAL: ENHA CEA D MAINTAIN PUBLIC WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED ; TARGET 1. May 1,2015 Assistant City Manager with Review all frozen/unfunded essential public safety positions and report the Information is being compiled and input from the Police Chief results,including funding options,to the City Manager for consideration in the X project remains on schedule. and Fire Chief Fiscal Year 2015/2016 budget. 2. Cost information has been collected May 1,2015 Fire Chief Develop and recommend to the City Manager a proposal for a consultant to X and summary submitted to the City develop a"Standards of Cover"for the Fire Department. Manager.Project is being submitted as a Supplemental Budget Request 3. June 1,2015 Police Chief and City Present to the City Council for action a plan to mitigate the negative impacts of X On track. Manager Prop.47 and AB109. 4. July 15,2015 Police Chief Develop and present to the City Manager a long-term Police Facilities Plan to accommodate Police Department training,operational needs and community X m engagement. cn - 5. July 15,2015 Police Chief and Fire Chief Present a plan to the City Manager for implementing alternative service delivery X models to enhance public safety services. CD E 7 d r /1')j°?,-J Dept.ID AD 15-008 Page 1 of 2 Meeting.Date:4120/2015 'go�gW46:_� 7 -0 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 4/20/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year. Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 23, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Six-Month Strategic Objectives Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Councils: direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic'Objectives. This process is on- .going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 23, 2015,the Council, City Manager, and Department.Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into four categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Item 2. - 1 FIB -26- Dept.ID AD 15-008 Page 2 of 2 Meeting Date:4/20/2015 Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six- Month Strategic Objectives. The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation requires continual refinement of staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: NIA Strategic Plan Goal: Improve quality of life Enhance and maintain infrastructure Enhance and maintain public safety Strengthen Economic and Financial sustainability Attachlment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (23 January 2015 through July 13, 2015) HB -27- Item 2. - 2 CD 5 N CITY OF HUNTINGTON BEACH w SIX - MONTH STRATEGIC OBJECTIVES 23 January 2015 through 15 July 2015 TH 92EE-VE ►I2 GOAL: ®/NI�E�OVE QUALITY®F LIFE WHEN WHOWHAT STATUS COMMENTS DONE ON REVISED TARGET 1. March 1,2015 and Mayor,working with the City Schedule and hold department presentations at City Council meetings regarding X First presentation by City Clerk's office monthly thereafter Manager community engagement. on March 16,2015 meeting. 2. Boise Chica Annexation was presented May 1,2015 City Manager and Assistant Hold a study session on Bolsa Chica annexation to get direction from the City X at the Apnl 6,2015,Study Session. City Manager Council on whether or not to proceed with annexation. City Gdbncil determined,no#to proceed wittrili annexation, 3. oNo May 15,2015 The Finance Director and Analyze the impact of current staffing levels(all departments)on service delivery Departments were requested to submit Human Resources Director, and present findings with recommendations to the City Council for direction. their items to the City Manager. working with the City X Manager and Department Report of findings and recommendations inprogress Heads 4. Quarterly Barlett Park update.,mesting July 1,2015 Community Services Develop and present to the Community Services Commission a plan to with the Mayor held on 041081;15. Director(lead)and Public collaborate with the community on volunteer projects at Bartlett Park. Working with Administration and OBD Works Director X on obtaining a housing grant for Bartlett Park Once funds are obtained,volunteer projects will be incorporated and presented to CSC. A THREE-YEAR GOAL: ENHANCEAk6mAiNrAiN/a FRASTd UCrURE WHEN WHO WH ►T STATUS :;;,,. COMMENTS DONE ON REVISED TARGET 1 Monthly Public Works Director Provide updates to the City Council on the status of construction of the new Senior X Updates are provldedmonthly Center. 2. June 15,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, X Staff is developing information. sidewalks and right-of-way infrastructure. 3. July 1,2015 Public Works Director Develop a Plan,including resources needed if any,and present to the City Manager to and the Information implement an intemet-based map to inform the public on city construction projects and X Services Director maintenance schedules. 4. July 1,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain X Staff is developing information. infrastructure. 5. A request for proposal is currently July 1,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Manager. X under development. 6. Library CLSA membership will be July 15,2015 Library Director,working Determine the timeline and plan for participation in the statewide CENIC(Corporation for confirmed on April 2I31iThe Library with the Information Education Network Initiatives in California)broadband initiatives for public libraries. X and Information Services Department Services Director are working with=GENIC on a timeline for im lem®ntation oPnow circuits. r+ CD lv B J1� CD 5 N THREE-YEAR:GOA L- STRENGTHEN ECONOMel ® ®NwevCvwL SUSTAIN Z®L® r WHEN !MH® WHAT STATUS COMMENT$ DONE ON REVISED TARGET 1. Proposed amend,ments to the BECSP At the February 2, Planning and Develop and present to the City Council for direction short and long term amendments presented to the City Council at the 2015 City Council Building Director to the Beach and Edinger Corridor Specific Plan. March Study Session;Council. Study Session staff X direction to on March 16,2015,• Planning Commission public`heanng April 14;City Council.public hearing scheduled for May 4 2. At the February 2, Public Works Present to the City Council for direction a traffic impact overview of the Beach and Presented to the City Council at the 2015 City Council Director Edinger Corridors. X March 2,2015 Study Session. Study Session 3. April 1,2015 Planning and Evaluate legalizing and regulating vacation rentals and make a recommendation to the Building Director, City Council for direction. Staff.conducting research and Finance Director X preparing presentation for June 1, and the City 2015 City Council study session ca Attorney(lead) 4. Draft outline of Business Roundtable April 1,2015 Assistant City Establish a Mayor and City Council Member(s)and Business Executive roundtable presented to Economic Manager with the Chamber of Commerce to retain,attract and grow businesses in Huntington Development Committee on Beach. 3/10115,Met with the Chamber of X Commerce regarding the roundtable on 3/25/15 .First Roundtable meeting to be scheduled ja0the end of May-:letter to be",end outweek of 4120/15 5. June 1,2015 Public Works Explore the feasibility of increasing the refuse franchise fee and provide options to the X Director City Council for direction. 6. A City Council Study Session At a June 2015 City Manager Present options to the City Council for direction plans to reuse/redevelop Rodgers regarding options for the Rogers City Council Study Senior Center land and facility. X Senior Center will be conducted on Session Aprit 20,2015. C 7. Staf,has formed a citywide grants July 1,2015 Assistant City Seek additional federal,state and county grants and partnerships and present the committee that meets monthly to Manager results to the City Manager. X discuss and support application development of vanous,grant opportunities. 8. July 1,2015 Assistant City Assess our current Wi-Fi,broadband and fiber optic opportunities to attract additional Staff is'reviewing'a pro posel from Manager and the businesses and report the results to the City Council. CTC.Technoloregarding`a Information gy Services Director, X strategic plan for broadband assets_ and will bring forward to the EDC working with a consultant meeting in May,= 9. July 1,2015 Finance Director Develop and present to the City Council for action,plans to accelerate improving the X funded status of the City's Retirement and Workers'Compensation Plans. 10. July 1,2015 City Manager and Develop a Plan and present to the City Council for action to maintain the City's AAA X Finance Director credit rating. 11. July 1,2015 Deputy Director of the Recommend options to the City Council for action for enhancing revenue from tourism. Office of Business � Meetings set up with Visit Development,working X Huntington Beach for options with"Visit Huntington Beach"(the marketing including special events and visitors bureau) 1--4 CD N D 1-4 r+ CD Jill THREE-YEAR GOAL EN/i�INCEAND/f�li4//MT.4/NPUBL®C SAFE WHEN. WHO s WHAT I u STATUS CONIIiVIENTS ,.. x�e g '` T _ z§ �h fs � DONE ys ON REVISED }. z - TARGET 1. May 1,2015 Assistant City Manager with Review all frozentunfunded essential public safety positions and report the Information is being compiled and input from the Police Chief results,including funding options,to the City Manager for consideration in the X and Fire Chief Fiscal Year 2015/2016 budget project remains on schedule: 2• Cost information has been collected May 1,2015 Fire Chief Develop and recommend to the City Manager a proposal for a consultant to and summary submiitied to the City develop a'Standards of Cover"for the Fire Department. Manager Project is being submitted as a Su`y lemental Budget Re uest 3. June 1,2015 Police Chief and City Present to the City Council for action a plan to mitigate the negative impacts of X Manager Prop.47 and AB 109. 4. July 15,2015 Police Chief Develop and present to the City Manager a long-term Police Facilities Plan to accommodate Police Department training,operational needs and community X engagement w ta 5. July 15,2015 Police Chief and Fire Chief Present a plan to the City Manager for implementing alternative service delivery X models to enhance public safety services. E A� Dept. ID AD 15-005 Page 1 of 2 Meeting Date:3/16/2015 - --v � t CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 3/16/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 23, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Six-Month Strategic Objectives Matrix. Alternative Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the city's Core Values and Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 23, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. This process resulted in a re-affirmation of the City Council's Mission and Core Values, revision of the Three-Year Goals, and development of new Six-Month Strategic Objectives. The Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." These updated Three-Year Goals were affirmed and organized into four categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of these objectives. Item 2. - 1 1 IB -2 8- Dept. ID AD 15-005 Page 2 of 2 Meeting Date:3/16/2015 The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the community, within the resources available. Implementation requires continual refinement of staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: N/A Strategic Plan Goal: Improve quality of life Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives 23 January 2015 to 13 July 2015 HB -29- Item 2. - 2 CD CITY OF H U N T I N G T O N B E A C H SIX - MONTH STRATEGIC OBJECTIVES 23 January 2015 through 15 July 2015 THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE W HO HEN W WHAT,, STATUS COMMENTS DONE� ON REVISED TARGET March 1,2015 and Mayor,working with the City Schedule and hold department presentations at City Council meetings regarding X First'presentation by City Clerk's office monthly thereafter Manager community engagement. on March 16,2015 meeting. 2. May 1,2015 City Manager and Assistant Hold a study session on Bolsa Chica annexation to get direction from the City X Continued from the March 2,2015 City Manager Council on whether or not to proceed with annexation. meeting to March 16,2015, 3. May 15,2015 The Finance Director and Analyze the impact of current staffing levels(all departments)on service delivery Human Resources Director, and present findings with recommendations to the City Council for direction. working with the City X Manager and Department Heads 4. Working with Administration and OBD July 1,2015 Community Services Develop and present to the Community Services Commission a plan to on obtaining a housing grant for Director(lead)and Public collaborate with the community on volunteer projects at Bartlett Park. X Bartlett Park. Once funds are Works Director obtained,volunteer projects will be incorporated and presented to CSC. t THREE YEAR GOAL: ENHAI�ICE ANDAMAINTAIN IIVF,R14STRlJCTIJRdE F w a .r y TEN' WHO , „ ,. �v WHAT STATUS COMMENTS { g DONE ON REVISED TARGET: •.,, r,: 1 First Update Provided January 22, Monthly Public Works Director Provide updates to the City Council on the status of construction of the new Senior X 2015. Center. 2. June 15,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, X Staff is developing information. sidewalks and right-of-way infrastructure. 3. July 1,2015 Public Works Director Develop a Plan,including resources needed if any,and present to the City Manager to and the Information implement an internet-based map to inform the public on city construction projects and X Services Director maintenance schedules. x 4. CZ July 1,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain X Staff is developing information. infrastructure. 5• A request for proposal is currently July 1,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Manager. X under development. 6• Library has applied to California July 15,2015 Library Director,working Determine the timeline and plan for participation in the statewide CENIC(Corporation for Library Services Board for.inclusion in with the Information Education Network Initiatives in California)broadband initiatives for public libraries. X CLSA System;required for Services Director participation in Broadband project: CD N B -P r+ CD THREE YEAR GOAL STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN :R WHO WHAT ° STATUS . COMMENTS , ^ DONE;: ON REVISED TARGET I, 1. At the February 2, Planning and Develop and present to the City Council for direction short and long term amendments Presented to the City Council at the 2015 City Council Building Director to the Beach and Edinger Corridor Specific Plan. X March 2`2015 Study Session. Study Session 2. At the February 2, Public Works Present to the City Council for direction a traffic impact overview of the Beach and Presented to the City Council at the 2015 City Council Director Edinger Corridors. X March 2,2015 Study Session. Study Session 3. April 1,2015 Planning and Evaluate legalizing and regulating vacation rentals and make a recommendation to the Building Director, City Council for direction. Staff conducting research and Finance Director X preparing presentation for April 6, and the City 2015 City Council study session x Attorney(lead) tZ w 4' Draft outline of Business Roundtable April 1,2015 Assistant City Establish a Mayor and City Council Member(s)and Business Executive roundtable Manager with the Chamber of Commerce to retain,attract and grow businesses in Huntington X presented to Economic Beach. Development Committee on 3/10/15. 5. June 1,2015 Public Works Explore the feasibility of increasing the refuse franchise fee and provide options to the X Director City Council for direction. 6. At a June 2015 City Manager Present options to the City Council for direction plans to reuse/redevelop Rodgers The City has a meeting set up with City Council Study Senior Center land and facility. X Chevron the week of 3/16/15 to Session discuss options 7. July 1,2015 Assistant City Seek additional federal,state and county grants and partnerships and present the X Manager results to the City Manager. C g, Staff met with a representative Philip! July 1,2015 Assistant City Assess our current Wi-Fi,broadband and fiber optic opportunities to attract additional Connected to discuss a public privat( Manager and the businesses and report the results to the City Council. partnership that integrates LED street Information lighting and cellular services,whi& Services Director, X would enable Huntington Beach to working with a upgrade street lights and speed th consultant deployment of increased wireless capacity and connectivity for residents and businesses. 9. July 1,2015 Finance Director Develop and present to the City Council for action,plans to accelerate improving the X funded status of the City's Retirement and Workers'Compensation Plans. 10, July 1,2015 City Manager and Develop a Plan and present to the City Council for action to maintain the City's AAA X Finance Director credit rating. 11. July 1,2015 Deputy Director of the Recommend options to the City Council for action for enhancing revenue from tourism. Office of Business Development,working Meetings set up with Visit with"Visit Huntington X Huntington Beach for options x Beach"(the marketing including special events and visitors bureau) w i F-i e--r CD 5 N D O� CD THREE YEaR.Goa�. 'ENHANCE"AND MAINTAIN PUBLIC SAFETY , .• � WHEN WHAT STATUS COMMENTS gDONE 60N. , REVISED 1 . TARGET: May 1,2015 Assistant City Manager with Review all frozen/unfunded essential public safety positions and report the input from the Police Chief results,including funding options,to the City Manager for consideration in the X and Fire Chief Fiscal Year 2015/2016 budget. 2• Potential consultants have been May 1,2015 Fire Chief Develop and recommend to the City Manager a proposal for a consultant to contacted and staff is collecting cost develop a"Standards of Cover"for the Fire Department. X information. 3. June 1,2015 Police Chief and City Present to the City Council for action a plan to mitigate the negative impacts of X Manager Prop.47 and A6109. 4. July 15,2015 Police Chief Develop and present to the City Manager a long-term Police Facilities Plan to accommodate Police Department training, operational needs and community X tZ engagement. w 5. July 15,2015 Police Chief and Fire Chief Present a plan to the City Manager for implementing alternative service delivery X models to enhance public safety services. E 32) 6 Dept.ID AD 15-001 Page 1 of 2 Meeting Date:2/17/2015 d rgm CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING GATE: 2/17/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY:; Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Update Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process,the City Council met on January 23, 2015, to review and update the Three-Year Goals and their Priority Strategic Objectives. The updated Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and file the Six-Month Strategic Objectives. Alternative.Action(s): Reject the update and direct staff accordingly. Analysis: At the City Council's direction, a strategic planning process was undertaken to establish consensus on the City's Core Values and Priority Strategic Objectives, This process is on- going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 23, 2015, the Council, City Manager, and Department Heads met to update the three-year goals and to come to consensus on new Six-Month Strategic Objectives. This process resulted in a re-affirmation of the City Council's Mission and Core Values, the development of a new set of Three-Year Goals, and the development, through a consensus of the City Council based in part on input from the City Manager and Executive Team members, of new Six-Month Strategic Objectives. The Council's mission statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community," Items 2. - 1 -40- Dept. ID AD 15-001 Page 2 of 2 Meeting Date:2/17/2015 The updated Three-Year Goals are presented below but not in any priority order: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Each of these categories includes a list of objectives. Every month Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. The Strategic Plan is designed to serve as a framework for the City Council and Staff in the challenging work of achieving what is important to the community, within the resources available. Implementation requires continual refinement of staff work plans, resource allocation, and staffing priorities. It also requires ongoing deliberations as budget priorities are discussed and as specific projects are brought before the City Council. Environmental Status: NA Strategic Plan Goal: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety Attachrment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (23 January 2015 through July 13, 2015) 14 - _ Item 2. - 2 CD N CITY OF HUNTINGTON BEACH w SIX - MONTH STRATEGIC OBJECTIVES 23 January 2015 through 15 July 2015 THREE-YEAR GOAL: 1 PJT0V&.QUi4L/�'OF L®FE , WHEN- WHO WHAT STATUS COMMENTS s, DONE ON REVISED. TARGET 1. March 1,2015 and Mayor,working with the City Schedule and hold department presentations at City Council meetings regarding X monthly thereafter Manager community engagement. 2. May 1,2015 City Manager and Assistant Hold a study session on Bolsa Chica annexation to get direction from the City X On the City Council agenda for March City Manager Council on whether or not to proceed with annexation. 2,2015. 3. May 15,2015 The Finance Director and Analyze the impact of current staffing levels(all departments)on service delivery E Human Resources Director, and present findings with recommendations to the City Council for direction. working with the City X Manager and Department Heads 4. July 1,2015 Community Services Develop and present to the Community Services Commission a plan to Director(lead)and Public collaborate with the community on volunteer projects at Bartlett Park. X Works Director A THREE-YEAR GOAL: ENHANCEAND MAs/ ZAIN INFRASTRUCTU� � WHENWHOWHATSTATUS' COMMENTS DONE - ON REVISED TARGET 1 First Update Provided January 22, Monthly Public Works Director Provide updates to the City Council on the status of construction of the new Senior X 2015 Center. 2. June 15,2015 Public Works Director Provide to the City Council the results of a needs assessment of the City's streets, X Staff is developing information. sidewalks and right-of-way infrastructure. 3. July 1,2015 Public Works Director Develop a Plan,including resources needed if any,and present to the City Manager to and the Information implement an intemet-based map to inform the public on city construction projects and X Services Director maintenance schedules. 4. July 1,2015 Public Works Director Present to the City Manager the results of a needs assessment of the City's storm drain X Staff is developing information. infrastructure. E 5• A request for proposal is currently July 1,2015 Public Works Director Perform a City Facilities needs assessment and present the results to the City Manager. X under development. 6. July 15,2015 Library Director,working Determine the timeline and plan for participation in the statewide CENIC(Corporation for In progress. Letter to State Library with the Information Education Network Initiatives in California)broadband initiatives for public libraries. X sent,indicating intent to participate Services Director under CLSA. Cl) N B JA C1) to THREX-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTA/NAE®LITY �'WHEN WHO WHAT -STATUS COMMENTS. DONE ON REVISED, TARO 1. At the February 2, Planning and Develop and present to the City Council for direction short and long term amendments Presented to the City Council at the 2015 City Council Building Director to the Beach and Edinger Corridor Specific Plan. X March 2,2015 Study Session. Study Session 2. At the February 2, Public Works Present to the City Council for direction a traffic impact overview of the Beach and Presented to the City Council at the 2015 City Council Director Edinger Corridors. X March 2,2015 Study Session. Study Session 3. April 1,2015 Planning and Evaluate legalizing and regulating vacation rentals and make a recommendation to the Building Director, City Council for direction. Finance Director X and the City Attorney(lead) E 4. E April 1,2015 Assistant City Establish a Mayor and City Council Member(s)and Business Executive roundtable Manager with the Chamber of Commerce to retain,attract and grow businesses in Huntington X Beach. 5. June 1,2015 Public Works Explore the feasibility of increasing the refuse franchise fee and provide options to the X Director City Council for direction. 6. At a June 2015 City Manager Present options to the City Council for direction plans to reuse/redevelop Rodgers City Council Study Senior Center land and facility. X Session 7. July 1,2015 Assistant City Seek additional federal,state and county grants and partnerships and present the X Manager results to the City Manager. C 8. July 1,2015 Assistant City Assess our current Wi-Fi,broadband and fiber optic opportunities to attract additional Manager and the businesses and report the results to the City Council. Information X Services Director, working with a consultant 9. July 1,2015 Finance Director Develop and present to the City Council for action,plans to accelerate improving the X funded status of the City's Retirement and Workers'Compensation Plans. 10. July 1,2015 City Manager and Develop a Plan and present to the City Council for action to maintain the City's AAA X Finance Director credit rating. 11. July 1,2015 Deputy Director of the Recommend options to the City Council for action for enhancing revenue from tourism. Office of Business Development,working X with"Visit Huntington Beach"(the marketing and visitors bureau) t� C1) N D CD 5 N ' THREE-YEAR GOAL: ENHANCE AND MAINTAIN � 9A0 PUBLIC SAFETY WHEN WHO WHAT STATUS C0MMENT& y DONE-_ ON ,_ REVISED E` TAROT. 1. May 1,2015 Assistant City Manager with Review all frozeniunfunded essential public safety positions and report the input from the Police Chief results,including funding options,to the City Manager for consideration in the X and Fire Chief Fiscal Year 2015/2016 budget. 2. May 1,2015 Fire Chief Develop and recommend to the City Manager a proposal for a consultant to develop a'Standards of Cover"for the Fire Department X 3. June 1,2015 Police Chief and City Present to the City Council for action a plan to mitigate the negative impacts of X Manager Prop.47 and AB109. 4. July 15,2015 Police Chief Develop and present to the City Manager a long-term Police Facilities Plan to accommodate Police Department training,operational needs and community X engagement s 5. July 15,2015 Police Chief and Fire Chief Present a plan to the City Manager for implementing altemative service delivery X models to enhance public safety services. E