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Home My WebLink About2016 City Clerk Quarterly Reports Dept. ID CK 17-001 Page 1 of 1 Meeting Date:4/17/2017 A"o CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 4/17/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CMC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between October 1, 2016, and December 31, 2016 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of October 1, 2016 through December 31, 2016." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk's office for the fourth quarter of 2016. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of October 1, 2016 through December 31, 2016." HB -1 7- Item 3. - I r+ e? Page 1 of 1 w List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of October 1, 2016 through December 31, 2016 AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION DATE 10/01/2016 Ponce Legacy Inmate Communications City is paid Installation and Maintenance of 10/01/2019 commission Inmate Telephones on the monthly gross billable revenue generated by Contractor 10/01/2016 Information Services CIT CQM, Inc. $16,000 Comprehensive Needs 10/01/2017 Assessment for Police Dept 10f312016 Fire NBS Government and Finance $9200 Ground Emergency Medical 10/03/2017 Group, dba NBS Transportation Cost Consulting Services 10/04/2016 Public Works Merchants Landsca e Services, Inc. $718,761 Park Landscape Service 10/01/2020 10/19/2016 Human Resources Dickerson ❑isability Consulting $30,000 Disability Consulting Services 10/19/2019 r Services, Inc. _ 10/14/2016 Police Man K-9, Inc. $16,080 Police Canine Maintenance 10/14/2017 Training in Patrol and Narcotic Detection 10/27/2016 Finance _ Kronos_ $59,895 Upgrade Workforce Central 10/27/2017 11/01/2016 Public Works yw Evolution Landscaping, Inc. $152,976 Landscape Maintenance Service 10/01/2018 12/01/2016 Finance HDL Coren and Cone $82,500 Municipal Property Tax Audit 12/01/2019 Services 12/20/2016 Finance Denovo Ventures, LLC Adding As needed JDE system support 11/02/2018 additional services compensation of $30,000 for a total contract me $70,000 *This list includes all contracts received which are public records Dept.ID CK 16-011 Page 1 of 1 Meeting Date: 12/19/2016 CITY OF HUNTINGTON BEACH -' REQUEST FOR. CITY COUNCIL ACTION r MEETING DATE: 12/19/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between July 1, 2016, and September 30, 2016 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of July 1, 2016, through September 30, 2016." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk's office for the third quarter of 2016. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(§): 1. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of July 1, 2016, through September 30, 2016." Item 3. - 1 xB -28- Paget of 2 List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of July 1, 2016 through September 30, 2016 AGREEMENT DEPARTMENTOF CONTRACTOR AMOUNT PURPOSE PIR DATE ON 07126/2016 Finance NBS Government Finance Group Adding Full Cost Allocation and Fee Study 06/30/2017 additional Analysis Services compensation Of$10,000 for a total contract amount me $59,358 07/28/2016 Police Nancy K Bohl, Inc. dba The $43,087 Psychological Services 07/28/2019 Consulting Team International 08/0112016 Successor Agency Kane Ballmer& Berkman $49,000 Legal Services related to the 08/01/2019 Successor A enc 08/10/2016 Administration Civic Solutions, Inc. $7,500 Fire Prevention Division 08110/2019 Or anizational and Process Review s 08118/2016 Administration Magellan Advisors, LLC $22,500 Broadband Consulting Services 08/18/2019 08/18/2016 Business Enterprise Technologies Services, Adding Property Management Operation 09/30/2018 Development LLC additional into JDE Enterprise One compensation of$49,200 for a total contract me $95,600 08/22/2016 Administration EcoNomics, Inc. Adding Sustainable Business Certification 05/17/2019 additional Grant Program Implementation compensation Assistance of$4000 for a total contract me $14,000 08130/2016 Finance Hinderliter, De Llamas and Adding Municipal Sales Tax and Use 06/01/2017 Associates additional Services compensation of$25,000 for a total contract co me$100,000 w 'This list includes all contracts received which are public records C.] Page 2 of 2 w .� w DEPARTMENT■ wCONTRACTOR PURPOSE w a W DATE ON 08/30/2016 Information Services Xyon Business 'Solutions, Inc. $7,000 JDE Upgrade and Technical 0813072019 Support/Training 08/31/2016 Public Works Raftelis Financial Consultants, Inc. Adding Development of Water Budget 12/15/2018 additional Allocation Framework for Advance services only Billing System —no additional funds 09/01/2016 City Attorney Jilio-R an $15,000 Court Reporting Services 09/0112017 09/06/2016 Administration EcoNomics, Inc, Adding The Development and 09/01/2018 additional Implementation of a Sustainable compensation Business Certification Program of$4907.16 for a total contract me $21,907.16 09/28/2016 Administration Vavrinek, Trine, Day &Co LLP $10,000 Consulting Services—4thof July 09128/2019 Celebration Fund *This list includes all contracts received which are public records Dept. ID CK 16-006 Page 1 of 1 Meeting Date: 9/6/2016 Approved 7-0 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/6/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CMC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between April 1, 2016, and June 30, 2016 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the Period of April 1, 2016, through June 30, 2016." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk's office for the second quarter of 2016. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the Period of April 1, 2016, through June 30, 2016." Page 1 of 2 List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of April 1, 2016 through June 30, 2016 AGREEMENT DEPARTMENT NAME OF • • - AMOUNT PURPOSEEXPIRATION DATE 04/01/2016 Police IXII Group, Inc. $29,300 Police Department Dispatch & 04/01/2019 Communication Center Analysis 04/02/2016 Business Lead Tech Environmental $15,000 Lead Base Paint Inspection 04/02/2019 Development Services 04/12/2016 Finance Charles F. Adams of Jones Hall $20,000 Legal Services/Bond Counsel 04/12/2019 04/14/2016 Community Services Skidata $179,000 Software updates, supplements 04/14/2019 and support services 04/21/2016 Community California Municipal Consultants, LLC $4,247 Short-Term Vacation Rental 04/21/2017 Development address and owner identification for properties listed on VRBO.com 04/25/2016 Police Susan Saxe Clifford, PHD APC $13,000 Psychological Services 04/25/2019 04/28/2016 Police Fidelis Professional Services, Inc. $9,000 Jail Inmate Authority 04/28/2019 Compliance Services 05/01/2016 Police Psychological Consulting Associates, $43,087 Psychological Services 05/01/2019 Inc. 05/01/2016 Community Services Pageantry Productions $30,000 Coordination and Production of 08/30/2016 the 2016 Fourth of July Parade 05/17/2016 Administration Management Partners $23,500 Organizational Structure and 05/17/2019 Staffing Review of Community Services Department 05/17/2016 Administration Economics, Inc. $10,000 Sustainable Business 05/17/2019 Certification Grant Program Implementation Assistance 05/31/2016 Human Resources Liebert Cassidy Whitmore Term Amendment#1 to 10/15/2015 01/15/2017 Extension only Contract for Special Services 06/01/2016 Police IXII Group, Inc. $22,500 Police Dispatch & 06/01/2019 Communication Center Training Services *This list includes all contracts received which are public records Page 2 of 2 AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION DATE 06/06/2016 Finance Enterprise Technology Services, LLC Adding Amendment #1 to 11/3/2014 11/3/2017 additional Contract for JD Edwards compensation Functional Consulting Services of $10,000 for a total contract amount not to exceed $70,000 06/07/2016 Public Works Michael Baker International $29,990 Local Hazard Mitigation Plan 06/07/2019 (LHMP) Update 06/16/2016 City Attorney Regal Court Reporting $15,000 To provide court reporting 06/16/2017 services to the City Attorney 06/21/2016 Administration Westbound Communications $3000 Media 101 Training Services 06/21/2019 06/22/2016 Fire Citygate Associates LLC Adding Amendment #1 to 3/21/2016 03/04/2019 additional Contract for Standards of Cover compensation Study and Fire Department of $2,730 for a Service Delivery Evaluation total contract amount not to exceed $91,975 06/23/2016 Human Resources Public Sector Excellence $5600 Customer Service Training 06/23/2019 Workshops 06/27/2016 Information Services Granicus, Inc. $3500 Encoding Appliance Hardware 06/27/2016 and Software 06/29/2016 Police Truth Be Told Polygraph, LLC $28,620 Polygraph Examination Services 06/29/2019 06/30/2016 Fire Healthy Living Buildings $7,360 Asbestos Removal Oversight 06/30/2019 and Monitoring *This list includes all contracts received which are public records Dept. ID CK 16-003 Page 1 of 1 Meeting Date: 7/5/2016 Approved 7-0 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 7/5/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CMC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between January 1, 2016, and March 31, 2016 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of January 1, 2016 through March 31, 2016." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk's office for the first quarter of 2016. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of January 1, 2016 through March 31, 2016." Page 1 of 2 List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of January 1, 2016 through March 31, 2016 AGREEMENT DEPARTMENT NAME OF • • - AMOUNT PURPOSEEXPIRATION DATE 08/11/2015 Library Services Wendy Wilsher, dba Wendy Wilsher $10,000 Wayfinding Study for the 08/11/2018 (received Design Huntington Beach Public Library 3/30/2016 01/01/2016 Administration Curt Pringle &Associates $6,000 Government Advocacy Services 01/01/2019 01/01/2016 Finance The Pun Group $5,000 Professional Accounting 04/01/2016 Services for the Implementation of GASB Statements No. 68 and 71 01/12/2016 Police Corodata According to Destruction of materials 01/12/2017 bin size 01/12/2016 Administration Matt Liffreing dba Marketworks $30,000 'Made in Huntington Beach' 01/12/2019 Production Services 10/16/2015 Finance Financial Credit Network, Inc. Compensation Collection services for unpaid 10/16/2018 (received 1/22/16) based on and delinquent accounts Collection of receivables revenue 2/5/2016 Business GRC Associates, Inc. $90,000 Administration of the Housing 2/5/2019 Development Rehabilitation Loan Program 2/29/2016 Police City of Westminster Usage fee per Police Range and Safety 1/31/2018 Exhibit A Training Center 12/16/2015 Administration Orange County Transportation None Implement OCTA's Share-the- 12/31/2016 (received Authority Average Vehicle Ridership Ride Program 2/8/2016) (AVR) Survey Assistance Employer Partner 02/09/2016 Public Works Richard Brady&Associates $30,000 Support for Water Quality 02/09/2019 Testing and Administration 02/18/2016 Administration Townsend Public Affairs $30,000 Federal Lobbyist Services 02/18/2017 02/22/2016 Administration Apply4 Technology $1,570 Hosts and provides access for 02/22/2017 software services 03/01/2016 Police Black O'Down &Associates dba BOA $30,000 Design Services Related to the 03/01/2017 Architecture Police Department Lobby *This list includes all contracts received which are public records Page 2 of 2 AGREEMENT DEPARTMENT NAME OF • • - AMOUNT PURPOSEEXPIRATION DATE Renovation 03/01/2016 Public Works Gibbs Giden Locher Turner Senet & $49,000 Outside Legal Services — Sewer 03/01/2019 Wttbrodt LLP Fund Projects 03/01/2016 Attorney Silver Wright, LLP $49,000 Outside Legal Services 03/01/2019 03/01/2016 Human Resources Atkinson, Andelson, Loya, Ruud & $49,000 Outside Legal Services 03/01/2019 Romo 03/01/2016 Public Works Kane, Ballmer & Berkman $75,000 Outside Legal Services 03/01/2019 03/23/2016 Police Starling Thomas Concepts $30,000 Crime Prevention through 03/23/2019 Environmental Design Consulting Services *This list includes all contracts received which are public records