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HomeMy WebLinkAbout2017 City Clerk Quarterly Reports Dept. ID CK 18-001 Page 1 of 1 Meeting Date:2/20/2018 13P OVL-D '7-D _ CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 2/20/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CIVIC, City Clerk PREPARED BY: Robin Estanislau, CIVIC, City Clerk SUBJECT: Receive and file the City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between October 1, 2017, and December 31, 2017 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City Budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the Period of October 1, 2017, through December 31, 2017." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. The Attachment is a list of Contracts entered into by City Departments and received in the City Clerk's office for the fourth quarter of 2017. Environmental Status: Non applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the Period of October 1, 2017, through December 31, 2017," Item 2. - I HB -IS- i Page 1 of 1 List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of October 1, 2017 through December 31, 2017 AGREEMENT DEPARTMENT wow NAME S CONTRACTOR waSw AMOUNT PURPOSE w wa DATE 10/19/2017 Human Resources Hamid Mir, MD $29,900 Independent Medical 10/19/2020 Evaluations with Respect to Workers' Compensation Claims 10131/2017 Police Robert M. Lehner $3,500 Crime Data Statistical Review 01/31/2018 and Analysis 11/01/2017 Administration Management Partners $52,900 Organizational Assessment 11/01/2020 11/13/2017 Fire AP Triton, LLC $10,500 Cast Report Processing 11/13/2020 Services for GEMT _ Reimbursement 11/16/2017 Human Resources Jay Jurkowitz, MD $29,900 Independent Medical 11/16/2020 Evaluations with Respect to Workers' Compensation Claims 11/16/2017 Human Resources Zan Lewis, MD $29,900 -Independent Medical 11/16/2020 Evaluations with Respect to Workers' Compensation Claims 11/17/2017 Public Works BKF Engineers $16,535 Consulting Services Relating to 11/17/2020 the Atlanta Avenue Widening _ Project 11/27/2017 Community Sag ecrest Planning and $90,000 Professional Planning Services 11/27/2020 -Development Environmental, LLC _ 11/28/2017 Administration Intertrend Communications, Inc. $25,000 Consulting services to market 11/28/2020 (Final actual and package a joint Huntington expenditures Beach/Long Beach proposal for _ totaled $15,000) the Amazon H02 site 12/11/2017 Administration Peter Whittingham Public Affairs $6,000 Assistance with outreach to the 12/11/2020 Advisors SCAQMD Governing Board 12/12/2017 Administration Cornerstone Communications $2,000 Communications Strategy 12/12/2020 Implementation 12/18/2017 Public Works Bender Rosenthal, Inc. $2,850 Right Of Way Certification 12/18/2020 Assistance rD tv 'This list includes all contracts received which are public records v N Dept. ID CK 17-004 Page 1 of 2 Meeting Date 11/20/2017 CITY OF HUNTINGTON REACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between April 1, 2017, and September 30, 2017 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: A) Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of April 1, 2017 through June 30, 2017;" and, B) Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of July 1, 2017 through September 30, 2017." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk's office for the second quarter of 2017; and, Attachment #2 is a list of Contracts entered into by City Departments and received in the City Clerk's office for the third quarter of 2017. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Ltem 2. - 1 H B -10- Dept. ID CK 17-004 Page 2 of 2 Meeting Date; 11/20/2017 Attachment(s): 1. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of April 1, 2017 through June 30, 2017." 2. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of July 1, 2017 through September 30, 2017." HB -1 1- Item 2. - 2 Page 1 of 2 List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of April 1, 2017 through June 30, 2017 AGREEMENT w a wTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXw ■ r 03/15/2017 Administration Liebert Cassidy Whitmore $75,000 Labor Negotiations Services 03/15/2018 04/11/2017 Human Resources Dr. Jay Jurkowitz $29,900 Independent Medical 04/11/2020 Evaluations with Respect to Workers' Compensation Claims 04/11/2017 City Clerk WEBQA, Inc. $20,640 SAAS Based Software 04/14/2018 System/Public Records Act Software 04/13/2017 Human Resources Bickmore $5,000 Auditing Services 07/15/2017 05/01/2017 Police Norman A. Traub Associates $25,000 Background Services 01/01/2018 05/01/2017 Community Services Pageantry Productions $29,500 Coordination and Production of 09/01/2017 the 2017 Fourth of July Parade 05/15/2017 Community Bureau Veritas North America $29,500 Plan Review Services 05115/2020 Development 05/18/2017 Fire Orange County Fire Authority None Automatic Aid Agreement - None Services under certain circumstances extended outside the jurisdictional boundaries 06/01/2017 Information Services Xyon Business Solutions, Inc. Adding Amendment#1 -JDE Upgrade 08/29/2020 additional and Technical SupportfTraining compensation of$14,200 for a total contract me $21,200 *This list includes all contracts received which are public records Page 2 of 2 AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION 06/06/2017 Administration Eco/Nomics, Inc. dba Ecal-Nomics, Adding Amendment#2-Development 09/01/2018 Inc. additional and Implementation of a compensation Sustainable Business of$10,000 for Certification Program a total contract me $31,907.16 (Funded by SCE, So Cal Gas & Rainbow 06/06/2017 Administration Visit Huntington Beach $6,662.40 Amendment#1 -2017 Special 05/02/2020 Event Shuttle Services 06/08/2017 Administration Paragon Partners, Ltd. $11,725 Relocation Assistance Services 06/08/2020 06/08/2017 Public Works Raftelis Financial Consultants, Inc. $44,099 Sanitary Sewer Fee Stud 06/08/2020 06/15/2017 Finance Hinderliter, De Llamas &Associates $100,000 Sales and Use Tax Auditing 06/15/2020 Services *This list includes all contracts received which are public records Page 1 of 2 List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of July 1, 2017 through September 30, 2017 AGREEMENT ■■RTIVENT NAME OF CONTRACTOR AMOUNT PURPOSE EX■ + O 07/15/2017 Finance Wilidan Financial Services Adding Special District consulting and 08/0612018 additional related services for Community compensation Facilities Districts of$14,800 for a total contract me $74,800 07/1812017 Administration Magellan Advisors, LLC Adding Broadband Consulting Services 08/18/2019 additional compensation of$7,500 for a total contract me $30,000 08/01/2017 Library Wendy Wilsher Design $27,000 Wayfinding System at the Central 08/01/2020 Libra 08/1812017 Public Works Sierra Analytical Laboratories, Inc. No additional Water Quality Analyses and 11/20/2018 compensation Water Sampling —term extension only 08122/2017 Finance Arbitrage Compliance Specialists, $13,500 Arbitrage Rebate Compliance 08/22/2020 Inc. Services 09/05/2017 City Manager Local Government Commission $25,500 Spark Fellow Program-Oakview 09110/2018 (LGC) (Funded by Community outreach and Grant from education on Energy efficiency California and renewable technologies Energy Commission) 0912112017 City Manager Management Partners, Inc. $63,200 Organizational Review of the 09/21/2020 Public Works Department *This list includes all contracts received which are public records Page 2 of 2 AGREEMENT,-- DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE .: EXPIRATION DAfE 09/2512017 Community Services Spectrum Sports Management, Inc. Adding Management and C)peration of 0210412Q18 additional the Fourth of July Surf City Run compensation of$9,839.43 for a total contract me $99,839.43 09/28/2017 City Manager/Office EC©N Solutions by HdL Companies Contract NTE Consulting/Project Support 09128/2020 of Business rev. $30,000 Competitive Business Attraction (Actual Package Invoiced Amount $24„000 with $5,000 to be reimbursed by the City of Long Beach ``his list includes all contracts received which are public records Dept. ID CK 17-002 Page 1 of 1 Meeting Date: 6/19/2017 74M CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CIVIC, City Clerk PREPARED BY: Robin Estanislau, CIVIC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between January 1, 2017, and March 31, 2017 Statement of Issue: The listed contracts are entered into by City departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of January 1, 2017, through March 31, 2017." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk's office for the first quarter of 2017. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of January"1, 2017, through March 31, 2017." KB _;7_ Item 4. - I CD Page l of l List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of January 1, 2017 through March 31, 2017 AGREEMENT4RTMENT NAME OF CONTRACTORAMOUNTPURPOSE DATE 01/24/2017 Human Resources Woodward Ergonomics Consulting_ , $30,000 Ergonomic Consulting and 01/24/2020 Inc. Training 03/21/2017 Human Resources Zan Lewis, M.D. $29,900 Independent Medical 03/21/2020 Evaluations with Respect to Workers' Compensation Claims -r L 00 r *This list includes all contracts received which are public records