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HomeMy WebLinkAboutApprove for introduction, Ordinance No. 4086 amending the Hu Dept ID HR 16-009 Page 1 of 2 Meeting Date 4/4/2016 Ov6w)a� CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 4/4/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Michele Warren, Director of Human Resources SUBJECT: Approve for introduction, Ordinance No 4086 amending the Huntington Beach Municipal Code (HBMC) by modifying Chapters 2 14, 2 15 and 2 33 relating to change of a department name and title changes of department head positions Statement of Issue Updates to the Huntington Beach Municipal Code are requested to reflect changes to certain department head position titles and amend the name of the Department of Planning and Building to the Community Development Department as amended in the Fiscal Year 2015-16 Operating Budget Financial Impact There is no financial impact for these updates All title and/or name changes to normal operating supplies will take place as normally budgeted and/or replaced Recommended Action Approve for introduction Ordinance No 4086, "An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapters 2 15, 2 30, 2 33, 2 56, 2 86 and 2 114 Thereof' relating to the change of a Department Name and Title Changes of Department Head Positions Alternative Action(s) Do not adopt Ordinance No 4086 amending the department name and title changes of select department head positions Analysis Updates to the HBMC are needed to reflect modifications to the department name for the Planning and Building Department and the position titles for three department head positions The position title of Finance Director will be changed to Chief Financial Officer, the Director of Planning and Building will be changed to Community Development Director to correspond with the change to the department title as reflected in the FY 15/16 budget, and the Director of Information Services will be changed to Chief Information Officer as reflected in the recent recruitment brochure There will be no changes to the duties or responsibilities of the re-titled positions The re-titled positions for Finance and Information Services reflect industry trends and enhanced accountability for overall fiscal and information/innovation technology, respectively The draft ordinance also makes clean up amendments to be consistent with the City Charter to include appointing authority of the Director of Community Development, Director of Library Services, Director of Public Works, and Chief Information Officer HB -423- Item 15. - 1 Dept ID HR 16-009 Page 2 of 2 Meeting Date 4/4/2016 Environmental Status N/A Strategic Plan Goal Enhance and Maintain City Service Delivery Aftachment(s) 1 Ordinance No 4086, "An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapters 2 15, 2 30, 2 33, 2 56, 2 86 and 2 114 Thereof' 2 Legislative Draft of HBMC Sections 2 15, 2 30, 2 33, 2 56, 2 86 and 2 114 Item 15. - 2 HB -424- AT I ACHM 1 ORDINANCE NO 4086 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE BY AMENDING CHAPTERS 2 15, 2 30, 2 33, 2 56. 2 86 AND 2 114 THEREOF The City Council of the City of Huntington Beach does hereby ordain as follows SECTION 1. That Section 2 15 030 of the Huntington Beach Municipal Code is hereby amended to Lead as follows. 2.15.030 Chief Financial Officer—Powers and Duties The Chief Financial Offcei shall be appointed by the City Manage) The Chief Financial Officer shall have the following powers and duties A Diiect, plan, organize and coordinate piogiams and activities of the Finance Department B Establish and maintain a system of financial procedures, accounts and coati ols for the City government and each of its offices, office)s, depaitments and agencies C Provide direction foi the contiol of all expendrlwes to ensure that budget ahpiopuations ate not exceeded D Manage the business license functions including [lie Issuance of per mits E Dnect and administer the City's centralized putchasing function with regaid to piocuiement of all supplies, seivices and equipment for all City depallments and agencies of the City F Administiation and enfoicement of appropriate sections of I'itle 5 of the Huntington Beach Municipal Code relating to business licensing G Administei and enforce all Municipal Code regulations including but not limited to l Licensing Pioceduies (Chapter 5 08) 2 Natuial Resources Production (Chapter 5 32) 3 Tr ansient Occupancy Tax (Chapter 3 28) 4 Late Char ges (Chapter 3 48) 5 Service Connections (Chapter 14 08) 16-5091/131282 1 ORDINANCE NO 4086 6 Fees, Rates and Deposits (Chapter 14 12) H Establishes and controls all bank accounts, negotiates services and contracts with bank, and handles ietuined checks and ieconciliation thereof I Collects and deposits of causes to be deposited monies owed to the City whether by tax, fee, charge, judgment, settlement or otherwise, utilizes letters, phone calls, and collection agencies as required, and may write off uncollectible items up to $10,000 00 without further authorization, between $10,000 00 and $50,000 00 with the prior approval of the City Manager and in excess of$50,000 00 with City Council approval only, in furtheiance of the City Tieasuiei's duties under the City Charter J Makes cash flow projections on a weekly and monthly basis K Receives all City monies including taxes, fees, water, sewer and trash fees including oil well ioyaltles and transient occupancy taxes in furtheiance of the City Tieasurer's duties under the City Charter L Maintains all tr usts, bonds, secul ity ag1 eements, and funds for the City including the filing, depositing, refunds and releases, letters of release, and inquiries relating thereto. SECTION 2 That Section 2 15 040 of the Huntington Beach Municipal Code is hereby amended to lead as follows 2.15.040 Appointment of Subordinates The Chief Financial Officei, with the approval of the City Managei, shall appoint all other officers, assistants, deputies and employees of the Finance Department SECTION 3 That Section 2.15 050 of the Huntington Beach Municipal Code is hereby amended to lead as follows 2.15.050 Financial and Accounting Duties of City Clerk Transferred In accordance with Government Code Sections 37209 and 40805 5, the financial and accounting duties imposed upon the City Clerk by Government Code Sections 40802 through 40805 aie hereby transferred to the Chief Financial Officei SECTION 4 That Section 2 30 030 of the Iuntington Beach Municipal Code is hereby amended to 1 ead as follows: 2.30.030 Director—Powers and Duties The Di1 ectol of Community Services shall be appointed by the City Manager Tlie ditectol shall have the following powers and duties 16-5091/131282 2 ORDINANCE NO 4086 A Plans, organizes and directs piogiams and activities in haibots, beaches, recreation, packs, human services, and the acts and histonc/museum services B Directs and cooidrnates all activities and phases of operations within the depaitment C Advises on acquisition, design and construction of tecieational, beach, park and cultural facilities D Insures recreation, beach, park, hurnan services, cultual, atts and museum needs aie met and maintained within established framework, and executes policy, rules and regulations as established by the City Council E Investigates and authorizes purchase of mateirals and equipment necessary to implement and operate ptogiams F Determines depaitment policies and procedures G Communicates program plans and activities to various City, intercity and community groups H Prepares and administers departmental budget I Serves as secietaty to the department's advisory boards and commissions or appoints appi opri ate staff so to serve J Performs such other duties and has such other powers as the City Council may establish hei eaftet by r esolution SECTION 5 That Chapter 2 33 of the Huntington Beach Municipal Code is heteby amended to read as follows. Chapter 2.33 DEPARTMENT OF COMMUNI';Y DEVELOPINIENT 2.33.010 Department Established There is heteby created the Depaitment of Community Development of the City of Huntington Beach 2.33.020 Director—Appointment 1 he Director of Community Development shall be the head of the department and such diiectot shall be appointed by the City Manager 2.33.030 Department Objectives The obJectives of the depaitment shall be as follows 16-509 1113 1282 3 ORDINANCE NO 4086 A Provide long-range data analysis and comprehensive planning, including statistical teseatch, neighboillood planning and analysis, special piojects, and methods of iniplementi rig plans and piogiams B Administei ongoing and continuing planning and zoning functions, Including administration of zoning and subdivision ordinances C Provide set-vices to developers and tnvestots to assist in facilitating development of to encourage new development in accordance with policies of the City Council D Administei and enforce laws, ordinances, regulations and piogianns related to housing, zoning and property maintenance E Provide staff seivices and support to [lie Planning Commission, Zoning Adnninistiator, Design Review Board, Enviionnnental Board, Subdivision Committee, Environmental Assessment Committee, and other committees, subcommittees, boards and commissions pettamrng to planning F Administer and enforce state and local construction regulations to protect the health and safety of the community G Utilize automation to improve the access to information and services H Provide plan review and inspection services in a professional, flexible and equitable mannet I Perform such other related duties as shall be tequiied by law, ordinance of the City Manager 2.33.040 Director—Powers and Duties A The Director of Community Development shall be responsible for the administration and enforcement of appropriate sections of Titles 8, 15 and 17 of the Huntington Beach Municipal Code, the City of Iuntington Beach Zoning and Subdivision Ordinance, and California Labot Code Section 6404 5 (smoking in closed places of employment) B In addition to the foregoing, the Dttectoi of Community Development shall petfoim othet acts or duties, not inconsistent with the City Charter, as may be tequi ed by the City Council of the laws of the State of California C Whenever in this code, the Huntington Beach Zoning and Subdivision Oi dinance or any resolution, adopted by the City Council,reference is made to the Depattnnent of Planning or the ditectoi of such department, such tefetences shall mean the Department of Community Development and the Diiectot of Community Development D Whenever in this code, Zoning and Subdivision Oidinance of tine City of Huntington Beach, of any resolution, adopted by the City COuncd, reference is made to the Department of Building & Safety and/ot the diectoi of such department, such Iefeiences 16-5091/131282 4 ORDINANCE NO 4086 shall mean the Department of Community Development and the Directoi of Community Development E Whenever in this code. Zoning and Subdivision Oidmance of the City of Iuntington Beach, of any resolution, adopted by the City Council, iefeience is made to the Depaitment of Planning and Building and/or the diiectoi of such department, such iefeiences shall mean the Department of Community Development and the Dliectoi of Community Development 2.33.050 Appointment of Subordinates The diiectoi, with the appioval of the City Managei, shall appoint all othel officeis, assistants, deputies and employees of the Depaitment of Community Development SECTION 6 That Section 2 56 030 of the Huntington Beach Municipal Code is heieby amended to read as follows 2.56.030 Director—Powers and Duties The Diiectot of Public Woiks shall be the head of the Public Woiks Department, and shall be appointed by the City Managei The diiectoi shall have tine following poweis and duties A Plans, oiganizes, diiects and cooidinates all divisions, piogianns and activities of the Public Woiks Department B Deteimmes and diiects department policies, procedures, and olganization C Establishes and maintains systems foi public flood contiol, seweis, stieets, parks, City facilities, potable watei, landscape seivices and basic public health and safety D Assists boards, commissions and committees which encoutage, foster, piomote and facilitate the objectives of the department including, but not limited to, tine Planning Commission, Connmunity Services Commission, Public Works Commission, Subdivision Committee, Boaid of Zoning Adjustments, or appoints deputy so to assist E Investigates and authorizes putchase of materials, seivices and equipment necessaiy to implement and operate department activities within the scope of the department budget F Communicates depai tment plans, policies and activities to various governmcntal agencies and civic groups in the advancement of depaitrnent objectives under the direction of the City Manager. G Ptepaies, submits and administets departnent budget I-1 Investigates, analyzes, and makes recommendations as to construction or implovement bids on Public Works piojects, and admi nisteis the contract upon approval of tine City Council 16-5091/131282 5 ORDINANCE NO 4086 I Peifoims such othei duties and has such other powers as the City Council may establish heieaftei by resolution J Administration and enfoicement of appropriate sections of Titles 8, 12, 13 and 14 of the Huntington Beach Municipal Code SECTION 7 That Section 2 86 040 of the Huntington Beach Municipal Code is hereby amended to i cad as follows 2.86.040 Director—Po`vers and Duties The Dnectoi of Lrbiary Services shall be the head of the Libraiy Services Department, and shall be appointed by the City Managei The director shall have the following powers and duties A Plans, organizes, and administers programs and procedure governing libiaiy seivices that aie relevant to the piesent and future community needs B Reviews acid appi oves mate)ials, supplies, and capital outlay items foi library system C. Directs the pieparation of the annual budget, administers the approved budget and controls expenditures. D Responsible for the selection and evaluation of employees in accordance with established procedures E Meets and confers with the Library Board and with elected officials, City admmistiation, and other department heads F Dnects the maintenance of the libiaiy, statistics, iecoids and related reports G To the extent it encourages, fosters, promotes, and/oi facilitates the objectives of the department, provides assistance to Friends of the Libl aiy, Friends of the Children's Library, Literacy Volunteers of America, and other library related groups H Advises on the acquisition, design and construction of library facilities I Insures library needs are met and maintained within established framewoilc and executes policy rules and regulations as established by the City Council J Preserve Library Bill of Rights by challenging censorship and affirming that all libraries are forums for infonnation and ideas, and that library resources be provided for the interest, information and enlightenment of the people K Perform such other duties and have such other powers as the City Council may establish hereafter by resolution 1 C-5091/131282 6 ORDINANCE NO 4086 L Administration and enforcement of Section 13 52 020 of the Huntington Beach Municipal Code SECTION 8 That Section 2 114 020 of the Huntington Beach Municipal Code is heieby amended to read as follows 2.114.020 Chief Information Officer—Appointment The Chief Infoirnation Officer shall be the head of the department and such Chief Information Officei shall be appointed by the City Managei SECTION 9 That Section 2 114 040 of the Huntington Beach Municipal Code is heieby amended to iead as follows- 2.114.040 Chief Information Officer—Powers and Duties The Chief Information Officei shall have the following poweis and duties A Plans, oiganizes and directs telecommunication and infoimation seivices within the City of Huntington Beach B Develops, implements, and maintains a City technology plan C Implements. integiates, and administeis technology haidwaie and software solutions D Establishes and maintains a system of piocedures foi use and contiol of City tcchnology systems E Piepaies and administeis the department budget F Such othei acts or duties, not inconsistent with the City Chaitei, as may be requued by the City Council of the laws of the State of California SECTION 10 That Section 2 114 050 of the Huntington Beach Municipal Code is hei eby amended to i ead as follows 2.114.050 Appointment of Suboi dinates The Chief Information Officei, with the approval of the City Manager, shall appoint all other officeis, assistants, deputies and employees of the Depaitinent of Information Seivices 16-5091/131292 7 ORDINANCE NO 4086 SECTION I I This ordinance shall become effective 30 days after its adoption PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a iegulat meeting thereof held on the 18thday of April , 2016 'L.�64 Mayor ATTE — APPROVED 0 FORM City Cleik City orney (�✓'� ve��lb REVIE D APPROVED- 1NI T AND A Z0 ED C'ty Panaget Duectot of Human Resoulccs t6-5091/131282 8 Ord. No. 4086 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN,the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-off cio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on April 4,2016, and was again read to said City Council at a Regular meeting thereof held on April 18, 2016, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy,Delgleize NOES: Peterson ABSENT: None ABSTAIN: None I,Joan L Flynn,CITY CLERK of the City of Huntington Beach and ex-officio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in the Huntington Beach Wave on April 28,2016 In accordance with the City Charter of said City Joan L Flynn, City Clerk City erk and ex-offci Clerk Senior Deputy City Clerk of the City Council of the City of Huntington Beach, California [ATTACn"' M'maBENT #2 LEGISLATIVE DRAFT 2.15.030 —Powers and Duties The Chiefmancial icer shall be appointed by the City Manager The dtr-eetefChjef FmanClal Officer shall have the following powers and duties A Direct.plan. organize and coordinate programs and activities of the Finance Department B Establish and maintain a system of financial procedures, accounts and controls for the City government and each of its offices. officers. departments and agencies C Provide direction for the control of all expenditures to ensure that budget appropriations are not exceeded D Manage the business license functions including the issuance of permits E Direct and administer the City's centralized purchasing function with regard to procurement of all supplies, services and equipment for all City departments and agencies of the City F Administration and enforcement of appropriate sections of Title 5 of the Huntington Beach Municipal Code relating to business licensing G Administer and enforce all Municipal Code regulations including but not limited to 1 Licensmg Procedures(Chapter 5 08) 2 Natural Resources Production (Chapter 5 32) 3 Transient Occupancy Tax (Chapter 3 28) 4 Late Charges (Chapter 3 48) 5 Service Connections (Chapter 14 08) 6 Fees,Rates and Deposits (Chapter 14 12). H Establishes and controls all bank accounts, negotiates services and contracts with bank, and handles returned checks and reconciliation thereof I Collects and deposits or causes to be deposited monies owed to the City whether by tax, fee, charge,Judgment, settlement or otherwise, utilizes letters, phone calls, and collection agencies as required, and may write off uncollectible items up to $10,000 00 without further authorization, between $10,000 00 and $50,000 00 with the prior approval of the City Manager and in excess of$50,000 00 with City Council approval only. in furtherance of the City Treasurer's duties under the City Charter J Makes cash flow projections on a weekly and monthly basis K Receives all City monies including taxes, fees, water, sewer and trash fees including oil well royalties and transient occupancy taxes in furtherance of the City Treasurer's duties under the City Charter L Maintains all trusts,bonds, security agreements, and funds for the City including the filing, depositing. refunds and releases, letters of release, and inquiries relating thereto (3807-8/08, 3907-3/11) 16-5091/131456 1 2.30.030 Director—Powers and Duties The Director of Community Services shall be appointed by the City Manager The director shall have the following powers and duties A Plans, organizes and directs programs and activities in harbors,beaches, recreation, parks, human services, and the arts and historic/museum services B Directs and coordinates all activities and phases of operations within the department C Advises on acquisition, design and construction of recreational, beach,park and cultural facilities D Insures recreation, beach, park, human services, cultural, arts and museum needs are met and maintained within established framework, and executes policy,rules and regulations as established by the City Council E Investigates and authorizes purchase of materials and equipment necessary to implement and operate programs F Determines department policies and procedures G Communicates program plans and activities to various City, mtercity and community groups H Prepares and administers departmental budget I Serves as secretary to the department s advisory boards and commissions or appoints appropriate staff so to serve J Performs such other duties and has such other powers as the City Council may establish hereafter by resolution (2932-4/88. 3075-10/90) 2.15.040 Appointment of Subordinates The difeeterChief Financial Officer,with the approval of the City Manager, shall appoint all other officers assistants, deputies and employees of the Finance Department (3907-3/11) 2.15.050 Financial and Accounting Duties of City Clerk Transferred In accordance with Government Code Sections 3 7209 and 40805 5,the financial and accounting duties imposed upon the City Clerk by Government Code Sections 40802 through 40805 are hereby transferred to the Dtfee of of Ft aneeChief Financial Officer (3907-3/11) 2.33.010 Department Established There is hereby created the Department of Planning afid Building oCommumty Development of the City of Huntington Beach (3550-5/02, 3855-2/10) 2.33.020 Director—Appointment The Director of Planfitng and Butidt Com um evelo ment shall be the head of the department and such director shall be appointed by the City Manager, niajeftt� vete of the full Gtt� Gott (3550-5/02, 3855-2/10) 16-5091/131456 2 2.33.040 Director—Powers and Duties A The Director of Plafming afid ommunity Develolo ment shall be responsible for the administration and enforcement of appropriate sections of Titles 8, 15 and 17 of the Huntington Beach Municipal Code the City of Huntington Beach Zoning and Subdivision Ordinance, and California Labor Code Section 6404 5 (smoking in closed places of employment) B in addition to the foregoing.the Director of ommun�ty Development shall perform other acts or duties,not inconsistent with the City Charter. as may be required by the City Council or the laws of the State of California C Whenever in this code,the Huntington Beach Zoning and Subdivision Ordinance or any resolution. adopted by the City Council, reference is made to the Department of Planning or the director of such department, such references shall mean the Department off Community Development and the Director of 121apaittig aiid Butid agCQmm_nitY Development D Whenever in this code, Zoning and Subdivision Ordinance of the City of Huntington Beach, or any resolution, adopted by the City Council, reference is made to the Department of Building& Safety and/or the director of such department, such references shall mean the Department of Plapnatiig and ttildtfleComirminity Development and the Director of Plapiffitfig and o i Develo went (3550-5/02, 3855-2/10) 2.33.050 Appointment of Subordinates , The director, with the approval of the City Manager, shall appoint all other officers, assistants, deputies and employees of the Department of Plamiing Effid , ommunity Development (3550-5/02, 3855-2/10) 2.56.030 Director—Powers and Duties The Director of Public Works shall be the head of the Public Works Department, and shall be appointed by the City Manager, Council The director shall have the following powers and duties A Plans. organizes, directs and coordinates all divisions programs and activities of the Public Works Department B Determines and directs department policies. procedures, and organization C Establishes and maintains systems for public flood control, sewers, streets, parks, City facilities.potable water, landscape services and basic public health and safety D Assists boards, commissions and committees which encourage, foster.promote and facilitate the objectives of the department including. but not limited to, the Planning Commission, Community Services Commission. Public Works Commission, Subdivision Committee,Board of Zoning Adjustments, or appoints deputy so to assist E Investigates and authorizes purchase of materials, services and equipment necessary to implement and operate department activities within the scope of the department budget F Communicates department plans, policies and activities to various governmental agencies and civic groups in the advancement of department objectives under the direction of the City Manager 16-5091/131456 3 G Prepares, submits and administers department budget H Investigates, analyzes, and makes recommendations as to construction or improvement bids on Public Works projects,and administers the contract upon approval of the City Council I Performs such other duties and has such other powers as the City Council may establish hereafter by resolution J Administration and enforcement of appropriate sections of Titles 8. 12, 13 and 14 of the Huntington Beach Municipal Code (2591-1/83, 3319-2/96, 3609-7/03) 2.86.040 Director—Powers and Duties The Director of Library Services shall be the head of the Library Services Department, and shall be appointed by the City Manager, ubjeet tc app e.al b; a fnajer:y'vate Vf the City The director shall have the following powers and duties A Plans. organizes. and administers programs and procedure governing library services that are relevant to the present and future community needs B Reviews and approves materials, supplies. and capital outlay items for library system C Directs the preparation of the annual budget. administers the approved budget and controls expenditures D Responsible for the selection and evaluation of employees in accordance with established procedures E Meets and confers with the Library Board and with elected officials, City administration, and other department heads F Directs the maintenance of the library, statistics, records and related reports G To the extent it encourages, fosters promotes, and/or facilitates the objectives of the department. provides assistance to ,Friends of the Library, Friends of the Children's Library.Literacy Volunteers of America, and other library,related groups H Advises on the acquisition, design and construction of library facilities I Insures library needs are met and maintained within established framework and executes policy rules and regulations as established by the City Council J Preserve Library Bill of Rights by challenging censorship and affirming that all libraries are forums for information and ideas, and that library resources be provided for the interest, information and enlightenment of the people K Perform such other duties and have such other powers as the City Council may establish hereafter by resolution L Administration and enforcement of Section 13 52.020 of the Huntington Beach Municipal Code (3077-10/90, 3662-10/04) 16-5091/131456 4 2.114.020 Dire to-.Chief Information Officer—Appointment The TMreeter- of ee=,jees 'hief Information Officer shall be the head of the department and such dffeeterChief Information Officer shall be appointed by the City Manager; it (3583-11/02) 2.114.040 Chief Information Officer—Powers and Duties The dfreet wChief Information Officer shall have the following powers and duticl5 A Plans. organizes and directs telecommunication and information services within the City of Huntmgton Beach B Develops. implements. and maintains a City technology plan C Implements, integrates, and administers technology hardware and software solutions D Establishes and maintains a system of procedures for use and control of City technology systems E Prepares and administers the department budget F Such other acts or duties, not inconsistent with the City Charter. as may be required by the City Council or the laws of the State of California (3583-11/02) 2.114.050 Appointment of Subordinates The apt mChief Information Officer with the approval of the City Manager_ shall appoint all other officers, assistants. deputies and employees of the Department of Information Services (3583-11/02) 16-5091/131456 5 0 CITY OF HUNTINGTON BEACH Interdepartmental Memo To: Honorable Mayor and City Council From: Ken Domer, Assistant City Manager Prepared by: Michele Warren, Director of Human Resources Date: April 4, 2016 Topic: Supplemental Communication for Ordinances for Introduction, Agenda Item No. 15 — Approve for Introduction Ordinance No. 4086 amending the Huntington Beach Municipal Code (HBMC) by modifying Chapters 2.14, 2.15, and 2.33 relating to change of department name and title changes of department head positions. There is a correction/deletion to the item on page six of Ordinance No. 4086 as follows: 2 86 040 Director—Power and Duties G To the extent it encourages,fosters,promotes, andlor facilitates the objectives of the department, provides assistance to Library Pat,-ens Feund twn, Friends of the Library, Friends of the Children's Library, Literacy Volunteers ofAmerica, and other library related groups The Library Patrons Foundation was disbanded and the assets liquidated in 2005 therefore, the reference thereto should not appear in the text. -P LEM NTAL COMMUNICATION Meeting Date:_�� Agenda Item No. X-r 4/4/2016 G Prepares, submits and administers department budget H Investigates, analyzes, and makes recommendations as to c/noimpro ement bids on Public Works projects, and administers the contract upf t City Council I Performs such other duties and has such other powers as thmay establish hereafter by resolution J Administration and enforcement of appropriate sections of and 14 of the Huntington Beach Municipal Code (2591-1/83, 3319-2/96, 36 2.86.040 Director—Powers and Duties The Director of Library Services shall be the head of the Library S�rvices Department. and shall be appointed by the City Manager, The director shall have the following powers and duties A Plans organizes. and administers programs and pr>edure governing hbrary services that are relevant to the present and future community needs B Reviews and approves materials. supplies and capital outlay items for library system C Directs the preparation of the annual budget✓admmisters the approved budget and controls expenditures D Responsible for the selection and eval anon of employees in accordance with established procedures / E Meets and confers with the Library Board and with elected officials, City administration, and other department heads S F Directs the maintenance of the librarv. statistics. records and related reports G To the extent it encourad fosters,promotes, and/or facilitates the objectives of the department. provides assl anee t ibrary Patr ns Foundat�o Friends of the Library, Friends of the ChildZquisition, 's�lLlbrary, Literacy Volunteers of America, and other library related groups H Advises on theta design and construction of library facilities I Insures Iibrarvneeds are met and maintained within established framework and executes policy rules a4regulations as established by the City Council J Preserv2Lrary Bill of Rights by challenging censorship and affirming that all libraries are forums for information and ideas, and that library resources be provided for the interest. information and enlightenment of the people K Perform such other duties and have such other powers as the City Council may establish hereafter by resolution L-Administration and enforcement of Section 13 52 020 of the Huntington Beach Municipal Code (3077-10/90, 3662-10/04) f' ,rk4 J 16-5091/131456 4 ORDINANCE NO 4086 I Peifoims such other duties and has such other powers as the City Council may esta ish heieaftet by tesolution J Administration and enforcement of appropriate sections of Titles 8, 12, 13 at 14 of the Huntington Beach Municipal Code SECTION 7. That Section 2 86 040 of the Huntington Beach Munict al Code is hereby amended to iead as follows• 2.86.040 Director-1'owe�-Powers and Duties The Director of Library Services shall be the head of the Libiaiy Se vices Depattmcnt, and shall be appointed by the City Manage, The ditecto, shall have the fol wing powers and duties A Plans, otganizes, and administe,s piogiams and pioce ie goveuung hbiaty set vices that ate relevant to the piesent and future community ne s B Reviews and appioves matetials, supplies, and apital outlay items for l,biary system C Ditects the piepaiation of the annual budge administeis the approved budget and controls expendituies D Responsible foi the selection and eval at,on of employees in accordance with established ptocedutes E Meets and confe,s with the Libr Boaid and with elected officials, City administration, and other department heads F Ditects the maintenance of ie libraiy, statistics, records and telated ieports G To the extent it encoura es, fosters, promotes ' cilitates the objectives of the depaitnient, provides ssistance toVibiaty Pattons Foundation Friends of the Libiaiy, Friends of the Chil en's Libi a,y, Liter acy Voltrnteei s of Amei ica, and other libi aiy related gioups I--I Advises on th acquisition, design and construction of Iibiaiy facilities I Insuies libi ry needs are met and maintained within established ftamewo,k and executes policy iu s and iegulations as established by the City Council J Prese e Libraiy Bill of Rights by challenging censoiship and affirming that all libra,ies ate rums for information and ideas, and that library tesouices be provided for the rn test, information and enlightenment of the people K Perform such othet duties and have such other powers as the City Council may establish heiealtei by tesolution 16-5091/131282 6