HomeMy WebLinkAboutEstablishes Department of Information Services - Also Teleco (2) MA-1)1v1
Council/Agency Meeting Held: October 7, 2002
Deferred/Continued to:
A proved ❑ Conditionally Approved ❑ Denied T'& -City Clerk's _ n ure
ILCA
Council Meeting Date: October 7, 2002 Departm\e/n`iS Number:
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CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY U IL MEMBERS > `�'-`
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SUBMITTED BY: RAY SILVER, City Administrator —
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PREPARED BY: RAY SILVER, City Administrator
SUBJECT: ADOPT ORDINANCE ESTABLISHING THE DEPARTMENT OF
INFORMATION SERVICES
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The Information Services function is presently under the Fire
Department with the Fire Chief serving as the Department Head. The oversight of the
function is scheduled to change from the Fire Chief to a Department Head who will be hired
in the position Information Services Director and reporting to the Assistant City Administrator.
Rather than transferring the function to Administration, it is recommended that a new
Department of Information Services be established by Ordinance that details department
objectives and the duties and responsibilities of the Director.
Funding Source: N/A � �
1
Recommended Action: Adopt Ordinance No. `35$� An Ordinance of the City of
Huntington Beach amending the Huntington Beach Municipal Code by adding Chapter 2.114
relating to the Department of Information Services.
Alternative Action(s): Do not adopt the Ordinance and direct staff accordingly.
REQUEST FOR ACTION
MEETING DATE: October 7, 2002 DEPARTMENT ID NUMBER: AS-02-37
Analysis: For the past four years, Information Services has been a function of the Fire
Department with the Fire Chief as the designated department head. With the expansion of
City technology needs and services, this function requires a designated department head to
focus on the City's technology priorities. In September 2001, City Council approved the
operating budget for Information Services that included the position of Information Services
Director. In September 2002, the City Council adopted the 2002-03 City budget including the
operating budget for the Information Services Department and the compensation level for the
department Director.
The position of Information Services Director is a department head position authorized by
City Council Resolution and excluded from the competitive service per Municipal Code
Section 2.76.010(i). Avery Associates was contracted by the City to conduct an executive
search to fill the position of Information Services Director. Additionally, Avery Associates
conducted a salary review for the position and recommended compensation to effectively
recruit the position. The salary range established is at the same level as four other City
department head positions, pay grade 623, which is $8,451 to $10,469 per month. The
recruitment for the position was opened on August 26, 2002 and closed on September 27,
2002. Avery Associates will present eight to twelve candidates from a pool of approximately
236 candidates to the City by November 1, 2002. It is anticipated that final interviews
conducted by the City will be held soon thereafter, and an appointment made by the end of
the year.
As a newly created department, it is recommended that the City Council adopt an Ordinance
establishing the Department of Information Services that provides the department objectives
and the duties and responsibilities of the department Director.
Attachment(s):
City Clerk's
IN mom I1 Ordinance No.35'43
RCA Author: Clay Martin
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ATTACHMENT # 1
LimCITY OF HUNTINGTON
LO" 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERIC
CONNIE BROCKWAY
CITY CLERK
Date: October 4, 2002
To: Honorable Mayor& City Councilmembers
From: Connie Brockway, City Clerk
Re: Agenda Item G-2d on October 7, 2002 Council Agenda
Proposed Ordinance No. 3583 to establish a City Department for the Information
Services Director to head, at such time as that classification is properly established, is
on this agenda due to my concerns as City Clerk that I expressed under Agenda Item F-1.
There had been no request made of the City Attorney's Office to prepare this necessary
ordinance until the day after I expressed my concerns to Administration regarding
procedures not being followed.
Note: An ordinance must also be prepared to establish the Department of Organizational
Effectiveness, as it was accidentally forgotten to be done in 1999. This Department
Head position has been vacant since March 19, 2001 however I believe it is currently
a budgeted position, and before the vacancy is once again filled, an ordinance to
establish the Department must be prepared and sent to Council for adoption.
Connie Brockway, CMC
City Clerk
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(Telephone:714-536-5227)
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CITY OF HUNTINGTON BEACH
Inter-Department Communication
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TO: HONORABLE DEBBIE COOK MAYOR AND � E" '
MEMBERS OF THE CITY COUNCIL
FROM: GAIL HUTTON, City Attorney -
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DATE: October 7, 2002
SUBJECT: Late Communication; Item G(2)d; Department of Information
Services
Attached please find a revised version of the ordinance creating the Department of
Information Services. The ordinance has been revised to delete from the Department of
Administrative Services any reference to word processing or other information services.
GAIL HUTTON
City Attorney
Attachment
cc: Ray Silver, City Administrator
William Workman, Assistant City Administrator
Clay Martin, Director of Administrative Services
GAFIELDQ002 Memos\Info Services.doc
t,1xl—a Lwv�M�\Ns CATION
ORDINANCE NO. 3583
AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH
AMENDING THE HUNTINGTON BEACH MUNICIPAL
CODE BY ADDING CHAPTER 2.114 RELATING TO THE
DEPARTMENT OF INFORMATION SERVICES
The City Council of the City of Huntington Beach does hereby ordain as follows:
SECTION 1. Chapter 2.114 is hereby added to the Huntington Beach Municipal Code
said chapter to read as follows:
Chapter 2.114
DEPARTMENT OF INFORMATION SERVICES
Sections:
2.114.010 Department Established
2.114.020 Director--Appointment
2.114.030 Department Objectives
2.114.040 Director--Powers and duties
2.114.050 Appointment of Subordinates
2.114.010 Department established. There is hereby created the Department of information
Services of the City of Huntington Beach.
2.114.020 Director--Appointment. The Director of Information Services shall be the head of
the department and such Director shall be appointed by the City Administrator, subject to
approval by a majority vote of the full City Council.
2.114.030 Department Objectives. The objectives of the Department shall be as follows:
(a) Develop, implement, operate, and maintain technology systems for all City
departments.
(b) Direct,plan,organize and coordinate programs and activities of the Department
of Information Services.
2.114.040 Director--Powers and duties. The Director shall have the following powers
and duties:
a) Plans, organizes and directs telecommunication and information services within
the City of Huntington Beach.
b) Develops, implements, and maintains a City technology plan.
c) Implements, integrates, and administers technology hardware and software solutions.
GAORDfNAN02002\1nformation Services-chap 2114.DOC 1
Ord. No. 3583
d) Establishes and maintains a system of procedures for use and control of City technology
systems.
e) Prepares and administers the department budget.
f) Such other acts or duties, not inconsistent with the City Charter, as may be required by
the City Council or the laws of the State of California.
2.114.050 Appointment of Subordinates. The Director, with the approval of the City
Administrator, shall appoint all other officers, assistants, deputies and employees of the
Department of Information Services.
SECTION 2. Section 2.12.030(g) is deleted from the Municipal Code and Section
2.12.030(h) shall be redesignated as Section 2.12.030(g).
SECTION 3. This ordinance shall become effective 30 days after its adoption.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 21st day of October 2002.
Mayor
ATTEST:
APPROVED AS TO FORM:
City Clerk /7
194 City Attorney f
REVIEWED AND APPROVED: INITIATED AND AP
P OVED
City ministrator Director f Administra ve Services
GAORDINANC\2002\Information Services-chap 2114.DOC 2
Ord. No. 3583
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) .ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing ordinance was read to said City Council at
a regular meeting thereof held on the 71h day of October, 2002, and was again read to
said City Council at a regular meeting thereof held on the 21"day of October, 2002,
and was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council.
AYES: Green, Dettloff, Boardman, Cook, Winchell, Bauer
NOES: None
ABSENT: Houchen
ABSTAIN: None
I,Connie Brockway,CITY CLERK of the City of
Huntington Beach and ex-officio Clerk of the City
Council,do hereby certify that a synopsis of this . .
ordinance has been published in the Huntington Beach
Fountain Valley Independent on
2002
In accordance with the City Charter of said City City Clerk and ex-officio Cle
Connie Brockway, Ci , Clerk of the City Council of the City
pi eputy City Clerk of Huntington Beach, California
4
;j
H. B. INDEPENDENT
PUBLISH DATE: 10/31/02
CITY OF HUNTINGTON BEACH
LEGAL NOTICE
ORDINANCE NO. 3583
Adopted by the City Council on October 21, 2002.
"AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH
AMENDING THE HUNTINGTON BEACH MUNICIPAL
CODE BY ADDING CHAPTER 2.114 RELATING TO THE
DEPARTMENT OF INFORMATION SERVICES"
FULL TEXT:
SECTION 1. Chapter 2.114 is hereby added to the Huntington Beach Municipal Code said chapter to
read as follows:
Chapter 2.114
DEPARTMENT OF.INFORMATION SERVICES
Sections:
2.114.010 Department Established
2.114.020 Director--Appointment
2.114.030 Department Objectives
2.114.040 Director--Powers and duties
2.114.050 Appointment of Subordinates
2.114.010 Department established. There is hereby created the Department of Information
Services of the City of Huntington Beach.
2.114.020 Director--Appointment. The Director of Information Services shall be the head of
the department and such Director shall be appointed by the City Administrator, subject to
approval by a majority vote of the full City Council.
2.114.030 Department Objectives. The objectives of the Department shall be as follows:
(a) Develop, implement, operate, and maintain technology systems for all City
departments.
(b) Direct,plan, organize and coordinate programs and activities of the Department
of Information Services.
2.114.040 Director--Powers and duties. The Director shall have the following powers
and duties:
a) Plans, organizes and directs telecommunication and information services within
the City of Huntington Beach.
b) Develops, implements, and maintains a City.technology plan.
c) Implements, integrates, and administers technology hardware and software solutions.
g:/synopsis/2002/FT3583
I
d) Establishes and maintains a system of procedures for use and control of City technology
systems.
e) Prepares and administers the department budget.
f) Such other-acts or duties, not inconsistent with the City Charter, as maybe-required by
the City Council or the laws of the State of California.
2.114.050 Appointment of Subordinates. The Director, with the approval of the City
Administrator, shall appoint all other officers, assistants, deputies and employees of the
Department of Information Services.
SECTION 2. Section 2.12.030(g) is deleted from the Municipal Code and Section
2.12.030(h) shall be redesignated as Section 2.12.030(g).
COPIES OF THIS ORDINANCE ARE AVAILABLE IN THE CITY CLERK'S OFFICE.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting held
(Day and date) by the following roll call vote:
AYES: Green, Dettloff, Boardman, Cook, Winchell, Bauer
NOES: None
ABSENT: Houchen
This ordinance is effective 30 days after adoption.
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
HUNTINGTON BEACH, CA 92648
714-536-5227
CONNIE BROCKWAY, CITY CLERK
g:/synopsis/20021FT3583
i
Huntington Beach Municipal Codt ��^a F F , 2.12.010-2.12.030
Chapter 2.12
ADMINISTRATIVE SERVICES DEPARTMENT
(2464-12/80)
Sections:
2.12.010 Establishment
2.12.020 Objectives -
2.12.030 Chief--Powers and duties
2.12.040 Appointment of subordinates
2.12.050 Terms
2.12.010 Establishment. There is hereby established a Department of Administrative Services
which shall include the staff functions of finance,personnel, data processing, word processing
and purchasing. (2464-12/80)
2.12.020 Objectives. The objectives of the department shall be to establish, facilitate and
maintain support to city operating departments. (2464-12/80)
2.12.030 Chief—Powers and duties. The Chief of Administrative Services shall be appointed
by the City Administrator with the aproval of a majority of the City Council. The Chief shall
have the following powers and duties:
(a) Direct, plan, organize and coordinate programs and activities of the Administrative Services
Department;
(b) Establish and maintain a system of financial procedures, accounts and controls for the city
government and each of its offices, officers, departments and agencies;
(c) Provide direction for the disbursement of all monies and control all expenditures to insure
that budget appropriations are not exceeded;
(d) Provide direction for the collection of all monies paid into or received by the city from
whatever source;
(e) Provide direction for the billing and collection of accounts receivable, including water
billings,bill and collection for amounts due from other governmental units and billing and
collection of all amounts due on contracts, leases, or other agreements entered into by the
city;
(f) Direct and administer the city's personnel system as it relates to employer/employee
relations;
9
�K) Direct and administer the city's centralized purchasing function with regard to procurement of
all supplies, services and equipment for all city departments and agencies of the city.
(2464-12/80)
2.12.040 Appointment of subordinates. The Chief,with the approval of the City
Administrator, shall appoint all other officers, assistants, deputies and employees of the
Administrative Services Department. (2464-12/80)
2.12.050 Terms. Whenever the terms "Finance Department" or "Personnel Department" are
used in this code, or in any resolution adopted by the City Council,they shall be deemed to mean
and read"Administrative Services Department." Where the terms "Director of Finance
Department" or "Director of Personnel Department" are used in this code,they shall be deemed
to mean and read "Chief of Administrative Services." (2464-12/80)
12/80
WPVD T!W
la.�'�P 10-11-Aa
ORDINANCE NO. 3 5-&3
AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH
AMENDING THE HUNTINGTON BEACH MUNICIPAL
CODE BY ADDING CHAPTER 2.114 RELATING TO THE
DEPARTMENT OF INFORMATION SERVICES
The City ounKDEPAR
y of Huntington Beach does hereby ordain as follows:
SECTION 1. 14 is hereby added to the Huntington Beach Municipal Code
said chapter to read as
Chapter 2.114
ENT OF INFORMATION SERVICES
Sections:
2.114.010 Department Est lished
2.114.020 Director--Appoint ent
2.114.030 Department Objecti s
2.114.040 Director--Powers and ties
2.114.050 Appointment of Subordi ates
2.114.010 Department established. There is hereb reated the Department of Information
Services of the City of Huntington Beach.
2.114.020 Director--Appointment. The Director of Info ation Services shall be the head of
the department and such Director shall be appointed by the ity Administrator, subject to
approval by a majority vote of the full City Council.
2.114.030 Department Objectives. The objectives of the Departm nt shall be as follows:
(a) Develop, implement, operate, and maintain technology syste for all City
departments.
(b) Direct, plan, organize and coordinate programs and activities of th epartment
of Information Services.
2.114.040 Director--Powers and duties. The Director shall have the following wers
and duties:
a) Plans, organizes and directs telecommunication and information services with'
the City of Huntington Beach.
b) Develops, implements, and maintains a City technology plan.
c) Implements, integrates, and administers technology hardware and software solutions.
GAORDINANC\2002\Information Services-chap 2114.DOC 1
\d) Establishess and maintains a system of procedures for use and control of City technology
and administers the department budget.
r acts or duties, not inconsistent with the City Charter, as may be required by
ouncil or the laws of the State of California.
f ment of Subordinates. The Director, with the approval of the City
Administrator, shal ppoint all other officers, assistants, deputies and employees of the
Department of Inform tion Services.
SECTION 2. Thi ordinance shall become effective 30 days after its adoption.
PASSED AND ADOP D by the City Council of the City of Huntington Beach at a
regular meeting thereof held on t,e day of 2002.
Mayor
ATTEST:
PPROVED AS TO FORM:
City Clerk
City Attorney
REVIEWED AND PPR V D: INITIAT D PROV
t�
City Administrator Dire r Administrative Services
GAORDINANC\2002Unformation Services-chap 2114.DOC 2