HomeMy WebLinkAboutPolicy - Modify process gaining Council authorization to actO
Council/Agency Meeting Held: w 96 -7b Iq
Deferred/Continued to: 7 /G1 is
❑ Approved O'Conditionally Approved ❑ Denied
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Council Meeting Date: June 17, 1996
Department ID Number: AD 96-21
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
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SUBMITTED BY: MICHAEL T. UBERUAGA, City Administr9or
PREPARED BY: �24 pan R. Smith, Management Assistant
SUBJECT: Legislation Authorization Process Options
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: Should the process for gaining City Council authorization to act on
legislative issues be modified to meet varying time constraints, and if so, how?
Fundinq Source: No funding necessary.
Recommended Action: Motion to:
a. Approve the use of a modified authorization process to act on pending legislative issues
in a timely manner, and
b: Approve the use of the "Abbreviated" and "Fast Track" authorization models when
demonstrated time constraints do not allow the full City Council to act upon pending
legislative issues in a timely manner.
Alternative Action(s):
a. Do not approve the use of a modified authorization process to act on pending legislative
issues and continue to have full City Council approval for all legislative issues.
b. Do not approve the use of the "Abbreviated" and/or "Fast Track" authorization models.
Create another model to use or direct staff to develop additional model alternatives.
Analysis:
Historically, the City Council of Huntington Beach has taken positions of support or
opposition on intergovernmental affairs, primarily State or federal legislation. On occasion,
such action was rendered ineffective, or the City Council had insufficient time to act, due to
the fast pace the legislative process can move at.
R�QUEST FOR COUNCIL ACTIUA
MEETING DATE: June 17, 1996 DEPARTMENT ID NUMBER: AD 96-21
On August 8, 1995, the City Council created a Legislative Committee to meet with staff to
discuss and formulate positions on legislative issues that may impact our city. This
committee meets monthly to review these issues. Positions are determined and brought to
the next scheduled City Council meeting for full Council consideration. The amount of time
needed for the City Council to approve a position is between 15 and 42 days depending on
when the Legislative Committee is next scheduled to meet.
At the start of the State Legislature's session, .this time lapse does not cause a problem as
bills are being introduced and staff analysis drafted. However, during the session, bills are
amended and new bills introduced. As deadlines on the Legislative calendar approach, the
speed at which bills are considered increases. The result is that the concerns of the City
Huntington Beach are less likely to be heard by that process.
Staff proposes that a process be approved to allow this organization to voice its concerns
regardless of time constraints. To achieve this, alternatives to the "normal" process must
be in place. The following are alternatives offered by staff.
"Abbreviated" Process Model - Action required after next Legislative Committee meeting
but prior to next Council meeting ( 5-41 days).
The steps of this process would include:
• a recommendation from staff carried to the (normally scheduled) Legislative Committee,
• the Legislative Committee directs staff to act,
• the'Mayor authorizes action, i.e. signs letter of support/opposition,
• staff performs action, and
• Committee Chairperson reports action to the full Council at its next meeting.
"Fast Track" Options - Action required between Legislative Committee meetings (1-29
days).
Tri-Signatures Process Model (Option A)
The steps of this process would include:
• Staff would request the Committee Chairperson, the City Administrator and the Mayor
to "OK" a recommended action,
• Staff performs action, and
• Committee Chairperson reports action to the full Council at its next meeting.
Fast Track Special Committee Meeting with Mayor's Signature Process Model (Option B)
The steps of this process would include:
• Staff would schedule and post a "Special Meeting" of the Legislative Committee,
0019303.01 -2- 06/10/96 3:48 PM
RL-t�UEST FOR COUNCIL ACTI1...
MEETING DATE: June 17, 1996 DEPARTMENT ID NUMBER: - AD 96-21
• The Legislative Committee would meet and direct staff to meet,
• The Mayor would authorize staff action,
• Staff.performs action, and
• Committee Chairperson reports action to the full Council at its next meeting.
To successfully voice the City's opinion, the process used must be flexible with respect to
time. However, any modified process must be sensitive to any concerns of the full Council.
The specific model or option used is dependent upon when the position/action request is
introduced into the "normal" process. Staff recommends these options be approved by
the City Council and used to meet the time constraints faced .when voicing the City's
position on intergovernmental issues.
Attachment(s):
0019303.01 -3- 06/10/96 3:48 PM
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Legislative Calendar
1996 LEGISLATIVE CALENDAR
(tentative)
Jan 1
Statutes take effect.
Jan 3
Legislature reconvenes.
Jan 10
Budget must be submitted by Governor.
Jan 19
Last day to submit bill requests to Legislative Counsel.
Last day for policy committees to report same -
house bills for referral to fiscal committees.
Jan 26
Last day for committees to report same -house
bills introduced in 1995.
Jan 31
Last day to pass same -house bills introduced in 1995.
Feb 23
Last day to introduce bills.
Mar 26
Primary election.
Mar 28
Easter Recess begins at day's end.
Apr 8
Legislature reconvenes.
Apr 19
Last day for policy committees to report same -
house bills for referral to fiscal committees.
May 10
Last day for policy committees to report same -
house non -fiscal bills to Floor.
May 17
Last day for policy committees to meet prior to June 3.
May 24
Last day for fiscal committees to report same -
house bills to Floor.
Last day for fiscal committees to meet prior to June 3.
May 31
Last day to pass same -house bills.
June 3
Committee meetings may resume.
June 15
Budget must be passed by midnight.
June 27
Last day for a legislative measure to qualify for
the Nov 5 general election ballot.
July 5
Last day for policy committees to report other -
house bills.
Summer Recess begins at day's end if Budget
Bill has been enacted.
Aug 5
Legislature reconvenes.
Aug 16
Last day for fiscal committees to report bills to Floor.
Aug 30
Last day to pass bills to take effect Jan 1, 1997.
Aug 31
Final Recess begins at day's end.
Sept 30
Last day for Governor to sign or veto bills
passed on or before Sept 1.
Oct 2
Bills enacted on or before this date take effect
Jan 1, 1997.
Nov 30
Adjournment sine die midnight.
Dec 2
1997-98 Legislative Session begins at 12 noon.
Jan 1, 1997 Statutes take effect.
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