HomeMy WebLinkAboutThe City Clerk, Joan Flynn provided a brief demonstration on IUefeome
._ THE CITY OF HUNTINGTON BEACH
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City Clerk
Technology Activity Update
Agenda plusTM
by SIRE Technologies
In 2005 the City Clerk's Office purchased AgendaPlusTm software designed by
SIRE Technologies to convert the City's current Request for Council(RCA)and
City Council agenda process from manual to electronic in order to streamline
distribution of information and establish a green-friendly environment by
eliminating unnecessary waste of staff time and materials. AgendaPlusTM will:
• Electronically automate the City Council agenda and RCA process
• Electronically track agenda items and provide faster routing for approvals
• Institute standardization from all departments
• Support RCA attachments
• Track history of agenda items
• Automatically compile agendas/packets
• Run reports
• Publish agenda and RCA material directly to the Web
• Interface with Granicus Media Manager
Agenda PlusT"' Implementation
• In November 2007 a project team was formed to begin work on customizing
the Agenda PIusTM product for Huntington Beach.
• In January 2008 representatives from SIRE and the City met to conduct an
initial analysis of the Request for Council Action(RCA)process,determine
workflow activity, and formulate a detailed project plan/task list.
• Product testing occurred in May 2008,followed by software installation in
June 2008.
• In August 2008 the City Clerk's department published the first City Council
agenda designed by the Agenda PIusTM product.
• In October 2008 hands-on testing of customized workflow with the pilot team,
approvers and core users will take place.
• Citywide roll-out/demonstration/training is tentatively scheduled to occur in
late November,early December 2008.
Agenda PIusTM Core Product
- e
The core product
allows users to
schedule a meeting
and place items on an
agenda by submitting
information into key
fields without initiating
a workflow.
Web Center
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Agenda PlusT"' Workflow
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Request for coungi Acwn Agenda items can
also be added to the
agenda through an
n�
- electronic workflow
process.
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Web Center
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Questions?
Welcome to NetFile
E-Filing System For
Political Disclosure Documents
NetFile is a web-based,unlimited-user,data entry and report generation system for the
financial and campaign management of California and Federal political committees.With
NetFile, users log into the system using any computer with an Internet connection.Once
the appropriate passwords are entered, users then enter or review their campaign finance
data.
NetFile allows public viewing of campaign disclosure information(FPPC Form 460,496
and 497)on the Internet,and serves as an agency management tool to generate pre-
notification,amendment,late-filer and fine letters,and run verification reports.
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Public Access to NetFile
via City of Huntington Beach Website
THE CfTY OF HUNTINGTON BEACH
now do I log into the live site?
Go to the URL:
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RUBLIC ACCE65 PORTAL The URL can be accessed from the
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Elections Information page,or the
City Clerk's home page
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Public Access Portal
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HUNTINGTON BEACH Search by candidate
or committee name
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Browse candidates
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View Search Results
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Results will identify the candidate or committee name,
filing date,form filed,and respective filing period.
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Filer Access Portal
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HE CITY OF HUNNM7INGTON BEACH New users can obtain a
F7j system-generated Filer
ID and password by
contacting the City Clerk's
filar Login Office t(714)536-5277
or rlugar@surfcity-hb-org.
Individual/Committee Information
Add a new Individual ,
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Questions?
Public Records Search Pilot Program
As the Custodian of Records,the City Clerk's Office currently maintains 557,561 scanned
images representing actions taken by the City Council that are stored within electronic
cabinets by category,including agendas,contracts,deeds,historical photos,minutes,
ordinances,records and resolutions. Eighty-four percent of permanent records are
scanned and will soon be available for public review. The remaining 16%represent
permanent records that will remain unscanned due to their physical condition or format.
The City Clerk's Office serves as the pilot department for implementation of SIRE
Technologies FileCenterTm and CaptureTm electronic document imaging and records
management system software. Other City departments have signed on to manage
departmental records through SIRE,and are currently in the process of converting
existing data into a SIRE format. Each respective user will consider allowing access to
public information in the not so distant future.
The City Clerk's Office is excited to offer public access to City Council records within the
near future,and encourages internal and external users to post comments on how the
Public Records Search system operates at city.clerk .surfcity-hb.org.
Public Records Search Location
THE CI'1Y OF HUNnNGTON BEACH
Access to Public
�,,,• Records Search will
be available in the
moa..H.... 'What'sNeve'section
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Clerk's homepage.
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