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HomeMy WebLinkAboutWork Plan to Establish Environmentally Preferable Practices / 1fF.WTW - Ad41k1..aer. v�r W o ti Atyuad r; l- Ad rA W . Council/Agency Meeting Held: 42 100.10 Deferred/Continued to: Approve ❑ Conditionally Approved ❑ Denied DEPv C y Clerk's Signature Council Meeting Date: June 7, 1999 Department ID Number: AS 99-001 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION ;. SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, CityAdministrat �� s7 PREPARED BY: JOHN P. REEKSTIN, Director of Administrative Services 'le ROBERT F. BEARDSLEY, Director of Public Works SUBJECT: ADOPTION OF ENVIRONMENTALLYI PREFERABLE PRACTICES Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: At the regular City Council Meeting of March 1, 1999, at the suggestion of Council Member Tom Harman, the City Council requested staff to develop a _ work plan in which the City would establish and implement environmentally,preferable practices. Funding Source: Not applicable. Recommended Action: Approve the implementation of the attached work plan. Alternative Action(s): 1. Revise the recommended work plan. ; 2. Reject the recommended work plan. Analysis: At the direction of the City Council, a work plan to develop environmentally sensitive policies for the City of Huntington Beach has been formulated. The work plan includes product research, employee and community education, and review of environmentally sensitive practices currently in place. As a means to inform the City's constituents regarding the City's desired position on this very important topic, the work plan identifies the creation and continued development of public awareness. Public awareness in this area will be disseminated to the public by a joint effort between the City's Public Information Office and the AB-939 Public Education Task Force. The latter, also known as the Environmental Education Team, is a joint venture between the cities of Huntington Beach and Fountain Valley, and Rainbow Disposal to meet the public education requirements of AB-939. fJ REQUEST FOR COUNCIL ACTION MEETING DATE: June 7, 1999 DEPARTMENT ID NUMBER: AS 99-001 With the adoption of this work plan, staff will also analyze costs and benefits associated with the purchase of recycled products. Approximately 2,317 staff hours will be required to implement this work plan, at a total cost of approximately $44,800.00. Environmental Status: Not applicable. Attachment(s): NumberCity Clerk's Page . Description 1. Work Plan 2. City Task Force Policy RCA Author: J. Reekstin/R. Amadril 0034885.01 -2- 05/19/99 3:30 PM ATTACHMENT # 1 ENVIRONMENTALLY PREFERRABLE PRACTICES WORK PLAN 1. Consider Policy Options and Select a Program -- 'Determine which policies should be adopted for the City of Huntington Beach Procurement Program. Research all options and the required resources necessary to implement said policies. Policy to be completed by June 5, 2000. Estimated time:.40-60 hours. 2. Hire Consultant or Designate a Staff Member to Coordinate Product-Research and Employee Education -- Responsibilities for the first year.of implementation -include researching products to identify those with recycled -content that the City might purchase, working with Purchasing Division staff to meet with vendors and obtain samples of those products, educating all city employees about the policy, establishing benchmarks, and directing the effort of the work plan #4, #5 and #6. This step will be completed by July 26, 1999 Estimated cost: $20,000 - $40,000. 3. Enlist the Cooperation of all City Departments -- Assign a representative from each department to participate in the "Environmentally Preferable Practices" Work Shop. The representatives will assist=in the education of their departmental staff regarding the policies, assist in the distribution of._ informational materials, and arrange educational-seminars for all city. staff. Departmental representatives will share information and attend vendor presentations. See the attached City Hall Task Force for Departmental Representatives. Estimated time: 520 hours. 4a. Education of City Employees -- Hold educational seminars on recycling procurement for each department's staff members. Employees would be a valuable source of ideas and information regarding new recycled content products that Huntington Beach could add to its procurement list. Continue effort throughout the term of this program. Estimated time: 1,040 hours. 4b. Public Education — Coordinate with the Public Information Office (PIO) and the AB- 939 Public Education Task Force to keep the public at large informed of the City's effort and activities in this area. Estimated cost: $4,800. 5. Determination of Appropriate Product Purchases — First, obtain a commodity listing of all recycled products that the City is currently purchasing. Second, start a recycled products review list, divided into four categories: A. Products already being purchased. Estimated time: 80 hours. B. Products currently in testing phase. Estimated time: 75 hours. C. Phase I (Products to be short-term tested), Estimated time: 30 hours D. Phase II (Products to be examined long-term) Estimated time: 200 hours Development of current commodity list will be completed by October 29, 1999. 0034884.01/J.Reekstin/R.Amadril 05/19/99 3:40 PM t ENVIRONMENTALLY PREFERRABLE PRACTICES WORK PLAN 6. Monitor the Program's Success -- Develop a form for all buyers to complete with each purchase of recycled.products. The information on the form will include: A. Name of product. B. Name of vendor. C. Cost of product. D. Quantity purchased. E. Recycled content of the product. Estimated time: 312 hours. 7. Submission of Annual Reports to City Council -- Scheduled yearly, submitted in June. It is anticipated that a total of 2317 staff hours would be directed to development of the program at a cost of approximately $44,800.00. 0034884.01/J.Reekstin/R.Amadril 05/19/99 3:29 PM ATTACHMENT #2 ENVIRONMENTALLY SOUND PROCUREMENT PRACTICES CITY HALL TASK"FORCE:MEMBERS Name Title Department Amadril, Richard Central-Services Manager Administrative Services. Anderson, Joan Accounting Technician III Community Services Ehring, Liz Deputy City Clerk I City Clerk's Office Fujii, John Deputy City Attorney City Attorney's Office Keith, Colleen Departmental Analyst Sr. Fire Naffah, Eli Development Specialist Economic Development Noble, Don Facility Operations Manager Public Works Perez, Janet Sergeant/Jail Manager Police Reekstin, John Director of Administrative Services Administrative Services Richards, Jan Administrative Assistant Building Department 0034884.01/J.Reekstin/R.Amadril 05/19/99 2:28 PM 45 Li ®� xg y[A��s.pc lw it .. y ._��`�'���, 'i... h•�`�'{mil ¢ aJUTil," "�i"" 4' Oka 4 f .. • M.� h, Ff 71 Nn� �'_�,a's s °i`•° r a �d, s �a ., .sy'c .at top e - •.�k� 'ty y';y. =��,�,�, 2.ri:=.t7 s�1�:��r,�-�r •"� t}r �g'� x.T� - �. Rr�`�• tF�'#ice �^�.'�y�'`- a�,'�.'��i� BOA*, e"c ' T .� .�.°,!' .., •£.,s s t,p �,t 'T°1r'`a- #`�.,. 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Y'�-" 4"�Ga', „7=..�.a.6-s4` �;K ma;=� ••x,,.,� .?Y �'4; �:x .at. '<�-�,'�':, c. ', :�5�'r� .r�`h.,, �` D �spy:' �„s i�x �ry'''.c""M. �">„� r ::.��a• r ,�� 95.>~-''`'-n'.���•� �°�,�S%•- q,.�x�y.<�.x�.,.__ �f1 -is-,�' s T ,n '� S 2'4 h III s f r r r e a r "`E'iy,. r ✓�, J 7x i �3 5 i 'St � ,his 'k i `'4 Fi :� 4 E 3 u5s, e a rs {:•xi"'7 4" a e fi , r#n ys" i -t r 4 Y n, s ,.` �= t b.. 5�.3..,�ia, l -ie 5 7 r t v' a 'Ag c�M ig"N� E ®evelop a form for all buyers to complete with each purchase of recycled products. he inform - tion on the form would include: Name o the • roduct p t � �g", g ,?� Cost of the product 7g g.......... < Quantity pur based 4�^: M e clad content of t - r®du t Rlri..WTyY \P ���' §�.,.,.¢�� � r � '�- 'srr�_:b�.b-'r�i .:.,.1 tc't o-;K '�.,��. .,.- �i.es ...v s� .��.;s f}�2�.. n,.., � ., ...;.. :;� a - r.�-€_.s -h�_.:.�. z.•,+�. �: �Y.�r :r- ,-W,�a laz 5�� `rim;Q 'j -`s �ozrts� .tot { ea" ►nnua .>„ ' y4.. 1 f'vi '- `� z'. �-�. '� "a' r ,. MEN ?:.,. + .➢S as .�,&fi,�..ar3' _.e _ yt s h V' R 1 i f. fi „ UM ILI J-L� Mon Dj� b9' ' MR /Ion, o ......... {• td 4 zN,wn�"' �'g 4�5yFFL4 {ail1 �A.q , Q" ID . ......... 1 - ' k -' St �'fL ^3''• > * s t� viw F: i•g5"3'' 1 } fFLA..�rk ff l4 '�':J v:J��4i� f ,s� {� MI } d The City purchases a number of products made with recycled content. These include recapped tires where they can be applied, remanufactured parts when possible, aluminum street signs, trash can liners used Downtown, and promotional items distributed at our Public Works Open House. ( They include such novelties as shoestrings made from recycled plastic beverage containers, pencils made from recycled denim, and activity books made from recycled paper.) We now purchase a number of products that are less detrimental to the environment than the products they replaced. Examples include water based cleaning solvents, brake materials made of non-asbestos material, water-based paints, and Eco-Friendly pesticides. We also recycle a number of materials. Among these are used motor oil and.oil filters, broken asphalt and concrete (which come back to us as new material), batteries, anti- freeze coolant, scrap metal (including aluminum), and tires. • •23 (11) 03/01/99 - Council/Agency Agenda - Page 11 H-1. (City Council) Submitted By Council/Agency Member Tom Harman -Work Plan to Lead & Direct Environmental Preferable Practices (110.10) Communication from Councilmember Harman recommending consideration of a program in the city that recognizes and encourages aggressive, yet cost effective policies and practices in the arena of recycling; recognizing that the city's own procurement policies and Public Works maintenance policies could have a significant effect on stabilizing and increasing the demands for recycled products by example throughout the community. All state and local government purchases account for 11-12% of the gross domestic product. Ideally, a local government role should be to continue to foster the importance of recycling and become recognized as a city that highly values and encourages the use of recycled products, not only by our city's employees but also by our community. Recommended Action: Motion to: Direct staff to prepare, within 60 days, a work plan to lead and direct this effort. This work plan should include, but not be limited to, creation of an internal City Hall Task Force to direct this effort, an expanded educational program for HBTV-3, and creation of new, stronger city policies directing this activity. [Approved 7-0] H-2. (City Council) Submitted By Mayor Peter Green -Auschwitz Study Foundation (910.10) Communication from Mayor Green informing Council of his meeting with Mr. Mel Mermelstein, founder, and representatives of the Auschwitz Study Foundation of Huntington Beach, on February 8, 1999. The group has requested advice and guidance in finding a permanent location for a museum and studies center. Recommended Action: Motion to: That staff review the center's proposal, provide information and limited assistance to the Auschwitz Study Foundation in its efforts and return to Council with a report of its findings. [Approved 7-0] H-3. (City Council) Submitted By Mayor Pro Tern Dave Garofalo —City Co-Sponsorship Of Congressman Rohrabacher's Forum On Terrorism and Domestic Preparedness Federal Policies And Programs (510.20) Communication from Mayor Pro Tem Garofalo inquiring whether the City Council wishes to participate as a co-sponsor of a local event sponsored by Congressman Dana Rohrabacher's office and several Federal agencies dealing with terrorism. Recommended Action: Motion to: That the city Council direct staff to request of Congressman Rohrabacher's office that the announcements for the subject event read: Sponsored By: Congressman Dana Rohrabacher O.C. Sheriff Mike Carona Huntington Beach City Council Huntington Beach Chief of Police [Approved 7-0] i RCA ROUTING SHEET , INITIATING DEPARTMENT: ADMINISTRATIVE SERVICES SUBJECT: ENVIRONMENTALLY PREFERRABLE PRACTICE COUNCIL MEETING DATE: JUNE 7, 1999 m RCA °ATTACHMENTS ' STATUS ,, Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) 'Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS' REVIEWEDRETURNED FORDED Administrative Staff ( ) ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Shari Donoho