The URL can be used to link to this page

Home My WebLink AboutAdopt Resolution No 2006-4 Designating the Director of Build2006 JAH 25 PH 133 u : % Council/Agency Meeting Held: v2 O 14 Deferred/Continued to: Approved ❑Conditionally Approved ❑Denied Ci C rk's igna Council Meeting Date: February 6, 2006 Department Number: BD2006-1 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONOZBE MAYOR AND CIT/Y CO CIL MEMBERS SUBMITTED BY: PENELCULBRETH-GRAFT, DPA, CITY ADMINISTRAATORc--1 PREPARED BY: ROSS D. CRANMER, BUILDING & SAFETY DIRECTOR ' SUBJECT: Adopt resolution designating the Director of Building & Safety or the Director of Public Works as the City's Agent authorized to execute and file applications for Federal and State Financial Assistance. Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: In September 2005, the City of Huntington Beach was successful in obtaining a $3 million FEMA Grant to seismically strengthen the Administration Building at City Hall. In order to submit required documents and receive reimbursement payments, the City of Huntington Beach must have a valid Authorized Agent Resolution on file at the State Office of Emergency Services (OES). Funding Source: Not applicable Recommended Action: Motion to: "Adopt Resolution Number 2006-_ , a resolution of the City Council of the City of Huntington Beach designating the Director of Building & Safety or the Director of Public Works as the City's agent authorized to execute and file applications for Federal and State financial assistance." Alternative Action(s): Motion to: "Do not adopt the Office of Emergency Services Designation of Applicant's Agent Resolution." REQUEST FOR ACTION MEETING DATE: February 6, 2006 DEPARTMENT ID NUMBER:BD2006-1 Analysis: Since the City was successful in competing for the FEMA Grant to seismically strengthen the City Hall administration building, we are now working to comply with all the requirements of this grant. The first requirement is the City must have a designated authorized agent for this project. The authorized agent is responsible for executing the approved project in accordance with the statutes, regulations, guidance, Office of Emergency Services State & Administrative Plans and OES Assurances that govern this grant program. In other words, the State requires we have someone designated to manage the State and Federal regulations concerning this grant. The type of documents that will need to be signed by the Authorized Agent include; requests for reimbursement, requests for changes in scope, time or budget, receipt of all official OES and FEMA correspondence, receipt of reimbursements, submittal of quarterly reports, accounting for the project's expenses and providing close-out documentation after completion of the project. Environmental Status: Not Applicable Attachment(s): 1. Resolution Number 2006-_t, a resolution of the City Council of the City of Huntington Beach designating the Director of Building & Safety or the Director of Public Works as the City's agent authorized to execute and file applications for Federal and State Financial Assistance. GABuilding Admin\RCA's & Contracts\2006\BD2006-1 FEMA Resolution.doc -2- 1/19/2006 5:16 PM RESOLUTION NO. 2 0 0 6- 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH DESIGNATING THE DIRECTOR OF BUILDING & SAFETY OR THE DIRECTOR OF PUBLIC WORKS AS THE CITY'S AGENT AUTHORIZED TO EXECUTE AND FILE AN APPLICATION FOR FEDERAL AND STATE FINANCIAL ASSISTANCE WHEREAS the City of Huntington Beach desires to complete a seismic retrofit of the City Hall administration building located at 2000 Main Street in Huntington Beach; and WHEREAS the City of Huntington Beach desires to obtain available federal and state financial assistance for the costs of the seismic retrofit; and WHEREAS the City is required to designate an agent authorized to execute and file an application for federal and state financial assistance with the Office of Emergency Services for the purposes of obtaining certain federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach, a public entity established under the laws of the State of California, that the City's Director of Building & Safety or the City's Director of Public Works is hereby authorized to execute for and on behalf of the City of Huntington Beach an application, and to file it in the Office of Emergency Services, for the purpose of obtaining certain federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. BE IT FURTHER RESOLVED that the City of Huntington Beach, a public entity established under the laws of the State of California, hereby authorizes its agent(s) to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of February , 2006. REVIEWED AND APPROVED: ity Administrator INITIATED AND APPROVED: e irector of Building and Safety 06reso/emergencyservices Mayor VED AS TO FORM: y Attorney Cy Res. No. 2006-4 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH j 1, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on the 6th day of February, 2006 by the following vote: AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, Cook NOES: None ABSENT: None ABSTAIN: None — gp!!�q a -- Cit Jerk and ex-officio Ark of the City Council of the City of Huntington Beach, California RCA ROUTING SHEET INITIATING DEPARTMENT: Building & Safety SUBJECT: Authorized Agent for Office of Emergency Services - Seismic Retrofit of City Hall COUNCIL MEETING DATE: February 6, 2006 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ NotApplicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Attached Not Applicable ❑ (Signed in full by the City Attome Subleases, Third Party Agreements, etc. Attached Not Applicable ❑ (Approved as to form b CityAttome Certificates of Insurance (Approved b the City Attorne PP Y y Y) Attached Not Applicable ❑ Impact Statement (Unbud et, over $5,000) AttachedFiscal Not Applicable ❑ Bonds (If applicable) AttachedNot Applicable ❑ Staff Report (If applicable) AttachedNot Applicable ❑ Commission, Board or Committee Report (If applicable) Attached Not Applicable ❑ Findings/Conditions for Approval and/or Denial Attached Not Applicable ❑ EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDRQI Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: RCA Author: drg