HomeMy WebLinkAboutAdopt Resolution No. 2015-19 authorizing certain City Officiv" Dept. ID FD15 005 Page 1 of 2
Meeting Date: 5/4/2015
CITY OF HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 5/4/2015
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Patrick McIntosh, Fire Chief
SUBJECT: Adopt Resolution No. 2015-19 authorizing certain City Officials to execute Grant
Applications and Documents
Statement of Issue:
The City Council is requested to adopt the attached resolution designating specific City officials to
execute applications and related documents for emergency management and Homeland Security
non -matching grants and matching grants that do not require direct costs, but are matched with in -
kind administrative expenditures.
Financial Impact:
The Fire Department will only apply for emergency management or Homeland Security grants
which require no City funding, but may require an in -kind administrative match. There will be no
direct costs to the City of Huntington Beach and the grants do not obligate the City for future
funding.
Recommended Action:
Adopt Resolution No. 2015-19, "A Resolution of the City Council of the City of Huntington Beach
Authorizing Certain City Officials to Execute Grant Applications and Documents."
Alternative Action(s):
Do not approve the resolution and direct staff accordingly.
Analysis:
Over the past several years, the City's Office of Emergency Management and Homeland Security
has obtained many federal and state grants, bringing over $6 million to the City to improve the
Emergency Management and Homeland Security Program.
These grants have been obtained from a number of federal and state agencies, often with short
application and performance timeframes. They include: Emergency Management Program
(EMPG), Citizen Corps, Hazard Mitigation, Americorps Plan Writing grants and Department of
Homeland Security Grants, such as the Urban Area Security Initiative (UASI), Metropolitan Medical
Response System (MMRS) and other grants.
The attached resolution (Attachment 1) will allow designated City staff members (City Manager or
designee, Fire Chief or Emergency Services Coordinator) to quickly develop and submit additional
applications and execute related documents to obtain grant funding to enhance the Emergency
Management and Homeland Security Program. These grants allow for enhanced training of
HB -253- Item 4. - I
Dept. ID FD15 005 Page 2 of 2
Meeting Date: 5/4/2015
emergency response personnel and emergency managers, creation of training exercises, and
purchase of specialized equipment.
Approval of this resolution also facilitates the expeditious spending of these grant funds and allows
the City to maintain consistency with federal and state grant timeframe requirements.
The resolution authorizes certain positions to apply for non -matching homeland security grants. It
states that these positions are authorized to obtain non -matching grants and matching grants as
long as they do not require direct costs, but are matched with in -kind administrative expenditures.
A similar resolution was adopted by the City Council in December 2012, and State of California
guidelines specify that authorizing resolutions can be used for up to three (3) years.
Environmental Status:
None.
Strategic Plan Goal:
Enhance and maintain public safety.
Attachment(s):
1) Resolution No. 2015-19, "A Resolution of the City Council of the City of Huntington Beach
Authorizing Certain City Officials to Execute Grant Applications and Documents"
Item 4. - 2 HB -254-
RESOLUTION NO. 2 015 -19
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH
AUTHORIZING CERTAIN CITY OFFICIALS TO
EXECUTE GRANT APPLICATIONS AND DOCUMENTS
WHEREAS, the City Council of the City of Huntington Beach desires to designate and
authorize certain classifications in the city service as the City's agents for purposes of applying for
and obtaining Emergency Management and Department of Homeland Security Grants (hereinafter
collectively referred to as "Eligible Grants").
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve
as follows:
1. That the City Manager (or his designee), the Fire Chief, or the Emergency Services
Coordinator, is hereby authorized to execute for and on behalf of the City of Huntington Beach, a
public entity established under the laws of the State of California, any application and related
documents to file for non -matching Eligible Grants and matching grants that do not require direct
costs but are matched with in -kind administrative expenditures, such as administrative staff tune
and other budgeted expenditures.
2. That the City of Huntington Beach, a public entity established under the laws of the
State of California, hereby authorizes its agents to provide to the federal or state agency providing
the Eligible Grant for all matters pertaining to any such grant, the assurances and agreements
required.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 4 t h day of May , 2015.
May
REVIPI'Mariager
APPROVED: INITIATED AND APP VED:
Fire %ief
APPROVED
City Attorney
15-4690119965
Res. No. 201 v-19
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex -of icio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on May 4, 2015 by the following vote:
AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson
NOES: None
ABSENT: None
ABSTAIN: None
City Ark and ex-officio' erk of the
City Council of the City of
Huntington Beach, California
23 Speakers
COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS AND ALL AB
1234 DISCLOSURE REPORTING
Posey, Katapodis, Hardy, Sullivan (appointed Karen Jackie to the Citizens'
Infrastructure Advisory Board), Peterson (appointed Hector Valdez to the
Homeless Task Force) reported
CITY MANAGER'S REPORT — None.
CITY TREASURER'S REPORT
1. Receive and file the City Treasurer's March 2015 Quarterly Investment
Summary Report
Recommended Action:
Receive and file the Quarterly Investment Report for March 2015, pursuant to
Section 17.0 of the Investment Policy of the City of Huntington Beach.
Approved 7-0
CONSENT CALENDAR
2. Approve and adopt Minutes
Recommended Action:
Review and approve the City Council/Public Financing Authority regular, and
Successor Agency special meeting minutes dated April 20, 2015, as written and
on filed in the office of the City Clerk.
Approved 7-0
3. Adopt Resolution No. 2015-15 to approve the updated Citywide Records
Retention Schedule
Recommended Action:
Adopt Resolution No. 2015-15, "A Resolution of the City Council of the City of
Huntington Beach Adopting the Updated Citywide Records Retention Schedule,
Authorizing Destruction of Certain City Records and Rescinding Resolution No.
2011-53."
Approved 7-0
4. Adopt Resolution No. 2015-19 authorizing certain City Officials to execute
Grant Applications and Documents
Recommended Action:
Adopt Resolution No. 2015-19, "A Resolution of the City Council of the City of
Huntington Beach Authorizing Certain City Officials to Execute Grant
Applications and Documents."
Approved as amended to include review by the Finance Director and City
Manager to ensure there are no negative financial impacts prior to
accepting/executing grant 7-0
-4-
City Council/PFA Action Agenda — Monday, May 04, 2015