HomeMy WebLinkAboutRESCINDED (See Below) - Res 2002-6 Establishes Authority for ,��NTINGrp 2000 Main Street,
of �rca ./1, ; Huntington Beach,CA
92648
-_- _ City of Huntington Beach
zW \�o✓' APPROVED 6-0-1
DUNTV o ✓ AS AMENDED BY SUPPLE-
MENTAL COMMUNICATION
(TWINING-ABSENT)
File #: 25-750 MEETING DATE: 9/16/2025
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Lisa Lane Barnes, City Clerk
PREPARED BY: Carlina Thomas, Assistant to the City Manager
Subject:
Adopt Resolution No. 2025-60 establishing the delegation of authority for the execution of
contracts from department heads to department positions
Statement of Issue:
Pursuant to Chapters 3.02 and 3.03 of the Huntington Beach Municipal Code, Department Heads
and other authorized officers of the City may, on behalf of the City, enter into contracts for the
purchase of professional services and other goods and services.
Financial Impact:
Not Applicable.
Recommended Action:
Adopt Resolution No. 2025-60, "A Resolution of the City Council of the City of Huntington'Beach
Establishing the Delegation of Authority for the Execution of Contracts from Department Heads to
Department Positions."
Alternative Action(s):
Do not approve the recommended action, and direct staff accordingly.
Analysis:
Pursuant to Chapters 3.02 and 3.03 of the Huntington Beach Municipal Code, Department Heads
and other authorized officers of the City may, on behalf of the City, enter into contracts for the
purchase of professional services and other goods and services.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change
in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the
City of Huntington Beach Page 1 of 2 Printed on 9/10/2025
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15
File#: 25-750 MEETING DATE: 9/16/2025
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable -Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1.Resolution No. 2025-60
City of Huntington Beach Page 2 of 2 Printed on 9/10/2025
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16
City Council/Public Financing ACTION AGENDA September 16, 2025
Authority
AB 1234 REPORTING - None
OPENNESS IN NEGOTIATION DISCLOSURES - None
CITY MANAGER'S REPORT - None
CONSENT CALENDAR (Items 6 - 14)
City Clerk
6. 25-750 Adopted Resolution No. 2025-60 establishing the delegation of
authority for the execution of contracts from department heads to
department positions
Recommended Action:
Adopt Resolution No. 2025-60, "A Resolution of the City Council of the City of Huntington
Beach Establishing the Delegation of Authority for the Execution of Contracts from
Department Heads to Department Positions."
Approved 6-0-1 (Twining— Absent), as amended by supplemental communication.
City Manager
7. Adopted Resolution No. 2025-59 Opposing Proposition 50
Recommended Action:
Adopt Resolution No. 2025-59, "A Resolution of the City Council of the City of Huntington
Beach Opposing Proposition 50."
Approved 7-0
8. 25-467 Approved Agreement with Mercy House to Operate the City's
Homeless Navigation Center
Recommended Action:
Approve and authorize the City Manager to execute a "Service Agreement between the
City of Huntington Beach and Mercy House Living Centers for Operations and
Management of a Temporary Shelter," in a not-to-exceed amount of$2,528,715.13 for the
period of October 1, 2025 through June 30, 2026, with the option to extend for up to two
additional one-year terms, subject to future City Council budget approval, to operate the
City's Homeless Navigation Center.
Approved 7-0
City Treasurer
Page 4 of 10
RESOLUTION NO. 2025-60
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH ESTABLISHING THE
DELEGATION OF AUTHORITY FOR THE EXECUTION OF
CONTRACTS FROM DEPARTMENT HEADS TO DEPARTMENT POSITIONS
WHEREAS, the City Council by ordinance has established a procurement and selection
system for the purchase of professional services and other goods and services; and
Pursuant to Chapters 3.02 and 3.03 of the Huntington Beach Municipal Code,
Department Heads and other authorized officers of the City may, on behalf of the City, enter into
contracts for the purchase of professional services and other goods and services; and
The authority to enter into such contracts on behalf of the City is given to the Department
Head or his or her designee in Chapters 3.02 and 3.03; and
The City Council desires to establish the delegation of authority as contemplated by
Chapters 3.02 and 3.03 by approving the departmental positions that may act as the Department
Head designee for purposes of Chapter 3.02 and 3.03.
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
1. That for purposes of Huntington Beach Municipal Code Chapters 3.02 and 3.03,
the departmental positions listed on the document attached as Exhibit"A" (which
is incorporated by this reference as though fully set forth herein) are authorized to
act as "designees" for the purpose of contracting for the purchase of professional
services and other goods and services.
2. That Resolution No. 2002-6 adopted on the 22"d of January 2002 and all other
resolutions in conflict herewith, are hereby repealed.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 16th day of September , 2025.
RESOLUTION NO. 2025-60
REVIE D D APPR VED:
City Man ger Mayor
APPROVED AS TO FORM:
��- City Attorney
INITIATED AND APPROVED:
V2/1/11i) •134/ -V)c
City Clerk •
25-16800/384822 2
Reso No. 2025-60
Exhibit"A"
EXHIBIT A
DEPARTMENT DEPARTMENT HEAD DELEGATE
City Attorney City Attorney • Chief Assistant City
Attorney
City Clerk City Clerk • Assistant City Clerk
City Manager City Manager • Assistant City Manager
City Manager Assistant City Manager • Assistant to the City
Manager
City Treasurer City Treasurer • Deputy City Treasurer
• Treasury Manager
Community Development Director of Community • Deputy Director of
Development Community Development
Community &Library Director of Community & • Community & Library
Services Library Services Services Manager
Finance Chief Financial Officer • Assistant Chief Financial
Officer
Fire Fire Chief • Deputy Fire Chief
Human Resources Director of Human • Risk Manager
Resources • Human Resources
Manager
Information Technology Director of Information • Business Systems Manager
Services Technology Services
Police Police Chief • Police Captain
Public Works Director of Public Works • Deputy Public Works
Director/City Engineer
• Deputy Public Works
Director/Utilities
0 Res. No. 2025-60
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, LISA LANE BARNES, the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on September 16, 2025 by the following vote:
AYES: Kennedy, McKeon, Burns, Van Der Mark, Gruel, Williams
NOES: None
ABSENT: Twining
ABSTAIN: None
X114.4)1°641e,Artve
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
,li
EXHIBIT A
DEPARTMENT DEPARTMENT HEAD DELEGATE
City Attorney City Attorney • Chief Assistant City
Attorney
City Clerk City Clerk • Assistant City Clerk
City Manager City Manager • Assistant City Manager
City Manager Assistant City Manager • ;Assistant to the City
Manager
City Treasurer City Treasurer / • Treasury Manager
Community Development Director of Community ,' • Deputy Director of
Development • Community Development
•
Community & Library Director of Community & • Community & Library
Services Library Services % Services Manager
Finance Chief Financial Officer • Assistant Chief Financial
Officer
Fire Fire Chief • Fire Division Chief
Human Resources Director of Heiman • Risk Manager
Resources/` • Human Resources
Manager
Information Technology Director of Infou nation • Business Systems Manager
Services Technology Services
Police Police Chief • Police Captain
Public Works Director of Public Works • Deputy Public Works
Director/City Engineer
• • Deputy Public Works
Director/Utilities
•
•
•
•
•
•
•
r�
f
•�o! U�1T'NGjy_ CITY OF
•,� - r `z HUNTINGTON
'9�'•... BEACH
To: Honorable Mayor and City Council
CC: Travis Hopkins, City Manager
From: Lisa Lane Barnes, City Clerk
Date: September 11, 2025
Subject: Supplemental Communication for Item Number 6 (Resolution No. 2025-60 establishing the
delegation of authority for the execution of contracts from Department Heads to Department
positions)
For an your review and consideration, updated Exhibit A for Resolution No. 2025-60 for Item No.
P
6 of the September 16, 2025, City Council Agenda.
Exhibit A of the Resolution was updated to reflect the correct name of the delegate for Fire.
SUPPLEMENTAL
COMMUNICATION
Meeting Date: 09/16/2025
Agenda Item No. 6 (25-750)
Office: (714)536—)cooc I 2000 Main Street, Huntington Beach, CA 92648 I www.huntingtonbeachca.gov
•
•
RESOLUTION NO. 2025-60
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH ESTABLISHING THE
DELEGATION OF AUTHORITY FOR THE EXECUTION OF
CONTRACTS FROM DEPARTMENT HEADS TO DEPARTMENT POSITIONS
WHEREAS, the City Council by ordinance has established a procurement and selection
system for the purchase of professional services and other goods and services; and
Pursuant to Chapters 3.02 and 3.03 of the Huntington Beach Municipal Code,
Department Heads and other authorized officers of the City may, on behalf of the City,enter into
contracts for the purchase of professional services and other goods and services; and
The authority to enter into such contracts on behalf of the City is given to the Department
Head or his or her designee in Chapters 3.02 and 3.03; and
The City Council desires to establish the delegation of authority as contemplated by
Chapters 3.02 and 3.03 byapproving the departmental positions that may act as the Department
P pP g p
Head designee for purposes of Chapter 3.02 and 3.03.
NOW, THEREFORE,the City Council of the City of Huntington Beach does hereby
resolve as follows:
1. That for purposes of Huntington Beach Municipal Code Chapters 3.02 and 3.03,
the departmental positions listed on the document attached as Exhibit"A" (which
is incorporated by this reference as though fully set forth herein) are authorized to
act as "designees" for the purpose of contracting for the purchase of professional
services and other goods and services.
2. That Resolution No. 2002-6 adopted on the 22" of January 2002 and all other
resolutions in conflict herewith, are hereby repealed.
•
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the day of , 2025.
i I
RESOLUTION NO. 2025-60
REVIEWED AND APPROVED:
City Manager Mayor
APPROVED AS TO FORM:
��- City Attorney
INITIATED AND APPROVED:
Vfri/it Xegfe. 114//-
City Clerk •
25-16800/384822 2
EXHIBIT A
DEPARTMENT DEPARTMENT HEAD DELEGATE
City Attorney City Attorney • Chief Assistant City
Attorney •
City Clerk City Clerk • Assistant City Clerk •
City Manager City Manager • Assistant City Manager •
•
City Manager Assistant City Manager • Assistant to the City
Manager
City Treasurer City Treasurer • Deputy City Treasurer
• Treasury Manager
Community Development Director of Community • Deputy Director of
Development Community Development
Community & Library .Director of Community & • Community&Library
Services Library Services Services Manager
Finance Chief Financial Officer • Assistant Chief Financial •
Officer
Fire Fire Chief • Deputy Fire Chief
Human Resources Director of Human • Risk Manager
Resources • Human Resources •
Manager
Information Technology Director of Information • Business Systems Manager
Services Technology Services •
Police Police Chief • Police Captain •
Public Works Director of Public Works • Deputy Public Works
Director/City Engineer
• Deputy Public Works
Director/Utilities •
Council/Agency Meeting Held:245Ls
Deferred/Continued to:
proved ❑ Conditionally Approved ❑ Denied City Clerk's Signatur
Council Meeting Date: May 5, 2003 Department ID Number: PW 03-024
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION s
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED BY: RAY SILVER, City Administrator 04-1 '
PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works
1
SUBJECT: Adopt Resolution Delegating Authority for Execution of Special Utility
Easement Agreement x. 5-, a-, boa 3
[Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: A resolution is required for the City Council to delegate authority for
the execution of special utility easement agreements to the Director of Public Works.
Fundingour
Source: No funding is required.
Recommended Action: Motion to: Adopt Resolution No. t)3 g A Resolution of the
City of Huntington Beach establishing the delegation of authority for the execution of special
utility easement agreement.
Alternative Action(s): 1) Do not adopt the resolution. Future special utility easement
agreements would require City Council action.
Analysis: The requirement for a special utility easement agreement is a typical condition of
approval for development projects where public water systems are located on private
property. The proposed resolution delegates the authority to execute special utility easement
agreements to the Director of Public Works. A sample agreement, appropriate for future
developments, is an attachment to the resolution.
Where a public water pipeline serving a private development is located on private property,
City forces require access to maintain the water system within the easement on private
property. While the City is responsible for effecting repairs on the water system, the
maintenance or replacement of any enhanced surface improvements (e.g., paving) within the
pipeline easement is the responsibility of the private property owner.
0RE 0
QUEST FOR ACTION
MEETING DATE: May 5, 2003 DEPARTMENT ID NUMBER: PW 03-024
A special utility easement agreement defines each of the parties' responsibilities for the
improvements within the easement area. It defines requirements for access to maintain,
repair, or replace water utilities and to restore any work areas. It also defines the
responsibility of the developer and/or future property owners to repair or replace enhanced
architectural pavement, landscaping, or irrigation facilities within the easement.
Public Works Commission Action: Not required
Environmental Status: Not applicable
Attachment(s):
City Clerk's
Page Number No. Description
1 Resolution establishing the delegation of authority for the execution of
special utility easement agreement S , AID . Ot
RCA Author: L. Daily x 5599
GAR C A\2003\03-024 May 5 Daily(Delegate Authority).doc -2- 4/17/2003 10:12 AM
ATTACHMENT #1
RESOLUTION NO. ,2003-29
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HUNTINGTON BEACH
ESTABLISHING THE DELEGATION.OF
AUTHORITY FOR THE EXECUTION OF SPECIAL
UTILITY EASEMENT AGREEMENT
WHEREAS it is necessaryfor the City to institute a"Special Utility Easement
tY P Y
Agreement"to define the City's responsibilities regarding pipeline repairs, replacements and
surface uses within the easement, when the City's public water pipelines are located on private
property,
NOW THEREFORE the City Council of the City of Huntington Beach does hereby
> Y Y � Y
resolve as follows:
Authorize the Director of Public Works and/or City Engineer and/or Deputy Director of
Public Works and City Clerk to execute Special Utility Easement Agreements and the City Clerk
to attest for all applicable future developments, in substantially the same form as the attached
agreement, which has been approved as to form by the Office of the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 5th day,of May, 2003.
Mayor
ATTEST: APPROVED AS TO FORM:
City er it
Atto ey
REVIEWED AND APPROVED: INITIA D AND APPROVED:
City Admi istrator Director of P05& Works 4 I Pa 3
03reso/easement2/4/14/03
Res. No. 2003-29
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of
said City, do hereby certify that the whole number of members of the City
Council of the City of Huntington Beach is seven; that the foregoing resolution
was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at an regular meeting thereof held on the
5th dayf May 20 b the following vote:
o y 03 y g
I
AYES: Sullivan, Coerper, Green, Boardman, Cook, Houchen, Hardy
NOES: None
ABSENT: None
ABSTAIN: None
dxx
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
RECORDING REQUESTED BY )
AND WHEN RECORDED RETURN TO: )
City Clerk )
City of Huntington Beach )
2000 Main Street )
Huntington Beach, CA 92648 )
[Space above this line for Recorder's use.]
This document is exempt from
recording fees pursuant to
Government Code Section 6103.
SPECIAL UTILITY EASEMENT AGREEMENT
For valuable consideration, receipt of which is hereby acknowledged
(hereinafter "GRANTOR") hereby grants and conveys
to the City of Huntington Beach, a municipal corporation of the State of California,
(hereinafter CITY ) a perpetual non-exclusive easement and right of way to install,
maintain, repair, improve and relocate a pipeline or pipelines, with incidental ordinary and
necessary appurtenances and connection(s), in, on and under said real property for its entire
length and full width as described on Exhibit A (attached hereto and incorporated by this
reference), and made a part hereof, and to construct structures for the transmission and
delivery of water, or reclaimed water, including but not limited to, manholes, measuring
devices, air valves, blow-offs, stations, standpipes, fire hydrants, and service connection
structures appurtenant to said line or lines, which structures may extend above the surface
of the ground; together with the right to enter and traverse upon other land of Grantor in
order to obtain access to and along said strip of land and to deposit tools, implements and
material thereon by CITY, its officers, agents and employees or by persons under contract
to CITY, whenever and wherever necessary for the purpose of laying, constructing,
reconstructing, renewing, inspecting, maintaining, operating, repairing, enlarging, replacing
and using said water transmission and delivery line or lines.
03agree/specil utility easement/4/14/03
0 0
Grantor retains the right to use the surface areas and the non-exclusive right to use
the subsurface areas of the easement and right of way in such manner as Grantor shall
deem proper. Grantor may request CITY to change or relocate CITY's water mains or any
equipment incidental thereto, at Grantor's expense. In the performance of any of the work
which CITY is authorized to perform in the area of such easement and right of way, CITY
shall avoid, to the extent reasonably possible, any damage or interference with other
installations in the areas of such easement or right of way. Grantor shall not alter the
grade, surface or overhead conditions without prior written approval from the CITY. There
shall also be no less than 20 feet of clear vertical space immediately above the surface areas
of the easement measured from finished ground level, nor shall any trees be located within,
or overhand into the easement ground area. The CITY agrees to confer with Grantor
thereof in order that CITY activity will result in a minimum of inconvenience or hardship.
CITY accepts the easement and right of way granted hereby with the knowledge
that Grantor intends to improve the surface of the easement herein granted and use the
same for motor vehicle travel, pedestrian access, landscaping and related purposes. In
making any installation or in the performance of any work, CITY shall adequately protect
its installations against such use. In making any use of this easement, CITY shall:
(a) Make adequate provision for the safety and convenience of all persons using
such areas or other improvements or facilities in such areas;
(b) Replace and restore the areas and surface improvements to the condition in
which they were prior to the performance of such work, except for any enhanced
pavement treatments other than asphalt concrete, any landscaping, and any
landscape irrigation facilities which shall be the responsibility of Grantor;
(c) Have no obligation for maintenance, repair or replacement of enhanced
pavement treatments, landscaping or irrigation facilities; and
(d) Hold Grantor and other users of the easements harmless against all claims,
liabilities or expenses, including costs and attorneys' fees, arising from CITY's use
of such area.
In its use of the easement and right of way herein granted, CITY shall not permit
any claim, lien or other encumbrance arising from such use to accrue against or attach to
03agree/specil utility easement/4/14/03 2
0 •
said easement and right of way or the interest of Grantor in the land in, on and under which
said easement is granted.
IN WITNESS WHEREOF, this Special Utility Easement has been executed
by the Grantor herein this day of 200_
GRANTOR CITY OF HUNTINGTON BEACH, a municipal
corporation of the State of California
By:
print name Director of Public Works
ITS: (circle one) Chairtnan/President/Vice
President ATTEST:
By: City Clerk
print name
ITS: (circle one) Secretary/Chief Financial APPROVED AS TO FORM:
Officer/Asst. Secretary-Treasurer
City Attorney3-'�wAlt 03
REVIEWED AND APPROVED:
City Administrator
03agree/specil utility easement/4/14/03 3
RCA ROUTING SHEET
INITIATING DEPARTMENT: Public Works
SUBJECT: Adopt Resolution Delegating Authority for Special Utility
Easement Agreement
COUNCIL MEETING DATE: May 5, 2003
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FO OEO
Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (initial)
City Clerk ( )
'EXPLANATION FOR RETURN OF ITEM:
(BelowOnly)
RCA Author: L. Daily x 5599
F r n
CITY OF HUNTINGTON BEACH
MEETING DATE: April 21, 2003 DEPARTMENT ID NUMBER: 03-07
Council/Agency Meeting Held: 4A1z116,R
Deferre =onfinued
❑Approved ❑ Conditionally Approved ❑ Denied CityClerk's Signatur
Council Meeting Date: April 21, 2003 Department ID Number: 03-07
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR deO'
PREPARED BY: PETER GRANT, PRINCIPAL ADMINISTRATIVE ANALYS�
SUBJECT: ADOPT SIGNATURE DELEGATION RESOLUTION
FOR THE EXECUTION OF CONTRACTS
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
There is a need to revise the city's existing delegation of authority for the execution of
contracts by department heads to departmental positions.
C=.
Funding Source:
N/A
Recommended Action:
Motion to:
1. Repeal Resolution No. 2002-6; and _>
2. Adopt Resolution 2oo3- , a resolution of the City Council of the City of Huntington
Beach establishing the delegation of authority for the execution of contracts from
department heads to departmental positions.
Alternative Action(s):
The City Council may make the following alternative motion(s):
1. Do not adopt the resolution and provide staff with appropriate direction.
`'CJ
G:\Organizational Effectiveness\Misc RCAs\Signature Delegation RCA 2003.doc
4/1/2003 11:04 AM
REQUEST FOR ACTION
MEETING DATE: April 21, 2003 DEPARTMENT ID NUMBER: 03-07
Analysis:
Sections 3.02 and 3.03 of the city's Municipal Code allow department heads and other
authorized officers of the city to enter into contracts for the purchase of professional services
and other goods and services. The resolution included with this report establishes a list of
positions to which the department head signature authority is delegated. The list is a revision
to Resolution Number 2002-6, which the City Council adopted in January 2002.
The revisions to the list of positions are primarily related to title changes enacted since 2002.
Additionally, new signature delegation was created for the Director of Information Services
(new position).
This Resolution is related to Municipal Code Section 3.03, also included on the April 21, 2003
City Council agenda. That item makes changes to the Municipal Code to more clearly define
department heads' ability to delegate their signature authority as it relates to professional
service agreements.
Environmental Status:
N/A
Attachment(s):
City Clerk's
Page Number No. Description
1 Resolution a ?5, a resolution of the City council of the City of
Huntington Beach establishing the delegation of authority for the
execution of contracts from department heads to departmental
positions.
2 Resolution 2002-6
RCA Author: Grant
G:\Organizational Effectiveness\Misc RCAs\Signature Delegation RCA 2003.doc -�-
4/1/2003 2:05 PM
Attachment 1
RESOLUTION NO. 2003-25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HUNTINGTON BEACH
ESTABLISHING THE DELEGATION OF
AUTHORITY FOR THE EXECUTION OF CONTRACTS FROM
DEPARTMENT HEADS TO DEPARTMENTAL POSITIONS
WHEREAS,the City Council by ordinance has established a procurement and selection
system for the purchase of professional services and other goods and services; and
Pursuant to Chapters 3.02 and 3.03 of the Huntington Beach Municipal Code,
Department Heads and other authorized officers of the City may, on behalf of the City, enter into
contracts for the purchase of professional services and other goods and services; and
The authority to enter into such contracts on behalf of the City is given to the Department
Head or his or her designee in Chapters 3.02 and 3.03;and
The City Council desires to establish the delegation of authority as contemplated by
Chapters 3.02 and 3.03 by approving the departmental positions that may act as the Department
Head designee for purposes of Chapters 3.02 and 3.03,
NOW, THERFORE,the City Council of the City of Huntington Beach does hereby
resolve as follows:
l. That for purposes of Huntington Beach Municipal Code Chapters 3.02 and 3.03,
the departmental positions listed on the document attached as Exhibit"A (which is incorporated
by this reference as though fully set forth herein) are authorized to act as"designees" for the
purpose of contracting for the purchase professional services and other goods and services.
2 Resolution No. 2002-06 is hereby repealed.
PDA:2003 Resol:contract authority 2003
RLS 2003-0099
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 5th day of May , 2003.
dN�K�
Mayor
ATTEST: APPROVED AS TO FORM:
0
l le%r City Attorney 1^r—
INITIATED,REVIEWED AND APPROVED:
C' Administrator
PDA:2003 Resol:contract authority 2003
RLS 2003-0099
Department Delegated from: Delegated to:
Finance Officer
Administrative Services Director of Administrative Services Human Resources Manager
Real Estate Services Manager
Risk Manager
Building & Safety Director of Building & Safety Inspection Manager
Permit and Plan Check Manager
City Administrator's Office City Administrator/ Assistant City Administrator
Executive Director
Assistant City Administrator Prinicipal Administrative Analyst
City Attorney City Attorney Assistant City Attorney
Deputy City Attorney
City Clerk City Clerk Assistant City Clerk
City Treasurer City Treasurer Deputy City Treasurer
Deputy Director of Community Services
Community Services Director of Community Services Recreation, Human and Cultural Services Superintendent
Facilities, Development and Concessions Manager
Economic Development Director of Economic Development/ Housing and Redevelopment Manager
Deputy Executive Director Economic Development Project Manager
Fire Fire Chief Division Chief
Information Services Director of Information Services Information Services Manager
Library Services Director of Library Services Principal Librarian
Planning Director of Planning Planning Manager
Principal Planner
Police Police Chief Police Captain
Public Works Director of Public Works Deputy Director of Public Works
Res. No. 2003-25
STATE OF.CALIFORNIA
COUNTY OF ORANGE ) ss: -
CITY OF HUNTINGTON BEACH )
1, CONNIE BROCKWAY, the duly elected, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of
said City, do hereby certify that the whole number of members of the City
Council of the City of Huntington Beach is seven; that the foregoing resolution
was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at an regular meeting thereof held on the
5th day of May 2003 by the following vote:
AYES: Sullivan, Coerper, Green, Boardman, Cook, Houchen, Hardy
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk and ex-officio derk of the
City Council of the City of
Huntington Beach, California
Attachment 2
RESOLUTION NO. 2002-6
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HUNTINGTON BEACH
ESTABLISHING THE DELEGATION OF
AUTHORITY FOR THE EXECUTION OF CONTRACTS FROM
DEPARTMENT HEADS TO DEPARTMENTAL POSITIONS
WHEREAS, the City Council by ordinance has established a procurement and selection
system for the purchase of professional services and other goods and services; and
Pursuant to Chapters 3.02 and 3.03 of the Huntington Beach Municipal Code,
Department Heads and other authorized officers of the City may, on behalf of the City, enter into
contracts for the purchase of professional services and other goods and services; and
The authority to enter into such contracts on behalf of the City is given to the Department
Head or his or her designee in Chapters 3.02 and 3.03; and
The City Council desires to establish the delegation of authority as contemplated by
Chapters 3.02 and 3.03 by approving the departmental positions that may act as the Department
Head designee for purposes of Chapters 3.02 and 3.03,
NOW, THERFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
l. That for purposes of Huntington Beach Municipal Code Chapters 3.02 and 3.03,
the departmental positions listed on the document attached as Exhibit"A"(which is incorporated
by this reference as though fully set forth herein) are authorized to act as"designees"for the
purpose of contracting for the purchase professional services and other goods and services. "
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 22nd day of January , 2002.
Mayor
A EST: APPROVED AS TO FORM:
City Clerk al-21-02 City Attorney
INITIATED, REVIEWED AND APPROVED:
Ci Administrator
PDA:2002 Resol:contract authority
RLS 2001-0911
1-04-2002
ekes. No. 2002-6
i
I
3 _
E X
IBIN
Y
Department Delegated from: Delegated to:
City Administrator's Office City Administrator/ Assistant City Administrator
Executive Director
Assistant City Administrator Prinicipal Administrative Analyst
City Treasurer City Treasurer Deputy City Treasurer
City Attorney City Attorney Assistant City Attorney
Community Services Director of Community Services Deputy Director of Community Services .
Superintendent of Recreation and Human Services
Building & Safety Director of Building & Safety Inspection Manager.
Permit and Plan Check Manager
Public Works Director of Public Works Deputy Director of Public Works
Fire Fire Chief ;Division Chief
Police Police Chief Police Captain
Economic Development Director of Economic Development/ Housing & Redevelopment Manager
Deputy Executive Director Economic Development Project Manager
Library Services Director of Library Services Library Services Manager
City Clerk City Clerk Deputy City Clerk
Finance Officer
Administrative Services Director of Administrative Services Human Resources Officer
Real Estate Services Manager
Risk Manager
z
o
N
Res o/u-ha) 0.7,o�N
Res. No. 2002-6
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH ).
I, CONNIE BROCKWAY,the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify-that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 22nd
day of January, 2002 by the following vote:
i
AYES: Green, Dettloff, Bauer, Cook, Boardman
NOES: None
ABSENT: Houchen
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
• 0
RCA ROUTING SHEET
INITIATING DEPARTMENT: City Administrators Office
SUBJECT: Signature Delegation Resolution
COUNCIL MEETING DATE: April 21, 2003
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator (Initial) L I
City Clerk
EXPLANATION FOR RETURN OF ITEM
0.
(Below Space For City Clerk's UseOnly)
RCA Author: Grant
T' � p -
0-Y OF HUNTINGTON BEAC o1 A —f ;14 J gmv1 -
MEETING DATE: January 22, 2002 DEPARTMENT ID NUMBER:
Council/Agency Meeting Held: d)- 22- a
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Den i d 1aP- 07tierk Signature
Council Meeting Date: January 22, 2002 Department ID Number:
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF T E CITY OUNCIL
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR
PREPARED BY: PETER GRANT, PRINCIPAL ADMINISTRATIVE ANALYS
SUBJECT: SIGNATURE DELEGATION RESOLUTION w, aOO 0,
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
Should the City Council adopt Resolution No.;0oa"6 establishing authority for department
directors to delegate signature authority?
Funding Source:
N/A
Recommended Action:
Motion to:
1. Adopt Resolution No. c2,06d ' a resolution of the City Council of the City of
Huntington Beach establishing the delegation of authority for the execution of
contracts from department heads to departmental positions.
Alternative Action(s):
The City Council may make the following alternative motion(s):
1. Do not adopt the resolution and provide staff with appropriate direction.
I
WOrganizational Effectiveness\Process Improvement\Contracts\Implementation\RCA Signature Delegation.doc 2-
1/7/02 11:51 AM
0 REQUEST FOR ACTION 10
MEETING DATE: January 22, 2002 DEPARTMENT ID NUMBER:
Analysis:
One of the improvements the City Council recently adopted for the city's contract process
called for department heads to formally delegate their signature authority to a limited number
of their subordinates through a City Council resolution.
That resolution and a list of the positions to which individual department head's have elected
to delegate signature authority are included as Attachment 1 to this report.
Environmental Status:
N/A
Attachment(s):
City Clerk's
. . - NumberDescription
1 Resolution No. ooa- , a resolution of the City Council of
the City of Huntington Beach establishing the delegation of
authority for the execution of contracts from department heads to
departmental positions
RCA Author: Grant
02
G:\Organizational Effectiveness\Process Improvement\Contracts\Implementation\RCA Signature Delegation.doc 23-
1/7/02 11:51 AM
Attachment 1
RESOLUTION NO. 2002-6
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HUNTINGTON BEACH
ESTABLISHING THE DELEGATION OF
AUTHORITY FOR THE EXECUTION OF CONTRACTS FROM
I
DEPARTMENT HEADS TO DEPARTMENTAL POSITIONS
WHEREAS,the City Council by ordinance has established a procurement and selection
system for the purchase of professional services and other goods and services; and
Pursuant to Chapters 3.02 and 3.03 of the Huntington Beach Municipal Code,
Department Heads and other authorized officers of the City may, on behalf of the City, enter into
contracts for the purchase of professional services and other goods and services; and
The authority to enter into such contracts on behalf of the City is given to the Department
Head or his or her designee in Chapters 3.02 and 3.03; and
The City Council desires to establish the delegation of authority as contemplated by
Chapters 3.02 and 3.03 by approving the departmental positions that may act as the Department
Head designee for purposes of Chapters 3.02 and 3.03,
NOW,THERFORE,the City Council of the City of Huntington Beach does hereby
resolve as follows:
1. That for purposes of Huntington Beach Municipal Code Chapters 3.02 and 3.03,
the departmental positions listed on the document attached as Exhibit "A"(which is incorporated
by this reference as though fully set forth herein) are authorized to act as "designees" for the
purpose of contracting for the purchase professional services and other goods and services.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 22na day of January , 2002.
Mayor
A, EST: APPROVED AS TO FORM:
City Clerk A-21-02 City Attorney
INITIATED, REVIEWED AND APPROVED:
Ci Administrator
PDA:2002 Resol:contract authority
RLS 2001-0911
1-04-2002
• • Res. No. 2002-6
EXHI
BIT A
Department Delegated from: Delegated to:
City Administrator's Office City Administrator/ Assistant City Administrator
Executive Director
Assistant City Administrator Prinicipal Administrative Analyst
City Treasurer City Treasurer Deputy City Treasurer
City Attorney City Attorney Assistant City Attorney
Community Services Director of Community Services Deputy Director of Community Services .
Superintendent of Recreation and Human Services
Building & Safety Director of Building & Safety Inspection Manager
Permit and Plan Check Manager
Public Works Director of Public Works Deputy Director of Public Works
Fire Fire Chief Division Chief
Police Police Chief Police Captain
Economic Development Director of Economic Development/ Housing & Redevelopment Manager
Deputy Executive Director Economic Development Project Manager
Library Services Director of Library Services Library Services Manager
City Clerk City Clerk Deputy City Clerk •
Finance Officer
Administrative Services Director of Administrative Services Human Resources Officer
Real Estate Services Manager
Risk Manager
z
0
N" N
all
Res. No. 2002-6
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH }
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 22nd
day of January,2002 by the following vote:
AYES: Green, Dettloff, Bauer, Cook, Boardman
NOES: None
ABSENT: Houchen
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
RCA AOUTING SliEET
INITIATING DEPARTMENT: City Administrator's Office
SUBJECT: Signature Delegation Resolution
COUNCIL MEETING DATE: January 22, 2002
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorne ) Not Applicable
Subleases, Third Party Agreements, etc. t Applicable
No
as to form b City Attorne pP
(Approved Y Y)
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Ap licable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED
Administrative Staff ( ) )
Assistant City Administrator (Initial) ( )
City Administrator (Initial) ( ) ( )
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
SpaceOnly)
RCA Author: Grant