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HomeMy WebLinkAboutResolution 2013-47 Designating persons authorized to execute Dept. ID FN 13-012 Page 1 of 2 Meeting Date:9/3/2013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION R MEETING DATE: 9/3/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Adopt Resolution No. 2013-47 designating Lori Ann Farrell, Alisa Cutchen, Joyce M. Zacks and Dahle Bulosan as persons authorized to execute financial transactions in the name of the City of Huntington Beach Statement of Issue: Public law requires that the City Council designate the persons authorized to execute financial transactions in the name of the City of Huntington Beach. Due to recent staff departures, City Council authorization is requested to update the list of persons designated to transact on the City's behalf. Financial Impact: Not Applicable. Recommended Action: Adopt Resolution No. 2013-47,"A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of Lori Ann Farrell, Alisa Cutchen, Joyce M. Zacks and Dahle Bulosan" as persons authorized to execute financial transactions in the name of the City of Huntington Beach. Alternative Action(s): Do not approve the recommended action and provide alternative direction. Analysis: Public law requires that the City Council designate the persons authorized to execute financial transactions in the name of the City of Huntington Beach. Due to recent changeovers in staffing, City Council authorization is requested to update the list of persons designated to transact on the City's behalf. Currently, the Finance Director, City Treasurer and Deputy City Treasurer are authorized to execute financial transactions on the City's behalf. It is necessary to add another individual onto the authorized list to provide sufficient coverage for operational treasury functions. Staff recommends the addition of the Finance Department's Accounting Manager, Dahle Bulosan, to the list. This position has primary responsibility for all citywide accounting functions, operations and transactions and is responsible for producing the City's Comprehensive Annual Financial Report (CAFR) which is audited annually. HB -35- Item 3. - 1 Dept. ID FN 13-012 Page 2 of 2 Meeting Date:9/3/2013 This position is also the primary staff liaison for most Federal, State and County audits and as such, is one of the primary staff responsible for internal controls. This position is also cross-trained to perform critical banking and treasury functions and currently serves as the primary backup to the Deputy City Treasurer in her absence. Environmental Status: Not Applicable. Strategic Plan Goal: Improve long-term financial sustainability. Attachment(s): 1. Adopt Resolution No. 2013-47,"A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of Lori Ann Farrell, Alisa Cutchen, Joyce M. Zacks and Dahle Bulosan" Item 3. - 2 xB -36- AT TACHMENT # 1 RESOLUTION NO. 2013-47 A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE MANUAL AND/OR FACSB41LE SIGNATURES OF LORI ANN FARRELL, ALISA CUTCHEN JOYCE M. ZACKS, AND DAHLE BULOSAN The City Council of the City of Huntington Beach does hereby resolve as follows: SECTION 1. That Lori Ann Farrell, Alisa Cutchen, Joyce Zacks and Dahle Bulosan, are designated as the persons authorized to execute all checks, drafts, warrants or other orders for the payment of money drawn in the name of the City of Huntington Beach on deposit with any bank or other financial institutions in which the City has funds. At least two (2) authorized signatures must appear on each such disbursement or withdrawal. SECTION 2. That said disbursements or withdrawals shall be made only upon the manual or facsimile signatures of Lori Ann Farrell, Alisa Cutchen, Joyce Zacks and Dahle Bulosan, whose signatures are on file in the Office of the City Clerk. SECTION 3. All resolutions in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular-meeting thereof held on the 3rd day of September , 2013. Mayor RE APPROVED: 'i IlVI IATED AND APPROVED: Ci�man&gerg Director of Finance P OVED AS TO FORM: Exhibit A - Signature Page ;f �dA Crt Attorney 08-1744.006199708.doc Res. No. 2013-47 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) 1, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 3, 2013 by the following vote: AYES: Sullivan, Hardy, Harper, Boardman, Carchio, Shaw, Katapodis NOES: None ABSENT: None ABSTAIN: None City/Clerk and ex-officio 1 lerk of the City Council of the City of Huntington Beach, California - City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov DFFB:/T;1B09pP�y Office of the City Clerk ` Joan L. Flynn, City Clerk September 16, 2013 Secretary of State Executive Office 1500 11th Street, 6th Floor Sacramento, CA 95814 To Whom It May Concern.- In accordance with the Uniform Facsimile Signatures of Public Officials Act (Government Code Section 5500 et seq.), I hereby file with you Resolution No. 2013-47 designating the persons authorized to execute financial transactions in the name of the City of Huntington Beach. Thank you. // 1 Jilin L. Flynn, City Cl rk City of Huntington Beach Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand ® City ® f Huntington Beach 2000 Main Street ® Huntington Beach, CA 92648 (714) 536-5227 ® www.huntingtonbeachea.gov FB , aq Office of the City Clerk B ` Joan L. Flynn, City Clerk October 11, 2013 Secretary of State Executive Office 1500 — 11 th Street, 6th Floor Sacramento, CA 95814 To Whom It May Concern.- In accordance with the Uniform Facsimile Signatures of Public Officials Act (Government Code Section 5500 et seq), I hereby file with you Resolution No. 2013-47, including Exhibit A with original wet signatures in blue ink, designating the persons authorized to execute financial transactions in the name of the City of Huntington Beach: Sincerely, Joan L. F ynn, City Clerk City of untington Beach Enclosure Sister Cities: Anjo, Japan ® Waitakere, New Zealand