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HomeMy WebLinkAboutCIVIC IMPROVEMENT CORPORATION - CIC - Annual Meetings July, /a5 �® REQUEST FOR CITY COUNCIL ACTION f 4�prvj � / Date liil 1991 Submitted to: Honorable Mayor and City Council Submitted by: Michael T. Uberuaga, City Administrator Prepared by: Robert J. Franz, Deputy City Administrator Subject: Annual Meeting of the Huntington Beach Civic Improvemen C rporati Consistent with Council Policy? [X] Yes [ ] New Policy or Exception Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: Statement of Issue: The Huntington Beach Civic Improvement Corporation is required, by the bylaws of the Corporation, to hold an annual meeting of the Board each July. Recommendation: Conduct the annual meeting of the Huntington Beach Civic Improvement Corporation by considering the following agenda items: I . Cali Annual Meeting to order 2. Secretary reads "Notice of Meeting" 3. Roll Call : Green, Silva, Kelly, MacAllister, Moulton-Patterson, Robitaille, Winchell 4. Adoption of the Minutes of the July 2, 1990 Meeting (copy attached) 5. Election of Officers: President: Dr. Peter Green Vice-President: Mr. Jim Silva Secretary: Connie Brockway 6. Adjourn Annual Meeting Analysis: Pursuant to the Bylaws of the Huntington Beach Civic Improvement Corporation, the Board is to hold an annual July meeting to elect officers and approve the meeting minutes of July 2, 1990. Funding Source: Does not apply. Alternative Action: Adjourn the annual meeting of the Huntington Beach Civic Improvement Corporation to another date. Attachment: 1 . Copy of Meeting Notice as posted by the City Clerk. 2. Copy of July 2, 1990 Meeting Minutes Plo 5/85 ANNUAL MEETING NOTICE HUNTINGTON BEACH CIVIC IMPROVEMENT CORPORATION July 1 , 1991 1 . Call Annual Meeting to Order 2. Secretary reads "Notice of Meeting" 3. Roll Call : Green, Silva, Kelly, MacAllister, Moulton-Patterson, Robitaille, Winchell 4. Adoption of the Minutes of the July 2, 1990 Meeting 5. Election of Officers: President: Dr. Peter Green Vice-President: Mr. Jim Silva Secretary: Connie Brockway 6. Adjourn Annual Meeting ' MINUTES CIVIC IMPROVEMENT CORPORATION Council Chamber, Civic Center Huntington Beach, California Monday, July 2, 1990 A tape recording of this meeting is on file in the City Clerk's Office. Vice President Mays called the regular annual meeting of the Huntington Beach Civic Improvement Corporation to order at 7 p.m. HUNTINGTON BEACH CIVIC IMPROVEMENT CORPORATION ROLL CALL Present: MacAllister, Winchell , Green, Mays, Bannister, Silva, Erskine Absent: None The Secretary was directed to read the Call for annual meeting. CALL FOR ADJOURNED REGULAR MEETING Of HUNTINGTON BEACH CIVIC IMPROVEMENT CORPORATION Wes Bannister, President Tom Mays, Vice President John Erskine, Director Peter Green, Director Don MacAllister, Director Jim Silva, Director Grace Winchell , Director You are hereby notified that the annual meeting of the Civic Improvement Corporation of Huntington Beach, California, is called for and will be held in the Council Chamber of the Civic Center, at the hour of 7 p.m. on Monday, July 2, 1990 for the purpose of considering items of business on the Civic Improvement Corporation agenda as attached and as posted at the Civic Center bulletin board. Dated: June 26, 1990 /s/ Wes Bannister President ATTEST: /s/ Connie Brockway Connie Brockway, Secretary • Page 2 - Civic Improvement Corporation Minutes - 7/2/90 I hereby certify that I received the above notice, "Call for Meeting of the Huntington Beach Public Civic Improvement Corporation", prior to 7 p.m. , Sunday, July 1 , 1990. /s/ Wes Bannister President MINUTES - ADOPTED A motion was made by MacAllister, seconded by Mays, to approve and adopt minutes of the adjourned regular meeting of July 17, 1989, as written and on file in the Office- of the Secretary. The motion carried by the following roll call vote: AYES: MacAllister, Winchell , -Green, Mays, Bannister, Silva, Erskine NOES: None ABSENT: None ELECTION OF OFFICERS A motion was made by MacAllister, seconded by Mays, to elect the following officers: Elect Mayor Tom Mays - President; Mayor Pro-Tem Peter Green - Vice-President; City Clerk Connie Brockway - Secretary. The motion carried by the following roll call vote: AYES: MacAllister, Winchell , Green, Mays, Bannister, Silva, Erskine NOES: None ABSENT: None ADJOURNMENT HUNTINGTON BEACH CIVIC IMPROVEMENT CORPORATION MEETING The President adjourned the adjourned regular meeting of the Huntington Beach Civic Improvement Corporation. Secretary ATTEST: Secretary Vice-President CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CALL FOR MEETING OF CITY OF HUNTINGTON BEACH Wes Bannister, President Tom Mays, Vice President John Erskine, Director Peter Green, Director Don Mac Allister, Director Jim Silva, Director Grace Winchell , Director You are hereby notified that the annual meeting of the Civic Improvement Corporation of Huntington Beach, California, is called for and will be held in the Council Chamber of the Civic Center, at the hour of 7:00 p.m. , on Monday, July 2, 1990 for the purpose of considering items of business on the Civic Improvement Corporation agenda as attached and as posted at the Civic Center bulletin board. Dated: June 26, 1990 President Connie Brockway, Secreta I hereby certify that I received the above notice, "Call for Meeting of the City of Huntington Beach Civic Improvement Corporati n" , prior to 7:00 p. on Sunday, July 1 , 1990. President (Telephone: 714-536-5227) "Iff CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTFNGWN BEACH To CONNIE BROCKWAY From ROBERT J. FRANZ City Clerk Deputy City Administrator Subject HUNTINGTON BEACH CIVIC Date JUNE 27, 1990 IMPROVEMENT CORPORATION AGENDA I have reviewed your memorandum to Mr. Uberuaga dated June 26, 1990. I do not have a copy of the minutes of the previous meeting, but my assumption is that Wes Bannister was elected President and Tom Mays Vice President at the last regular meeting of the Corporation. As such, they should be shown as President and Vice President. The Corporation, under the agenda item for "Election of Directors" should elect Tom Mays as President and Peter Green as Vice President to be consistent with the Mayor and Mayor Pro Ten currently serving on the Council. Again, I do not have the minutes of their prior meeting, but 1 am assuming that the above is a correct reflection of the last action of the Corporation. In reviewing Section 9 of the Bylaws, I find no other business for the Corporation to conduct other than the election of directors and approval of minutes. Section 9(D) refers to presentation and consideration of reports of officers and committees. There are no such reports. Please let me know if I can be of any further assistance. ERT J. FRANZ Deputy City Administrator RJF:sd 5306j r a H �l4' CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH To Michael T. Uberuae From Connie Brockway City Administrator City Clerk Subject HUNTINGTON BEACH CIVIC IMPROVEMENT Date June 26, _1990 CORPORATION AGENDA Please inform me if Mr. Franz has items to put on the Annual Huntington Beach Civic Improvement Corporation Agenda. Also, I have included the By-laws. Does he want the agenda to show the new Mayor as the President. The By-laws seem to allow the Councilmembers to serve lGWX indefinitely. Please let me know for the Agenda. E' ski • ' • 18019-13 JHHW:GFB GFB1018 BYLAWS . OF CITY OF HUNTINGTON BEACH CIVIC IMPROVEMENT CORPORATION ' ARTICLE I Offices and Seal Section 1. Offices. The principal office of the Corporation for the transaction of business shall be City Hall , 200 Main Street, Huntington Beach, .California 92648. The Board of Directors may, however, fix and change from time to time the principal office from one location to another by noting the change of address in the minutes of the meeting of the Board of Directors a: which the address was fixed or changed. The fixing or changing of such address shall not be deemed an amendment to these Byl4,rS. Section. 2. Seal . Tne Corporation shall have a seal , consisting of twc (2) concentric circles with the words "City of Huntington Beach Civ=c improvement Corporation," with the date of incorporation of this Co*acrati=r. ARTICLE II Directors Section 1. Powers. Subject to the limitations of the Articles of Incorporation of this Corporation, the terms of these Bylaws, and the laws of the State of California, the powers of this Corporation shall be vested in and exercised. by and ,its property controlled and its affairs conducted by the Board of Directors. Section 2. Number. The Corporation shall have seven (7) Directors. Directors are collectively to be known as the Board of Directors. The number of Directors may be changed by a Bylaw or amendment thereof duly adopted by the Board of Directors. Section 3. Selection, Tenure of Office and Vacancies. The members of the City Council of the City of Huntington Beach, California (the "City") shall constitute the Board of Directors of the Corporation, and each member of the City Council of the City shall be and remain a member of the- Board of Directors of the Corporation for so long as such member remains a member of the City Council of the City. . Section 4. Compensation. Directors shall serve without compensation but each Director may be reimbursed his or her necessary and actual expenses, including travel incident to his services as Director, pursuant to resolution of the Board of Directors. Any Director may elect, however, to decline said reimbursement. tkk' Section 5. Organization Meetings. Immediately following the annuaa meeting of the Board of Directors or any special meeting of the Board of •Directors at which Directors shall have been elected, the Directors shall meet ? for the purpose of organizing the Board, the election of officers and the transaction of such business as may come before the meeting. Pending such organization meeting, all officers of the Corporation shall hold over, except any officer required by law or these Bylaws to be a Director and who does not qualify as a Director. A Director elected at such meeting of the Board of Directors shall forthwith become a member of the Beard of Directors for purposes of such organization. In the event such an organizational meeting shall not be held immediately following such meeting of the Board of Directors, it shall thereafter be held at the next regular meeting or at a special meeting and notice thereof shall be given in the manner provided in Section 9 of this Article for notice of special meetings. Section 6. Reaular and Organizational Meetings. Regular meetings of the Board of Directors shall be held at such time as the Board may fix by resolution from time to time; provided, however, that at least one regular meeting shall be held each year and such meetings; shall , in all respects, conform to provisions of the Ralph M. Brown Act, befna Sections 54950 through 54961 of the Government Code of the State of California (the "Brown Act") . No notice of any orcanizational meeting of the Board of Directors, h=1d immediately following the ann,-a' mee:inc of _ne Board of Directors or or or after any special meeting of the Board of D j rez rc-s shall have been e 1 ec::v. need be ajven; provided, t!1dt i� such an OrCc. Zc� unai mee�tnC iS 10t ^�'C immediately following such meeting of the Boa-c of Cirectors, the :ncice thereof shall be given in a manner provided in Section 9 of th'-s Article, in the same manner as notice of special meetings. Section 7. Special Meetings. Special meetings of the Board of Direc::)rs shall be called, noticed and held in accordance with the provisions of Section: 54956 of the Brown Act. Section 8. Ouorum. A quorum shall consist of a majority of the memDers of the Board of Directors unless a areater number is expressly required b) statute, by the Articles of Incorporation of this Corporation, or by tnese Bylaws. Every act or decision done or made - by a majority of the Directors present at a meeting duly held at which a quorum is present, shall be the act of the Board of Directors. Section 9. Order of Business. The order of business at the regular meeting of the Board of Directors and, se far as possible, at all other meetings of the Board of Directors, shall be essentially as follows, except as otherwise determined by the Directors at such:meeting: (a) Report on the number- of Directors present in person in order to- determine the existence of. a quorum. (b) Reading of the notice of the meeting and proof of the delivery - �J or mailing thereof, or the waiver or waivers of notice of the meeting then filed, as the case may be. -2- (c) Reading of unapproved minutes of previous meetings of the' Board of Directors and the taking of action with respect to . approval thereof. (d) Presentation and consideration of reports of officers and committees. (e) Election of Directors. (f) Unfinished business. (g) New business. (h) Adjournment. Section 10. Resignation and Removal of Directors: Any Director of this Corporation may resign at any time by giving written notice to the President or to the Board of Directors; provided, however, in the event of such resignation, such Director's position shall remain vacant until a. new City Council member is elected to fill such Director's position as City Council member. Such resignation shall take effect at the itime specified therein, and, unless otherwise specifies therein, the acceptance of such resignation shall not be necessary to maKe 4t effective. Any Director may be removed by the Board of Directors at any recular meeting or at any special meeting of the Board of Directors, the notice of which, among other things, indicates that the removal' of one or more Directors identifies tnere;n shall be considered at such meetinc by mason of such Directors' (1) un?rcuszd abse�:e for four .-®r consecutive meetincs of the Boa~d of Directors, or (2) commission, of any act which tends to discredit the rorporat'on. Section 11. Nonliability for Debts. The private prooerty of the Directors shall be exempt from execution or other liability for any debts, liabilities or obligations of the Corporation and no Director shall be liable or responsible for any debts, liabilities or obligations of the Corporation. Section 12. Indemnity, by Corporation f.or Litigation Expenses of Officer, Director or Employee. Should any Director, officer or employee of the Corporation be sued, either alone or with others, because he is or was a director, officer or employee of the Corporation, in any proceeding arising out of his alleged misfeasance or nonfeasance in the performance of his duties or out of any alleged wrongful act against the Corporation or by the Corporation, indemnity for his reasonable expenses, including attorneys' fees incurred in the defense of the proceedings, may be assessed against the Corporation, its receiver, or its director by the court in the same or a separate proceeding if the person sued acted in good faith and in a manner such person reasonably believed to be in the best interests of the Corporation and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The amount of such indemnity shall be so much of the expenses, including attorneys' fees, incurred in the defense of the proceeding; as the court determines and finds to be reasonable. -3- ARTICLE III _ Officers 'xa Section 1. Officers. The officers of the Corporation shall be a President, a Vice President, a Secretary and such other officers as the Board of Directors may appoint. When the duties do not conflict, one person, other than the President, may hold more than one of these offices. The Corporation may also have, at the discretion of the Board of Directors, one or more additional Vice Pre$idents, one *or more Assistant Secret-'dries, and one or more Assistant Treasurers. In addition to such officers, the City Administrator of the City shall act ex officio as the Executive Director of the Corporation, and the Director of Finance of the City shall act ex officio as the Treasurer of the Corporation. Section 2. Election of Officers. The officers of the Corporation (other than the Treasurer and the Executive Director) shall be chosen by and shall serve at the pleasure of the Board of Directors and each shall hold office until any such officer shall resign or shall be removed or otherwise disqualified to serve or any successor shall be elected and qualified to serve. Section 3. Subordinate Officers. The Board of Directors may elect or authorize the appointment of such other officers than those hereinabove mentioned as the business of the Corporation may require, each of whom shall hold office, for SUCK period, have such authority and perform such dLties as are provided in these Bylaws, or as the Board of Directors from time to i'•7�� may authorize or determine. Section 4. Removal of Officers. Any officer may be removed, either with or without cause, by a majority of the Directors then in office at any regular or special meeting of the Board, or, except in the case of an officer chosen by the Board of Directors, by any officers upon whom such power of removal may be conferred by the Board of Directors. Should a vacancy occur in any office as a result of death, resignation, removal , disqualification or any other cause, the Board of Directors may delegate the powers and duties of such office to any officers or to alhy Directors until such time as a successor for said office has been elected and appointed. Section 5. President. The President shall preside at all meetings of the Board of Directors and exercise and perform such other powers and duties as may be from time to time assigned to him by the Board of Directors -or be prescribed by the Bylaws. The President shall also be the chief corporate officer of the Corporation and shall , subject to the control of the Board of Directors, have general supervision, direction and control of the business and officers of the Corporation. He shall preside at all meetings of the Board of Directors. He shall be ex officio member of all standing committees, and shall have the F RN general* powers and duties of management usually vested in the office of _. President of a corporation and shall have such other powers and duties as may be prescribed by the Board of Directors or by these Bylaws. -4- 5 t 'r Section 6. Vice President. In the absence or disability of the Y MIA _.. President, the Vice President, or the Vice Presidents in order of their ranks as fixed- by the Board of Directors, or if not ranked, the Vice President designated by the Board of Directors, shall perform all the duties of the President and when so acting shall have all the powers of and be subject to all of the restrictions upon the President. The Vice Presidents shall have such other powers and perform such other duties as may from time to time be prescribed for them, respectively, by the Board of Directors or by these Bylaws. Section 7. - Secretary. The Secretary shall keep or cause to be kept a book of minutes at the principal office or at such other place as the Board of Directors may order, of all meetings of the Directors, with the time and place of holding, whether regular or special , and if special , how authorized, the notice thereof given, the names of those present at Directors' meetings and the proceedings thereof. The Secretary shall give or cause to be given notice of all meetings of the Board of Directors of the Corporation, shall keep the corporate records in safe custody and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or these Bylaws. Section 8. Treasurer. The Treasurer shall keep and maintain or cause to be kept and maintained adequate and correct amounts of its assets, liabilities, receipts, disbursements, gains and losses. The books of account shall at all times be open to inspection by any Director. The Treasurer shall deposit all monies and other valuables in the name and to the credit of the Corporation in such deposit—Cries as may be des icnatec' by _ne Direc_3-s, he Shall disourse the funds of the Corcio`'ation as shal' be o► aered by thA Board of Directors, shall render to the President and the Directors whenever they shall request it, an account of all of his transactions as Treasurer and of the financial condition of the Corporation, shall take proper vouchers for a.l disbursements of the funds of the Corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by these Bylaws. Section 9. Assistant Secretaries and Assistant Treasurers. The Assistant Secretaries and the Assistant Treasurers in the order of their seniority as specified by the Directors shall , in the absence or disability of the Secretary or the Treasurer, respectively, perform the duties and exercise the powers of the Secretary or Treasurer and shall perform such duties as the Board of Directors shall prescribe. ARTICLE IV Objects and Purposes Section 1. Nature of Objects and Purposes. The business of this Corporation is to be operated and conducted in the promotion of its objects and purposes as set forth in Article II of its Articles of Incorporation. ,,; Section 2. Dissolution. The Corporation may be dissolved by vote of . � the Directors, or by the action of the Board of Directors in accordance with the provisions of California law. Upon the dissolution or winding up of this -5- Corporation, and after payment or provision for payment, all debts and liabilities, the assets of this Corporation shall be distributed to the City. � If for any reason the City is unable or unwilling to accept- the assets of the y. Corporation, --said assets will be distributed to the Federal Government; to a state or local government for public purposes; or to a nonprofit fund, foundation, or corporation which is organized and -operated for charitable purposes and which has established its tax-exempt status under Section 501(c)(3) or 501(c) (4) of the Internal Revenue Code of 1954, as amended. Section 3. Merger. The Corporation may merge with other corporations organized solely for nonprofit purposes, qualified and exempt from Federal taxation pursuant to Section 501(c)(3) or 501(c)(4) of the Internal Revenue Code of 1954, as amended, and from State taxation, upon compliance with the provisions of California law relating to merger and consolidation. . ARTICLE V .General Provisions Section 1. Payment of Money, Signatures. All checks, drafts or other orders for payment of money, notes or other evidences of indebtedness issued in the name of or payable to the Corporation and any and all securities owned by or held by the Corporation requiring signature for transfer shall be sicned or endorsed by such person or persons and in such manner as from time to time > �. shall be determined by the Board of Directors. Section 2. Execution of Contracts. The Board of Directors, ezceD- as in the Bylaws otherwise provided, may authorize any off tar or offi:ers, agent or agents, to enter into any contract or execute ary contract or execute any instrument in the name of and on behalf of the Corporation and such authority may be general or confined to specific instances and unless so authorized by the Board of Directors, no officer, agent or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its..credit or to render it liable for any purpose or in any amount. Section 3. Fiscal Year': The fiscal year of the Corporation shall commence on the 1st day of July of each year and shall end on the 30th day of June of the next succeeding year. Section 4. Annual Audit. The affairs and financial condition of the Corporation shall be audited annually at the end of each fiscal- year commencing with fiscal year 1985-1986 by an independent certified public accountant selected by the Board of Directors and a written report of such audit and appropriate financial statements shall- be submitted to the Board of Directors prior to the next regular meeting of the Board of Directors of the Corporation -following the completion of -such-'acid-it. Additional audits may be authorized as considered necessary or desirable by the Board of Directors. it;Rfl -6- ARTICLE VI Exemot Activities `. Notwithstanding any other provisions of these Bylaws, no Director, officer, employee or representative of this Corporation shall take any action or carry on any activity by or on behalf of the Corporation not permitted to be taken or carried on by an organization exempt under Section 501(c)(3) or 5G1(c)(4) of the Internal R-evenue Code of 1954, as amended, and the Regulations promulgated thereunder as they now exist or as they may hereafter be amended. ARTICLE VII Amendment to Bylaws These Bylaws may be amended by majority vote of the Board of Directors. ADOPTED by the Board of Directors of the City of Huntington Beach Civic Improvement Corporation on Augus= 4, 1986. By 1 13 Se_retary t 1 -7- IF SECRETARY'S CERTIFICATE I, the undersigned, do hereby certify: 1. That I am the duly elected and acting Secretary of the City of Huntington Beach Civic Improvement Corporation, a California nonprofit public benefit corporation; and 2. That the foregoing Bylaws constitute a full , true and correct copy of the Bylaws of said Corporation in full force and effect as of the date hereof.* IN WITNESS WHEREOF, I have hereunto subscribed my name this -Y'Z'day of 1986. By Secretary a i qM ThIone foregoing tnstrumnt is a tfN original on file in this office, t CRY of Attest ......1 19. ' City Clerk and Ex offtcio Clerk of the City Council of the City of Huntington Beach. Cal. 04"iff CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CALL FOR MEETING OF CITY OF HUNTINGTON BEACH Wes Bannister, Director Tom Mays , Director John Erskine, Director Peter Green, Director Don MacAllister, Director Jim Silva, Director Grace Winchell , Director You are hereby notified that the annual meeting of the Civic Improvement Corporation of Huntington Beach, California, is called for and will be held in the Council Chamber, Civic Center, at the hour of 7:00 P.M. , on Wednesday, July 5, 1989, for the purpose of considering items of business on the Civic Improvement Corporation agenda as attached and as posted at the Civic Center bulletin board. Dated: June 23, 1989 A�, Director ATTEST: 7 Connie Brockway, Secretary I hereby certify that I received the above notice "Call for Meeting of the City of Huntington Beach Civic Improvement Corporation," prior to 7:00 P.M. , on Tuesday, July 4, 1989. ,C y Director (Telephone:714536-5227)