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Home My WebLink AboutHuntington Beach Public Facilities Corporation - PFC - Trans f � t..ITY OF HUNTINGTON BEACt-, FA&--� -AA.` MEETING DATE: October 6, 1997 DEPARTMENT ID NUMBER: 97-7 Council/Agency Meeting Held: 1pl�/9 7 1.z S' I Deferred/Continued to: X Approved ❑ Conditionally Approved ❑ Denied CityClerk's Signature� Council Meeting Date: October 6, 1997 Department ID Number: 97-7 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: MICHAEL T. UBERUAGA, CITY ADMINIST R �CA-- PREPARED BY: RON HAYDEN, LIBRARY SERVICES DIRE SUBJECT: APPROVE PUBLIC FACILITIES CORPORATI (PFC) FUND TRANSFER IF- Statement of Issue: The Public Facilities Corporation recommended the return of excess funds to the Library Department to be used for maintenance which the City Council must approve before the transaction can be accomplished. Funding Source: General Fund (RAA903) - originating from Public Facilities Corporation excess funds. Recommended Action: Approve the transfer from the General Fund (RAA903) of all excess funds derived from the PFC to the Library Services Fund (Account # 390440) to be used for Library maintenance. Alternative Action(s): 1. Deny request and retain funds in the General Fund. 2. Allocate a different amount into the Library Service Fund. E-1� Analysis: After October, 1997, the PFC will be dissolved, terminating their tenure and eliminating all fiduciary responsibility. The excess funds, estimated to be $39,000 - $52,000, will be deposited into the General Fund. On 5/19/97, the Board of Directors approved a motion to return $39,000 in excess funds to the Library (See Attachment #1 PFC letter). The motion referenced a memo by the Library Director which identified $95,000 in immediate RCAPFC.DOC -2- 09/26/97 2:55 PM REQUEST FOR ACTION MEETING DATE: October 6, 1997 DEPARTMENT ID NUMBER: 97-7 maintenance needs of the Central Library and Cultural Center (See Attachment #2 Library Director's memo). Allocating the excess funds into the Library Service Fund will reimburse this account for funds already expended for maintenance (such as the sprinkler system repair) and provide funding for the upkeep of the Central Library and Cultural Center. Environmental Status: NA Attachment(s): NumberCity Clerk's Page 1. Huntington Beach Pulbic Facilities Corportation letter dated 5/19/97. 2. Memo from Library Director, "Maintenance Funding Request" dated 1/13/97. 3. Fiscal Impact Statement. RCA Author: Ron Hayden PFC.DOC -3- 09/26/97 3:03 PM ATTACHMENT # 1 ATTACHMENT #1 �t;H PUBLIC Huntington Beach Public-Facilities Corporation . Z lNGORPORATED c'mn 2000 Blain Street. Post Office Boy: 190 • Huntington Beach, California 92648. i NOVEMBER 27.1970 ' 0? n C gyp► May 19, 1997 � . ALIFORN . Honorable Mayor _ and City Council Members CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach, California 92648 Honorable Mayor and City Council Members: At the regular meeting of the Huntington Beach Public Facilities Corporation on April 30, 1997, the Board approved a motion to return $39,000 in excess funds to the City. Therefore, as soon as the Trustee and investments allow, this transaction shall be made-. The Huntington Beach Public Facilities Corporation Board will be voting on a resolution to disolve the Corporation at their July 30, 1997 Meeting. While the Board is aware that funds returned to the City may not be earmarked for specific usage, it is requested that the City Council consider for financing the capital item priority listing as prepared- by Mr. Ron Hayden, Library Services Director (attached). The Members of the Board have enjoyed working with the City Council and thank you for the opportunity to serve the City of Huntington Beach. Most sincerely, BUCK L. PER NS, President Huntington Beach Public Facilities orp. BLP:skd Attachment cc: Ron Hayden, Library Services Director 0025573.01 05/19/97 4:40 PM ATTACHMENT #2 ATT- `19MENT #21 �-- City of Huntington Beach • Iibrary • administration • To: Public Facilities Corporation Boar From: Ron Hayden,Library Services Dire Date: 1113/97 ' _ Subject: Maintenance Funding Request There are certain maintenance items which need attention at the Central Library and Cultural Center. Unfortunately, the budget of the Library or the City does not include any funding for these items. . Therefore, I respectfully request the Public Facilities Corporation consider reimbursing to the City all noncommittal funds to be used for this purpose. If you decide to approve my request, your action must be approved by the City Council. The following is a list of the more important items. Item Description-Justification Est.Costs 1. Carpeting Some of the carpet within the facility has not been replaced since $25,000 the Library's opening in 1975. Areas such as reference sections, main level,periodicals,Talbert room, and reading levels are in need of new carpet. 2. Painting The exterior metal railings are.rusting. They need to be sanded, $5,000 coated and repainted. If this is not done soon, they could begin to deteriorate significantly. 3. Sprinkler The Library had to expend approximately $5,000 to repair the fire $5,000 System sprinkler and alarm system. In that this was not budgeted, the funds were used from the existing budget which reduces the amount needed for regular maintenance. 4. Remodel This room is in need of a new ceiling, repairs to walls, painting and $10,000 Talbert Room carpeting. It has been approximately over twenty years since any of these items have been replaced/repaired. 4. Resurface There are areas of the pools which are in need of repair. The $50,000 Exterior Pools Library and City have patched them over the years. However, due to the quantity and condition, Public Works recommends that they be entirely resurfaced by an outside contractor. Total $95,000 The PFC noncommitted funds may be insufficient to cover all the above costs. However, the Library could hopefully address some of these items if all of the current'and future noncommitted funds were -reimbursed to the City to be used for the above needs. HUNrWGTON BEACH PUBLIC LIBRARY s Y s T E M ATTACHMENT #3 PTACHMENT #3 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 97-59 Public Facilities Corporation Fund Transfer Date: August 12, 1997 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for FIS 97-59 Performance of Fiscal Feasibility Study for Public Facilities Corporation Fund Transfer. If the City Council approves this request, there will be no effect on the City's General and Balance since all of the additional appro ri i vAll b offset by increased revenue. Robotfl Fr , Deputy City Ad inistrator P2.o .J RCA ROUTING SHEET INITIATING DEPARTMENT: Library Services Department SUBJECT: Approve Public Facilities Corporation Fund Transfer COUNCIL MEETING DATE: October 6, 1997 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over$5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Attached Commission, Board or Committee Report (If applicable) Attached Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF-ITEM: Only)(Below Space For City Clerk's Use