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HomeMy WebLinkAboutDirect Staff to Open the Emergency Access Gate between the H FOB' CITY OF HUNTINGTON BEACH City Council Interoffice Communication To: Honorable Mayor and City Council Members C From: Dave Sullivan, Mayor Pro Tern Gil Coerper, City Council Member 00 -< Date: August 15, 2005 M� �t7 m Subject: "H"ITEM FOR AUGUST 15, 2005 CITY COUNCIL MEETING— cn HCP SPORTS COMPLEX ACCESS AT CENTRAL LIBRARY , C-) STATEMENT OF ISSUE: City Council approved opening the gate between the HCP Sports Complex and Central Library parking lot for a trial period. The goal was to determine if this action would generate additional weekend business for The Stadium Club, the food concession within the sports complex, as well as evaluating the impact, if any, on the Central Library patrons' ability to have adequate parking. Library Services stationed a recurrent staff person near the gate to survey the number of persons who parked their personal vehicles in the Central Library lot and then walked into the Sorts Complex. On average, 31 such cars with 60 passengers used the Central Library lot each day; at$1 per vehicle; this resulted in an average daily loss of$31 in revenue. During that same time,The Stadium Club generated $12,000 or$923 per day in gross revenue. The city receives 7'/2 percent or$69 per day from this concession. There is no relevant historical data with which to compare this revenue because the concessionaire had only begun operating and establishing a customer base in April. The HB Outdoor BBQ Snacks concession off Goldenwest generated $9,787 or $612 per day in gross revenue for the same period. A copy of the public's comments is attached, along with survey overview and revenues from both food concessions. Ron ,Ha den Libra Services Director, informed the Y Library Central Library support groups of the trial period and solicited comments. He reports that there were two individuals, Friends of Library Board members, who indicated opposition too opening the ate. p p p 9 9 We feel that the impact on the Central Library parking lot was minimal and, in fact, there were positive comments by park users, including mothers with children who accessed the food concession and playground. Before a final decision is made regarding the access gate, we recommend that the issue be evaluated for an additional six-month period. We propose continuing to open the gate on weekends, and give the Library Services Director the authority to close the access gate when he feels the amount of library activity projected for a weekend might create a shortage of parking. While Library Services would not station a staff person at the gate, Mr. Hayden's staff would monitor Central Library patron and support group comments during this extended trial e/l am/os- -� . "H"ITEM FOR AUGUST 15,2005 CITY COUNCIL MEETING—HCP SPORTS COMPLEX ACCESS AT CENTRAL LIBRARY 8/8/2005 Page 2 period. Also, additional temporary signs would be posted on the weekends to identify the lot as "Central Library Parking Only." This extended trial period would provide a more realistic evaluation of any potential impacts on Central Library parking by HCP Sports Complex participants. RECOMMENDED ACTION: Direct staff to conduct a six-month trial of opening the HCP Sports Complex gate adjacent to the Central Library, and return to City Council with a final recommendation at the end of that period. xc: Penny Culbreth-Graft, City Administrator Joan Flynn, City Clerk Robert Beardsley, Acting Assistant City Administrator Jim B. Engle, Community Services Director Ron Hayden, Library Services Director SPORTS COMPLEX CONCESSIONAIRE/ LIBRARY PARKING SUMMARY Monitoring Trial Period Vehicles Within Sports Complex Stadium Club Library Number of Lost Parking Concession Date Parking* Occupants* Revenue Revenue** Comments 14-May-05 61 133 $61.00 $1,800.00 15-May-05 18 35 $18.00 $400.00 21-May-05 30 55 $30.00 $200.00 22-May-05 NA NA NA NA No monitoring 28-May-05 30 66 $30.00 $1,100.00 29-Ma -05 6 12 $6.00 $800.00 4-Jun-05 NA NA NA NA No monitoring 5-Jun-05 NA NA NA NA No monitoring 11-Jun-05 NA NA NA NA No monitoring 12-Jun-05 NA NA NA NA No monitoring 18-Jun-05 62 90 $62.00 $0.00 19-Jun-05 6 9 $6.00 $1,900.00 25-Jun-05 86 152 $86.00 $1,500.00 26-Jun-05 8 19 $8.00 $1,100.00 2-Jul-05 31 92 $31.00 $1,300.00 3-Jul-05 11 20 $11.00 $900.00 9-Jul-05 38 56 $38.00 $600.00 10-Jul-05 :t::_-22 38 $22.00 $400.00 Totals: 409 777 $409.00 $129000.00 Daily Avg: 31 60 $31.00 $923.00 Attachments: 1. Public comments observed during trial survey 2. Stadium Club Revenue 3. HB Outdoor BBQ Revenue * Public parking in Library lot where occupants were observed entering HCP Sports Complex **Gross revenue(as provided by concessionaire);City receives 7.5%of gross PUBLIC COMMENTS/OBSERVATIONS 14-May Yeah! They opened the gate Outstanding -- why don't they open the other gate by field 7& 8? Thanks for opening the gate -biker says closed gate inconvenient Library lot is closer&more convenient Families going to the play area used gate to park in sports complex area for free Family went to play area and Library afterwards 15-May Started keeping track at 1 PM when Library opened Both lots were full(paid/free) People said parking machines "broken" so they parked in Library area to avoid ticket People complained that machine is "constantly" broken&objected to $38 tickets Concern with machines is main reason people parking in Library lot 21-May Used Library parking to use playground Used gate opening to get into complex parking 22-May Sandy(concession) informed staff she would be closed-nothing scheduled in complex Little activity with no concessionaire so reassigned library staff to work inside 28-May Wow! Thank God the gate is open! A fire truck&ambulance accessed the opened gate &praised the convenience 29-May No comments -very little activity 4-Jun Concours car show- no monitoring 5-Jun Concours car show-no monitoring 11-Jun Gate locked-no monitoring 12-Jun Gate locked- no monitoring 18-Jun Sandy closed the snack bar at 10 AM because of lack of customers-very slow 19-Jun No comments-very few vehicles/people 25-Jun No comments 26-Jun Hardly any arrivals in afternoon-mostly people departing from morning activities 2-Jul Many cars use the gate to access parking People come in with kids to go to playground 3-Jul Extremely slow A lot of people parking in lot to access dog park encompacing library 9-Jul Many cars still use gate to go to park and to drop off players 10-Jul No comments —Opposition E-Mail to Mayor&City Council from Armida Camacho&Shelia Plotkin: We are writing to express our displeasure in having the gate between the sports complex and library open. Instead of people parking at the facility they are using spaces that patrons of the library could be using. On one Sunday at 12:40 before the library was open I reported for work in the gift shop and the lot was about two thirds full. That same day we had a very upset senior indicating that there was no place to park and when he did find a spot he was made to walk a long way. On a couple of other Sundays I noted people parking and walking over to the complex. The gentleman making the presentation on the complex assured the Friends of the library that parking would not be an issue. It is an issue and we feel that the gate should remain closed. Attachment I SPORTS COMPLEX CONCESSION REVENUES Concession Name: The Stadium Club (adjacent to gate and Library parking) Revenue for Weekend Events Prior to May 14,2005: Date Event Gross Revenue Comments 1 01/07/05 Adult Softball $760.00 START DATE* 2 Mar-05 Adult Softball $475.00 3 04/02/05 Adult Softball $1,300.00 4 04/03/05 Adult Softball $0.00 (included in 4/2/05) 5 05/07/05 Adult Softball $200.00 Subtotal Gross Revenue 117-5/5 $2,735.00 Revenue for Weekend Events May 14,2005 -July 10,2005: Date Event Gross Revenue Comments 1 05/14/05 Triple Crown Youth Baseball $1,800.00 Great crowd-lots of trash 2 05/15/05 Triple Crown Youth Baseball $400.00 3 05/21/05 Mens Softball $200.00 Total loss/everyone brought own 4 05/22/05 Cancelled 5 05/28/05 Soccer Tournament $1,100.00 Good day/everyone pleased 6 05/29/05 Soccer $800.00 7 06/04/05 Cancelled 8 06/05/05 Cancelled 9 06/11/05 Cancelled 10 06/12/05 Cancelled 11 06/18/05 Gas Company $0.00 sold 2 coffees/brought ice chests 12 06/19/05 Soccer Tournament $1,900.00 13 06/25/05 Triple Crown Baseball $1,500.00 Great day/c:omments about open gate 14 06/26/05 Triple Crown Baseball $1,100.00 People happy 15 07/02/05 Surf and Sun Tournament $1,300.00 Lots of good comments re:park 16 07/03/05 Surf and Sun Tournament $900.00 Few comments about trash 17 07/09/05 City Adult Softball $600.00 Lots of people brought own 181 07/10/O5 1 City Adult Softball $400.00 Lost money this day Subtotal Gross Revenue $12,000.00 *First operating date for concession. Attachment 2 SPORTS COMPLEX CONCESSION REVENUES Concession Name: HB Outdoor BBQ Snacks (adjacent to Goldenwest) Revenue for Weekend Events Prior to May 14,2005: Date Event Gross Revenue Comments 1 04/02/05 Adult Softball $300.00 START DATE* 2 04/09/05 Adult Softball $80.00 3 04/16/05 Adult Softball $100.00 4 04/23/05 Adult Softball $100.00 5 04/30/O5 1 Adult Softball $120.00 61 05/07/05 Adult Softball $200.00 Subtotal Gross Revenue 4/2-5/5 $900.00 Revenue for Weekend Events May 14,2005-July 10,2005: Date Event Gross Revenue Comments 1 05/14/05 Adult Softball $220.00 Did not know we were here. 2 05/15/05 Adult Softball $80.00 3 05/21/05 Adult Softball $250.00 4 05/22/05 Adult Softball $50.00 5 O5/28/O5 Youth Soccer $1,500.00 Good day.! 6 05/29/05 Youth Soccer $1,500.00 Good day! 7 06/04/05 Youth Softball $1,200.00 Good day! 8 06/05/05 Youth Softball $1,200.00 Good day! 9 06/11/05 Adult Softball $200.00 10 06/12/05 none $0.00 11 06/18/05 Gas Company $200.00 BBQ in parking lot 12 06/19/05 Youth Soccer $1,500.00 Good day! 13 06/25/05 Adult Softball $300.00 14 06/26lOS none $0.00 15 07/02/ 55 Adult Softball $200.00 16 07/03/05 Church Group $587.00 Special menu 17 07/09/05 Adult Softball $400.00 Getting better! 181 07/10/O5 1 Adult Softball $400.00 Subtotal Gross Revenue $9,787.00 *First operating date for concession. Attachment 3 "H"ITEM FOR AUGUST 15,2005 CITY COUNCIL MEETING—HCP SPORTS COMPLEX ACCESS AT CENTRAL LIBRARY 8/8/2005 Page 2 period. Also, additional temporary signs would be posted on the weekends to identify the lot as "Central Library Parking Only." This extended trial period would provide a more realistic evaluation of any potential impacts on Central Library parking by HCP Sports Complex participants. RECOMMENDED ACTION: Direct staff to conduct a six-month trial of opening the HCP Sports Complex gate adjacent to the Central Library, and return to City Council with a final recommendation at the end of that period. xc: Penny Culbreth-Graft, City Administrator Joan Flynn, City Clerk Robert Beardsley, Acting Assistant City Administrator Jim B. Engle, Community Services Director Ron Hayden, Library Services Director ggg am n momm \\ \ \\\ a\ \ \\.v., \ \ :.k kammam .\ik\, ,k. 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(ail approved for>intredur ti€an sprit 18:, 05) RecommendedActi.ow After'the Cite Glory reacts by title, adopt b�<roll cell vo e �rdinaa� Numbers 70 € 07, 70 p ,70 y r` 0 and 37 �i approved�s irFt��d��ed, on 411 Approved f r introdir tiora asamendedtoadd`b a the next h s day and posted on the City websi -"to page laA8 *Ordlinanve No,:3712 Approved 7- 0 Adopted Ordinance Nos. 3705, 3706, 3707, 3708, 3709, 37110 3711 and ' Adapted ,G-2. Ordinances for last ductio -None \'1! ....................... .00 NC��ty YMt;§ .v. ...v... �vk. v k�4 WNW 4. ...A::.... ... .,.. ..,.,}.vv::}..;'.'...'.:.......�`..v....v......::.v. }S1`�'`.vv....v�...�....v.vv .: '^iiii::::ii::::: : ::.... ••••:..........................................::::::::::ii:kiii i i:iiiiiiiiiiiiii::::::::::::::::::I.......vvw.........I................ ........ (city Council) o1re ;i taff to Open the.Emergency e€ cyAccess: afa between.theAluntilngton Central Park Sport Complex and the,Central l .ibrar. Payki:n Lot oar a kenda fora 'rial One.-Month Period:and I Report Back to Council (560..10) Communication from Counci[members 0e�e ��liik+ar� ��� ;ail l��erp �t�a������ittir� the Soto.it Statement of Isere, At its June 2, 2003 me , Ci e€�r� iI approved bargi1 perVehicle for all day pa rl�in at the new Huntin t��� C r�trel'Pa€k pe�s €��p(ex. �� part of t1�at Council also approved,cons tr ction of a sfx4bot fence and emergency acc as gate: bet een the sports complex and the library'. The fence bvas cornsidered necessary to prevent sperm Core lex patrons, who had to pay t park,from hmAng are ir pact on libra; p trons,'��,�he had free parking. The ernergency access gate i adjacent to one of the fde� �;.oi�e , hens and is inept locked Pursuant to Council action..' request has been received from Sandy A e M-foorth Operator of the,t concession ed;acent to the gate, asking that tine access gate be opened:on weekend fora trial period of ore month.! ?its Arnersfoorth believes that her volume:of sales will increase as e re!.5uit. City staff will monitor the situation to ldetermine whether the library parking lot is impacted Recommended Actiom Motion to, Direct staff to open the emergency access!gate betwee€,, the Hui €tin toe ent€.ai Parr Sports Complex and the Central l-ibrary parkin let on weeken a fora trial period of OR@ ment-W, a days; ,monitor the activity, and report back to Council, Cqyncilmembm Software and o r � off r fs ....... .... ......... ot"d: :: "dam:: . ;ate`. v � ::. :.;.::::.: `< ' :` ' ..;..:,.>.:a ............ . .. :.. .v... ............. ... .... . ....................................................................::::::vv.v.:v .vv.v.::...::>:::.v.................................... .....:::: ..