HomeMy WebLinkAboutPier Plaza Automated Park and Pay Operation - Main St and Pa Council/Agency Meeting Held:L..24,S 4 7
Deferred/Continued to:
Cd'A proved ❑conditionally Approved ❑ Denied �ep�, City CI rk's Signature
17-Council Meeting Date: December 15, 1997 Department ID Number: CS 97-062
CITY OF HUNTINGTON BEACH o
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REQUEST FOR COUNCIL ACTION ,_.
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS co nmm
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SUBMITTED BY: RAY SILVER, Acting City Administratore?" _
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PREPARED BY: RON HAGAN, Director, Community Service
SUBJECT: APPROVAL AND APPROPRIATION OF FUNDS FOR THE PIER
PLAZA AUTOMATED PARK AND PAY OPERATION
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments
Statement of Issue: Should the city operate the Pier Plaza parking lots as a preferred
automated park and pay system?
Fundinq Source: General Fund Unappropriated Fund Balance
Recommended Action: Approve an amendment to the FY 97/98 budget to allocate
$350,000 from the General Fund ($225,000 to E-AA-CS-346-6-70-00 and $125,000 to E-AA-
CS-346-3-90-00) to: a) purchase computerized ticket dispenser parking system to be
utilized in the Pier Plaza park and pay lots; b) design and install a planned directional sign
program for the Pier Plaza park and pay lots; and, c) provide a service contract for
maintenance and operation of the automated park and pay Pier Plaza lots.
Altemative Action(s): Do not utilize automated ticket dispenser park and pay system in
the Pier Plaza and operate the parking lots with either parking attendant booths or as
metered lots.
Analysis: Pier Plaza, Duke's Surf City Restaurant and Chimayo's on the Beach are now
under construction. The Pier Plaza parking lots serving the beach and the restaurants have
been designed to operate as an automated park and pay system. It is now necessary to
purchase the system that will be utilized throughout the Pier Plaza parking lots. The city did
not include this cost in the Pier Plaza construction bid as it is more economical to have the
parking system purchased and installed by an independent contractor rather than the
general contractor building the Pier Plaza. Also, the design of the system and the
specifications for the automated dispensers could not be completed until the final
configuration of the parking lots was completed. The proposed parking system will be
installed when the parking lots are completed in the spring of 1998 and will be more
P -
REQUEST FOR COUNCIL ACTION
MEETING DATE: December 15, 1997 DEPARTMENT ID NUMBER: CS 97-062
customer friendly than the current booth attendant daily fee system that the city uses in
operating the remaining beach parking lots. The city receives a significant number of
comments from beachgoers that they want to be able to pay by the hour for beach parking.
The automated park and pay system will allow customers to park in the Pier Plaza lots on an
hourly basis. This system is more convenient and provides greater flexibility for the beach-
going public while allowing the city to potentially collect more revenue than the daily parking
fee.
City staff estimates that parking lot occupancy will significantly increase when the public can
pay by the hour and that the length of stay will not decrease when an hourly fee is charged.
All of the park and pay computers are linked so that a customer can park in any numbered
space, go to any of the park and pay computers, and deposit the hourly fee for that space
according to the length of time they wish to park. Police parking control will enforce the
system by going to the park and pay computers periodically and obtaining a printout to
determine which numbered spaces have paid and which have not. If a car is parked in a
numbered space for which the computer is expired, the vehicle will be cited. The system
does have a fifteen minute grace period built into it to accommodate a customer friendly
enforcement policy.
There are a total of 606 parking spaces being built in the Pier Plaza parking lots. Seventy-
four are dedicated to valet parking for Duke's/Chimayo's restaurants. This leaves 532
spaces that will be operated under the automated park and pay system. City Council has
previously approved the concept of preferred parking for the Pier Plaza parking lots.
Therefore, prior to opening the Pier Plaza lots, staff will prepare a resolution for Council
approval to establish a $1.50 hourly fee for the Pier Plaza park and pay program. (The
recreational zone parking fee is $1 per hour.) Staff is recommending the preferred parking
rate for the Pier Plaza parking lots to accomplish two goals: a) to disperse the beach
parking throughout the recreational zone, and b) to maximize the proforma for the Pier
Plaza operations. As in the past, the city will continue to honor beach parking passes in the
Pier Plaza parking lots. However, staff will be recommending an increase in the annual
parking pass fee consistent with the improvements being done to the beach master plans.
The current annual parking pass is $60 ($30 for seniors 62+.) Staff will be proposing an
increase to $100 ($50 senior).
Based on the fees proposed, the annual projected income for the Pier Plaza preferred
parking lots at a 50 percent occupancy rate is as follows (prior to closing for construction,
the south lot at the pier averaged 70 percent occupancy):
532 spaces x 50% occupancy x 365 days x 3 hour average stay x $1.50 = $436,905
Staff feels this is a conservative proforma and that the average occupancy will be closer to
70 percent with a four hour stay. This would increase the annual income to $815,556. In
0028968.01 -2- 12/02/97 2:48 PM
REQUEST FOR COUNCIL ACTION
MEETING DATE: December 15, 1997 DEPARTMENT ID NUMBER: CS 97-062
pays for itself in less than one year. If there are sufficient contingency funds left after
completion of the Pier Plaza, and this appropriation is not needed, it will be returned to the
General Fund balance.
In conclusion, staff is recommending that the Pier Plaza preferred parking lots be operated
with an automated park and pay system which would enable the city to meet its obligations
to provide beach parking and generate the revenue necessary to pay the debt service and
maintenance for the Pier Plaza facility. The $350,000 recommended appropriation from the
General Fund will be spent as follows:
1. Park and pay computer ticket dispensers $225,000
2. Installation of dispensers 60,000
3. Pier Plaza directional signage 40,000
4. Annual service contract 25.000*
TOTAL $350,000
*This would be an annual cost for service, maintenance,tickets, and auditing.
Staff also reviewed two other methods of parking lot operations including parking meters and
installation of entrance gates with attendant booths. Besides being unsightly, the cost to
install parking meters and change machines on the Pier Plaza lots would be $420,000. The
annual maintenance on the meters would be approximately $125,000. The cost to install
entrance gates and attendant booths would be $225,000; however, .the annual labor costs
and gate and booth maintenance would be $205,000. Consequently, staff is recommending
the automated park and pay system which is the most customer convenient and which
provides:the best revenue-to-expense ratio for the city.
Environmental Status: N/A
Attachment(s):
City Clerk's
Page Number No. Description
1. Location ma of automated ticket dispensers.
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2. Brochure of automated ticket dispensers.
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RCA Author: RH:cr
0028968.01 4- 12/04/97 1:45 PM
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FLAT RATE (Pay and Display) QUICK--PICK(Pay and Display)
ELECTRONIC TICKET DISPENSER ELECTRONIC TICKET DISPENSER
Specifications and Standard Features Specifications and Standard Features
• Electronically accepts nickels, dimes, quarters and one, • All features of the System V Flat Rate with the additional
five, ten and twenty dollar bills for up to six rate rate capabilities of charging by the minute, part hour,
structures for one flat rate at any given time. Patron is hour, shift and/or day.
prompted by a high-definition display to deposit Up to sixty rate picks can be programmed allowing for
payment required and receive a ticket with the different picks for time of day and day of week.
expiration date and time and change, if any. An interface, similar to that of an ATM machine,prompts
• Virtually any flat rate, is easily set or modified by a PC patrons to select a series of pre-defined rate selections.
compatible palmtop or laptop computer and optional Rates can include hourly, daily or multiple days or
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and quarters. Self-replenishing by customers and
manually.
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transaction and service procedures.
• High speed thermal printer with internal cutter prints THE PARK UR SELF SYSTEM Ve
name of location, date, time and amount of purchase, pay by Space
expiration date and time in bold print. ELECTRONIC TICKET DISPENSER
• Designed to accept in excess of 5,000 tickets, on
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• Bill acceptor capacity 1,000 bibs with locking capability. Specifications and Standard Features
• One locking cash bag with a capacity of approximately . All features of the System V Pay and Display machines
$600.00. with the added convenience of the Pay by Space
• Thermostat controlled heater. interface. Pay by Space allows patrons to enter their
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System Series Case Construction Up to six different rate tables can be set, five of which
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THE PARK UR SELF SYSTEM Ve Optional Remote Machine or Network Monitoring.
MULTIPLE RATE (Pay and Display)
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Specifications and Standard Features Options for System V Series Equipment
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PC compatible palm Second locking cash bag and bill acceptor.top or laptop computer and optional , PC programming software.
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Specifications subject to change without further notice.
ATTACHMENT= # 3 '_
CITY OF HUNTINGTON BEACH
' INTERDEPARTMENTAL COMMUNICATION
To: Ray Silver, Acting City Administrator
From: Dan T.Villella, Director of Finance
Subject: FIS 98-15 Approval and appropriation of Funds for the Pier
Plaza Automated Park and Pay Operation
Date: December 5, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for FIS 98-15 Approval and appropriation of Funds for the
Pier Plaza Automated Park and Pay Operation.
If the City Council approves this request (total appropriation
$350,000) the estimated unappropriated, undesignated General
Fund balance at September 30, 1998 will be reduced to $4,750,000.
Da4T. llela,
Director of Finance
FIS9815
Adopted Current
Fund Balance-General Fund Budget Estimate
Beginning Fund Balance 10/1/97 (Est) $5,100,000 $6,852,026
Less Approved One-Time Costs (85,910)
Less: Pending Budget Amendments (1,666,116)
Less FIS 98-15 (350,000)
Estimated 9/30/98 Balance $5,100,000 $4,750,000
Estimated General Fund Balance at September 30, 1998
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$5,500,000
$5,000,000
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$4,600,000
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$4,000,000
$5,100,000
$4,760,000
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$3,500,000
$3,000,000
ADOPTED BUDGET CURRENT ESTIMATE
I
Page 1
H
> CITY OF HUNTINGTON BEACH
INTER-DEPARTMENT COMMUNICATION
HUNTINGTON BEACH Connie Brockway,City Clerk
Office of the City Clerk
Maybrice Henry
Deputy City Clerk II
To:
Date: / �S/9 7 Meeting Dater /S 9-7 Agenda Item: y0,z,,6, L25 -f
P"'_
City Council Agenda Items: The City Clerk's Office is unable to proceed with the execution of the
attached Agenda Item due to the following requirements that have not been met. When your Agenda Item is
ready to resubmit, please return to: Pat Dapkus, Management Assistant, City Administrator's Office.
l. Signature(s)Needed
A On RCA
B On Agreement
C Other
2. Attachments
A Missing
B Not identified
C Other —
3. Exhibits
A Missing
B Not identifie
C Other
4. Insurance Certificate(Proof Of Insurance)
A Not attached
B Not approved by City Attorney's Office
C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached)
5. Wording On Request For Council Action(RCA)Unclear
A Recommended Action on RCA not complete
B Clarification needed on RCA
C Other
6. City Attorney Approval Required
7. .Agreement Needs To Be Changed
A Page No.
8. Other
G:agendalmisdreaAd