HomeMy WebLinkAboutDiversified Waterscapes, Inc. - Natural Lake Restoration Ser -7`- E=' ,
Council/Agency Meeting Held: a
Deferred/Continued to:
"roved n tin I A pro ed ❑ Denied City rk's nature
Council Meeting Date: 10/19/2009 Department ID Number: PW 09-48
I�K
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COU IL MEMBERS
SUBMITTED BY: FRED A. WILSON, CITY ADMINIST
PREPARED BY: TRAVIS K. HOPKINS, PE, DIRECTO PUBL190 KR S
SUBJECT: Approve a Sole Source Purchase from Diversified Waterscapes, Inc. for
Natural Lake Restoration
Statement of Issue, Funding Source, Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: A waiver of the formal bidding requirement per Municipal Code
Section 3.02.080(b)(4), Sole Source Goods and Services exemption, and approval for a
purchase not to exceed $150,000 from Diversified Waterscapes, Inc. to provide lake
restoration using proprietary and patented natural bacterial and enzymatic agents is
requested.
Funding Source: Funds in the amount of$150,000 are budgeted for lake restoration in the
Infrastructure Fund, Public Works, Account No. 31485201.82200.
Recommended Action: Motion to:
1. Waive the formal bidding requirement per Municipal Code Section 3.02.080(b)(4),
Sole Source Goods and Services exemption; and
2. Authorize the purchase of lake restoration services from Diversified Waterscapes, Inc.
in an amount not to exceed $150,000.
Alternative Action(s):
Do not waive the formal bidding requirement and direct staff accordingly.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 10/19/2009 DEPARTMENT ID NUMBER: PW 09-48
Analysis: Greer Lake and Chris Carr Lake are man-made lakes which suffer from declining
water condition and diminished capacity due to a buildup of solids on the lake bottom. The
buildup of sludge on the bottom is due primarily to waterfowl activity. The result is the lake
water is not attractive, can become odorous, and can harbor pathogens harmful to fish and
birds. Diminished water capacity creates an unsuitable environment for fish and may render
the City ineligible for the fish stocking program offered by the California Department of Fish
and Game.
The common method to correct sludge accumulation is to drain the water and physically
remove the material from the bottom, then refill and restock the lake. The removed material is
held for drying in special tanks, tested for contaminants, and disposed of accordingly. Public
Works staff sought an alternative to this drastic and expensive method to conserve water,
preserve the fish population, and maintain the lakes for public enjoyment. Staff researched
biological restoration using controlled applications of natural bacteria and enzymes and
determined that this can be an effective alternative to draining the lakes for cleaning.
A vendor was located in Orange County, Diversified Waterscapes, Inc., who proposed
testing, treatment with bacterial and enzymatic agents, monitoring, and maintenance services
over the course of several months to restore the lakes. The proposed services using the
biological controls method would result in a cost savings of at least 50% over the draining
method, allowing us to clarify both lakes with the budget originally intended to complete one.
Diversified Waterscapes, Inc. demonstrated their products and methods to be effective
during a pilot maintenance program implemented at Chris Carr Lake. This vendor is
recommended as a sole-source purchase because the enzymatic agents and natural
bacterial agents proposed for use are their own proprietary and patented blends which are
manufactured for them under private label. References were checked with acceptable
responses. The City has had positive experience with this vendor during the pilot program.
Public Works Commission Action: Not applicable.
Strategic Plan Goal: Maintain, improve and obtain funding for public improvements
Environmental Status: This project is categorically exempt, pursuant to Section 15301 of
CEQA.
Attachment(s):
, e - NO M® - ib
1. Sole-Source Justification
-2. 10/1/2009 12:02 PM
ATTACHMENT # 1
CITY OF HUN°TIN T N BEACH
Sole-Source Justification
(For use on all goods and services acquisitions.)
This justification document consists of two(2)pages. All information must be provided and all questions must be answered. The"Required
Approvals"section must include a date for each signature,as appropriate for the transaction.
" Re`"uestin ,De artment Informatron,�
Date: September 16, 2009
Requestor Name: Debra Jubinsky Division Manager: James Jones
(Type names. Do not sign.)
Department: Public Works Department Head: Travis Hopkins
(Type names. Do not sign. Must be same as signature below.)
. . De artmenf Contact Information "
Contact Name: Jim Jones Street Address: 17581 Gothard St. -Park Tree and
Landscape Yard
Telephone: 714-375-5024
Fax: 714-375-5099 Shipping Address: Same as above
Cellular phone: 714-313-3172
Re uiced_Contact Information
Contractor/Supplier Name: Diversified Waterscapes, Inc.
Contractor/Supplier Address: 27324 Camino Capistrano,#213
Contractor/Supplier City/State/Zip: Laguna Niguel, CA 92677-9905
Original Contract Amount:" Amendment Amount:* (if applicable) New Contract Amount:
$150,000 $ $
('Includes original contract and previously ('Includes original contract and all amendments,
approved amendments) ('Current amendment only) including current amendment
Provide a brief description of the acquisition, including all goods and/or services the contractor will provide:
Biological treatment of man made lakes in order to reduce/eliminate bottom sludge, restore clarity and restore lake
capacity. Contractor will provide biological treatments using patented and proprietary bio-agents. Contractor will also
provide monthly monitoring and maintenance during course of treatment.
Contract Type;.and T erm ;.
Contract Type: Contract Term: What account number will be used to purchase?
Select One: ❑ Goods Begin: 10/15/2009 Business Unit: 31485201
❑ Service
® Goods&Services End: 9/30/10 Object Code: 82200
x,
Require 'A rovals
Department Head Central S rvices Manager hector of Financ De 'ty City Administrator
Approved Denied prov ❑ D d Approved ❑ D nied A prov ❑ Denied
A -,'
Signature/ ate ignature/Date Signature/Date Signature/Date
(Transactions exceeding$50,000
must be approved hv council)
1
CITY OF HUNTIN T N BEACH
Sole Source Justification
�8, (For use on all goods and services acquisitions.)
Complete responses must be provided for all of the following items.
A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED BELOW:
1. Why is the acquisition restricted to this goods/services/supplier?
(Explain why the acquisition cannot be competitively bid.)
This supplier uses biologic agents which are either proprietary blends or patented materials
manufactured for them and available under their own label.
2. Provide the background of events leading to this acquisition.
Greer Lake and Chris Carr Lake are man-made lakes which suffer from declining water condition and
diminished capacity due to a buildup of sludge on the lake bottom primarily caused by waterfowl.
$150,000 was approved by Council for lake cleaning as part of the 08/09 Budget and CIP Program. Public
Works staff sought an alternative to draining and physically cleaning the lake bottom in order to save
money, conserve water, preserve the fish and bird populations,and keep the lakes available for public
enjoyment The effectiveness of the proposed service has been vetted with a trial maintenance program at
Chris Carr Lake.
3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?).
This supplier was chosen because they offer an eco-friendly method to clean and clarify man-made lakes
without draining by using natural bacteria and enzymes. They are experienced in servicing lakes of
similar size and larger than ours and have worked for public agencies, large golf courses, and
homeowner's associations. They are local to Orange County.
4. What are the consequences of not purchasing the goods/services or contracting with the proposed
supplier?
The alternative is to drain the lakes and physically remove bottom sludge. This is more costly than the
proposed service and will result in completion of only one lake,with a delay of approximately 2 years to
complete the other lake due to current budget constraints on capital projects. Lake restoration is
necessary in order to maintain the ecosystem and to continue eligibility for fish stocking from State Dept.
of Fish and Game.
5. What market research was conducted to substantiate no competition, including evaluation of other items
considered?
(Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department
concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons
for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed.)
A search was performed on Thebluebook.com for similar contractors. The proposed vendor's biological
agents are proprietary; one is patent-pending. Sludge removal via draining and dredging was considered,
but staff determined bio-treatment to be preferable due to less costly and avoids draining the lakes.
2
y ' : CITY OF HUNTINGTON BEACH
Sole Source Justification
(For use on all goods and services acquisitions.)
B. PRICE ANALYSIS
1. How was the price offered determined to be fair and reasonable?
(Explain what the basis was for comparison and include cost analyses as applicable.)
The alternative solution for bottom sludge removal is to drain the lake, physically remove bottom sludge,
hold for de-watering in specialized tanks,test for presence of hazardous materials, and dispose of
accordingly. The estimate for this method for Greer Lake is approximately $150,000,which is nearly triple
the price of services proposed by this vendor for this lake. Additionally, draining and refilling the lake is
avoided,thereby minimizing the effect of this process on fish and other wildlife as well as the public. A
proposal from RPW Services offered monthly algae control for$425 monthly using chemical applications.
This does not address the bottom sludge issue.
2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
Acquiring the services and goods from this supplier for Greer Lake will save the city$95,000 as compared
to draining/dredging alternative. Commensurate savings are expected for Chris Carr Lake. The cost to
our municipal water supply is avoided by not draining the lakes.
Remit completed form to: City of Huntington Beach-Central Services Division
2000 Main Street, Huntington Beach,CA 92648-2702
3
RCA ROUTING SHEET
INITIATING DEPARTMENT: Public Works
SUBJECT: Approve Sole Source Purchase from Diversified
Waterscapes, Inc. for Natural Lake Restoration
COUNCIL MEETING DATE: October 19, 2009
RCA ATTACH M E NT'S STATUS , '.
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached
Not Applicable ❑
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc. Attached ❑
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attached ❑
Not Applicable
Staff Report (If applicable) Attached ❑
Not Applicable
Commission, Board or Committee Report (If applicable) Attached ❑
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
EXPL ANATM.FOR �liv ISSNG aTTACHMEMTS
-- REVIEWED RETURNED FORV40DED
Administrative Staff ( ) ( )
Deputy City Administrator (Initial) ( ) ( )
City Administrator (Initial) ( ) ( )
City Clerk ( )
EXPLANATION FOR,RETURN 0F1TElVI:°°
- a -
RCA Author: Jones (Jubinsky)