HomeMy WebLinkAboutReinstitution of Huntington Central Park Reservation SystemCouncil/Agency Meeting Held:
Deferred/Continued to:
City Clerk's Sig tune
Approved ❑ Conditionally Approved ❑ Denied
Council Meeting Date: January 21, 2003
Department ID Number: CS03-004
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION S
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS _f�
SUBMITTED BY: RAY SILVER, City Administrator
PREPARED BY: JIM ENGLE, Director, Community Services
c c�
N D
SUBJECT: APPROVE REINSTITUTION OF HUNTING N CENTRAL PARK
RESERVATION SYSTEM
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachments)
Statement of Issue: Should the city reinstitute the reservation system in Huntington
Central Park?
Funding Source: $18,900 from General Fund Unappropriated Fund Balance into Parking/
Camping Program, Temporary Salaries Account #0045202.52000. Expenditure offset by
$24,950 in revenue from reservation fees.
Recommended Action: Motions to:
1. Approve the reinstitution of the reservation system in Huntington Central Park to provide
better control of park activities for park users and adjacent residents; and
2. Authorize the appropriation of $18,900 from the General Fund Unappropriated Fund
Balance into Parking/Camping Program, Temporary Salaries Account #0045202.52000.
Alternative Action(s): Do not reinstitute the Central Park reservation system.
Analysis: During the budget process for FY02/03, the Huntington Central Park
Surveillance/Nature Center program was eliminated. Included in that program were park
enforcement, reservation supervision, and operation of the Shipley Nature Center. Since
October 1, the city has been receiving complaints from park users and residents that there is
no one monitoring events in the park to resolve conflicts between groups wanting the same
space. The residents surrounding the park complain that events held in the park are spilling
over into adjoining streets and negatively impacting their neighborhoods. In addition, we
have heard from large groups and organizations that they cannot plan future events without a
definite reservation in place to ensure they get the space they need for their event.
Based on previous years, there would be sufficient revenue to more than offset the expense
of providing recurrent staff in the park two days a week to perform only the duties relating
1
REQUEST FOR COUNCIL ACTION
MEETING DATE: January 21, 2003 DEPARTMENT ID NUMBER: CS03-004
to the reservation program. Public Works currently cleans the rental facilities each Friday to
prepare for the weekend, but recurrent maintenance workers would need to clean rental
facilities for Sunday reservations. Two recurrent rangers along with Dave Winkler would
handle issues regarding reservations as needed. Mr. Winkler would provide beach -parking
patrol the remainder of the time. This would provide the added benefit of augmenting the
beach parking control provided now by Mr. Winkler from five to seven -day -a -week coverage.
This should also increase the beach parking revenue. However, even without beach
revenue, the reservation program would be self-supporting, as follows:
2002 Revenue $24,950
Recurrent Cost-18,900
Net Savings 6,050
Citv Council Adopted Policv re Mid -Year Appropriation Reauests from the General
Fund: As adopted by City Council in March 1998, all requests for appropriation of General
Funds must meet one of the following criteria: 1) unanticipated emergency; 2) required to
implement labor negotiations; or 3) a new expense offset by related new revenues. This
request meets criterion #3 because the expected revenue would offset any costs.
In conclusion, this program will be more than self-sufficient with regard to revenue vs.
expenditures. It will also provide a city presence in Huntington Central Park to oversee
reservations, which not only serves park visitors, but also adjacent residents.
Attachment(s):
RCA Author: JBE:cr
G:\RCA\2003\03-004 Reinstitution of HCP Reservation System.doc -2-
1 /9/2003 8:14 AM
ATTACHMENT #1
CITY OF HUNTINGTON BEACH
1LLP INTERDEPARTMENTAL COMMUNICATION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2003-12 Approve Reinstitution Of Central Park
Reservation System
Date: December 18, 2002
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Approve Reinstitution Of Central Park Reservation
System ".
If the City Council approves this request (total appropriation $18,900),
there will be no effect on any fund's fund balance because the
amount is offset by new, additional revenue not anticipated in the
budget.
Clay Ma
Directors
RCA ROUTING SHEET
INITIATING DEPARTMENT:
COMMUNITY SERVICES
SUBJECT:
APPROVE REINSTITUTION OF CENTRAL PARK
RESERVATION SYSTEM
COUNCIL MEETING DATE:
January 21, 2003
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
Signed in full by the City Attorney Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Attached
Bonds If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR RETURN OF ITEM
RCA Author:JBE:cr