Loading...
HomeMy WebLinkAboutAdopt Resolution 2006-18 regarding an amendment to the City' f t Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied City ler s ature Council Meeting Date: 5/1/2006 Department ID Number: ADCS - 06-13 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE VAYOR AND CITY COUNr-II MEMBERS SUBMITTED BY: PENELOPE ULBRETH- RAFT, CITY AJ3MINISTRATOR PREPARED BY: ROBERT HALL, DEPUTY CITY ADMINISTRATOR/CITY SERVIC ,. SUBJECT: ADOPT RESOLUTION.?100A 18 REGARDING AN AMENDMENT TO THE CITY'S CLASSIFICATION PLAN Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The City's Classification Plan needs to be amended to incorporate changes considered by the Personnel Commission. Funding Source: Funding for proposed compensation is included in the FY 2005-06 budget. Recommended Action: Motion to: 1. Adopt Resolution NoA�,0O(o-/S a Resolution of the City Council of the City of Huntington Beach amending the City Classification Plan by revising the job specification for the classification of Field Service Representative and revising the job specification for the classification of Telemetry Instrument Technician and changing the job title to Supervisory Control and Data Acquisition (SCADA) Technician and increasing compensation for the classification of Purchasing and Central Services Manager. Alternative Action(s): Reject amendments or revisions to the classification plan or reject proposed compensation. In accordance with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon. 77 to c a cS < > aN �x H to s«� REQUEST FOR ACTION MEETING DATE: 5/1/2006 DEPARTMENT ID NUMBER:ADCS - 06- 13 Analysis: The Personnel Commission has considered the following classification amendments to the City's Classification Plan: 1. At the Personnel Commission meeting on January 18, 2006, staff reported that the job specification for Field Service Representative primarily focused on duties and responsibilities of the position in the City Treasurer's Office, i.e. ensuring business licensing requirements are met and issuing notices or citations for noncompliance. No details were provided regarding essential functions of the position when assigned to the Public Works Department. When assigned to the Maintenance Operations Division, the incumbent coordinates the City's recycling and weed abatement programs; and when assigned to Utilities, the incumbent performs customer service duties in the field as they relate to municipal services billing. Staff proposed the classification be modified to more accurately reflect the various duties based upon assignment and to facilitate recruitment efforts. 2. At the Personnel Commission meeting on March 15, 2006, staff reported that as a result of the Public Works Department reorganization in July 2003, the Utilities Division was created to incorporate both water and wastewater operations. Consequently, the classification of Telemetry Instrument Technician that previously was assigned technical duties for wastewater facilities only now required revisions to include tasks related to water facilities as well. Further, with the establishment of a Supervisory Control and Data Acquisition (SCADA) Coordinator, the role of the technician would be to assist the SCADA Coordinator in upgrading, standardizing and maintaining the division's SCADA, telemetry and electrical systems and serve as the primary contact in the field. To provide consistency and better alignment, staff also proposed the job title of Telemetry Instrument Technician be changed to SCADA Technician. The approved recommendations included: a) Revise the job specification for the classification of Field Service Representative. b) Retitle and revise the job specification for the classification of Supervisory Control and Data Acquisition (SCADA) Technician. At its November 3, 2003 meeting, the City Council directed the City Administrator to make improvements to the City's contracting processes. Improvements were to include the development of an annual training program for processing all types of contracts and assigning a single department contract coordinator to ensure proper processing of contracts. In the FY 2005-06 budget, the City Council approved an additional position in the Finance Department to address contract administration duties on a citywide basis. P:\RCA\RCA 2006\RCA Class Plan Amend 4-17-06.doc -2- 4/17/2006 4:09 PM REQUEST FOR ACTION MEETING DATE: 5/1/2006 DEPARTMENT ID NUMBER:ADCS - 06- 13 A Senior Administrative Analyst will be assigned to work with departmental liaisons to develop and to review various contracts before they are issued. In addition, the incumbent will assist with developing the scope of work in Requests for Proposals (RFPs), contract terms and conditions, and standardizing the RFP format to include methodology, pricing and qualifications as well as develop a process via the City's intranet to educate the public on City procurement procedures and design a training program for City staff on contract development. This Senior Administrative Analyst will report to the Purchasing & Central Services Manager in the Finance Division. The current monthly salary range for the Purchasing & Central Services Manager position is $5,872 - $7,274 (Range 550) and $5,616 - $6,956 (Range 541) for a Senior Administrative Analyst. This creates a compaction issue between the supervisor and subordinate as there would only be a 4.5% differential between the Senior Administrative Analyst and the supervising position. Therefore, it is proposed that the salary range for the Purchasing & Central Services Manager position be adjusted by an increase of 5.5% for a monthly salary range of $6,204 - $7,685 (Range 561) for a 10% differential. Environmental Status: Not applicable. Attachment(sl: City Clerk's Page Number No. Description 1. Resolution No. Specifications for Classifications Exhibits A— B P:\RCA\RCA 2006\RCA Class Plan Amend 4-17-06.doc . -3- 4/17/2006 4:09 PM ATTACHMENT 1 RESOLUTION NO. a0O6 -IV A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CLASSIFICATION PLAN BY REVISING THE JOB SPECIFICATION FOR THE CLASSIFICATION OF FIELD SERVICE REPRESENTATIVE AND REVISING THE JOB SPECIFICATION FOR THE CLASSIFICATION OF TELEMETRY INSTRUMENT TECHNICIAN AND CHANGING THE JOB TITLE TO SUPERVISORY CONTROL AND DATA ACQUISITION(SCADA)TECHNICIAN AND INCREASING COMPENSATION FOR THE CLASSIFICATION OF PURCHASING AND CENTRAL SERVICES MANAGER WHEREAS, the City Council of the City of Huntington Beach wishes to amend the City Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the recommended changes to the City Classification Plan were considered by the Personnel Commission; and At a public hearing held on January 18, 2006 the Personnel Commission approved to recommend to the City Council that the City's Classification Plan be amended by revising the job specification for the classification of Field Service Representative; and At a public hearing held on March 15, 2006, the Commission approved to recommend to the City Council that the City's Classification Plan be amended by revising the job specification for the classification of Telemetry Instrument Technician and changing the job title to Supervisory Control and Data Acquisition (SCADA) Technician; and In providing for Citywide contract administration duties through the newly budgeted position of Senior Administrative Analyst for FY 2005-06 in the Finance Department, staff recommends increasing the compensation of the Purchasing and Central Services Manager to establish a ten percent differential between the supervisor and employee, NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach as follows: 1. To revise the job specification for the classification of Field Service Representative as set forth in Exhibit A, attached hereto and incorporated herein by this reference. 2. To Revise the job specification for the classification of Telemetry Instrument _ Technician and changing the job title to Supervisory Control and Data Acquisition (SCADA) Technician as set forth in Exhibit B, attached hereto and incorporated herein by this reference. 3. To increase the compensation range for the classification of Purchasing and Central Services Manager by five and one-half percent (5-1/2%)to Range 561: $6,204 -$7,685. 06reso/reclass 1 Resolution No. 2006-18 4. All other provisions of the City's Classification Plan shall remain the same. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 1st day of May , 200 6. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: ty Admihistrator y�l rityAttorney AnvV INITIA AN AP OVED: Deputy City Administrator—City Services 06reso/reclass 2 Resolution No. 2006-18 EXHIBIT A Resolution No. 2006-18 jk TT h TITLE: FIELD SERVICE REPRESENTATIVE DATE: JANUARY 2006 JOB CODE: 0398 EMPLOYMENT STATUS: REGULAR FULL-TIME UNfT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT DUTIES SUMMARY Under general supervision, performs technical field and office work involving compliance with business licensing requirements; resolving municipal services billing issues; servicing the City's refuse collection franchise; and administering weed abatement program. DISTINGUISHING CHARACTERISTICS The Field Service Representative is responsible for field inspection of commercial and residential properties for licensing, public health, revenue generation and code compliance. When assigned to Business License, the Field Service Representative is primarily conducting field inspection for compliance with the business license code. When assigned to Public Works Maintenance the primary function is enforcement of the City's refuse franchise compliance. When assigned to Public Works Utilities the primary function is customer service field response related to municipal services billing. EXAMPLES OF ESSENTIAL DUTIES Performs field inspections to enforce applicable business licensing requirements, refuse franchise compliance, and municipal code compliance. May inspect residential properties, commercial businesses, construction sites, transient businesses and vacant properties; conducts follow-up investigations, and issues notices or citations as appropriate for non-compliance. Researches various sources to identify business concerns that require licensing. Investigates new, delinquent or non-compliant businesses and residences. May review and issue new business licenses, may inactivate licenses for closed business, may issue special use and recycling permits, and may process licensing fees. Coordinates field inspection activities with other departments as necessary. Serves as a liaison between customers, City and contractors in identifying cause and possible solutions for service issues and questioned municipal services bills; takes corrective action based on findings. Coordinates between contracted refuse hauler, Page 1 of 3 Resolution No. 2006-18 � E 01 qxg � � W TITLE: FIELD SERVICE REPRESENTATIVE DATE: JANUARY 2006 public works, city treasurer, finance, refuse and information systems in resolving billing and account problems in the business licensing and municipal billing system; performs account maintenance, calculates credits, debit and meter reading adjustments. Assists with the processing of utility and refuse collection service applications and discontinuances. Inspects property to ensure billing accuracy, checking dwelling units, type of dwelling, leaks, high usage, meter locations and proper service address. Coordinates meter repairs; turns service on/off, pulls meters, and assesses fees and damages as appropriate; identifies and tracks certificates of occupancy in developments with master meters to assure proper revenue collection. Performs various duties to assist customer service including restoring disconnects, reading meters and responding to hazards. Researches various sources to identify parcels and owners for abatement notifications; supervises contractors to ensure proper posting and abatement; prepares billing documents to ensure recovery of the City's costs for private property weed abatement. Answers questions in person, in writing and on the phone regarding the City's refuse franchise, residential and commercial refuse collection rates and program, inspections, business licensing requirements, high consumption, or municipal services bills. Schedules inspections and appointments as appropriate. Documents daily inspections, results and violations. Performs duties of co-workers or supervisor as necessary to ensure continuity of operations during absences. Adheres to appropriate safety rules and guidelines. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Federal, state, county and municipal codes and regulations; departmental polices and procedures; water and refuse billing rates and related policies; meter reading, meter and street locations; removing and setting water meters; conflict resolution techniques; personal computers and software applications; quality service principles and practices; appropriate safety methods and techniques. Ability to: Read and interpret applicable codes; identify hazardous situations and take corrective action; utilize appropriate interpersonal skills when interacting with diverse communities or confrontational individuals; maintain and follow department processes Page 2 of 3 Resolution No. 2006-18 AM— RAW Tome 9kill NEW, rJ( �' Hundn ' azh s TITLE: FIELD SERVICE REPRESENTATIVE DATE: JANUARY 2006 and regulations; operate standard office equipment including personal computers, standard software applications and two-way radio; use common hand tools and meter box keys; communicate effectively in oral and written form; maintain statistics and write reports; establish and maintain effective working relationships with residents, business owners, contractors, City staff and supervisors. Education: The equivalent of a high school diploma. Experience: Two (2) years of public contact experience. Experience involving customer service and compliance with rules and regulations is desirable. Certifications/License: Due the performance of field duties which requires operation of a City vehicle, possession of a valid California motor vehicle operator's license and maintenance of an acceptable driving record may be required. When assigned to Business License, an incumbent must successfully complete PC 832 training for the issuance of administrative citations PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work involves considerable physical activity with exposure to weather conditions and potential to physical harm. There is frequent need to stand, walk, sit, talk or hear, use hands, kneel, stoop and perform other similar actions during the course of work; ability to lift and carry up to 30 pounds. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Page 3 of 3 Resolution No. 2006-18 EXHIBIT B Resolution No. 2006-18 Ar �� X, '�� r SUPERVISORY CONTROL AND DATA TITLE: ACQUISITION (SCADA) TECHNICIAN DATE: MARCH 2O06 JOB CODE: 0346 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT DUTIES SUMMARY Under general supervision, performs skilled technical duties in installation, servicing and calibration of all direct and remote computerized telemetry monitoring and data logging controls for water and wastewater facilities, and performs other duties as required within the scope of the classification. DISTINGUISHING CHARACTERISTICS The SCADA Technician is a single position job class with responsibility for performing journey level installation and repair work in maintaining the complex electronic, diagnostic and communication equipment within the City's water and wastewater sections of the Utilities Division. EXAMPLES OF ESSENTIAL DUTIES Installs, maintains, calibrates and repairs electronic, computerized, and diagnostic testing equipment; inspects and diagnoses operating problems on pumps, electrical motors, instrumentation systems, communication systems, power distributions systems and automatic control systems. Researches and analyses cost estimates, flow estimates, deficiency reports and contingency plans. Performs record keeping and maintains files on work performed; attends training; supports and actively promotes the City's safety programs; assists with periodic safety inspections; identifies and corrects safety hazards; responds to emergency calls for service on a call-out basis and works outside normal working hours as needed. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 1 of 2 Resolution No. 2006-18 4 �1 � � � 1 �w ip it SUPERVISORY CONTROL AND DATA TITLE: ACQUISITION (SCADA) TECHNICIAN DATE: MARCH 2O06 QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: City policies and procedures; City and State water and wastewater standards; principles and applications of electronic and computerized controllers; machinery, pumps and motors; common tools and test equipment used in computer repair; occupational hazards and necessary safety precautions applicable to maintenance and repair of water and wastewater equipment. Ability to: Read and interpret diagnostic test results; use a variety of test instruments and power, hydraulic or hand tools; respond quickly to critical situations, and carry out work assignments as instructed; maintain accurate records; communicate effectively orally and in writing; establish and maintain cooperative work relationships with those contacted in the course of work. Education: The equivalent of a high school diploma supplemented by completed coursework in electronics or a related field. Experience: Three (3) years of experience as an electrical or instrumentation technician in water and/or wastewater system maintenance, including at least one full- time year in SCADA instrumentation systems. Certifications/License: Possession of a valid California motor vehicle operator's license. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS —Work involves exposure to potential physical harm, hazardous chemicals, and infectious disease. There is frequent need to stand, sit, stoop, walk, climb ladders, work in confined spaces, lift heavy objects (up to 150 pounds) and perform other similar actions during the course of the workday. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 2 of 2 Res. No. 2006-18 STATE OF CALIFORNIA COUNTY OF ORANGE j ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on the 1st day of May, 2006 by the following vote: AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, Cook NOES: None ABSENT: None ABSTAIN: None Citiklerk and ex-officio 6ferk of the City Council of the City of Huntington Beach, California RCA ROUTING SHEET INITIATING DEPARTMENT: Administration SUBJECT: Amendment to the City's Classification Plan COUNCIL MEETING DATE: May 1, 2006 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not A licable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Attached Contract/Agreement (w/exhibits if applicable) Not Applicable ❑ (Signed in full by the City Attomey) Attached Li Subleases, Third Party Agreements, etc. Not Applicable ❑ (Approved as to form by City Attome ) Certificates of Insurance (Approved b the City Attome Attached ( pP Y tY Y) Not Applicable ❑ Attached Fiscal Impact Statement (Unbudget, over $5,000) Not A plicable ❑ Attached Bonds (If applicable) Not Applicable ❑ Attached Staff Report (If applicable) Not Applicable ❑ Commission, Board or Committee Re ort If applicable Attached p ( pp ) Not Applicable ❑ s/Conditions for Approval and/or Denial Attached Find ings/Conditions ❑ g pp Not Applicable ❑ EXPLANATION FOR MISSING ATTACHMENTS REWEWED RETURNED FORWARDED' Administrative Staff Assistant City Administrator Initial City Administrator (Initial) ( ) City Clerk EXPLANATION F R` URN OF ITEM: �e (Below • . For Only) RCA Author: Brigitte Charles