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HomeMy WebLinkAboutAdopt Resolution No. 2016-22 amending the City's Classificat Dept ID HR 16-010 Page 1 of 2 Meeting Date 4/18/2016 f CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 4/18/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Michele Warren, Director of Human Resources SUBJECT: Adopt Resolution No 2016-22 amending the City's Classification Plan by adding the classification of Police Administrative Division Services Manager Statement of Issue The City's Classification Plan requires an amendment to incorporate changes considered and approved by the Personnel Commission at their regularly scheduled meeting held March 16, 2016 Financial Impact Funding for the proposed job classification is included in the FY 2015-16 budget Recommended Action Adopt Resolution No 2016-22, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classification of Police Administrative Division Services Manager " Alternative Action(s) Reject the amendment to the classification plan In accordance with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon Analysis: The Personnel Commission has considered and approved the following amendment to the City's Classification Plan At the March 16, 2016 meeting, the Personnel Commission approved a new job classification of Police Administrative Division Services Manager and established compensation at pay grade ME0625 The position will be represented by the Management Employees Organization As described in the documentation approved by the City's Personnel Commission, the Police Department is seeking to create a non-sworn position, reporting directly to the Police Chief, to oversee all administrative functions within the department, including but not limited to records, dispatch, information systems, budget and finance, personnel and training, fleet and facility maintenance In an effort to centralize administrative responsibilities, it is the intent of the department to assign administrative tasks and other non-sworn projects being performed by other managers to this position Some of the duties previously overseen by a Police Captain will be assumed by this new position Currently the administrative division is rotated approximately every HB -473- Item 7. - I Dept ID HR 16-010 Page 2 of 2 Meeting Date 4/18/2016 three years amongst the Police Captains, however, this position will ensure continuity in the reporting structure of the administrative division The position requires a Bachelor's Degree in Public or Business Administration, Criminal Justice, Police Science or a closely related field from an accredited university or college Master's degree in a related field, preferred A successful candidate for the position will require at least seven (7) years' increasingly responsible, management-level law enforcement experience, which includes three (3) years direct supervisory experience overseeing one or more police operational divisions The budgeted funds allocated for a vacant position, along with other available funding, will be used to fill the position resulting in a cost-neutral effect to the Police Department's FY 15/16 budget Environmental Status N/A Strategic Plan Goal Develop, retain, and attract quality staff Attachment(s) 1 Resolution No 2016-22 2 Police Administrative Services Division Manager Job Classification Specification (Exhibit A) 3 Modified MEO Salary Table (Exhibit B) 4 3/16/2016 Staff Report to Personnel Commission recommending creation of Police Administrative Division Services Manager Item 7. - 2 HB -474- ATTACHMENT # 1 RESOLUTION NO 2016-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE CLASSIFICATION OF POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan, and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City's Classification Plan were considered by the Personnel Commission during a public hearing held on MARCH 16, 2016 The Commission voted to recommend to the City Council that the City's Classification Plan be amended by adding the newly created job classification of POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER, and establish the compensation at MEO Pay Range MEO625, $57.29 - $70 98 hourly as set forth in Exhibit `B" which is attached hereto and incorporated by this reference NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows 1 Add the new job classification of POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER as set forth in Exhibit A which is attached hereto and incorporated by this reference 2 Modified MEO Salary Schedule—Exhibit B PASSED AND ADOPTED by the City Council of the city of Huntington Beach at a regular meeting thereof held on the 18 tJy of April , 2016 M o REVIE D APPROVED APPROVE FORM FredVrA. Witson, City Manager M ael Gates, rty Attorney N V e Warren, D a'ector of Human Resources Keso. ZU16-ZZ Exhibit "A" H YCITY"OF HUNTINGTON BEACH su&y CLASS.SPECIFICATION 3 TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER PERSONNEL COMMISSION APPROVAL: MARCH 16, 2016 COUNCIL APPROVAL: APRIL 18, 2016 JOB CODE: 0625 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: 1EXEMPT DUTIES SUMMARY Under administrative leadership, directs divisional operations and performs broad administrative command responsibilities within the Police Department SUPERVISION RECEIVED AND EXERCISED Reports to Chief of Police Supervises Sworn and non-sworn personnel DISTINGUISHING CHARACTERISTICS This is a single-position classification responsible for the administrative command of various assigned areas of Police Department operations EXAMPLES OF ESSENTIAL DUTIES • Manages assigned department operations by planning, organizing, directing, coordinating, controlling, and evaluating the work of the division to ensure effective service delivery in achieving the mission of the department • Directs and evaluates the administrative division of the Police Department through subordinate managers, develops and implements management controls and reviews systems for managing operations effectively, evaluates and reviews facilities use and recommends modifications • Ensures compliance of departmental programs and processes with local, state and federal regulations, and other applicable requirements, analyzes, or directs the analysis of, proposed legislation, laws, regulations, and other provisions to assess the impact on departmental operations, understand and interpret laws, regulations and legal provisions for departmental management, and evaluate and direct changes to department-wide policies, procedures and practices • Administers fiscal services through accounting and budget professional and support staff to develop, install, and administer accounting and budgeting systems, reports financial conditions, projects revenues and expenditures, and ensures adherence to City accounting, budgeting and reporting requirements • Directs the analysis, design, implementation, and maintenance of the Department's information system infrastructure, defining short and long range information systems Page 1 of 4 CITY_OF HUNTINGTON BEACH S _ Y - - CLASS SPECIFICATION- = - FU I�o TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER requirements for the department, consults with department staff and other stakeholders on current and future system needs • Prepares and/or directs the preparation of, and reviews, a variety of highly sensitive and/or confidential documents such as memos, reports, contracts, and business correspondence to inform, secure approval, or respond to the City Council, City Manager, City Attorney, other departments, external regulatory agencies, and departmental management • Supervises the analysis of existing departmental policies, programs, systems and procedures related to personnel, finance, information systems, fleet maintenance, and facility management and maintenance issues • Selects, trains, motivates, and evaluates performance of assigned personnel, provides or coordinates staff training, provides assistance in improving skills and abilities, resolves staffing conflicts and works with employees to correct deficiencies, implements discipline and termination procedures, assists subordinate command staff with personnel management and oversight responsibilities • Participates in the development of and implementation of departmental goals, objectives, programs, policies, and priorities, identifies opportunities for improving service delivery methods and procedures, identifies resource needs • Interfaces with staff and other governmental agencies regarding requirements for obtaining program funds, effective grant administration and monitoring procedures, develops and manages assigned contracts and program budgets • Collaborates with other police management staff regarding department-wide administrative operations to achieve optimal departmental and city-wide performance and outcomes, coordinates division activities with those of other departments and divisions • Communicates both orally and in writing with City personnel, the general public, elected officials, and other law enforcement personnel, makes public presentations, • Establishes and maintains effective working relationships with those contacted in the performance of required duties • Oversees select portions of police emergency operations • Attends leadership and police management training to stay abreast of industry best practices • Develops processes to ensure business continuity in the event of a disaster • Performs other related duties and responsibilities as required The preceding duties have been provided as examples of the essential types of work performed within this job classification The City, at its discretion, may add, modify, change or rescind work assignments as needed Page 2 of 4 _ TCITY OF HUNTINGTON BEACH -CLASS-SPECIFICATION TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER MINIMUM QUALIFICATIONS Any combination of education, training, and expenence that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying A typical combination includes Knowledge of: - Policies, principles and practices of public administration and municipal government mechanisms - Pertinent Federal, State, and local laws, codes, and regulations - Functions of police department operations - Principles and practices of municipal budget preparation and grant administration - Principles of supervision, training, and performance evaluation - Operations, services, activities and evolving trends of comprehensive police department information systems including network, computer aided dispatch, mobile communication systems, telecommunications, voice and data systems and related services - Customer service and conflict resolution techniques - Effective managerial principles, practices and techniques - Methods and techniques of research, analysis, and statistical and analytical report preparation - Methods and techniques of contract negotiation and administration - English usage, spelling and grammar, principles of public speaking - Principles and procedures for financial record keeping and reporting - Contemporary principals and practices of data-driven policing Ability to - Oversee, direct, and coordinate the work of subordinate staff, select, supervise, tram, and evaluate staff, ensure safety and professional work standards are met - Plan, coordinate and oversee program activities, projects, work schedules and personnel, prioritize activities to meet established deadlines - Organize and coordinate projects and - Read, interpret and implement policies, laws, ordinances, rules and regulations - Perform complex administrative duties involving the use of independent judgment and initiative - Establish and maintain effective working relationships with those contacted in the course of work - Communicate and interact effectively both verbally and in writing with elected officials, the public, and staff - Analyze complex issues and problems, develop and evaluate solutions, project consequences of proposed actions and implement recommendations in support of goals - Deliver quality customer service - Negotiate and administer various contracts and grants, prepare and administer assigned budgets Page 3 of 4 -CITY OF.HUNTINGTON BEACH- S pity CLASS SPECIFICATION TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER - Operate a variety of office equipment including computers and associated computer software applications Education- Bachelor's Degree in Public or Business Administration, Criminal Justice, Police Science or a closely related field from an accredited university or college Master's degree in a related field, preferred Experience Seven (7) years' increasingly responsible, management-level law enforcement experience, which includes three (3) years direct supervisory experience overseeing one or more police operational divisions Background Investigation: Must successfully pass a comprehensive background review, screening, and investigation Certificates/Licenses: A valid California Class C driver license and an acceptable driving record are required by time of appointment SPECIAL CONDITIONS Employees regularly assigned/required to drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program PUBLIC EMPLOYEE DISASTER SERVICE WORKER In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed Work is performed indoors The incumbent sits for prolonged periods of time, standing and walking to retrieve work files or to other departments or office locations, leaning, bending and stooping to perform work behind a desk or to retrieve information, pushing, turning or twisting to move chair or body from desk, reaching to place or retrieve files or open file drawers or cabinets, light grasping to hold a writing instrument or documents, firm grasping as needed to lift and carry work files or operate office equipment, finger dexterity to type on a computer keyboard, and, hearing and speaking to answer the telephone.or answer questions of co- workers and subordinates Work is performed in a general office environment Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by- case basis Est 03/16/2016 JD Page 4 of 4 MEO SALARY SCHEDULE EFFECTIVE 9-27-14 *MODIFIED DECEMBER 15,2014 **MODIFIED OCTOBER 19,2015 ***MODIFIED APRIL 18,2016 ��� 4 ti� t(„i ^e T r ,• <� �" s`�3°p. w ,,.:4"�`. __ � Y " `(ftL -'" .'vY tv.« h`. 2 .yt F�;x-`\M x � .- ., ,s ,x.-. p = Jo`b IVo„ ,`g Er Job Description pay Grade ,A B » ' k°M' £>s `' 0025 Admin Analyst MEO025 3567 3763 3971 4189 4419 0084 Admin Analyst Principal MEO084 4443. 4687 4945 5217 5504 0089 Admin Analyst Sr MEO089 4104 4329 4567 4818 5083 0078 Assistant City Attorney MEO078 6302 6648 7013 7398 7805 0132 Assistant City Clerk MEO132 3826 4036 4258 4492 4739 0595 Assistant Fire Marshal MEO595 4578 4830 5095 5376 5671 0057 lAssistant to the City Manager MEO057 4788, 5051 5329 5622 5931 0123 **Associate Civil Engineer MEO123 4144 4372 4612 4866 5134 0071 Associate Planner MEO071 3883 4096 4322 4560 4811 0569 Beach Maint Operations Mgr MEO569 4983 5257 5546 5851 6173 0044 Beach Operations Supervisor MEO044 4083 4307 4544 4794 50581 0064 Budget Analyst Senior MEO064 3942 4159 4388 4629 4884 0598 Building Manager MEO598 5729 6045 6377 6727 7098 0501 Business Application Supervisor MEO501 5108 5390 5686 5998 6328 0500 Business Systems Manager MEO500 5645 5955 6283 6629 6993 0070 Chief Criminalist MEO070 5237 5525 5829 6149 6488 0024 City Engineer MEO024 6524 6883 7262 7661 8082 0092 Claims Supervisor MEO092 4248 4482 4728 4989 5263 0125 Code Enforcement Supervisor MEO125 4062 4285 4521 4770 5032 0471 Community Relations Officer MEO471 4443 4687 4945 5217 55041 0353 Community Services Manager MEO353 4983 5257 5546 5851 61731 0097 Construction Manager MEO097 4983 5257 5546 5851 6173 0085 Contract Administrator MEO085 4248 4482 4728 4989 5263 0045 Criminalist Supervisor MEO045 1 4555 4806 5070 5348 5643 0253 Cultural Affairs Supervisor MEO253 3229 3407 3594 3792 4000 0081 Deputy City Attorney I MEO081 4144 4372 4612 4866 51341 0080 Deputy City Attorney II MEO080 4983 5257 5546 5851 6173 0079 Deputy City Attorney III MEO079 5729 6045 6377 6727 7098 0068 Deputy City Engineer MEO068 1 5560 5866 6189 6529 6888 0571 Deputy Dir of Econ Development MEO571 5645 5955 6283 6629 6993 0027 Deputy Dir of Recr/Bch Devlpmt MEO027 5817 6137 6474 6830 7206 0035 Deputy Director of Public Wrks MEO035 6556 69 17 7298 7699 8122 0486 Detention Administrator MEO486 4104 4329 4567 4818 5083 0039 Econ Development Prol Mgr MEO039 4531 4781 5044 5321 5614 0580 Energy Project Manager MEO580 4531 4781 5044 5321 5614 0474 Facilities, Devel &Conc Mgr MEO474 4741 5001 5276 5566 5872 0050 Facilities Maint Supervisor MEO050 4083 4307 4544 4794 5058 0879 Finance Manager-Accounting MEO879 1 5134 5416 57 15 6029 6360 0889 Finance Manager-Budget MEO889 5134 5416 5715 6029 6360 0899 Finance Manager- Fiscal Services MEO899 5134 5416 5715 6029 6360 0869 Finance Manager-Treasury MEO869 5134 5416 5715 6029 6360 0131 Fire Medical Coordinator MEO131 4040 4263 4498 4745 5007 0130 Fire Protection Analyst MEO130 4040 4263 4498 4745 500 0590 Fleet Operations Supervisor MEO590 4083, 43071 4544 4794 5058 0581 General Services Manager MEO581 55061 58091 61281 6465 6820 PER RESOLUTION 2014-105 ADOPTED 12/15/14, RESOLUTION 2015-60 ADOPTED 10/19/15 AND RESOLUTION 2016-22 ADOPTED 4/18/2016 Item 7. - 8 HB -480- MEO SALARY SCHEDULE EFFECTIVE 9-27-14 *MODIFIED DECEMBER 15,2014 **MODIFIED OCTOBER 19,2015 ***MODIFIED APRIL 18,2016 .er. '�x'_q"` cv ' 'x`r�' \i " Job No, r Job Description m„� 'Pay Grade : ;A"3_ �B s>a =x 77 � x A 0498 GIS Manager ME0498 5264 5554 5858 6181 6521 0043 lHousing Manager MEO043 5211 5498 5800 6119, 6455 0006 Human Resources Manager MEO006 5424 5722 6036 6369 6719 0489 Info Syst Communications Mgr MEO489 5264 5554 5858 6181 6521 0200 Info Syst Computer Ops Manager MEO200 5264 5554 5858 6181 6521 0038 Info Systems Manager MEO038 5673, 5985 63 15 6662 7028 0075 Inspection Manager MEO075 5056 5335 5628 5938 6265 0073 Inspection Supervisor MEO073 4313 4550 4800 5064 5342 0251 Investigator MEO251 35 13 3707 3911 4126 4353 0158 Landscape Architect MEO158 4040 4263 4498 4745 50071 0049 Landscape Maint Supervisor MEO049 4083 4307 4544 4794 5058 0095 Law Office Manager MEO095 3567 3763 3971 4189 4419 0572 Liability Claims Coordinator MEO572 3693 3896 4111 4338 4576 0030 Maintenance Operations Mgr MEO030 5506 5809 6128 6465 6820 0032 Marine Safety Division Chief MEO032 5237 5525 5829 6149 64881 0048 Mechanical Maint Supervisor MEO048 4083 4307 4544 4794 5058 0441 Neighbrhd Preservtion Prog Mgr MEO441 5007 5282 5573 5880 6203 0490 Network Systems Administrator MEO490 4716 4975 5249 5538 5843 0443 Payroll Systems Analyst MEO443 4313 4550 4800 5064 5342 0098 Permit&Plan Check Manager MEO098 5729 6045 6377 6727 70981 0209 Permit&Plan Check Supervisor MEO209 4062 4285 4521 4770 5032 0453 Personnel Analyst MEO453 3549 3744 3950 4167 4397 0060 Personnel Analyst Principal MEO060 4443 4687 4945 5217 5504 0464 Personnel Analyst Senior MEO464 4040 4263 4498 4745 5007 0099 Plan Check Engineer MEO099 4836 5102 5382 5679 59911 0444 Planning Manager MEO444 5264 5554 5858 6181 6521 0625 4 * *Police Adiaiira Division Srvcs Mgr x MEO625 o ;u 57 29 ,60'45, � 63 77 �'67 27 M70.�8 0594 Police Admin Services Manager MEO594 4578 4830 5095 5376 5671 0022 Police Communications Manager MEO022 4104 4329 4567 4818 5083 0094 Police Records Administrator MEO094 4104 4329 4567 4818 50831 0028 Principal Accountant MEO028 4185 4416 4658 4915 5184 0096 Principal Civil Engineer MEO096 5479 5780 6098 6433 6787 0072 Principal Electrical Inspector MEO072 3923 4139 4366 4607 4860 0076 Principal Inspector Plb/Mech MEO076 3923 4139 4366 4607 4860 0482 Principal Librarian MEO482 3903 4118 4344 4583 4835 0074 JPrincipal Planner MEO074 5007 5282 5573 5880 6203 0579 Project Manager MEO579 4531 4781 5044 5321 5614 0037 Project Manager Assistant MEO037 3883 4096 4322 4560, 4811 0496 Public Safety Systems Manager MEO496 1 5343 5637 5947 6274 6619 0497 Public Safety Systems Supv MEO497 5160 5444 5743 6058 6392 0083 Purchasing&Central Svcs Mgr MEO083 4466 4711 4971 5244 5531 0839 Real Estate&Project Manager MEO839 4531 4781 5044 5321 5614 0054 Risk Manager MEO054 5211 5498 5800 6119 64551 0519 Safety/Loss Prevention Analyst MEO519 4040 4263 4498 4745 5007 0 669 ISenior Civil Engineer MEO069 46251 4879 5147 5430 5728 PER RESOLUTION 2014-105 ADOPTED 12/15/14, RESOLUTION 2015-60 ADOPTED 10/19/15 AND RESOLUTION 2016-22 ADOPTED 4/18/2016 HB -481- Item 7. - 9 MEO SALARY SCHEDULE EFFECTIVE 9-27-14 *MODIFIED DECEMBER 15,2014 **MODIFIED OCTOBER 19,2015 ***MODIFIED APRIL 18,2016 'Job`No ` °-," �='>`Job Description,`z ` Pay Grade ;A -�� � B _ N � ,> Cam ,� D ;EN gasro? ,�, �r r hk;<.y -A`X 0484 Senior Deputy City Attorney ME0484 6024 6355 6704 7072 7462 0499 Senior Info Systems Analyst ME0499 4693 4952 5224 55 11 58 14 0077 Senior Librarian ME0077 3360 3545 3740 3945 4162 0036 Senior Planner ME0036 4531 4781 5044 53 21 56 14 0046 Senior Recreation Supervisor ME0046 3826 4036 4258 4492 4739 0575 Senior Sprvsr Cultural Affairs ME0575 3826 4036 4258 4492 4739 0578 Senior Sprvsr Human Services ME0578 3826 4036 4258 4492 47391 0034 Senior Traffic Engineer ME0034 4625 4879 5147 5430 57281 0457 Special Events Coordinator ME0457 3229 3407 3594 3792 4000 0488 Street Maint Supervisor ME0488 4083 4307 4544 4794 5058 0473 Supervisor, Dev& Petro-Chem ME0473 4123 4349 4589 4841 5108 0133 Supervisor, Prkng&Cmping Fac ME0133 3826 4036 4258 4492 4739 0033 Transportation Manager ME0033 5701 6014 6345 6694 70631 0051 Tree Maintenance Supervisor ME0051 4083 4307 4544 4794 5058 0483 Utilities Manager ME0483 56 16 5925 6251 6595 6958 0487 Wastewater Supervisor ME0487 4083 4307 4544 4794 5058 0052 Water Distribution Supervisor ME0052 4083 4307 4544 4794 5058 0053 lWater Production Supervisor ME0053 40831 4307 4544 47941 5058 0056 1*Water Quality Supervisor ME0056 40831 4307, 4544 47941 50581 PER RESOLUTION 2014-105 ADOPTED 12/15/14, RESOLUTION 2015-60 ADOPTED 10/19/15 AND RESOLUTION 2016-22 ADOPTED 4/18/2016 Item 7. - 10 HB -482- Res. No. 2016-22 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on April 18, 2016 by the following vote AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None v/ City Ark and ex-office Clerk of the City Council of the City of Huntington Beach, California FATcTAHMENT #2 OF- %rr.,, F�'HUNTING 4:wmr--_ ACH v , 3 ;s�• a. �< , ,, >> _u •,�� s� � ' CLASS SPECIF1`G1 ATION.' S 791Ps a :. x, r �a TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER PERSONNEL COMMISSION APPROVAL: MARCH 16, 2016 COUNCIL APPROVAL: TBD JOB CODE: TBD EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMP�T� DUTIES SUMMARY Under administrative leadership, directs divisional operations and performs broad administrative command responsibilities within the Police De`partment , SUPERVISION RECEIVED AND EXERCISED Reports to Chief of Police NO'A Supervises Sworn and non-sworn;personnel DISTINGUISHING CHARACTERISTI CIS \ This is a single-position classification responsible for the administrative command of various assigned areas of PoliceoDepartment operations ` V, EXAMPLES OF ESSENTIAL DUTIES ja • Manages assigned department operations by planning, organizing, directing, coordinating, controlling, and evaluating theawork of the division to ensure effective service delivery in achievg tl%mission of the department t • Directs and- evaluates 'the administrative, division of the Police Department through subordinate managers, develops and implements management controls and reviews systems• for managing 'operations.effectively, evaluates and reviews facilities use and recommends modifications • Ensures compliance of departmental programs and processes with local, state and federal regulations, and other applicable requirements, analyzes, or directs the analysis of, proposed legislation, laws, regulations, and other provisions to assess the impact on departmental operations, understand and interpret laws, regulations and legal provisions for departmental man agemerit,�and evaluate and direct changes to department-wide policies, procedures and practices • Administers fiscal services through accounting and budget professional and support staff to develop, install, and administer accounting and budgeting systems, reports financial conditions, projects revenues and expenditures, and ensures adherence to City accounting, budgeting and reporting requirements • Directs the analysis, design, implementation, and maintenance of the Department's information system infrastructure, defining short and long range information systems Page 1 of 4 Item 7. - 4 xB -476- 1JU11 N I..E 7 CITY OF HUNTING POP110 CLASS SPEC TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER requirements for the department, consults with department staff and other stakeholders on current and future system needs • Prepares and/or directs the preparation of, and reviews, a variety of highly sensitive and/or confidential documents such as memos, reports, contracts, and business correspondence to inform, secure approval, or respond to the City Council, City Manager, City Attorney, other departments, external regulatory agencies, and departmental management • Supervises the analysis of existing departmental policies, programs, systems and procedures related to personnel, finance, information,&'sywstems, fleet maintenance, and facility management and maintenance issues • Selects, trains, motivates, and evaluates performance of assigned personnel, provides or coordinates staff training, provides assistance in improving skills and abilities, resolves staffing conflicts and works with employees to correct V defic'ie ies, implements discipline and termination procedures, assists subordinate command staff with personnel management and oversight responsibilities 1 4 • Participates in the development of and implAlentation of departmental goals, objectives, programs, policies, and priorities, identifies for improving-s -opportunities ing- service delivery AW methods and procedures, identifies.resource needs • Interfaces with staff and other governmental agenciesgarding requirements for obtaining WOW, program funds, effective grant adyministration and monitoring procedures, develops and ERO\ nny V manages assigned contracts and program budgets • Collaborates with other'o ei dibartment-wide administrative plice management st6T1%,,garding operations to achieve optimal departmental,'and"6ity-wide performance and outcomes, coordinates divisiop,activitie" ith those Voother departments and divisions Nk • Communicates both?brally andF�in writing with City personnel, the general public, elected 'All X011 officials, and other laWbriforcement personnel mma kes public presentations, • Establishesand maintains effective working--relationships with those contacted in the IQ*— pe ma"o� hwce of requiredduties • Oversees select portions of police emergency operations • Attends"leadership and police� management training to stay abreast of industry best practices,, • Develops pr6 sses to ensure business continuity in the event of a disaster • Performs oth6rrelated duties and responsibilities as required The preceding duties have beenpprovided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed Page 2 of 4 HB -477- Item 7. - 5 -01 01TY,OFfHUNTINGTON BEACH; n y CLASSYSPECIFICAgTION . -mom TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position Is qualifying A typical combination includes Knowledge of: - Policies, principles and practices of public administration and municipal government mechanisms r e/' - Pertinent Federal, State, and local laws, codes, and regulations - Functions of police department operations ` - Principles and practices of municipal budget preparation and grant administration - Principles of supervision, training, and performance evaluation - Operations, services, activities and evolvipg trends of comprehensive police department information systems including network, computer aided dispatch, mobile communication systems, telecommunications, voice and data systems and related service - Customer service and conflict resolution techniques - Effective managerial principles, p actices and techniques - Methods and techniques of research; analysis, and statistical and analytical report preparation � - Methods and techniques of contract nego ation`and administration - English usage, spelling and grammar, principles of public speaking - Principles and procedures for financial record keeping and reporting - Contemporary principals and practices of data-driven piFng qtol Ability to: M- - Oversee;,direct, and coordinate' the work of subordinate staff, select, supervise, train, and evaluate,staff,"ensure saf4,'gnd professioriall N ork standards are met - Plan, coordinate and"oversee program activities, projects, work schedules and personnel, prioritize activities to meetFestatilist ed deadlines Organize and coordinate projects and - Read, interpret and implement policies,-laws, ordinances, rules and regulations Perform complex administrative duties involving the use of independent judgment and initiative Establish and malntam effective working relationships with those contacted in the course of work W1 - Communicate and interact effectively both verbally and in writing with elected officials, the public, and staff - Analyze complex issues and problems, develop and evaluate solutions, project consequences of proposed actions and implement recommendations in support of goals - Deliver quality customer service - Negotiate and administer various contracts and grants, prepare and administer assigned budgets Page 3 of 4 Item 7. - 6 xB -478- 1'X /h �C�,Fj \ i Q yz , a ✓ iA y �bJy/ Z��, h\e�,v ��n . a"\��. CITYOF HUNTINGTfJN'BEACH .n S 3 Y aw CLASS SPECIFICATION h� Hun TITLE: POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER - Operate a variety of office equipment including computers and associated computer software applications Education: Bachelor's Degree in Public or Business Administration, Criminal Justice, Police Science or a closely related field from an accredited university or college Master's degree in a related field, preferred Experience: Seven (7) years' increasingly responsible, manag� ement-level law enforcement experience, which includes three (3) years direct supervisory experience overseeing one or more police operational divisions s E Background Investigation: Must successfully pass a comprehensive background review, screening, and investigation y 4 C Certificates/Licenses: A valid California Class C driver license and an acceptable driving record are required by time of appointment SPECIAL CONDITIONS 1� Employees regularly assigned/required todrive a City orpersonal vehicle in the course and scope of work shall be required to participatd*in theaDMV Employer Pull Notice program PUBLIC EMPLOYEE DISASTER SERVICEIWORKER, In accordance with Gov`ernmentCode Section 31QQ; aIINHuntmgton Beach city employees are required to perform assigned disaster service worker duties in,the event of an emergency or a disaster ; PHYSICAL~TASKS AND ENVIRONMENTAL CONDITIONS The incumbent mustbe-able to meet the physical requirements of the class and have mobility, i -t balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed- Work is performed indoors The incumbent sits for prolonged periods of time, standing and walking to retrieve work files or-to other departments or office locations, leaning, bending and stooping to perform%work behind a desk or to retrieve information, pushing, turning or twisting to move chair or body fro m desk; reaching to place or retrieve files or open file drawers or cabinets, light grasping toy oldia writing instrument or documents, firm grasping as needed to lift and carry work files or operate office equipment, finger dexterity to type on a computer keyboard, and, hearing and speaking to answer the telephone or answer questions of co- workers and subordinates Work is performed in a general office environment Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by- case basis Est 03/16/2016 JD Page 4 of 4 xB -479- Item 7. - 7 ,EEms= AlTAtmom" " MFm=lwfflN I gj MEO SALARY SCHEDULE EFFECTIVE 9-27-14 *MODIFIED DECEMBER 15,2014 **MODIFIED OCTOBER 19,2015 **-MODIFIEDAPRIL 18,2016 07;1, i Job ,ryJ 4ob"Descrip#ion Fay Grade A'`' 8 C No / © E a 0025 Admin Analyst ME0025 3567 3763 3971 4189 4419 0084 jAdmin Analyst Principal ME0084 1 4443 4687 4945 5217 55041 0089 Admin Analyst Sr ME0089 4104 4329 4567 4818 5083 0078 Assistant City Attorney ME0078 6302 6648 7013 7398 7805 0132 Assistant City Clerk ME0132 3826 4036 4258 4492 4739 0595 Assistant Fire Marshal ME0595 4578 4830 5095 5376 5671 0057 Assistant to the City Manager ME0057 4788 5051 5329 5622 59311 0123 **Associate Civil Engineer ME0123 4144 4372 4612 4866 5134 0071 Associate Planner ME0071 3883 4096 4322 4560 4811 0569 Beach Maint Operations Mgr ME0569 4983 5257 5546 5851 6173 0044 Beach Operations Supervisor ME0044 4083 4307 4544 4794 5058 0064 Budget Analyst Senior ME0064 3942 4159 4388 4629 48841 0598 Building Manager ME0598 5729 6045 6377 6727 7098 0501 Business Application Supervisor ME0501 5108 5390 5686 5998 6328 0500 Business Systems Manager ME0500 5645 5955 6283 6629 6993 0070 Chief Criminalist ME0070 5237 5525 5829 6149 6488 0024 City Engineer ME0024 6524 6883 7262 7661 8082 0092 Claims Supervisor ME0092 4248 4482 4728 4989 5263 0125 Code Enforcement Supervisor ME0125 4062 4285 4521 4770 5032 0471 Community Relations Officer ME0471 4443 4687 4945 5217 5504 0353 Community Services Manager ME0353 4983 5257 5546 5851 6173 0097 Construction Manager ME0097 4983 5257 5546 5851 6173 0085 Contract Administrator ME0085 4248 4482 4728 4989 5263 0045 Cnminalist Supervisor ME0045 4555 4806 5070 5348 5643 0253 Cultural Affairs Supervisor ME0253 3229 3407 3594 3792 4000 0081 Deputy City Attorney I M E0081 4144 4372 4612 4866 5134 0080 Deputy City Attorney II ME0080 4983 5257 5546 5851 6173 0079 Deputy City Attorney III ME0079 5729 6045 6377 6727 7098 0068 Deputy City Engineer ME0068 5560 5866 6189 6529 6888 0571 Deputy Dir of Econ Development ME0571 5645 5955 6283 6629 6993 0027 Deputy Dir of Recr/Bch Devlpmt ME0027 5817 6137 6474 6830 7206 0035 Deputy Director of Public Wrks ME0035 6556 6917 7298 7699 8122 0486 Detention Administrator ME0486 4104 4329 4567 4818 5083 0039 Econ Development Prol Mgr ME0039 4531 4781 5044 5321 5614 0580 Energy Project Manager ME0580 4531 4781 5044 5321 5614 0474 Facilities, Devel&Conc Mgr ME0474 4741 5001 5276 5566 5872 0050 Facilities Maint Supervisor ME0050 4083 4307 4544 4794 5058 0879 Finance Manager-Accounting ME0879 5134 5416 5715 6029 6360 0889 Finance Manager-Budget ME0889 5134 5416 5715 6029 6360 0899 Finance Manager- Fiscal Services ME0899 5134 5416 5715 6029 636 0869 Finance Manager-Treasury ME0869 5134 5416 5715 6029 6360 0131 Fire Medical Coordinator ME0131 4040 4263 4498 4745 5007 0130 Fire Protection Analyst ME0130 4040 4263 4498 4745 5007 0590 IFleet Operations Supervisor ME0590 4083 4307 4544 47941 5058 0581 lGeneral Services Manager ME0581 5506 5809 6128 64651 68201 PER RESOLUTION 2014-105 ADOPTED 12/15/14, RESOLUTION 2015-60 ADOPTED 10/19/15 AND RESOLUTION 2016-22 ADOPTED 4/18/2016 Item 7. - 8 HB -480- MEO SALARY SCHEDULE EFFECTIVE 9-27-14 *MODIFIED DECEMBER 15,2014 **MODIFIED OCTOBER 19,2015 ***MODIFIED APRIL IS,2016 Jg °i -�r Job Description Pay Grade A, .a B C D E t �3_7 ; 0498 GIS Manager MEO498 5264 5554 5858 6181 6521 0043 Housing Manager MEO043 5211 5498. 5800 6119 6455 0006 Human Resources Manager MEO006 5424 5722 6036 6369 6719 0489 Info Syst Communications Mgr MEO489 5264 5554 5858 6181 6521 0200 Info Syst Computer Ops Manager MEO200 5264 5554 5858 6181 6521 0038 Info Systems Manager MEO038 5673 5985 6315 6662 7028 0075 Inspection Manager MEO075 5056 5335 5628 5938 62651 0073 Inspection Supervisor MEO073 4313 4550 4800 5064 5342 0251 Investigator MEO251 3513 3707 3911 4126 4353 0158 Landscape Architect MEO158 40401 4263 4498 4745 5007 0049 Landscape Maint Supervisor MEO049 4083 4307 4544 4794 5058 0095 Law Office Manager MEO095 3567 3763 3971 4189 4419 0572 Liability Claims Coordinator MEO572 3693 3896 4111 4338 4576 0030 Maintenance Operations Mgr MEO030 5506 5809 6128 6465 6820 0032 Marine Safety Division Chief MEO032 5237 5525 5829 6149 6488 0048 Mechanical Maint Supervisor MEO048 4083 4307 4544 4794 5058 0441 Neighbrhd Preservtion Prog Mgr MEO441 5007 5282 5573 5880 6203 0490 Network Systems Administrator MEO490 4716 4975 5249 5538 5843 0443 Payroll Systems Analyst MEO443 4313 4550 4800 5064 5342 0098 Permit& Plan Check Manager MEO098 5729 6045 6377 6727 7098 0209 Permit&Plan Check Supervisor MEO209 4062 4285 4521 4770 5032 0453 Personnel Analyst MEO453 3549 3744 3950 4167 4397 0060 Personnel Analyst Principal MEO060 4443 4687 4945 5217 5504 0464 Personnel Analyst Senior MEO464 4040 4263 4498 4745 5007 0099 Plan Check Engineer MEO099 4836 5102 5382 5679 5991 0444 Planning Manager MEO444 5264 5554 5858 6181 6521 0625 �**Police Admrn D vision Srvcs Mgr` MEO625- '57 29 J1 '`' 60'45 t,63 77 70.98" 0594 Police Admin Services Manager MEO594 4578 4830 5095 5376 5671 0022 Police Communications Manager MEO022 4104 4329 4567 4818 5083 0094 Police Records Administrator MEO094 4104 4329 4567 4818 5083 0028 Principal Accountant MEO028 4185 4416 4658 4915 5184 0096 Principal Civil Engineer MEO096 5479 5780 6098 6433 6787 0072 Principal Electrical Inspector MEO072 3923 4139 4366 4607 4860 0076 Principal Inspector Plb/Mech MEO076 3923 4139 4366 4607 4860 0482 Principal Librarian MEO482 3903 4118 4344 4583 4835 0074 Principal Planner MEO074 5007 5282 5573 5880 6203 0579 Project Manager MEO579 4531 4781 5044 5321 5614 0037 Project Manager Assistant MEO037 3883 4096 4322 4560 4811 0496 Public Safety Systems Manager MEO496 5343 5637 5947 6274 6619 0497 Public Safety Systems Supv MEO497 5160 5444 5743 6058 6392 0083 Purchasing&Central Svcs Mgr MEO083 4466 4711 4971 5244 5531 0839 Real Estate& Project Manager MEO839 4531 4781 5044 5321 5614 0054 Risk Manager MEO054 52 11 54981 5800 6119 6455 0519 Safety/Loss Prevention Analyst MEO519 4040 42631 4498 4745 5007 0069 Senior Civil Engineer MEO069 4625 48791 5147 5430 57 28 PER RESOLUTION 2014-105 ADOPTED 12/15/14, RESOLUTION 2015-60 ADOPTED 10/19/15 AND RESOLUTION 2016-22 ADOPTED 4/18/2016 HB -481- Item 7. - 9 MEO SALARY SCHEDULE EFFECTIVE 9-27-14 *MODIFIED DECEMBER 15,2014 **MODIFIED OCTOBER 19,2015 *"MODIFIED APRIL 18,2016 0,5 Job No Job Description Pa Grade `Aw B C.x D`, 16,11411 ^» a 0484 Senior Deputy City Attorney MEO484 6024 6355 6704 7072 7462 0499 Senior Info Systems Analyst MEO499 4693 4952, 5224 5511 5814 0077 Senior Librarian MEO077 3360 3545 3740 3945 4162 0036 Senior Planner MEO036 4531 4781 5044 53 21 56 14 0046 Senior Recreation Supervisor MEO046 38 26 4036 4258 4492 4739 0575 Senior Sprvsr Cultural Affairs MEO575 38261 4036 4258 4492 4739 0578 Senior Sprvsr Human Services MEO578 38 26 4036 4258 4492 4739 0034 Senior Traffic Engineer MEO034 4625 4879 5147 5430 5728 0457 Special Events Coordinator MEO457 32 29 3407 3594 3792 4000 0488 Street Maint Supervisor MEO488 4083 4307 4544 4794 5058 0473 Supervisor, Dev& Petro-Chem MEO473 41231 4349 4589 4841 5108 0133 Supervisor, Prkng&Cmping Fac MEO133 3826 4036 4258 4492 4739 0033 Transportation Manager MEO033 5701 6014 6345 6694 7063 0051 Tree Maintenance Supervisor MEO051 4083 4307 4544 4794 50581 0483 Utilities Manager MEO483 56 16 5925 6251 6595 6958 0487 Wastewater Supervisor MEO487 4083 4307 4544 4794 5058 0052 Water Distribution Supervisor MEO052 4083 4307 4544 4794 5058 0053 Water Production Supervisor MEO053 4083 4307 45441 4794 5058 0056 *Water Quality Supervisor MEO056 1 4083 43071 45441 47 94 50581 PER RESOLUTION 2014-105 ADOPTED 12/15/14, RESOLUTION 2015-60 ADOPTED 10/19/15 AND RESOLUTION 2016-22 ADOPTED 4/18/2016 Item 7. - 10 HB -482- ATTACHMENT #4 CITY OF HUNTINGTON BEACH INTER-DEPARTMENTAL COMMUNICATION r HUMAN RESOURCES TO PERSONNEL COMMISSION FROM: MICHELE WARREN, DIRECTOR OF HUMAN RESOURCES SUBJECT: CREATION OF POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER JOB CLASSIFICATION DATE: MARCH 16, 2016 The Police Department is seeking to create a non-sworn position, reporting directly to the Police Chief, to oversee all administrative functions within the department, including but not limited to records, dispatch, information systems, budget and finance, personnel and training, fleet and facility maintenance The proposed title will be POLICE ADMINISTRATIVE DIVISION SERVICES MANAGER, to be represented by the Management Employees Organization (MEO) The pay grade for the position is recommended at Range In an effort to centralize administrative responsibilities, it is the intent of the department to assign administrative tasks and other non-sworn projects being performed by other managers to this position Some of the duties previously overseen by a Police Captain will be assumed by this new position Currently the administrative division is rotated approximately every three years amongst the Police Captains, however, this position will ensure continuity in the reporting structure of the administrative division The alternative to establishing a new job classification would be to incorporate the work into an existing job class However, in reviewing the job duties and knowledge, skills, and abilities of comparable positions, there are none that require the specific subject matter expertise necessary to perform the work of the proposed classification The City and MEO have met and conferred regarding the creation of this new job and its inclusion into the classification plan The recommendation presented is based upon input from the Police Department and a review of similar internal and external jobs At this time, staff requests the Personnel Commission to approve staffs recommendations in accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan STAFF RECOMMENDATION Proposed Job Class Title Police Administrative Division Services Manager Pay Grade $57 29 -$70 98/hourly Action Create the recommended job classification for inclusion into the City's Classification Plan Recommendation Approve the newly-created job classification at the recommended pay grade Affected Employees None Attachment Police Administrative Division Services Manager Job Description Cc Robert Handy, Police Chief Russell Reinhart, Police Captain Scott Smith, MEO President Aaron Peardon, OCEA Representative xB -483- Item 7. - 11