The URL can be used to link to this page

Home My WebLink AboutAmend the Community Services Department Table of Organizatio Council/Agency Meeting Held: Deferred/Continued to: KApproved ❑ Conditionally Approved ❑ Denied C' Cie k's ign to e -t- Council Meeting Date: 11/15/2004 Departure umber: Cc�Q4-Q31 0 CITY OF HUNTINGTON BEACH : REQUEST FOR CITY COUNCIL ACTION s F . rm SUBMITTED TO: HONORABLE MAYOR CITY COUNCIL M MBERS SUBMITTED BY: PENELOI CULBR TH-GRAFT, CITY A MI ISTRATO ! r co PREPARED BY: JIM B. ENGLE, COMMUNITY SERVICES DIRECTO SUBJECT: Amend the Community Services Department Tabl f Organization by Adding a Senior Services Assistant Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The Senior Transportation Program within the Community Services Department has increased the number of trips it provides to Huntington Beach seniors by almost 300% in the last 18 months. There is a need to fund one full-time Senior Services Assistant for FY 04-05 using Senior Mobility Program grant funds. Funding Source: Senior Mobility Program grant funds, Account number 76545502; funding to be transferred from recurrent to permanent salaries. Recommended Action: Motion to: . Amend the Community Services Department Table of Organization to add one full-time permanent Senior Services Assistant position to operate the Senior Transportation Program. Alternative Action(s): Continue to operate the Senior Transportation Program using part- time dispatchers which periodically negatively impacts drivers and senior passengers due to lack of consistency. Analysis: Over the past 18 months, the Senior Transportation Program within the Recreation, Human and Cultural Services Division of the Community Services Department has increased the number of trips provided to seniors by almost 300%. In April of 2003, the program provided 910 trips for non-emergency medical appointments, Senior Center activities, and grocery shopping. After upgrading the program beginning in April of 2003, the number of trips has increased to 2,594 in September 2004. The receipt of a 10-year transportation grant from the Orange County. Transportation Authority (OCTA) in June of 2002 has enabled the department to increase part-time staff to meet the demand for senior transportation. Based on California Department of Finance, US Census projections, Huntington Beach can expect a 64% increase in population aged 60 and older between now and 2020. REQUEST FOR ACTION MEETING DATE: 11/15/2004 DEPARTMENT-ID NUMBER:CSO4-031 Recently, substantial staff time has been invested in locating, evaluating, and training new part-time transportation dispatchers. Each individual requires up to two weeks to two months of training, depending on their experience level, to provide reasonable, efficient and safe service to the public. The turn over is high with recurrent employees either because they are inexperienced and not well suited to the transportation environment or because they are working part-time while looking for full-time employment. Thus, staff anticipates continually having to go through the recruiting, evaluating, and training process to keep the senior transportation program properly staffed. (Attachment 1) As referenced earlier, the City of Huntington Beach is entering the third year of a 10-year agreement with OCTA to receive funding for the Senior Mobility Program. The present annual grant award is $123,000 with $105,000 appropriated for personnel costs. Currently personnel costs include a portion of the Transportation Coordinator's position, as well as part time hours for recurrent drivers. The cost of the permanent Senior Services Assistant is $32,000 to $41,000, including benefits, depending upon salary step at the time of hire. With the proposed staffing addition, recurrent drivers would be funded through other donations received by the Council on Aging (COA) and the Senior Services Assistant position would be funded entirely through the grant funds. There are no grant restrictions prohibiting this change and no net service loss will be realized. In summary, adding one full-time Senior Services Assistant to the Community Services Department Table of Organization (Attachment 2) to provide dispatch services will allow staff to better maintain the quality, effectiveness and safety of the program while meeting the growing needs for senior transportation in Huntington Beach. Environmental Status: N/A Attachment(s): City Clerk's Page Number No. Description 1. Senior Services Organization Chart 2. Community Services Table of Organization G:\RCA\2004\04-031 Accept Sr Svcs Trans. Donation for Assist..doc -2- 11/9/2004 7:38 AM ATTACHMENT # 1 Senior Services Supervisor P1 Custodian P1 Office Asst II P1 (30 hrs) Maintenance Worker R1 Social Worker Recreation Volunteer Senior Services Transportation P1 Coordinator Coordinator Assistant (meals) Coordinator P1 P1 P1 (30 hrs) (Transportation) P1 Social Worker Recreation Volunteers Meals Workers R3 Leader V 300+ R1 Senior Services R4 Assistants (Dispatchers) R3 Volunteers Volunteers Senior Services V9 V 40+ Assistants (Drivers) R 6-10, V 20 P = Permanent R = Recurrent V = Volunteers ATTACHMENT #2 CON MRJNITY SERVICES PERSONNEL BY CLASSIFICATION FY 2000/01 FY 2001102 FY 2002103 FY 2003/04 FY 2004105 Position Title. Budgeted Budgeted Budgeted Budgeted Budgeted Director,gf Community ices:.. 1,00 1.00: 1.00 1 00 1 job Deputy Dir of Recr/Bch Dvlpmt 1.00 1.00 1.00 0.00 0:00 Marine Safety Division Chief 1.00 1.00 1.00 1.00 1.00 Superintendent, Rec&Hmn Svcs 1.00 1.00 1.00 1.00 1.00 Community Services Manager 1.00 1.00 0.00 0.00 0.00 Mgr., Facilities, Dev.&Consessions 0.00 0.00 1.00 1.00 1.00 Marine Safety,Lieutenant. 4.00 4.00 3.00 3.00 3.00 Administrative Analyst,Sr. 0.00 0.00 1.00 1.00 1.00 Supervisor, BeacWOperations 1.00 1.00 1.00 1.00 1.00 Supervisor, Prkgri&Cmping Fac 1.00 1.00 1.00 1.00. 1.00 Supervisor, Recreation Senior 3.00 3.00 0.00 0.00 0.00 Community Srvcs Recreation Supv 5.00 5.00 6.00 5.00 5.00 Mechanic, Marine Equip Sr 2.00 2.00 1.00 1.00 1.00 Crewleader, Parking/Camping 1.00 1.00 1.00 1.00 1.00 Crewleader, Beach Maint 2.00 2.00 2.00 2.00 2.00 Marine Safety Officer 10.00 10.00 10.00 10.00 10.00 Human Services Prog Spvsr. 1.00 1.00 1.00 2.00 2.00 Park Ranger 1.00 1.00 1.00 0.00 0.00 Special Events.Coordinator.., 1.00 1.00 1.00 1.00 1.00 Cultural Services Supervisor. 1.00: Administrative Aide 1.00 1:00 1.00 : 0:00- 0.0,0. Comm Srvcs Recreation Coord 2.00 2.00 2.00 2.00 2.00 Parking Control Officer 0.00 0.00 0.00 1.00 1.00 Facilities Maintenance Tech Sr 1.00 1.00 1.00 1.00 1.00 Leadworker, Parking&Camping 3.00 3.00 2.00 2.00 2.00 Social Worker 1.00 1.00 1.00 1.00 1.00c Senior Services Assistant 1.00 1.00 1.00 0.75 .0.:;6- Art Program Curator 1.00 1:00 1.00 1.00 1.00 Parking Meter Repair Tech 1.00 1.00 1.00 1.00 1.00 Administative Assistant 1.00 1.00 1.00 1.00 1.00 Equip Operator,Beaches 2.00 2.00 2.00 2.00 2.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 Parking Meter Repair Worker 1.00 1.00 1.00 1.00 1.00 Accounting Technician:ll1:00..' 100 1,00.. .100 -:"1.00:,:. , MaintenanceService.Worker: 1:00. .1..00:. •1.00:. 1.OR; 1:00 >..,....:.. . Maint Service Worker, Beach 1.00 1.00 1.00 1.00 1.00 Administrative Secretary MEA 4.00 4.00 4.00 3.00 3.00 Custodian 4.00 4.00 4.00 4.00 4.00 Maint Worker 1.00 1.00 1.00 0.00 0.00 Office Assistant II 4.50 4.50 4.50 3.50 3.50 Senior Services Transportation Coord. 1.00 1.00 1.00 1.00 1_00 71.50 71.50- 67.50 62.25 62.25- 63,215 TO for Budget Resolution 2004-05-current 8/31/2004 Comm Services 9:41 AM RCA ROUTING SHEET INITIATING DEPARTMENT: COMMUNITY SERVICES SUBJECT: Amend the Community Services Table of Organization COUNCIL MEETING DATE: November 15, 2004 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached ElNot Applicable (Signed in full by the City Attorney) Subleases, Third Party Agreements, etc. Attached ElNot Applicable (Approved as to form by City Attorney) Certificates of Insurance (Approved b the CityAttorne Attached ❑ y y) Not Applicable Attached ❑ Fiscal Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Attached ElNot A licable ❑ Staff Report (If applicable) AttachedNot Applicable Commission, Board or Committee Report If applicable) Attached ❑ p ( pp Not Applicable Find in s/Conditions for Approval and/or Denial Attached El g pp Not Applicable EXPLANATION FOR nMii WNW ATTACHMENTS REVIEWED RETURNED FORVYARDED Administrative Staff Assistant City Administrator (Initial) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: ,,.-.,(Below SpaceFor Only) RCA Author: