HomeMy WebLinkAboutAmendments to City Classification Plan - Change Permit Super '1 X --C..M MPIV I ADM in
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Council/Agency Meeting Held: 09--17—o)
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied W1&WCle s Signature
1
Co cil Meeting Date: September 17, 2001 Department ID Number: AS 01-033
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION rn
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS �, --2: '
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SUBMITTED BY: RAY SILVER, City Administratora-Z-1
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PREPARED BY: CLAY MARTIN, Director of Administrative Services � D
SUBJECT: APPROVE RESOLUTION AMENDING THE CITY'S CLASSIFICATION
PLANo ,�v �2CJO�-(��
Statement of Issue, Funding Source, Recommended Action,Alternative Action(s),Analysis, Environmental Status,Attachment(s)
Statement of Issue: Should the City's Classification Plan be amended to include the
revised classification and title change of the current Permit Supervisor Classification to
Supervisor, Plan Check and Permit?
Funding Source: The vacant Permit Supervisor position is funded in fiscal year 2000/01 in
the Building and Safety Department Budget.
Recommended Action: Approve Resolution No.oZool-62-, a resolution of the City Council
of the City of Huntington Beach to amend the City's Classification Plan by revising the job
classification of Permit Supervisor and changing the title to Supervisor, Plan Check and
Permit.
Alternative Action: Make no changes to the City's Classification Plan.
Analysis: The Personnel Commission, at their regular meeting of August 15, 2001,
approved the following amendment to the Classification Plan.
Permit Supervisor: Revision of the classification and title change of "Permit
Supervisor" to "Supervisor, Plan Check and Permit." The revision of this
classification allows for this position to supervise both the permit and plan check
areas. Certifications as both a Permit Technician and a Plan Examiner are required
before the end of probation, for this modified supervisory position. The incumbent
handles complex and highly charged issues, such as process issues between
departments, multiple track permits, complicated room addition plan checks, and
the more difficult customers. This revision frees the engineers' time from plan
review by having the additional plan reviewer.
This position is represented by the Municipal Employees' Association (MEA.) The
proposed salary range is 504 (top step $5,782.)
.EQUEST FOR COUNCIL AC JN
MEETING DATE: September 17, 2001 DEPARTMENT ID NUMBER: AS 01-033
Environmental Status: Not applicable.
Attachment(s): List attachment(s) below.
City Clllpr�"�
Page Num
be
(Do not write.in the secti.on belo No Description
1. Resolution No. -200/-&2
Exhibit A-Revised Classification Specification for Supervisor, Plan
Check and Permit.
RCA Author: William H. Osness
Classification Plan Amendment -2- 9/6101 8:42 AM
ATTACHMENT # 1
RESOLUTION NO. 2001-62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AMENDING THE CLASSIFICATION
PLAN TO INCLUDE REVISED CLASSIFICATION AND TITLE
CHANGES OF THE CURRENT PERMIT SUPERVISOR
CLASSIFICATION TO SUPERVISOR, PLAN CHECK AND PERMITS
WHEREAS, the City Council of the City of Huntington Beach has previously approved
the City's Classification Plan which, among other things, sets forth the job classification of
Permit Supervisor. The Permit Supervisor position is funded in Fiscal Year 2000/01 in the
Building & Safety Department Budget but is currently a vacant position. The City's Personnel
Commission, at their regular meeting of August 15, 2001, recommended an amendment to the
Classification Plan to revise the classification and title of"Permit Supervisor" to "Supervisor,
Plan Check and Permit." This revised Class Specification, attached hereto as Exhibit A and
incorporated herein by this reference, allows for this position to supervise both the permit and
plan check areas.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Huntington Beach as follows:
1. The Classification Plan is hereby amended to revise the classification
specification of"Permit Supervisor" to "Supervisor, Plan Check and Permit" as set forth in
Exhibit A.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 17th day of September 2001.
ATTEST:
dm�
City Clerk oq-e-�'-o] IV Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
City Admi istrator City Attorney
INITIAT AP D:
Director o Admimstrat' ervices
01reso/plan super/9/17/01
Res. No. 2001-62
Res. No. 2001-62
CITY OF HUNTINGTON BEACH FnNG
CLASS SPECIFICATION TlN
GBH
TITLE: SUPERVISOR, PLAN CHECK AND PERMIT DATE: August, 2001
DUTIES SUMMARY
With general supervision, supervises the work of Permit Technicians and Plan
Checkers, reviews plans and specifications to ensure compliance with building and .
construction regulations, supervises the counter plan review process, and ensures the
lawful and customer-friendly issuance.of building permits.
DISTINGUISHING CHARACTERISTICS
The Supervisor, Plan Check and Permit supervises the office staff that issues building
permits and conducts counter plan review. Position performs general plan review and
counter services.
EXAMPLES OF ESSENTIAL DUTIES
Supervises the work of plan check and building.permit staff, trains and evaluates staff,
reviews work for accuracy and completeness; coordinates plan check activities to
improve the permitting process; provides quality customer service through various
means, such as serving as an ombudsman for issues arising in building permits and
building inspection; checks plans and specifications of buildings and structures for
compliance with the adopted Building Code and related construction codes and
legislation; consults with architects, engineers, contractors and owners on matters such
as design, engineering and regulations governing building plans; analyzes building
designs to ensure basic engineering principles have been met, proper materials have
been selected, and disability and energy regulations have been met; develops and
maintains all building reporting systems to meet outside agency requirements; oversees
the maintenance of construction records; researches collects and analyzes data;
analyzes and recommends system improvements; continuously updates knowledge of
relevant legislation regarding permit processing and various building and construction
codes; provides service to customers at the counter; handles more difficult permits;
performs plan reviews to ensure compliance with codes and regulations; writes reports,
letters and memos; enters, stores and retrieves data on a computer; represents the
department in staff meetings; performs related duties as assigned.
The preceding duties have been provided as examples of the essential,types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: Standards, principles and practices of building plan checking; building
construction methods and materials; the adopted Building Code, disability and energy
regulations and other related legislation; practices, procedures and regulations related
to permit issuance; principles and practices of supervision and conflict resolution
techniques; personnel policies and procedures; business equipment and related
Page 1 of 1
Res. No. 2001-62
CITY OF HUNTINGTON BEACH 5H
FnNG
CLASS SPECIFICATION
TITLE: SUPERVISOR, PLAN CHECK AND PERMIT DATE: August, 2001
software; quality service principles and practices; planning and budget preparation.
Ability to: Read, interpret and analyze construction plans, blueprints, manuals and
specifications; make basic engineering computations; develop, maintain and ,follow
department processes and regulations; supervise and evaluate staff; communicate
effectively in oral and written form; write reports; recommendations, correspondence
and specifications; ensure safety and professional work standards are met; establish
and maintain effective working relationships with those contacted during the course of
work; deliver quality customer service; work independently and as a part of a team.
Education: High school diploma or equivalent; bachelor's degree preferred.
Experience: Three years experience as a Permit Technician or Building Plan Checker
for a government agency, or related work. It is desirable that one of the three years-of
experience be in a supervisory capacity.
Certifications/License: Certification as both a Permit Technician and Plans Examiner
by the International Conference of Building Officials (ICBO) is required; or must be
obtained by the end of the probationary period (which can be up to twelve months);
valid California driver's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Formerly titled: Permit Supervisor, Job Code 3678 I
3678
Page 2 of 2
Res. No. 2001-62
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 17th
day of September, 2001 by the following vote:
AYES: Green, Boardman, Cook, Julien Houchen, Garofalo, Dettloff,
Bauer
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
RG*A ROUTING S ET
RCA ROUTING SHEET
INITIATING DEPARTMENT: Administrative Services
SUBJECT: Approve Resolution Amending the City's Classification Plan
COUNCIL MEETING DATE: September 17, 2001
RCA ATTACHMENTS ' STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR<MISSING ATTACHMENTS
REVIEWED RETURNED ` FORWARDED'`
_._...._..
Administrative Staff
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial)
City Clerk ( )
'EXPLANATION: FOR;RETURN OF ITEM:
H
,rIE4' CITY OF HUNTINGTON BEACH
INTER-DEPARTMENT COMMUNICATION
HUNTINGTON BEACH Connie Brockway, City Clerk
Office of the City Clerk
Liz Ehring, Deputy City Clerk II
To:
Date: 9 ? O Meeting Date: /7 O/ Agenda Item:
Proposed City Council Agenda Items: The City Clerk's Office/City Administrator's Office must return your
agenda item due to the following requirements that have not been met. When your Agenda Item is ready to
resubmit, please return to: Elaine Kuhnke, Management Assistant, Administration
1. Signature(s)Needed
A On RCA
B On Agreement
C Other
2. Attachments
i
A Missing
B Not identified _ All
C Other
3. Exhibits
A Missing
B Not identified
C Other
4. Insurance Certificate(Proof Of Insurance)
A Not attached
B Not approved by City Attorney's Office
C Signed form notifying City Clerk that department will be responsible for obtaining insuranc certificate on this item.(See form attached)
5. Wording On Request For Council Action(RCA)Unclear
A Recommended Action on RCA not complete
B Clarification needed on RCA
C Other
6. City Attorney Approval Required
7. Agzeement Needs To Be Changed — ,r
A Page No. $ ggw
8. 1 Other
G:agenda/m isdreafonn
— Ire 0:�
HB CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
N _C
O `
C
0
TO: CONNIE BROCKWAY, City Clerk — ��``
FROM: GAIL HUTTON, City Attorney Z ram'
r� s
DATE: September 17, 2001 Cn
Ev a
SUBJECT: Late Communication — Item E-7 on September 17, 2001, Council Agenda
Resolution No. 2001-62
Attached hereto is Resolution No. 2001-62 as a substitute and replacement for
Resolution No. 2001-62 included in the agenda materials for the September 17, 2001,
meeting of the City Council. The revised Resolution includes "Exhibit A," which was
mistakenly omitted from the earlier version.
GAIL HUTTON
City Attorney
GH/ab
Attachment: Resolution No. 2001-62
Im/0 I memo/Reso 2001-62 Late COmmunian
RESOLUTION NO. 20r)/"d a2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AMENDING THE CLASSIFICATION
PLAN TO INCLUDE REVISED CLASSIFICATION AND TITLE
CHANGES OF THE CURRENT PERMIT SUPERVISOR
CLASSIFICATION TO SUPERVISOR, PLAN CHECK AND PERMITS
WHEREAS, the Ci Council of the City of Huntington Beach has previously approved
the City's Classification Plan�yhich, among other things, sets forth the job classification of
Permit Supervisor. The Permit Supervisor position is funded in Fiscal Year 2000/01 in the
Building & Safety Department Budget but is currently a vacant position. The City's Personnel
Commission, at their regular meeting of August 15, 2001 recommended an amendment to the
Classification Plan to revise the class cation and title of"Permit Supervisor" to "Supervisor,
Plan Check and Permit." The revision M the classification allows for this position to supervise
both the permit and plan check areas. \ er to Exhibit A.
NOW, THEREFORE, IT IS HEREB SOLVED by the City Council of the City of
Huntington Beach as follows:
1. The Classification Plan is hereby am ded to revise the classification
specification of"Permit Supervisor" to "Supervisor, an Check and Permit."
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the day of , 2001.
ATTEST:
City Clerk May
REVIEWED AND APPROVED: APPROVED AS TO F
City Administrator Ci*t�y�A� e�y/ LAM 0115101
1NITIAT A AP
Director o dministra i ervices
01reso/plan super/9/5/01