HomeMy WebLinkAboutAmendments to City Classification Plan - Resolution 2002-80, C' M"�)A
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MEETING DATE: August 5, 2002 DEPARTMENT I B : AS-02-20
Council/Agency Meeting Held: d8-05-02-
Deferred/Continued to:
'A pro ed ❑ Conditionally Approved ❑ W Denied MP- Cler ' Signature
Council Meeting Date: August 5, 2002 Department ID Number: AS-02-20
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CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCILcr ;
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SUBMITTED BY: RAY SILVER, City Administrator
PREPARED BY: CLAY MARTIN, Director of Administrative Services . `---
SUBJECT: ADOPT RESOLUTION REGARDING CLASSIFICATION PLAN
AMENDMENT
Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The City's Classification Plan needs to be amended to add new,
delete old and modify classifications.
Fundinci Source: Funding for the amendment is included in the FY 01-02 budget.
Recommended Action: Adopt Resolution No.206)-:-
o2D6)-:- $�a resolution of the City Council of
the City of Huntington Beach to amend the classification plan by adding, deleting and
modifying classifications in the City Classification Plan.
Alternative Action(s): Make no changes to the City's Classification Plan.
Analysis:
In September 2001, the City entered into an agreement with Public Sector Personnel
Consultants to conduct a classification and compensation study of those classes in the
Municipal Employees Association (MEA) that were not part of the classification and
compensation study completed in November 1999. (Specifically all classifications in the MEA
were studied, excluding support staff and information systems.) On April 1, 2002, the City
Council approved the recommendations of 203 job classifications and their salaries. At that
time, three classifications remained to be studied: Leadworker Mechanic Heavy Duty,
Emergency Services Coordinator and Crime Analyst. 'J
Z:\RCA's\Class plan amendment 8-02.doc ;2- 7/29/2002 12:07 PM
I
1
REQUEST.FOR ACTION
MEETING DATE: August 5, 2002 DEPARTMENT ID NUMBER: AS-02-20
At their June 19, 2002 meeting, the Personnel Commission approved the study
recommendations for the three remaining classifications, as well as approving the revision of
the classification of Assistant City Clerk and a new classification of Community Relations
Officer.
The City Clerk has requested that the classification of Assistant City Clerk be revised to
incorporate additional duties to reflect the change in focus of the position from records
management to providing highly responsible and complex administrative support to the City
Clerk. The position is represented by the Management Employees Organization (MEO).
The recommended salary range is a 7.5% increase (from $3,881-4,808 to $4,183-5,183).
The Director of Communications and Special Projects (DCSP) has requested a restructuring
of the department of Communications and Special Projects to convert one of two vacant
Public Information Specialist positions into a Community Relations Officer. This position will
be the primary point of contact for the media and is tasked with developing and implementing
a comprehensive communications strategy. The position will be represented by the MEO.
The compensation is tied to the Senior Administrative Analyst at salary range 519 ($5,031 —
6,233), which is 27.5% greater than the Public Information Specialist.
Finally, the Fire Chief requested a review of the compensation of the Emergency Medical
Services Coordinator. A survey of the market determined that this classification, which
requires a registered nursing license, was not competitive. It is recommended that the salary
be increased 21.5% from range 501 ($4,598 -- $ 5,695) to range 544 ($5,699 -- $7,059).
The table below provides a summary listing of each of the proposed new classification
changes.
Old Classification Old New Classification New
Range Ran e
Leadworker, Mechanic Heavy Duty 464 Leadworker, Automotive/ 465
Equipment Maintenance
Emergency Services Coordinator 472 Emergency Services Coordinator 514
Crime Analyst 409 Forensic Systems Specialist 440
Assistant City Clerk 467 Assistant City Clerk 482
Community Relations Officer 519
Emergency Medical Services 501 No change to classification 544
Coordinator
ZARCA's\Class plan amendment 8-02.doc -3� 7/2912002 12:07 PM
a�
REQUEST FOR ACTION
MEETING DATE: August 5, 2002 DEPARTMENT ID NUMBER: AS-02-20
Environmental Status: Not applicable
Attachment(s):
City Clerk's
Page Number No. Description
Q
1 Resolution No.°2 , including Exhibit A, New Classifications
2 Specifications for Old Classifications
RCA Author: S. Hennegen
D:\Documents and Settings\kuhnkee\My Documents\Class plan amendment 8-02.doc -4-
7/29/2002 3:06 PM
ATTACHMENT # 1
RESOLUTION NO. 2002-80
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH TO AMEND THE CLASSIFICATION
PLAN BY ADDING, DELETING AND MODIFYING
CLASSIFICATIONS IN THE CITY CLASSIFICATION PLAN
WHEREAS, the City Council of the City of Huntington Beach wishes to amend the City
Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the
City Classification Plan were considered by the Personnel Commission during a public hearing held
on June 19, 2002, and the Commission then voted to recommend the following changes to the City
Council:
A. To replace the title of "Leadworker, Mechanic Heavy Duty"with the title
"Leadworker, Automotive/Equipment Maintenance". The revised Class
Specification for the position of"Leadworker, Automotive/Equipment Maintenance"
is attached hereto as Exhibit A and incorporated herein by this reference;
B. To replace the title of "Crime Analyst" with the title "Forensic Systems Specialist".
The revised Class Specification for the position of"Forensic Systems Specialist" is
attached hereto as Exhibit A and incorporated herein by this reference;
C. To amend the Class Specification for the position of"Emergency Services
Coordinator" as set forth in Exhibit A, which is attached hereto and incorporated
herein by this reference;
D. To amend the Class Specification for the position of"Assistant City Clerk" as set
forth in Exhibit A, which is attached hereto and incorporated herein by this
reference;
E. To add the position of"Community Relations Officer". The Class Specification for
the position of"Community Relations Officer" is attached hereto as Exhibit A and
incorporated herein by this reference; and
The City Council also desires to revise the compensation for the position of"Emergency
Medical Services Coordinator" to increase the salary range from range 501 to range 544; and
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve
as follows:
I. The City Classification Plan is hereby amended to replace the title of"Leadworker,
Mechanic Heavy Duty" with the title "Leadworker, Automotive/Equipment
Maintenance" and the Class Specification for this position is amended as set forth in
Exhibit A.
G:\RESOLUTN\2002\cl assp I anAmen d 7-29.doc02 reso/amend c lassp I an/7/29/02
Res.No.2002-80
2. The City Classification Plan is hereby amended to replace the title of "Crime
Analyst" with the title "Forensic Systems Specialist" and the Class Specification for
this position is amended as set forth in Exhibit A.
3. The Class Specification for the position of"Emergency Services Coordinator" is
amended as set forth in Exhibit A.
4. The Class Specification for the position of"Assistant City Clerk" is amended as set
forth in Exhibit A.
5. The City Classification Plan is hereby amended to add the title of"Community
Relations Officer"and the Class Specification for this position is amended as set
forth in Exhibit A.
.6. The Salary Range for the position of"Emergency Medical Services Coordinator" is
increased from Salary Range 501 to Salary Range 544.
7. All other provisions if the Classification Plan shall remain the same.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 5th day of August , 2002.
ATTEST:
JIA"
City Clerk ea-IS-4 Jr. Mayor
REVIEWED AND APPRO ED: APPROVED AS TO FORM:
City Administrator `�9j .- City Attorney '
INITIATE D PROVED:
Director of ministrative ervices
G:d;ESOLUiN\2002\classplanAmend7-29.doc02reso/amendclusplan/7/29/02
Res.No.2002-80
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CITY OF HUNTINGTON BEACH •��
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CLASS SP�ECIFICATION
z HUNTINGTON BEACH
LEADWORKER, AUTOMOTIVE/EQUIPMENT
TITLE: MAINTENANCE DATE: June 2002
DUTIES SUMMARY'
With general supervision, oversees and schedules staff to perform preventative
maintenance and repair of a variety of City vehicles and specialized equipment,
including heavy equipment, cars and trucks, emergency response vehicles and
apparatus, or small engines; assigns work, reviews progress and evaluates completed
work; performs repairs on more complex equipment; and performs other duties as
required within the scope of the classification.
DISTINGUISHING CHARACTERISTICS
The Leadworker, Automotive/Equipment Maintenance assigns and performs
maintenance and repair work, assures quality standards, and may be assigned to
Vehicle Maintenance, Police, Fire, or Parks, Tree Maintenance and Landscape
Maintenance operations.
EXAMPLES OF ESSENTIAL DUTIES
Identifies the repair and preventative maintenance requirements of a variety of
equipment; assigns the work to crew members and instructs them on how to complete
the assignments, as required; identifies parts and materials necessary to complete the
repairs; obtains parts and materials from inventory, or requests that they be ordered;
reviews work in progress. and inspects completed work to ensure compliance with
manufacturers' standards before releasing equipment to service; performs more
complex or difficult repairs.
Coordinates repair work with outside vendors, as required; ensures compliance with
occupational safety, hazard and related programs, policies and procedures; oversees
and_ assists in the installation of specialized equipment; accesses information on a
variety of maintenance and repair records; maintains records on completed repairs and
maintenance performed.
Performs periodic safety inspections; identifies and corrects safety hazards; assists in
training new staff in repair and in safety standards; supports and actively promotes the
City's safety programs.
Assists or participates in field repair work as necessary; responds to emergency calls
for service on a call-out basis and works outside normal working hours as needed.
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ITY OF HUNTINGTO, BEACH 5 f •��
CLASS'=SPECIFIC AT,ION
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LEADWORKER, AUTOMOTIVE/EQUIPMENT
-' TITLE: MAINTENANCE DATE: June 2002
EXAMPLES OF ESSENTIAL DUTIES (Continued)
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: City and departmental polices and procedures; proper repair,
maintenance and handling of a variety of vehicles, tools and equipment; mechanical,
electrical and electronic systems in a variety of equipment; electronic and computerized
diagnostic equipment used to maintain and repair vehicles and equipment; hand and
power tools used for repair work; occupational hazards and safety practices applicable
to vehicle maintenance operations.
Ability to: Schedule and prioritize manpower and projects; assign work, monitor and
evaluate work progress; interpret manufacturers' maintenance manuals; research and
gather information related to vendors, equipment and supplies; resolve day-to-day
questions/problems regarding equipment, materials, methods, and procedures needed
to complete maintenance work; maintain accurate records; establish and maintain
effective interpersonal relations with those contacted in the course of work;
communicate effectively, both orally and in writing.
Education: The equivalent of a high school diploma.
Experience: A minimum of three (3) years of automotive, diesel and/or heavy
equipment or specialized equipment maintenance experience.
Certifications/License: Possession of a valid California Class A or B motor vehicle
operator's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work is primarily
performed in an office environment that requires extended sitting, mobility in a shop
environment with exposure to hazardous chemicals and potential physical harm, ability
to lift and carry up to 50 pounds, and perform other similar actions during the course of
the workday. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
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CITY OF HU�NTINGTQN,BEACH k, •�d
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TITLE: FORENSIC SYSTEMS SPECIALIST DATE: June 2002
DUTIES SUMMARY
With general supervision, collects and analyzes digital evidence in criminal
investigations, preserves evidence for use in criminal cases, maintains and updates
forensic computer systems, provides support for other Police Department systems, and
performs other duties as required within the scope of the classification.
DISTINGUISHING CHARACTERISTICS
The Forensic Systems Specialist works under the supervision of the Economic Crimes
Unit Sergeant, performs laboratory investigations of suspects' computer systems and is
a non-sworn classification.
EXAMPLES OF ESSENTIAL DUTIES
Collects and analyzes digital information from computers acquired during investigations.
researches a variety of computer systems, including desktop, laptop, notebook and
PDA formats; disassembles the computer and copies evidence into forensic software in
the laboratory; secures the original computer to maintain the chain of custody; analyzes
the data copied from the hard drive; searches for evidence in hidden folders,
unallocated disk space, deleted files and e-mail; searches by key word, file type, date
created and access date. Secures the evidence identified; shares evidence with other
investigators; and prepares a final crime report; documents the investigation in the MS
Access database.
Maintains the computer laboratory systems, equipment, software and network; updates
software and installs new software; troubleshoots computer systems to identify and fix
computer hardware and software problems; ensures that the . internet connection
remains active; conducts regular scans to ensure that the network and computers
remain free of viruses; sanitizes the media used to temporarily store computer
evidence; archives closed cases.
Maintains, upgrades and modifies Access database applications; develops new
applications, as needed; makes programming changes to converts existing database
applications into the latest version of Access; troubleshoots updated databases to
ensure proper functionality.
Provides computer systems backup support to all areas of the Police Department;
updates software as needed; troubleshoots problems and assists users; provides
training and responds to user questions.
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f t L"A S S SPECIFICATION
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HUNTING ON BEACH
TITLE: FORENSIC SYSTEMS SPECIALIST DATE: June==2002
Communicates with Investigators to keep them up-to-date on computer analysis and
findings; communicates with other agencies and private sector investigators regarding
crime victims and investigative approaches and techniques. Acts as department
representative to National White Collar Crime Center; provides training to department
personnel wanting to use the services of the computer laboratory.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: Principles, practices and techniques used in computer systems
criminal investigation; evidence collection; analysis and documentation of investigations;
computer hardware; software and networks; specialized forensic software; standard
business and personal computer software and the Internet; computer operating
systems; Departmental practices and procedures; applicable laws, rules and regulations
such as California Penal Code, California Health & Safety Code, California Vehicle
Code, California Evidence Code, Municipal Code and various training and information
bulletins.
Ability to: Troubleshoot, repair and optimize a variety of computer types, peripheral
equipment, software and networks; disassemble suspect computers; identify and
analyze data available on computers taken in investigations; gather and preserve
evidence; work as a team member; operate laboratory computer equipment and
software; provide technical support to Police Investigators; give and follow oral and
written instructions; maintain effective record keeping systems; write reports and
correspondence.
Education: College degree and specialized training in forensic software, evidence
collection and preservation and liability. A+ certification is preferred
Experience: Two to three years in criminal investigation and/or personal computer
and network hardware and software.
Certifications/License: Possession of a valid California Motor Vehicle Operator's
license; must pass an extensive background check.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis
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CITY idF'H'UNfI TON'.BEACHi
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C' N&Ass'SPECIFIICAT116 I
HUNTING TON BEACH
TITLE: EMERGENCY SERVICES COORDINATOR DATE: June 2002
DUTIES SUMMARY
With general supervision, plans, organizes, and coordinates the citywide Emergency
Management Program for the preparedness, response and recovery phases for
disasters and national security emergencies; and performs other duties as required.
DISTINGUISHING CHARACTERISTICS
The Emergency Services Coordinator is a journey level position that coordinates the
citywide emergency services program. The Coordinator works both internally and
externally with a wide variety of departments and agencies.
EXAMPLES OF ESSENTIAL DUTIES
Develops, prepares and maintains the City's Emergency Management Plan and
supporting .documentation such as incident specific plans, Emergency Operations
Center (EOC) Activation procedures and call out lists; works closely with other City
departments and a variety of outside agencies, such as governments, school districts,
hospitals, utilities, and not-for-profit organizations to develop the Plan; reviews
legislation and legislative changes to ensure that the City is in compliance with federal
state and operational area laws and regulations; recommends changes as appropriate;
ensures the City meets eligibility requirements for federal, state and county
reimbursement programs. Develops and conducts emergency exercises and prepares
required FEMA After Action Reports.
Coordinates plans, training and exercises with other departments and outside agencies;
develops and implements training programs for internal and external organizations and
the public, response and recovery; develops and conducts emergency exercises to train
and test City staff; develops curriculum and materials to meet community needs for
emergency preparedness and response training.
Maintains the readiness of the City's EOC at all times; sets up and activates the EOC
for actual emergencies, acting as a technical resource throughout the emergency;
acquires, maintains and tests equipment; maintains supplies; recruits, trains and directs
the work of two groups of volunteers, including certified disaster service workers and
auxiliary communications staff; coordinates the City Employee Safety Officer Program.
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CITY,11 OF UNTING T64 BEACH CLASS SPECIFICATION
HUNTINGTON BEACH
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TITLE: EMERGENCY SERVICES COORDINATOR DATE: June 2002
Prepares and coordinates the EOC budget; performs a variety of administrative and
operational duties to support the Department; researches and conducts disaster and
hazard planning analyses; conducts special projects as assigned; assists with the
development, update and maintenance of policies and procedures; assists with the
budget process; facilitates financial claims following disaster and mutual aid situations;
coordinates the Emergency Management Assistance Grant and other special service
grants; represents the City in county, state and federal meetings.
The preceding,duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: Municipal emergency services program planning and development,
policies, operations, services and activities; functions, procedures and practices of
Emergency Operations Centers and emergency communications; federal, state and
local laws and regulations related to emergency services; program development and
implementation; rules and requirements of agencies funding emergency service
operations; methods and techniques of communicating emergency programs; training
and public speaking principles and practices; effective instructional delivery strategies,
and development of instructional materials; methods and formats of developing and
maintaining technical and administrative manuals and reports; principles of budget
development, management and reporting; English usage, spelling and grammar;
personal computers and standard business software.
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CITY'OF HUNTINGTON BEACH
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Ar e� 4� -A "i,
CLASS
_
HUNTINGTO N BEACH
TITLE: EMERGENCY SERVICES COORDINATOR DATE: June 2002
Ability to: Manage, plan and organize a comprehensive emergency management
program ensuring knowledge and implementation of County, State, and Federal laws,
regulations, and practices pertaining to emergency management; research and write
technical documents; build community and organizational support for emergency
service programs; develop and conduct emergency service training programs; conduct
community education programs and presentations; manage volunteer organizations;
organize and prioritize activities to meet deadlines; prepare administrative and financial
reports; interpret basic descriptive statistical reports; write-grants relating to Emergency
Management; operate a personal computer including Word, Excel, PowerPoint, and
Access Database applications; communicate clearly and concisely, both orally and in
writing; manage special projects; develop and conduct EOC Exercises; lead special
purpose teams of employees and outside agencies; establish and maintain effective
relationships with those contacted in the course of work; work creatively and
collaboratively; exercise sound independent judgment within established guidelines;
analyze problems and develop logical solutions; handle stressful or sensitive situations
with tact and diplomacy.
Education: Bachelor's Degree in public administration, business administration or a
related field.
Experience: Three (3) years experience in emergency management programs.
Certifications/License: Possession of a valid California driver's license. Certification
as an Emergency Manager by the International Association of Emergency Managers is
desirable.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS - See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
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'CITY OF HUNTINGTONOBEACI-11#- T
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CLASS SPECIFICATION",-
HU TINGTON BEACH
TITLE: Assistant City Clerk DATE: June 2002
DUTIES SUMMARY — The primary reason for this classification is to plan, organize,
and supervise the operations of the City Clerk's Department under the direction of the
City Clerk. To perform highly responsible and complex administrative support to the
City Clerk, including preparation of City Council meeting minutes and maintenance of
official city documents, records, ordinances, resolutions, contracts, agreements and
franchises. To administer the City Clerk's records management system and supervise
codification of city ordinances. Supervise department personnel.
DISTINGUISHING CHARACTERISTICS — The Assistant City Clerk classification is
distinguished from the Senior Deputy City Clerk classification in that the Assistant City
Clerk is an administrative level, coordinating and supervising operations of the
department and department personnel. The Assistant City Clerk acts for the City Clerk
in his/her absence and prepares minutes of City Council meetings as required.
EXAMPLES OF ESSENTIAL DUTIES — Plans, organizes, directs and participates in
the work involved in maintaining official City documents and records including agendas,
minutes, ordinances, resolutions, contracts, agreements, deeds and other legal
documents and official records of the City Council, Redevelopment Agency and
subsidiary authorities; oversees agreements and land use public hearings; takes notes
of meetings, transcribing notes or taped proceedings and prepares minutes of meetings
and other proceedings; prepares accurate, timely and complete records of actions taken
at meetings; supervises distribution of the City Council agenda and packet; assembles
agenda materials and supporting documents; prepares, posts and distributed notices of
public meetings and hearings; prepares and distributes other notices in accordance with
municipal, State, and Federal requirements; participates in the development,
implementation and monitoring of goals, objectives and policies for the City Clerk's
Office; supervises, trains and evaluates employees as assigned and assists in their
selection; works with employees to correct deficiencies; implements discipline; assists
in the coordination and review of the work plan for the City Clerk's Office; meets with
staff to identify and resolve problems; assigns work activities and projects; monitors
work flow; reviews and evaluates work products, methods and procedures; continuously
monitors and evaluates the efficiency and effectiveness of service delivery methods and
procedures; assesses and monitors workload, administrative and support systems, and
internal reporting relationships; identifies opportunities for improvement and reviews
with the City Clerk; implements improvements; assists in the development and
administration of the City Clerk's budget; analyzes studies and procedure, reports
findings and makes recommendations to the City Clerk; ensures compliance with
government codes for a comprehensive records management program for the City
Clerk's Office, including maintenance, protection, retention and disposition of records;
assists in the administration of City elections; administers the filing of Campaign
Disclosure Statements and Statements of Economic Interests forms as required by the
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-'CITY6,F',--'H' 0 N'"T I N G' T-0 N-- BEACH
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C ,,LASS SPECIFICATION
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HUNTINGTON BEACH
TITLE: Assistant City Clerk DATE: June 2002
Fair Political Practices Commission (FPPC); serves as acting City Clerk in the City
Clerk's absence and signs official documents as needed; may act as a Notary Public;
and performs related duties as required.
The preceding duties have been provided as examples of the essential types of work performed by
positions within this job classification. The City, at its discretion, may add, modify, change or rescind work
assignments as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Modern and complex principles and practices of City Clerk's Office
program development and administration; principles of municipal budget preparation
and control; principles of supervision, training and performance evaluation; pertinent
Federal, State and local laws, codes and regulations, including State law regarding
Public Records Act, Brown Act, Political Reform Act, the Government Code and
Election Code, and the City Code; local, State and Federal laws relating to records
retention; legal requirements for public hearings, city *property transactions,
development agreements, recordings of documents; computerized records storage
and retrieval; imaging technology; English usage, spelling, grammar and
punctuation; modern and complex office procedures, methods, computer equipment
and software applications; business letter writing and basic report preparation;
pertinent filing requirements and regulations; municipal government structure and
processes; effective public contact and public relations techniques and practices;
analysis and research methods and techniques.
Ability to: Plan, organize and supervise the operations of the City Clerk's Office;
explain and work in accordance with a wide variety of laws, codes and ordinances;
enforce municipal and election laws and procedures; prepare accurate minutes of
multi-participant meetings; operate computer equipment, including word processing,
database and other types of software; assist the public, City officials, City staff and
others in researching or obtaining City information; interpret, plan, organize and
supervise the maintenance of an effective record keeping, filing and imaging system;
communicate effectively both orally and in writing; establish and maintain effective
working relationships with those contacted in the course of work; use independent
judgment and initiative; learn complex and technical information; handle multiple
deadlines and multiple projects.
Education: Graduation from high school or equivalent. College coursework
towards an Associate of Arts or Bachelor of Arts degree may be substituted for
experience on a year-for-year basis up to two years. Certification as a Municipal
Clerk (CMC) highly desirable.
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CLAS's"s ECIFICATION V
4 's HUNTINGTON BEACH
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TITLE: Assistant City Clerk DATE: June 2002
Experience: Five (5) years experience in a City Clerk's Office or equivalent. A
minimum of three (3) years increasingly responsible administrative experience with
at least two y9ars of records management experience, familiarity with local
government procedures, and significant public contact with officials and the public.
Some lead supervisory experience is desirable.
Required to take and transcribe City Council meeting minutes.
Licenses: A valid California driver license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
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CITY OFJHUNTINGTON BEACH' •�a
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44, CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: COMMUNITY RELATIONS OFFICER DATE: June 2002
DUTIES SUMMARY
Under administrative direction, the Community Relations Officer's primary responsibility
is to plan, organize and perform media relations, journalistic writing and Web site
strategies. This position helps develop and implement a comprehensive
communications strategy and related materials to promote the many programs and
services which are provided by city government, to employees, media, businesses and
the general public.
DISTINGUISHING CHARACTERISTICS
The Community Relations Officer works independently under the administrative
direction of the Director of Communications and Special Projects (DSCP), overseeing a
broad range of responsibilities for public relations and communication related to City
services. Additionally this classification performs the Director's duties in his/her
absence. The Officer works both internally and externally with a wide variety of
departments and agencies.
EXAMPLES OF ESSENTIAL DUTIES
Provides support to mayor, city council and senior city officials to help convey city
messages on and off camera; acting as the spokesperson for the city for all media
outlets in the absence of the DSCP. Directs press relations, including
coordinating/facilitating media interviews, writing and disseminating press releases/kits,
media alerts and feature articles, developing and coordinating press tours. Coaches
staff regarding public speaking engagements and presentations. Oversees community
relations; organizes ongoing speaker's bureau and writes speeches and presentations.
Arranges and coordinates promotional photographic services as needed. Coordinates
the process and people necessary for completion of public service announcements,
training and documentation videos.
Implements the City Communication Plan and various strategic plans for
communications campaigns. Assesses needs and develops ideas and opportunities for
feature articles, interviews, presentations and other public relations activities that
promote awareness. Advises management and helps implement advertising
placement, collateral materials production and Web site communications tactics,
including interactive communications and use of e-commerce. Manages and edits
quarterly City News (Sands) supplement, monthly online newsletter to the public,
monthly employee newsletter and Web site; oversees update of 1-113 infoline. Member of
editorial board.
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1_CITY OF,,HIUNT114'GTON1,BEACH V
it
-*CLASS,SPECIFICATION
HUNTINGTON BEACH
a
TITLE: COMMUNITY RELATIONS OFFICER DATE: June 2002
Recommends and tracks budget expenditures. Manages outside consultants and
vendors. Hires, supervises, trains and evaluates staff. Oversees database of public
relations contacts and distribution of media materials.
The preceding duties have been provided as examples of the. essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: Current trends in strategic external and internal marketing, public
relations, public information, community outreach, community partnerships and media
relations. Current trends in advertising, including electronic, print, outdoor and direct
mail research techniques and methods; pertinent federal, state and local laws, codes
and regulation in regard to public information. Computer literate and skilled in the use
of Microsoft software.
Ability to: Develop, manage and complete multiple projects and utilize advanced
verbal, written, proofreading and presentation skills. Manage multiple projects, staff and
vendors. Develop and track budgets. Develop and maintain strong local media
contacts.
Education: Bachelor's Degree in communications, public relations, journalism,
marketing or a related field; master's degree preferred.
Experience: Five (5) years experience as a Public Relations Manager.
Certifications/License: Possession of a valid California driver's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis. Must wear business attire and maintain a
personal appearance standard appropriate for an on-camera or off-camera interview.
7/29/02 Page 2 of 2 6056
Res. No. 2002-80
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I; CONNIE BROCKWAY, the duly elected, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of
said City, do hereby certify that the whole number of members of the City
Council of the City of Huntington Beach is seven; that the foregoing resolution
was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the
5th day of August, 2002 by the following vote:
AYES: Green, Dettloff, Boardman, Cook, Houchen, Winchell, Bauer
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT #2
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: LEADWORKER MECHANIC HEAVY DUTY
DATE: SEPTEMBER, 1986
DUTIES SUMMARY: Performs leadworker duties in the repair, maintenance and overhaul
of heavy duty equipment such as heavy trucks, graders, pavers, rollers, backhoes and other
complex and heavy duty equipment.
DISTINGUISHING CHARACTERISTICS: This is an advanced journey level position requiring
assignment of work and close supervision of other journey level heavy duty mechanics. This
position receives direction from the Mechanical Maintenance Crewleader or Supervisor.
EXAMPLES OF DUTIES: Repairs, rebuilds, maintains and overhauls engines, mechanical,
electrical, and hydraulic assemblies, and all chassis, frame and special assemblies related to
heavy equipment used in public works maintenance and construction projects. Evaluates
scope of work to be performed, and determines whether to repair, rebuild, or replace various
parts or assemblies. Performs trouble-shooting work to determine and eliminate cause of
poor or non-performance. Plans and schedules all aspects of a major repair or maintenance
project. Diagnoses electrical or mechanical malfunctions by utilizing electronic equipment.
May set up and operate a lathe, milling machine, drill press acid/or other machine tools.
Diagnoses and repairs problems on hydraulic pumps, motors and hydrastatic equipment
through the use of hydrastatic test flow and pressure equipment. Installs and maintains a
variety of control mechanisms. May install and maintain large industrial engines in pump
stations. Frequently requires working without manuals or instructions on major assemblies.
Welds, cuts, lays out and fabricates equipment parts and assemblies. Supervises journey level
and entry level Heavy Duty Mechanics in performance of functions. Assigns work, evaluation
performances, trains subordinates.
SKILLS, KNOWLEDGES, ABILITIES & PERSONAL ATTRIBUTES: In-depth knowledge of a
variety of specialized equipment. Good knowledge of mechanical principles related to the
functioning of various types of engines and equipment. Ability to diagnose and repair
complex mechanical equipment. Knowledge of basic metallurgical principles for equipment.
fabrication, modification and repair. Requires ability to write reports, evaluate performance
and perform lead functions.
MINIMUM QUALIFICATIONS: Graduation from high school including a variety of
mechanical courses or the equivalent. In addition, requires three years of experience which
is related to heavy equipment repair, maintenance and modification. Requires experience in
training and evaluating entry level personnel. Must have valid California driver's license.
0129X
CITY OF HUNTINIGTON BEACH CLASS SPECIFICATION
SPECIFIC4TION
HUNTINGTON BEACH
TITLE: Emergency Services Coordinator DATE: April, 2000
DUTIES SUMMARY -- Performs a variety of responsible professional duties involved in
coordinating the development of the City's strategic Emergency Management System
and plans for preparedness, response, and recovery phases for natural disasters,
technological disasters, and national security emergencies; participates in various
administrative operations and activities including budget development and monitoring
and program policy and procedure development and implementation; and coordinates
assigned activities with other City departments, outside agencies, and the general
public.
EXAMPLES OF ESSENTIAL DUTIES -- Develops, prepares, and maintains the City's
Emergency Management Plan and supporting documents including incident specific
plans, EOC Activation procedures, call out lists, and related documents; coordinates
and works closely with other City departments, County, State, and Federal governments,
school districts, hospitals, utility companies, special districts, non-profit organizations, and
the general public to develop plan; analyzes Federal, State, and local legislation, laws,
regulations, and rules to determine impact on assigned operations; represent the City in
County, State, and Federal disaster planning; maintains eligibility requirements for the
County, State, and Federal financial reimbursement program; develops and implements
comprehensive training and educational programs and courses including training
classes on disaster preparedness skills and training for City management employees on
emergency preparedness, response, and recovery issues; develops and conducts
emergency exercises to train and test City staff; develops curriculum and materials to
meet community needs for emergency preparedness and response training; maintains
the City's Emergency Operations Center in a readiness condition at all times; acquires,
maintains, and tests equipment; maintains supplies; sets up and activates the
Emergency Operations Center for actual emergences; recruits, trains, and administers
programs involving volunteers including certified disaster service works and auxiliary
communications volunteers; develops and coordinates the City Employee Safety Officer
Program; performs a variety of administrative, operational, research, and analytical
duties in support of departmental and program activities; participates in special projects;
assists with the development of policies and procedures; assists with the budget process;
facilitates State and Federal financial claims following disaster and fire department mutual
aid strike team claims; manages Emergency Management Assistance Grant and special
project grants; stays abreast of new trends and innovations in emergency services;
performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Knowledge of: Operations, services, and activities of an emergency services
program; pertinent Federal, State, and local codes, laws, and regulations pertaining
to emergency services; principles and practices of program development and
implementation; funding agency emergency service requirements and provisions;
Page- 1
gm
J,
-CITY�0171`1 U ISITINGTO., BEACH
1: 4,
- SPECIFICATION
CLASS S ION
HUNTINGTON BEACH
TITLE: Emergency Services Coordinator DATE: April, 2000
recent developments, current literature and sources of information related to
emergency preparedness program development and implementation; methods and
techniques of communicating emergency programs; training principles and
practices; principles and practices of public speaking; methods and techniques of
developing and maintaining technical and administrative manuals; methods and
techniques of research, analysis, and statistical and analytical report preparation;
administrative support principles and practices; principles of budget preparation and
administration; English usage, spelling, grammar, and punctuation; principles and
procedures of financial record keeping and reporting; modern office procedures and
methods including computer equipment and supporting word processing and
spreadsheet applications.
Ability to: Coordinate and direct emergency service programs; participate in the
development and implementation of goals, objectives, and procedures for
emergency services programs; write and revise emergency plans; analyze State and
Federal legislation; elicit community and organizational support for emergency
service programs; conduct emergency management training within City departments
and outside agencies; manage community education programs; conduct public
presentations; lead, oversee, direct and coordinate the work of volunteer staff;
perform professional level administrative support duties involving the use of
independent judgment and personal initiative; organize, coordinate, and prioritize
activities to meet established dead lines; participate in budget preparation and
administration for assigned areas; interpret and apply administrative and
departmental policies and procedures; prepare clear and concise administrative and
financial reports; analyze problems, identify alternative solutions, project
consequences of proposed actions and implement recommendations in support of
goals; operate a variety of office equipment including a computer and associated
word processing applications; communicate clearly and concisely, both orally and in
writing; establish and maintain effective relationships with those contacted in the
course of work.
Education: Graduation from an accredited college or university with a degree in
public administration, business administration, or a related field.
Experience: Three years of increasingly responsible experience related to
emergency management systems including some responsible experience in civil
defense operations.
Licenses and/or Certifications: Must possess a valid California driver's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Page-2
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: CRIME ANALYST
DATE: APRIL, 1992
DUTIES SUMMARY: Under supervision, prepares and develops analytical data
relevant to crime, trends patterns and perpetrators.
DISTINGUISHING CHARACTERISTICS: This position is assigned to the Career
Criminal Apprehension Program (C—CAP).
EXAMPLES OF DUTIES: Under the general supervision of the Senior Crime Analyst,
prepares and disseminates analytical data relevant to crime series, trends,
patterns and suspect information to enhance pro—active and reactive law
enforcement capabilities; and performs related responsibilities as required.
Work with multiple law enforcement agencies to identify, evaluate 'and report
upon major crime activities, crime patterns and crime trends to analyze crime
data to produce crime bulletins, crime patterns, and suspect profile information.
KNOWLEDGE, SKILLS. ABILITIES & PERSONAL ATTRIBUTES: Knowledge of criminal
justice principles and crime analysis concepts, practices and investigative
procedures; knowledge of research methods and techniques; knowledge of data
base applications using computer software and hardware. Ability to use computer
application programs to prepare reports and present findings through. the use of
charts, graphs and statistical tables. Conduct special studies, complete
monthly activity reports. maintain and update probation and parole data files
for investigative review.
MINIMUM OUALIFICATIONS: Equivalent to graduation from an accredited four year
college or university with a major in criminal justice, public administration or
related field. Relevant experience and training may be substituted for an
academic education on a year for year basis. One year experience in analysis or
statistical research. Experience in crime analysis is highly desirable. Valid
California driver' s License.
3606
WPPERSP:415
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CIT�Y0F HUNTINGTOI�I BEACH
." 2�
5 E " L .
-SECIFIG�A TJ1.0syL�'N NVL`Y
''�.
�_ +.a s=,_ 'fiEtY •m=' W + L o'� " ' HUN7INGTOH BEACH
.�,a j.t�Tp*,-z,�-2 aj_ �• `�a R iy�� ''rz a✓+'w",e w�^` ; .y�'';
TITLE: Assistant City Clerk DATE: May, 1999
DUTIES SUMMARY — The primary reason for this classification is to plan, organize,
and supervise the operations of the City Clerk's Department under the direction of the
City Clerk. To- perform a variety of administrative tasks; to maintain official city
documents, records, ordinances, resolutions, contracts, agreements and franchises. To
administer the City Clerk's records management system and supervise codification of
city ordinances. Supervise department personnel.
DISTINGUISHING CHARACTERISTICS — The Assistant City Clerk classification is
distinguished from the Deputy City Clerk II classification in that the Assistant City Clerk
is an administrative level, coordinating and supervising operations of the department
and department personnel. The Assistant City Clerk acts for the City Clerk in his/her
absence.
EXAMPLES OF ESSENTIAL DUTIES — Plans, organizes and supervises a
comprehensive records management program for the City Clerk's Office including
appropriate control over maintenance, protection, retention and disposition of records in
accordance with legal and procedural requirements. Oversees agreements and land
use public hearings. Supervises the imaging program for the City Clerk's Office.
Supervises the codifying of the municipal and subdivision and zoning codes. Analyzes
studies and procedures, reports findings and makes recommendations to the City Clerk.
Assists City Clerk on budget, work procedures, and special projects. Assists in hiring,
discipline and dismissal of employees in the Office of the City Clerk. Acts as the City
Clerk in his/her absence. May act as a Notary Public.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Knowledge of:. Computerized records storage and retrieval; related computer
hardware and software programs; imaging technology; local, state and federal
law relating to records retention; FPPC (Fair Political Practices Commission)
procedures. In-depth knowledge of the Brown Act and conduct of City Council
meetings. Knowledge of legal requirements for public hearings, city property
transactions, development agreements, recordings of documents; procedures of
the Office of the City Clerk and principles of supervision and training.
Job Specification Catalogue/Reference Pg.34 5/12199 8:22 AM
-
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F�O . N NGT _ � EACH
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a.`..W t=.'r-`+i': T�f �•?!�i 2:-;:, "w'F+r;..' •.ai.n p�' � .•:+'�]f .•``a
.:iu-k..tr...ii. -v �"�t{'i'=*: '�h-'1'`�,;;g: _ _-t_ _ice-�F•`'i tad S'^-�",M11.'.; .
#��'�� _��`-=>�i' r' ,Si: - �+„'�'a.�k.-ti-'rR��vi b.•: HUNTINGTONBEACH
„1+„'":,. _r..-�. g�i`ti ..�a"n- -Sttr3: +.. �K�i.�^'��'F4':S�.i{i•s'F`,w�.°.4w` �.- - ,
TITLE: Assistant City Clerk' DATE: May 1999.
Ability to: Plan, organize and supervise the operations of the City Clerk's
Office; interpret, explain and work in accordance with a wide variety of laws,
codes and ordinances;'plan and organize and supervise the maintenance of an
effective recordkeeping and filing and imaging system; communicate effectively
orally and in writing; establish and maintain cooperative and effective
relationships with city officials, personnel and members of the public; use
independent judgment and initiative; learn complex and technical information.
Education: Certification as a Municipal Clerk (CMC) highly desirable.
Graduation from high school or equivalent.
Experience: Five (5) year experience in a City Clerk's Office. •A minimum of
three (3) years increasingly responsible administrative experience with at least
two years of records management experience including the maintenance,
protection, retention and disposition of records, familiarity with local government
procedures, and significant public contact with officials and the public.
Required to take and transcribe City Council meeting minutes.
Licenses: Valid and appropriate California driver license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Job Specification catalogue/Reference Pg.35 5/12199 8:23 AM
RCA ROUTING SHEET
INITIATING DEPARTMENT: Administrative Services
SUBJECT: Approve Classification Plan Amendment
COUNCIL MEETING DATE: August 5, 2002
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits; & legislative draft if applicable Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Cler12-12
EXPLANATION FOR RETURN OF ITEM:
Space . Only)
RCA Author: S. Hennegen
c:ITY OF HUNTINGTON BEACr, �( �
MEETING DATE: March 18, 2002 DEPARTMENTM E AS�d2-006N
�
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied W, thy Cler Signature
Council Meeting Date: March 18, 2002 Department ID Number: AS 02-006
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION C=
-, _.-
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR
PREPARED BY: CLAY MARTIN, ADMINISTRATIVE SERVICES DIRECTOR
CD
SUBJECT: APPROVE CLASSIFICATION PLAN AMENDMENT ftt5 NO- 2001-14
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: Should the City's Classification Plan be amended to include the new
job classifications of Supervisor, Development and Petroleum/Chemicals and Administrative
Environmental Specialist; and deletion of the classification of Supervisor, Development and
Hazardous Materials?
Funding Source: The Supervisor, Development and Petroleum/Chemicals is funded in FY
01/02 by General Funds in the Fire Department, Fire Protection Account No.
10065201.51100, and the Administrative Environmental Specialist is funded. in the Public
Works Department National Pollution Discharge Elimination System (NPDES) Account No.
1.0085102.51110.
Recommended Action:
Adopt Resolution No. ODD?/`/, a resolution of the City Council of the City of Huntington
Beach to amend the City's Classification Plan by adding the new job classifications of
Supervisor, Development and Petroleum/Chemicals and Administrative Environmental
Specialist and deleting the classification of Supervisor, Development and Hazardous
Materials.
Alternative Action(s): Make no changes to the City's Classification Plan.
Analysis: At its meeting of February 20, 2002, the Personnel Commission approved the
following amendments to the Classification Plan.
ClsAmend0302.D0T - 3/7/02 8:31 AM
REQUEST FOR ACTION
MEETING DATE: March 18, 2002 DEPARTMENT ID NUMBER: AS 02-006
Supervisor, Development and Petroleum/Chemicals (Petro/Chem): On October 1, 2001
the City Council had approved amending the City's Classification Plan by creating a new
classification of Supervisor, Development & Hazardous Materials. However, in spite of an
extensive advertising campaign to recruit for this position, the City was unsuccessful in
identifying a highly qualified candidate pool. It was subsequently proposed this classification
be retitled and replaced with a Supervisor, Development and Petroleum/Chemicals since the
Fire Department has developed resources to fulfill the previous requirement for the review of
projects related to hazardous materials and soil remediation. The revised focus of this
position is training and experience in the areas of design review of land development, fire
protection requirements, enforcement of codes and regulations in building construction, as
well as coordination of projects related to hazardous materials, oil wells and soil remediation.
This mid-management, civilian position will be under the general direction of the Division
Chief/Fire Marshal and supervise the work of a Fire Protection Analyst and Hazardous
Materials Specialist. The proposed salary range is R-523 (Top Step $6358), which is five
percent above a Fire Protection Analyst. The position will be represented by the
Management Employees Organization (M.E.O.).
Administrative Environmental Specialist: This classification is being created as part of
the Public Works Department's efforts to develop a proactive, multi-faceted approach to
comply with the Federal Clean Water Act. The establishment of this paraprofessional
engineering classification will provide the technical and administrative support needed to
meet the storm water permit requirements of the State Water Resources Control Board,
which include a very labor intensive inspection program of industrial and commercial
construction sites. In addition, the incumbent will assist in maintenance of related databases
in the City's GIS system, conduct public outreach programs, and enhance water quality
enforcement efforts.
This single classification is being created due to the specialized knowledge, skills and
abilities required in administering, monitoring and enforcing the City's water quality programs.
The proposed salary range is R-493 (Top Step $5,474) which is comparable to the salary
paid a Civil Engineering Assistant. The position will be represented by the Municipal
Employees Association (M.E.A.).
The base salaries of the above classifications do not reflect any general across-the-board
salary increases recently adopted by the City Council.
Environmental Status: Not applicable
Attachment(s):
City Clerk's
. - Number No.
1. Resolution No.2_oo2=1Y - A Resolution of the City Council of the City
of Huntington Beach to Amend the Classification Plan
RCA Author: BCharles
ClsAmend0302.DOT 3/7/02 8:31 AM
Z
ATTACHMENT # 1
RESOLUTION NO. 2002-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH TO
AMEND THE CLASSIFICATION PLAN BY ADDING, DELETING AND MODIFYING
CLASSIFICATIONS IN THE CITY CLASSIFICATION PLAN
WHEREAS, the City Council of the City of Huntington Beach has previously approved the City's
Classification Plan; and
The City's Personnel Commission recommended the following amendments to the City
Classification Plan at their regular meeting on February 20, 2002:
A. To replace the title of"Supervisor, Development and Hazardous Materials"with
"Supervisor, Development and Petroleum/Chemicals". The revised Class Specification for
the position of"Supervisor, Development and Petroleum/Chemicals" is attached hereto as
Exhibit A and incorporated herein by this reference;
B. To add the classification of"Administrative Environmental Specialist" to the City
Classification Plan. The Class Specification for the position of"Administrative
Environmental Specialist" is attached hereto as Exhibit B and incorporated herein by this
reference; and
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as
follows:
1. The City Classification Plan is hereby amended to replace the title "Supervisor,
Development and Hazardous Materials"with the title "Supervisor, Development and
Petroleum/Chemicals" and the Class Specification for this position is amended as set forth
in Exhibit A.
2. The City Classification Plan is hereby amended to add the classification of
"Administrative Environmental Specialist" as set forth in the Class Specification attached
hereto as Exhibit B.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 18th day of March , 2002.
Mayor
City Clerk A3-21-oZ
APPROVED AS TO FORM:
REVIEWED AND APPROVED:
W.3-9-oa--
ttorney
City Admin' rator , INIT
IAT D APPROV
D ctor of dministrative Services
02reso ClassPlanAmend/3/8/02
1.
RM.t o.yi olA
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: SUPERVISOR, DEVELOPMENT AND PETROLEUM/CHEMICALS
DATE: FEBRUARY 2002
DUTIES SUMMARY — Under general direction of the Division Chief/Fire Marshal, the
Supervisor, Development and Petroleum/Chemicals (Petro/Chem) supervises the work of Fire
Protection Analysts and Hazardous Materials Specialists assigned to the Development and
Petroleum Chemical (Petro Chem) sections of the Fire Department; performs complex technical
activities, including the review of plans and specifications, to enforce compliance with codes,
laws, ordinances and regulations related to areas such as fire protection systems, requirements
for land development, building construction, soil remediation, and hazardous materials.
DISTINGUISHING CHARACTERISTICS — This middle management, non-safety
classification requires the incumbent to exercise a significant level of independent judgment in
the performance of duties, while working under general direction of the Division Chief/Fire
Marshal and within the framework of established procedures. The incumbent is expected to
perform a full range of duties requiring supervisory, technical, and functional expertise in State
and local codes, laws, and ordinances.
EXAMPLES OF ESSENTIAL DUTIES — Under general direction, ensures compliance with
the State and local codes, laws, ordinances, and City of Huntington Beach specifications;
performs plan reviews of development projects, building design, and construction, fire protection
systems, oil production sites, soil remediation projects, and methane gas systems; supervises
subordinate personnel in the Development, Petro/Chem and Hazardous Materials Disclosure
sections; assists in the formulations and administration of Huntington Beach Fire Department
(HBFD) policies and procedures; assists in budget preparation and monitoring; creates goals
and objectives; writes reports, letters, and administrative memoranda; coordinates projects and
work assigned to consultants; attends training classes and committees to remain current on
changing legislation and requirements; reviews projects for compliance with requirements of
emergency dispatching; administers the City's Used Oil Grant Program; maintains soil
remediation and methane mitigation databases; performs related duties and responsibilities as
required.
The preceding duties have been provided as examples of the essential types of work performed within
this job classification. The City, at its discretion, may add, modify, change or rescind work assignments
as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Uniform Fire Code and Uniform Building Code in relation to storage,
compatibility, use, building construction, and related requirements; Petro/Chem program
elements; water systems, and fire suppression system requirements; standards,
principles and practices of plan checking; state and local ordinances; emergency
response procedures, notification, medical assistance, prevention, mitigation,
.evacuation, training, and certification; principles of supervision, training, and
CS Supvr HazMat DevR.doc/Page Ref. 1 1 3/5/02 12:57 PM
,-% - , , -- -r 1 1
CITY OF HUNTINGTON BEACH e
CLASS SPECIFICATION 101)
HUNTINGTON BEACH
performance evaluation; basic accounting principles; fiduciary principles; modern
computer and software applications.
Ability to: Coordinate work schedules and projects; establish and maintain effective
working relationships with those contacted in the course of work, including various
environmental State and local regulatory agencies; prepare clear and concise reports
detailing violations and recommendations; conduct effective investigations; track
collections; perform Process Hazard Analyses; evaluate business operations and project
potential sources of spill or release; analyze trends in the program; forecast potential
revenue sources, as well as future needs; establish a fee structure within the parameters
of State and local requirements; create lesson plans; remain informed of current changes
in environmental regulations; communicate effectively both orally and in writing; work in a
dusty, dirty environment with exposure to potentially hazardous substances, chemicals,
odors and slippery conditions; lift, carry, and work in personal protective gear; walk and
stand for long periods when on-site conducting inspections and investigations; assist in
the preparation and monitoring of the program budget; analyze complex issues, develop
and evaluate solutions and make recommendations; deliver quality customer service.
Education: Equivalent to high school graduation, supplemented by coursework or
certifications related to application of fire and building codes, building design and construction,
and plan review. Desirable are California Fire Service Training & Education System
certifications or courses as a Fire Prevention Officer I, II or 111. Bachelor of Arts degree in
planning or a related field will substitute for one year of experience.
Experience: Three years of progressively responsible experience related to performing
work involving application and compliance with State and local fire and building codes, plan
review of fire protection systems, land development, building construction or any
combination of experience in these areas, including one year in a supervisory or lead role.
Certificates/Licenses:
• Must obtain a PC 832 license prior to completion of probationary period.
• Must possess and maintain a valid California Class C Driver License upon time of
appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
CS Supvr HazMat DevR.doc/Page Ref.2 2 3/5/02 12:57 PM
r.anlbll b l�
Q �deZ.
CITY OF HUNTINGTON BEACH �L
CLASS SPECIFICATION
ITINGUH
Title: Administrative Environmental Specialist Date: February, 2002
DUTIES SUMMARY — Under general supervision, inspects, monitors, collects samples, and
enforces activities related to compliance with the City's National Pollutant Discharge Elimination
System (NPDES) Permit Program and the enforcement of water quality codes, laws, ordinances
and regulations.
DISTINGUISHING CHARACTERISTICS — This position fulfills the requirements of the
NPDES Program by assisting the program manager with technical and administrative aspects of
environmental and water quality programs such as educational outreach, water quality research,
data collection, tabulation and document preparation. It is a journey level classification, which
requires the incumbent to exercise a significant level of independent judgment in the performance
of duties within framework of established procedures. Incumbents are expected to perform a full
range of duties requiring technical and functional expertise in codes, laws and ordinances relating
to NPDES regulations.
EXAMPLES OF ESSENTIAL DUTIES — Assists with development of stormwater Best
Management Practices (BMPs); evaluates BMP effectiveness through monitoring and sampling
programs; performs sampling and testing of stormwater and non-stormwater flows; conducts
pollutant source investigations and develops plans to reduce any identified sources; reviews
Water Quality Management Plans and Storm Water Pollution Prevention Plans; attends classes,
workshops, and committee meetings regularly to remain current on changing legislation and
requirements; receives, records, and investigates complaints from the public and staff regarding
violations of environmental, water quality, and NPDES regulations; performs routine inspections of
new and existing drainage systems and stormwater runoff; prepare and issue violation notices;
explains the nature of incurred violations and encourage compliance; conducts follow up
abatement procedures including preparation of correspondence, site visits, and communication
with property owners; recommends and implements strategic enforcement campaigns for problem
areas such as downtown restaurants and boater activities; develops BMP monitoring and
enforcement databases; maintains files and records; prepares written reports; memoranda, and
correspondence; provides information to the public on stormwater regulations and BMPs; assists
in training staff on stormwater regulations and permit requirements; develop education material
including brochures and power point presentations; conduct training workshops for community
organizations; assists with development of various environmental programs such as coordinating
with local school districts to implement environmental contests; may supervise assigned
subordinates.
The preceding duties have been provided as examples of the essential types of work performed within this job
classification. City Council/Administration at its discretion, may add, modify, change or rescind work assignments as
needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Investigative techniques; basic chemistry concepts and interactions; modern
and complex administrative support principles and practices; modern office procedures and
methods including computer equipment and supporting word processing and spreadsheet
,may. �-. Iry — •
CITY OF HUNTINGTON BEACH: _ MGH
CLASS SPECIFICATION
Title: Administrative Environmental Specialist Date: February, 2002
applications; related Federal, State, local codes, laws, and regulations; occupational hazards and
standard safety practices; principles and practices used to deal effectively with the public; strong
customer service skills; basic functions of related regulatory agencies and organization;
stormwater regulations; principles of record keeping; case management, and reporting; principles
and techniques of quality customer service.
Ability to: Perform responsible and difficult administrative support duties involving the use of
independent judgment and personal initiative; interpret and apply administrative and departmental
policies and procedures; understand and implement principles, practices, methods, and
techniques of inspection, code violation investigation, enforcement, water sampling and testing;
identify common stormwater pollutants and possible sources; work independently while exercising
good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs;
research, collect, compile, and analyze information and data; maintain and update records, logs,
and reports; supervise, train and evaluate assigned staff; understand and follow oral and.written
instructions; communicate clearly and concisely, both orally and in writing; operate a variety of
office equipment including a personal computer and associated software programs such as Word,
Excel and PowerPoint; establish, maintain, and foster positive and harmonious working
relationships with those contacted in the course of work; occasionally work weekends and
evenings; commit to delivering quality customer service.
Education: Equivalent to a Bachelor of Science Degree from an accredited college or
university, with major course work in civil engineering, biology, environmental engineering,
ecology, environmental health or a related field. (A two-year AA or AS degree in Science, with two years of
related, qualifying experience, in addition to the minimum required experience, may be accepted in lieu of a BS
Degree.) Classes in public works and grading inspection desirable.
Experience: Requires three years of progressively responsible experience performing related
water quality professional level work. Supervisory experience of professional and/or sub-
professional staff desirable.
Licenses: Valid Class C, California Driver license upon time of appointment.
Certifications: Certification by successful completion of training in arrest, search and seizure
(P.C. 832) within six months of employment. Certification by successful completion of the U.S.
Coast Guard Auxiliary Boating Skills & Seamanship program, or equivalent, within one year of
employment. Certification by completion of basic swimming instruction by the American Red
Cross or equivalent, within one year of employment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: -- See Physical task questionnaires.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
Res. No. 2002-14
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 18th
day of March, 2002 by the following vote:
AYES: Green, Dettloff, Bauer, Cook, Houchen, Winchell, Boardman
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
RCA ROUTING SHEET
INITIATING DEPARTMENT: Administrative Services/Personnel
SUBJECT: Approve Classification Plan Amendment
COUNCIL MEETING DATE: March 18, 2002
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorne ) Not Applicable
Certificates of Insurance (Approved by the City Attorney) . Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATIOJN FOR MISSING ATTACHMENTS
'REVIEWED RETURNED '. _FORWARDED-.
Administrative Staff )
Assistant City Administrator (Initial) )
City Administrator (Initial) ( ) ( 6w )
City Clerk ( )
"EXPLANATION FOR RETURN 'OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: BCharles