HomeMy WebLinkAboutAmendments to City Classification Plan - Resolution 2002-92, CITY OF HUNTINGTON BEAC14
MEETING DATE: November 6, 2002 DEPARTMENT ID NUMBER: AS-02-45
Council/Agency Meeting Held:, /Oc�• o oa
Deferred/Continued to:
pproved ❑ Conditionally Approved ❑ Denied City Clerk's Signdfure
Council Meeting Date: November 6, 2002 Department ID Number: AS-02-45=
Q
CITY OF HUNTINGTON BEACH � �
REQUEST FOR ACTION - <
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED BY: RAY SILVER, City AdministratoraA �)>
PREPARED BY: CLAY MARTIN, Director of Administrative Services
SUBJECT: ADOPT RESOLUTION REGARDING CLASSIFICATION PLAN
AMENDMENT
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The City's Classification Plan needs to be amended to add new and
modify existing classifications.
Funding Source: Funding for the amendment is included in the FY 02-03 budget.
Recommended Action: Adopt Resolution No. , a resolution of the City Council of
the City of Huntington Beach to amend the classification plan by adding and modifying
classifications and establishing compensation in the City Classification Plan.
Alternative Action(s): Make no changes to the City's Classification Plan.
Analysis: Through the process of public hearing at their October 30, 2002 meeting, the
Personnel Commission approved the revision of the classification of Community Relations
Officer and the new classifications of Recreation, Human & Cultural Services Superintendent;
Facilities, Development & Concessions Nianager; and Special Projects Manager. The City
Council approved the compensation for these positions as part of the approval of the City's
budget on September 16, 2002. The effective date for this amendment to the classification
plan is October 1, 2002.
P:\RCA\Class plan amendment 11-02.doc 10/23/2002 4:23 PM
(
REQUEST FOR ACTION
MEETING DATE: November 6, 2002 DEPARTMENT ID NUMBER: AS-02-45
The vacant position of Community Relations Officer was approved by City Council on August
5, 2002, to be the primary point of contact for the media and tasked with developing and
implementing a comprehensive communications strategy. With the retirement of the Director
of Communications and Special Projects, the duties of this position are being upgraded to
include oversight of the City's cable channel and video production operations. Originally, the
compensation was tied to the Senior Administrative Analyst classification (range 519, $5,031
-- $6,233/month). In recognition of the increased duties, the compensation will be increased
by 9.5% and tied to the Principal Administrative Analyst classification (range 538 $5,531 --
$6,851/month).
At the August 26, 2002 meeting, the City Council approved the reorganization of the
Community Services Department. As part of this reorganization, the positions of Recreation,
Human & Cultural Services Superintendent; Facilities, Development & Concessions
Manager; and Special Projects Manager were proposed. This action formalizes the adoption
of these positions in the City's Classification Plan.
The Recreation, Human & Cultural Services Superintendent will manage the activities and
operations of the Recreation, Human Services and Cultural Services Division. The salary
range is 561 ($6,203 -- $7,685/month). The position of Facilities, Development &
Concessions Manager is charged with planning and managing community services facilities,
special events, concessions, and capital projects. The salary range is 536 ($5,475 --
$6,782/month).
The position of Special Projects Manager will report to the City Administrator and will provide
management level support for the performance of complex special projects as assigned.
The salary range is 623 ($48.76 -- $60.40/hr).
Environmental Status: Not applicable
Attachment(s):
City Clerk's
Page Number No. Description
1 Resolution No. box �i cluding
Specifications for New and Modified Classifications (Exhibits A— D)
RCA Author: S. Hennegen
P:\RCA\Class plan amendment 11-02.doc -3- 10/23/2002 4:23 PM
ATTACHMENT # 1
:L
RESOLUTION NO. 2002-92
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH TO AMEND THE CLASSIFICATION PLAN
BY ADDING AND MODIFYING CLASSIFICATIONS AND ESTABLISHING
COMPENSATION IN THE CITY CLASSIFICATION PLAN
WHEREAS,the City Council of the City of Huntington Beach wishes to amend the City
Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the
City Classification Plan were considered by the Personnel Commission during a public hearing held
on September 18, 2002, and the Commission then voted to recommend the following changes to the
City Council:
A. To amend the Class Specification for the position of"Community Relations Officer"
as set forth in Exhibit A, which is attached hereto and incorporated herein by this
reference; and
B. To add the position of"Recreation, Human & Cultural Services Superintendent".
The Class Specification for the position of"Recreation, Human and Cultural
Services Superintendent" is attached hereto as Exhibit B and incorporated herein by
this.reference; and
C. To add the position of"Facilities, Development and Concessions Manager". The
Class Specification for the position of"Facilities, Development and Concessions
Manager" is attached hereto as Exhibit C and incorporated herein by this reference;
and
D. To add the position of"Special Projects Manager". The Class Specification for the
position of"Special Projects Manager" is attached hereto as Exhibit D and
incorporated herein by this reference; and
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve
as follows
1. The Class Specification Plan for the position of"Community Relations Officer" is
hereby amended as set forth in Exhibit A.
2. The City Classification Plan is hereby amended to add the position of"Recreation,
Human& Cultural Services Superintendent" and the Class Specification for this
position is amended as set forth in Exhibit B.
3. The City Classification Plan is hereby amended to add the position of"Facilities,
Development and Concessions Manager" and the Class Specification for this
position is amended as set forth in Exhibit C.
G:\RE SOLUIN\2002\cl assplanAmend9-25.doc02reso/amendcl assplan/9/25/02
Res. 2002-92
4. The City Classification Plan is hereby amended to add the position of"Special
Projects Manager"and the Class Specification for this position is amended as set
forth in Exhibit D.
5. All other provisions of the Classification Plan shall remain the same.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at an add;ourned
regular meeting thereof held on the 6th , day of November 2002.
ATTEST:
City Cler Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
City Adigrmstrator l'-� City Attorney a 07/
1NITIA APP VED:
Director o Administrative Services
G:\RESOLUTN\2002\classpl anAmend9-25.doc02reso/amendcl assplan/9/25/02
EXHIBIT #A
CITY OF HUNTINGTON BEACH .
.�
CLASS`SPECIFICATION
HUNTINGTON BEACH
TITLE: COMMUNITY RELATIONS OFFICER DATE: June 2002
DUTIES SUMMARY
The Community Relations Officer's primary responsibility is to plan, organize and
pbrform media relations, journalistic writing, Web site strategies, and supervision of the
City's cable channel (HBTV 3). This position develops and implements a
comprehensive communications strategy and related materials to promote the many
programs and services that are provided by city government, to employees, media,
businesses and the general public.
DISTINGUISHING CHARACTERISTICS
The Community Relations Officer works independently under the administrative
direction of the Assistant City Administrator, overseeing a broad range of responsibilities
for public relations and communication related to City services. The Officer works both
internally and externally with a wide variety of departments and agencies.
EXAMPLES OF ESSENTIAL DUTIES
Provides support to mayor, city council and senior city officials to help convey city
messages on and off camera; acting as the spokesperson for the city for all media
outlets. Supervises staff of City's cable channel (HBTV #3). Directs press relations,
including coordinating/facilitating media interviews, writing and disseminating press
releases/kits, media alerts and feature articles, developing and coordinating press tours.
Coaches staff regarding public speaking engagements and presentations. Oversees
community relations; organizes ongoing speaker's bureau and writes speeches and
presentations. Arranges and coordinates promotional photographic services as
needed. Coordinates the process and people necessary for completion of public
service announcements, training and documentation videos.
Implements the City Communication Plan and various. strategic plans for
communications campaigns. Assesses needs and develops ideas and opportunities for
feature articles, interviews, presentations and other public relations activities that
promote awareness. Advises management and helps implement advertising
placement, collateral materials production and Web site communications tactics,
including interactive communications and use of e-commerce. Manages and edits
quarterly City News (Sands) supplement, monthly online newsletter to the public,
monthly employee newsletter and Web site; oversees update of HB infoline. Member of
editorial board.
Recommends and tracks budget expenditures. Manages outside consultants and
vendors. Hires, supervises, trains and evaluates staff. Oversees database of public
9/25/02 Page 1 of 2 6056
CITY OF HUNTINGTON BEACH .
FIB
CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: . COMMUNITY RELATIONS OFFICER DATE: June 2002
relations contacts and distribution of media materials.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: Current trends in strategic external and internal marketing, public
relations, public information, community outreach, community partnerships and media
relations. Current trends in advertising, including electronic, print, outdoor and direct
mail research techniques and methods; pertinent federal, state and local laws, codes
and regulation in regard to public information. Computer literate and skilled in the use
of Microsoft software.
Ability. to: Develop, manage and complete multiple projects and utilize advanced
verbal, written, proofreading and presentation skills. Manage multiple projects, staff and
vendors, Develop and track budgets. Develop and maintain strong local media
contacts.
Education: Bachelor's Degree in communications, public relations, journalism,
marketing or a related field; master's degree preferred.
Experience: Five (5) years experience as a Public Relations Manager.
Certifications/License: Possession of a valid California driver's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis. Must wear business attire and maintain a
personal appearance standard appropriate for an on-camera or off-camera interview.
9/25/02 Page 2 of 2 6056
EXHIBIT #B
CITY OF HUNTINGTON BEACH �a
iR4
CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: RECREATION, HUMAN & CULTURAL SERVICES SUPERINTENDENT
DATE: SEPTEMBER, 2002
CQUTIES SUMMARY -- Plans, directs, manages, supervises, and coordinates the
activities and operations of the Recreation, Human Services and Cultural Services
Division within the Community Services Department; coordinates assigned activities
with other divisions, departments, and outside agencies; and provides highly
responsible and complex administrative support to the Community Services Director.
EXAMPLES OF ESSENTIAL DUTIES — Responsible for the services and activities of
the Recreation, Human, and Cultural Services Division including recreation, human, and
cultural/historic facilities, activities, special events, and projects; participates in the
assessment, planning, and evaluation of citizen-based programming; manages and
participates in the development and implementation of goals, objectives, policies, and
priorities for assigned programs; recommends and administers policies and procedures;
monitors and evaluates the efficiency and effectiveness of service.delivery methods and
procedures; recommends appropriate service delivery and staffing levels; reviews
facility needs and coordinates with various departments to oversee facility development
and construction; plans, directs, coordinates, and reviews the work plan for assigned
staff; selects, trains, motivates, and evaluates assigned personnel; implements
discipline and termination procedures; oversees and participates .in the development
and administration of the division's annual budget, including the forecasting of funds
needed for staffing, equipment, materials, and facilities; monitors and approves
expenditures; develops funding strategies for funding Department projects and
programs; serves as the liaison for the Division with other divisions, departments, and
outside agencies; serves as the Department representative to a variety of boards,
commissions, and committees; prepares and presents staff reports and other necessary
correspondence; serves as a member of the Department's management team; conducts
a variety of organizational studies, investigations, and operational studies; recommends
modifications to Division programs, policies, and procedures as appropriate; and,
performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Knowledge of: Operational characteristics, activities of recreation, human andi,
cultural services programs; facilities management principles and practices; principles
and practices of public administration and municipal government operations; basic
supervision principles, training, and performance evaluation; principles and practices
of program development and implementation; principles and practices of municipal
budget preparation and administration; methods and techniques of grant application
and administration; methods and techniques of contract negotiation and
Page- 1
;2eea -9�
CITY OF HUNTINGTON BEACH '�a
CLASS"SPECIFICATION
H
NTION BEACH
TITLE: RECREATION, HUMAN & CULTURAL SERVICES SUPERINTENDENT
DATE: SEPTEMBER, 2002
administration;; community services funding mechanisms and sources; pertinent
Federal, State, and local laws, codes, and regulations.
Ability to: Oversee and participate in the management of the Recreation, Human
and Cultural Services Division; oversee, direct, and coordinate the work of assigned
staff; select, supervise, train, and evaluate staff; participate in the development and
administration of division goals, objectives, and procedures; prepare and administer
large program budgets; prepare accurate, clear, and concise administrative and
analytical reports; design and implement effective public relations programs; analyze
problems, identify alternative solutions, project consequences of proposed actions,
and implement recommendations in support of goals; interpret and apply Federal,
State, and local policies, laws, and regulations; communicate clearly and concisely,
both orally and in writing; establish and maintain effective working relationships with
those contacted in the course of work.
Education: Equivalent to a Bachelor's degree from an accredited college or
university with major course work in Recreation Studies, Human Services and
Cultural Services, Public Administration, or a closely related field.
Experience: Five (5) years of increasingly responsible experience related to
recreation, human services, cultural services, or education administration, including
three years of progressively responsible administrative and supervisory experience.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case=by-case basis.
Page-2
EXHIBIT #C
"c ✓ 0?�10 a 9.2-
CITY OF'HUNTINGTON BEACH
CLASS SPECIFICATION:
HUNTING ON BEACH
TITLE: FACILITIES, DEVELOPMENT & CONCESSIONS ,MANAGER
DATE: SEPTEMBER, 2002
DUTIES SUMMARY -- Plans, directs, manages, supervises, and coordinates the
activities, projects, and operations of the Facilities, Development and Concessions
Division, that includes facilities, special events, concessions, capital projects,
development and renovation of beach, parks and recreation facilities within the
Community Services Department; coordinates assigned activities with other divisions,
departments, and outside agencies; and provides highly responsible and complex
administrative support to the Community Services Director.
EXAMPLES OF ESSENTIAL DUTIES -- Participates in the assessment, planning,
coordination and evaluation of activities and programming; reviews facility needs and
coordinates with various departments to oversee specific facility development and
construction; manages and participates in the development and implementation of
goals, objectives, policies, and priorities for assigned programs; recommends and
administers policies and procedures; monitors and evaluates the efficiency and
effectiveness of service delivery methods and procedures; recommends appropriate
service delivery and staffing levels; plans, directs, coordinates, and reviews the work
plan for the Division; assigns work activities, projects, and programs; reviews and
evaluates work products, methods, and procedures; supervises, trains, motivates, and
evaluates assigned personnel; provides or coordinates staff training; implements
discipline and termination procedures; oversees and participates in the development
and administration of the Division's annual budget, including the capital projects budget;
monitors and approves expenditures and implements adjustments; develops funding
strategies for Department projects and programs; serves as the liaison for the Division
with other divisions, departments, and outside agencies; serves as a Department
representative to a variety of boards, commissions, and committees; prepares and
presents staff reports and other necessary correspondence; provides responsible staff
assistance to the Community Services Director; conducts a variety of organizational
studies, investigations, and operational studies; recommends modifications to Division
programs, policies, and procedures as appropriate; oversees consultants in the
preparation of plans and reports; acts as the liaison between the City and a wide variety
of private concessionaries including, but not limited to restaurants, snack bars,
equestrian centers and golf courses; and, performs related duties and responsibilities as
required.
MINIMUM QUALIFICATIONS:
Knowledge of: Operational characteristics and activities of community services;
facilities development and management principles and practices; principles and
practices of public administration and municipal government operations; basic
supervision principles, training, and performance evaluation; principles and practices
Page- 1
CITY OF HUNTINGTON BEACH
a �
CLASS SPECIFICATION
HUNTING TON BEACH
TITLE: FACILITIES, DEVELOPMENT & CONCESSIONS MANAGER
DATE: SEPTEMBER, 2002
of program development and implementation; municipal budget preparation and
administration; methods and techniques of grant application and administration;
methods and techniques of contract management and negotiation; community
services funding mechanisms and sources; pertinent Federal, State, and local laws,
codes, and regulations.
Ability to: Oversee and participate in the management of the Division; oversee,
direct, and coordinate the work of assigned staff and professional consultants;
select, supervise, train, and evaluate assigned staff; participate in the development
and administration of division goals, objectives, and procedures; prepare and
administer large program and capital project budgets; prepare accurate, clear and
concise administrative reports; analyze problems, identify alternative solutions,
project consequences of proposed actions, and implement recommendations;
interpret and apply Federal, State, and local policies, laws, and regulations;
communicate clearly and concisely, both orally and in writing; establish and maintain
effective working relationships with those contacted in the course of work.
Education: Equivalent to a Bachelor's degree from an accredited college or
university with major course work in Recreation Studies, Public Administration or a
closely related field.
Experience: Five (5) years of increasingly responsible experience in municipal
recreation programming and facility development, or education administration,
including three years of progressively responsible administrative and supervisory
experience.
PHYSICAL TASKS AND. ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Page-2
EXHIBIT # D
CITY OF'HUNTINGTON BEACH .�d
CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: SPECIAL PROJECTS MANAGER DATE: OCTOBER, 2002
DUTIES SUMMARY -- Provides administrative/management level support for the
performance of complex special projects as assigned.
DISTINGUISHING CHARACTERISTICS -- This position reports directly to the City
Administrator, responsible for performing special projects including the oversight of
capital projects as assigned, involving considerable interaction with community groups
and various departments, public relations, presentations to Commissions and City
Council. Incumbent will be required to exercise independence of action and judgement
in performing duties and meeting required special project timelines.
Note: This position is a temporary position. As defined in Personnel Rule 4-60, a
temporary position is a full-time or part-time position which shall exist for a limited time.
This classification will be used for part-time employment and will be deleted from the
Classification Plan when the position becomes vacant.
EXAMPLES OF ESSENTIAL DUTIES -- Plan, develop and coordinate special project
timeline; conduct related surveys, research, and needs analysis studies as required;
represent the City in negotiations of contracts for concession partnerships, naming
rights, and sponsorships; act as liaison with County and State officials to secure funding
for special projects; work with a variety of contacts such as City management staff and
consultants to obtain and/or negotiate project issues; identify and negotiate issues to
solve and/or correct project issues; develop and maintain reporting systems to monitor
projects; prepare accurate, complete, and concise reports and correspondence as
required; provide support to mayor, city council and senior city officials to help convey
city messages on and off camera; acting as the spokesperson for the city for media
outlets, and perform other related duties as assigned.
MINIMUM QUALIFICATIONS:
Knowledge of: The principles, methods and practices of public administration;
municipal government operations; business administration; contract management and
negotiations; problem solving; and, research and analysis.
Ability to: Plan, organize, and complete special projects requiring the appropriate
utilization of required skills; establish cooperative and effective working relationships with
those contacted in the performance of duties; identify and resolve project issues and
problems; conduct effective presentations; meet project deadlines in an organized and
timely manner; and, communicate effectively, both verbally and in writing.
10/31/2002 1 of 2
CITY OF HUNTINGTON BEACH .�
a
CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: SPECIAL PROJECTS MANAGER DATE: OCTOBER, 2002
Education: Bachelor's degree in public administration, public policy, business
administration, or a closely related field. A Master's degree and/or continuing education
in a field related to public administration or business administration is preferred.
Experience: Five years public sector management experience, including working
knowledge of municipal government. Prior related experience and proven
accomplishments in special project performance is highly desirable.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
10/31/2002 2 of 2
Res. No. 2002-92
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of
said City, do hereby certify that the whole number of members of the City
Council of the City of Huntington Beach is seven; that the foregoing resolution
was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at an adjourned regular meeting thereof held
on the 6th day of November, 2002 by the following vote:
AYES: Green, Dettloff, Boardman, Cook, Houchen, Winchell, Bauer
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
RCA ROUTING SHEET
INITIATING DEPARTMENT: Administrative_Services-------_,
SUBJECT: LAdopt"Cl ass ification Plan Amendment-
COUNCIL MEETING DATE: November 6, 2002
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
Signed in full by the City Attome Not Applicable
Subleases, Third Party Agreements, etc.
Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED
-�
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial ,.�
City Clerk
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: S. Hennegen
CITY OF HUNTINGTON BEACH
MEETING DATE: October 7, 2002 DEPARTMENT ID NUMBER: AS-02-34
Council/Agency Meeting Held:: 10 - o�-oz
Deferr on rnue Ia I ul02 8�c4�CCaN51L�N51A5_
❑ Approved ❑ Conditionally Approved ❑ Denied - ity Cle k' Signature
Council Meeting Date: October 7, 2002 Department ID Number: AS-02-34
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION a =�
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL D
SUBMITTED BY: RAY SILVER, City Administrator,21? > > ' r
cao r
PREPARED BY: CLAY MARTIN, Director of Administrative Services (�
a0dA —
SUBJECT: ADOPT RESOLUTION q;?— REGARDING CLASSIFICATION PLAN
AMENDMENT
Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The City's Classification Plan needs to be amended to add new and
modify existing classifications.
Funding Source: Funding for the amendment is included in the FY 02-03 budget.
a 00,;2- -
Recommended Action: Adopt Resolution No. Ja--, , a resolution of the City Council of
the City of Huntington Beach to amend the classification plan by adding and modifying
classifications and establishing compensation in the City Classification Plan.
Alternative Action(s): Make no changes to the City's Classification Plan.
Analysis: At their September 18, 2002 meeting, the Personnel Commission approved the
revision of the classification of Community Relations Officer and the new classifications of
Recreation, Human & Cultural Services Superintendent; Facilities, Development &
Concessions Manager; and Special Projects Manager. The City Council approved the
compensation for these positions as part of the approval of the City's budget on September
16, 2002.
C J
ZARCA's\Class plan amendment 10-02.doc - 9/26/2002 9:57 AM (�
REQUEST FOR ACTION
MEETING DATE: October 7, 2002 DEPARTMENT ID NUMBER: AS-02-34
The vacant position of Community Relations Officer was approved by City Council on August
5, 2002, to be the primary point of contact for the media and tasked with developing and
implementing a comprehensive communications strategy. With the retirement of the Director
of Communications and Special Projects, the duties of this position are being upgraded to
include oversight of the City's cable channel and video production operations. Originally, the
compensation was tied to the Senior Administrative Analyst classification (range 519, $5,031
-- $6,233/month). In recognition of the increased duties, the compensation will be increased
by 9.5% and tied to the Principal Administrative Analyst classification (range 538 $5,531 --
$6,851/month).
At the August 26, 2002 meeting, the City Council approved the reorganization of the
Community Services Department. As part of this reorganization, the positions of Recreation,
Human. & Cultural Services Superintendent; Facilities, Development & Concessions
Manager; and Special Projects Manager were proposed. This action formalizes the adoption
of these positions in the City's Classification Plan.
The Recreation, Human & Cultural Services Superintendent will manage the activities and
operations of the Recreation, Human Services and Cultural Services Division. The salary
range is 561 ($6,203 -- $7,685/month). The position of Facilities, Development &
Concessions Manager is charged with planning and managing community services facilities,
special events, concessions, and capital projects. The salary range is 536 ($5,475 --
$6,782/month).
The position of Special Projects Manager will report to the City Administrator and will provide
management level support for the performance of complex special projects as assigned.
The salary range is 623 ($48.76 -- $60.40/hr).
Environmental Status: Not applicable
Attachment(s):
City Clerk's
Page Number No. Description
1 Resolution No �, including
Specifications for New and Modified Classifications (Exhibits A— D)
RCA Author: S. Hennegen
Z:\RCA's\Class plan amendment 10-02.doc 9/26/2002 9:57 AM
ATTACHMENT # 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH TO AMEND THE CLASSIFICATION PLAN
BY ADDING AND MODIFYING CLASSIFICATIONS AND ESTABLISHING
COMPENSATION IN THE CITY CLASSIFICATION PLAN
WHEREAS, the City Council of the City of Huntington Beach wishes to amend the City
Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the
City Classification Plan were considered by the Personnel Commission during a public hearing held
on September 18, 2002, and the Commission then voted to recommend the following changes to the
City Council:
A. To amend the Class Specification for the position of"Community Relations Officer"
as set forth in Exhibit A,which is attached hereto and incorporated herein by this
reference; and
B. To add the position of"Recreation, Human & Cultural Services Superintendent".
The Class Specification for the position of"Recreation, Human and Cultural
Services Superintendent" is attached hereto as Exhibit B and incorporated herein by
this reference, and
C. To add the position of"Facilities, Development and Concessions Manager". The
Class Specification for the position of"Facilities, Development and Concessions
Manager"is attached hereto as Exhibit C and incorporated herein by this reference;
and ,
D. To add the position of"Special Projects Manager". The Class Specification for the
position of"Special Projects Manager" is attached hereto as Exhibit D and
incorporated herein by this reference; and
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve
as follows:
1. The Class Specification Plan for the position of"Community Relations Officer" is
hereby amended as set forth in Exhibit A.
2. The City Classification Plan is hereby amended to add the position of"Recreation,
Human& Cultural Services Superintendent" and the Class Specification for this
position is amended as set forth in Exhibit B.
3. The City Classification Plan is hereby amended to add the position of"Facilities,
Development and Concessions Manager" and the Class Specification for this
position is amended as set forth in Exhibit C.
G:\RESOLUTN\2002\cl asspl anAmend9-25.doc02reso/amendc lassp I an/9/25/02
4. The City Classification Plan is hereby amended to add the position of"Special
Projects Manager"and the Class Specification for this position is amended as set
forth in Exhibit D.
5. All other provisions of the Classification Plan shall remain the same.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the day of ) 2002.
ATTEST:
City Clerk Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
G1 n2
City Ad nistrator City Attorney q 12�101/
INITIA APP VED:
Director o Administrative Services
G:\RESOLU7M2002\classplanAmend9-25.doc02reso/amendc I assplan/9/25/02
EXHIBIT #A
' CI,TYLOF3HUNTINGTON'BEACH ;3',;3 •��
CLASS SPECIFICATION"
3 LION
> _ HUNTINGTON BEACH
TITLE: COMMUNITY RELATIONS OFFICER DATE: June 2002
DUTIES SUMMARY
The Community Relations Officer's primary responsibility is to plan, organize and
perform media relations, journalistic writing, Web site strategies, and supervision of the
City's cable channel (HBTV 3). This position develops and implements a
comprehensive communications strategy and related materials to promote the many
programs and services that are provided by city government, to employees, media,
businesses and the general public.
DISTINGUISHING CHARACTERISTICS
The Community Relations Officer works independently under the administrative
direction of the Assistant City Administrator, overseeing a broad range of responsibilities
for public relations and communication related to City services. The Officer works both
internally and externally with a wide variety of departments and agencies.
EXAMPLES OF ESSENTIAL DUTIES
Provides support to mayor, city council and senior city officials to help convey city
messages on and off camera; acting as the spokesperson for the city for all media
outlets. Supervises staff of City's cable channel (HBTV #3). Directs press relations,
including coordinating/facilitating media interviews, writing and disseminating press
releases/kits, media alerts and feature articles, developing and coordinating press tours.
Coaches staff regarding public speaking engagements and presentations. Oversees
community relations; organizes ongoing speaker's bureau and writes speeches and
presentations. Arranges and coordinates promotional photographic services as
needed. Coordinates the process and people necessary for completion of public
service announcements, training and documentation videos.
Implements the City Communication Plan and various strategic plans for
communications campaigns. Assesses needs and develops ideas and opportunities for
feature articles, interviews, presentations and other public relations activities that
promote awareness. Advises management and helps implement advertising
placement, collateral materials production and Web site communications tactics,
including interactive communications and use of e-commerce. Manages and edits
quarterly City News (Sands) supplement, monthly online newsletter to the public,
monthly employee newsletter and Web site; oversees update of HB infoline. Member of
editorial board.
Recommends and tracks budget expenditures. Manages outside consultants and
vendors. Hires, supervises, trains and evaluates staff. Oversees database of public
9/25/02 Page 1 of 2 6056
3 CITY AF HUNTING,TON BEACH`- •1 a
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CLASS SPECIFICATION ,.
HUNTINGTON BEACH
TITLE: COMMUNITY RELATIONS OFFICER DATE: June 2002
relations contacts and distribution of media materials.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: Current trends in strategic external and internal marketing, public
relations, public information, community outreach, community partnerships and media
relations. Current trends in advertising, including electronic, print, outdoor and direct
mail research techniques and methods; pertinent federal, state and local laws, codes
and regulation in regard to public information. Computer literate and skilled in the use
of Microsoft software.
Ability to: Develop, manage and complete multiple projects and utilize advanced
verbal, written, proofreading and presentation skills. Manage multiple projects, staff and
vendors. Develop and track budgets. Develop and maintain strong local media
contacts.
Education: Bachelor's Degree in communications, public relations, journalism,
marketing or a related field; master's degree preferred.
Experience: Five (5) years experience as a Public Relations Manager.
Certifications/License: Possession of a valid California driver's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis. Must wear business attire and maintain a
personal appearance standard appropriate for an on-camera or off-camera interview.
9/25/02 Page 2 of 2 6056
EXHIBIT # B
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CITY OF._HUNTINGTON"BEACH:° •
CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: RECREATION, HUMAN & CULTURAL SERVICES SUPERINTENDENT
DATE: SEPTEMBER, 2002
DUTIES SUMMARY -- Plans, directs, manages, supervises, and coordinates the
activities and operations of the Recreation, Human Services and Cultural Services
Division within the Community Services Department; coordinates assigned activities
with other divisions, departments, and outside agencies; and provides highly
responsible and complex administrative support to the Community Services Director.
EXAMPLES OF ESSENTIAL DUTIES — Responsible for the services and activities of
the Recreation, Human, and Cultural Services Division including recreation, human, and
cultural/historic facilities, activities, special events, and projects; participates in the
assessment, planning, and evaluation of citizen-based programming; manages and
participates in the development and implementation of goals, objectives, policies, and
priorities for assigned programs; recommends and administers policies and procedures;
monitors and evaluates the efficiency and effectiveness of service delivery methods and
procedures; recommends appropriate service delivery and staffing levels; reviews
facility needs and coordinates with various departments to oversee facility development
and construction; plans, directs, coordinates, and reviews the work plan for assigned
staff; selects, trains, motivates, and evaluates assigned personnel; implements
discipline and termination procedures; oversees and participates in the development
and administration of the division's annual budget, including the forecasting of funds
needed for staffing, equipment, materials, and facilities; monitors and approves
expenditures; develops funding strategies for funding Department projects and
programs; serves as the liaison for the Division with other divisions, departments, and
outside agencies; serves as the Department representative to a variety of boards,
commissions, and committees; prepares and presents staff reports and other necessary
correspondence; serves as a member of the Department's management team; conducts
a variety of organizational studies, investigations, and operational studies; recommends
modifications to Division programs, policies, and procedures as appropriate; and,
performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Knowledge of: Operational characteristics, activities of recreation, human and
cultural services programs; facilities management principles and practices; principles
and practices of public administration and municipal government operations; basic
supervision principles, training, and performance evaluation; principles and practices
of program development and implementation; principles and practices of municipal
budget preparation and administration; methods and techniques of grant application
and administration; methods and techniques of contract negotiation and
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CITY,IOFiHUNTINGTON BEACH „1,,,3 •�
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.CL'A3S;SPECIFICATION , '
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HUNTINGTON BEACH
TITLE: RECREATION, HUMAN & CULTURAL SERVICES SUPERINTENDENT
DATE: SEPTEMBER, 2002
administration;; community services funding mechanisms and sources; pertinent
Federal, State, and local laws, codes, and regulations.
Ability to: Oversee and participate in the management of the Recreation, Human
and Cultural Services Division; oversee, direct, and coordinate the work of assigned
staff; select, supervise, train, and evaluate staff; participate in the development and
administration of division goals, objectives, and procedures; prepare and administer
large program budgets; prepare accurate, clear, and concise administrative and
analytical reports; design and implement effective public relations programs; analyze
problems, identify alternative solutions, project consequences of proposed actions,
and implement recommendations in support of goals; interpret and apply Federal,
State, and local policies, laws, and regulations; communicate clearly and concisely,
both orally and in writing; establish and maintain effective working relationships with
those contacted in the course of work.
Education: Equivalent to a Bachelor's degree from an accredited college or
university with major course work in Recreation Studies, Human Services and
Cultural Services, Public Administration, or a closely related field.
Experience: Five (5) years of increasingly responsible experience related to
recreation, human services, cultural services, or education administration, including
three years of progressively responsible administrative and supervisory experience.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
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EXHIBIT #C
CIWY OF,�HUNTINGTON BE4 Me
y,
CLAS&ZIDECIFICATION
HUNTINGTON BEACH
TITLE: FACILITIES, DEVELOPMENT & CONCESSIONS MANAGER
DATE: SEPTEMBER, 2002
DUTIES SUMMARY -- Plans, directs, manages, supervises, and coordinates the
activities, projects, and operations of the Facilities, Development and Concessions
Division, that includes facilities, special events, concessions, capital projects,
development and renovation of beach, parks and recreation facilities within the
Community Services Department; coordinates assigned activities with other divisions,
departments, and outside agencies; and provides highly responsible and complex
administrative support to the Community Services Director.
EXAMPLES OF ESSENTIAL DUTIES -- Participates in the assessment, planning,
coordination and evaluation of activities and programming; reviews facility needs and
coordinates with various departments to oversee specific facility development and
construction; manages and participates in the development and implementation of
goals, objectives, policies, and priorities for assigned programs; recommends and
administers policies and procedures; monitors and evaluates the efficiency and
effectiveness of service delivery methods and procedures; recommends appropriate
service delivery and staffing levels; plans, directs, coordinates, and reviews the work
plan for the Division; assigns work activities, projects, and programs; reviews and
evaluates work products, methods, and procedures; supervises, trains, motivates, and
evaluates assigned personnel; provides or coordinates staff training; implements
discipline and termination procedures; oversees and participates in the development
and administration of the Division's annual budget, including the capital projects budget;
monitors and approves expenditures and implements adjustments; develops funding
strategies for Department projects and programs; serves as the liaison for the Division
with other divisions, departments, and outside agencies; serves as a Department
representative to a variety of boards, commissions, and committees; prepares and
presents staff reports and other necessary correspondence; provides responsible staff
assistance to the Community Services Director; conducts a variety of organizational
studies, investigations, and operational studies; recommends modifications to Division
programs, policies, and procedures as appropriate; oversees consultants in the
preparation of plans and reports; acts as the liaison between the City and a wide variety
of private concessionaries including, but not limited to restaurants, snack bars,
equestrian centers and golf courses; and, performs related duties and responsibilities as
required.
MINIMUM QUALIFICATIONS:
Knowledge of: Operational characteristics and activities of community services;
facilities development and management principles and practices; principles and
practices of public administration and municipal government operations; basic
supervision principles, training, and performance evaluation; principles and practices
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:, C,ITY OF HUNTINGION-:BEACH •�
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'3?CL ASS 'SP=ECIFICATION
HUNTINGTON BEACH
TITLE: FACILITIES, DEVELOPMENT & CONCESSIONS MANAGER
DATE: SEPTEMBER, 2002
of program development and implementation; municipal budget preparation and
administration; methods and techniques of grant application and administration;
methods and techniques of contract management and negotiation; community
services funding mechanisms and sources; pertinent Federal, State, and local laws,
codes, and regulations.
Ability to: Oversee and participate in the management of the Division; oversee,
direct, and coordinate the work of assigned staff and professional consultants;
select, supervise, train, and evaluate assigned staff; participate in the development
and administration of division goals, objectives, and procedures; prepare and
administer large program and capital project budgets; prepare accurate, clear and
concise administrative reports; analyze problems, identify alternative solutions,
project consequences of proposed actions, and implement recommendations;
interpret and apply Federal, State, and local policies, laws, and regulations;
communicate clearly and concisely, both orally and in writing; establish and maintain
effective working relationships with those contacted in the course of work.
Education: Equivalent to a Bachelor's degree from an accredited college or
university with major course work in Recreation Studies, Public Administration or a
closely related field.
Experience: Five (5) years of increasingly responsible experience in municipal
recreation programming and facility development, or education administration,
including three years of progressively responsible administrative and supervisory
experience.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task ,
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
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EXHIBIT #D
CITY OF HUNTINGTON BEACH Ada >
CLASS SPECIFICATION
HUNTINGTON BEACH
TITLE: SPECIAL PROJECTS MANAGER DATE: SEPTEMBER, 2002
DUTIES SUMMARY -- Provides administrative/management level support for the
performance of complex special projects as assigned.
DISTINGUISHING CHARACTERISTICS -- This position reports directly to the City
Administrator, responsible for performing special projects including the oversight of
capital projects as assigned, involving considerable interaction with community groups
and various departments, public relations, presentations to Commissions and City
Council. Incumbent will be required to exercise independence of action and judgement
in performing duties and meeting required special project timelines.
EXAMPLES OF ESSENTIAL DUTIES -- Plan, develop and coordinate special project
timeline; conduct related surveys, research, and needs analysis studies as required;
represent the City in negotiations of contracts for concession partnerships, naming
rights, and sponsorships; act as liaison with County and State officials to secure funding
for special projects; work with a variety of contacts such as City management staff and
consultants to obtain and/or negotiate project issues; identify and negotiate issues to
solve and/or correct project issues; develop and maintain reporting systems to monitor
projects; prepare accurate, complete, and concise reports and correspondence as
required; provide support to mayor, city council and senior city officials to help convey
city messages on and off camera; acting as the spokesperson for the city for media
outlets, and perform other related duties as assigned.
MINIMUM QUALIFICATIONS:
Knowledge of: The principles, methods and practices of public administration;
municipal government operations; business administration; contract management and
negotiations; problem solving; and, research and analysis.
Ability to: Plan, organize, and complete special projects requiring the appropriate
utilization of required skills; establish cooperative and effective working relationships with
those contacted in the performance of duties; identify and resolve project issues and
problems; conduct effective presentations; meet project deadlines in an organized and
timely manner; and, communicate effectively, both verbally and in writing.
Education: Bachelor's degree in public administration, public policy, business
administration, or a closely related field. A Master's degree and/or continuing education
in a field related to public administration or business administration is preferred.
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
HUNTINGTON BEACH
JL-
Experience: Five years public sector management experience, including working
knowledge of municipal government. Prior related experience and proven
accomplishments in special project performance is highly desirable.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
RCA ROU,TING
INITIATING DEPARTMENT: Administrative Services
SUBJECT: Adopt Classification Plan Amendment
COUNCIL MEETING DATE: October 7, 2002
RCA ATTACHMENTS.. STATUS
Ordinance (w/exhibits & legislative draft if applicable Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
Signed in full by the City Attome Not Applicable
Subleases, Third Party Agreements, etc.
Approved as to form by City Attome Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial 62
City Clerk
:EXPLANATION FOR RETURN OF ITEM:
(Be'low Space For City Clerk's Use Only)
RCA Author: S. Hennegen