HomeMy WebLinkAboutAmendments to City Classification Plan Resolution 2000-1210 /IQ
Ci fY OF HUNTINGTON BEACh
MEETING DATE: December 18, 2000 DEPARTMENT ID NUMBER:AS 00-0045
Council/Agency Meeting Held:
Deferred/Continued to:
l pro ed ❑ Conditionally Approved ❑ D nied
City Cle s Signature
Council Meeting Date December 18, 2000 Department ID Number: AS 00-0045
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
co
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORa�4 '\
PREPARED BY: CLAY MARTIN, ACTING ADMINISTRATIVE SERVICES DIRECTOR
SUBJECT: APPROVE CLASSIFICATION PLAN AMENDMENT/?e,,2 y() a000_/20
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Atlachment(s)
Statement of Issue: Should the City's Classification Plan be amended to include the new
job classifications of Neighborhood Preservation Program Manager and Permit Technician II;
to revise the classification of Permit Supervisor and to, retitle Permit Technician to Permit
Technician I?
Funding Source: The Neighborhood Preservation Program Manager is funded in FY 00/01
by General Funds in the Planning Department, Account No. 10060201.51110. It is
anticipated that a budget request for the 2001-2002 fiscal year will be submitted for Council
approval to fund a Permit Technician II position.
Recommended Action:
1. Approve Resolution No.a260-1-29 a resolution of the City Council of the City of
Huntington Beach to amend the City's Classification Plan by adding the new job
classifications of Neighborhood Preservation Program Manager and Permit Technician
II, revising the job classification of Permit Supervisor and retitling the job classification
of Permit Technician to Permit Technician I.
2. Approve an amendment to the Planning and Building & Safety departments' Table of
Organization by adding a Neighborhood Preservation Program Manager and Permit
Technician II, respectively.
Alternative Action(s): Make no changes to the City's Classification Plan.
^1-A---A o 4 4 i11n19%n n.4 0 A KM
REQUEST FOR ACTION
MEETING DATE: December 18, 2000 DEPARTMENT ID NUMBER:AS 00-0045
Analysis: At its meeting of November 8, 2000, the Personnel Commission approved the
following amendments to the Classification Plan.
Permit Technician 1: Retitle the Permit Technician to a Permit Technician I to create an
entry-level class for training and developing staff.
Permit Technician H: Create a journey level classification in which staff may be reclassified
once the incumbent has served two years as a Permit Technician I, gaining permit issuance
experience, and has received ICBO certification. This advanced level serves two purposes:
(1) to encourage Permit Technicians to become ICBO certified and (2) to save the City
money by having more of the smaller projects approved by non-engineers and having the
advanced level permit technicians handle more complicated duties such as the plan checking
of minor projects. The proposed salary range is R-393 (Top Step $3323), which is 11
percent above a Permit Technician I. The position will be represented by the Municipal
Employees Association (M.E.A.).
Permit Supervisor: Revise the classification to require the position to have the ICBO
certification within six months of appointment to increase the professionalism of this job
series and to enable the incumbent to handle complex and highly charged issues.
Neighborhood Preservation Program Manager: At its July 5, 2000 meeting, the City
Council approved establishing a Neighborhood Preservation Program and authorized the
necessary funds for its staffing. As a division head, the work of the Neighborhood
Preservation Program Manager will be performed under the general direction of the Director
of Planning. The incumbent will manage, direct and organize neighborhood preservation
programs; establish program objectives, priorities and timelines for project completion; and
coordinate, monitor and evaluate activities of multi-disciplinary teams in addressing the City's
housing stock, removing blight, reducing crime and improving the quality of life for Huntington
Beach residents. The proposed salary range is R-550 (Top Step $7,275), which is
comparable to the salary paid a Principal Planner. The position will be represented by the
Municipal Employees Organization (M.E.O.).
Environmental Status: Not applicable
Attachment(s):
City Clerk's
Page NumberNo. Description
1. Resolution No. o20D0/-�Q
Exhibits— New/Revised Classification Specifications: X�
'Neighborhood Preservation Program Manager
Permit Technician
+ Permit Technician II
Permit Supervisor
ClsAmend -3- 12/8/00 10:08 AM
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RESOLUTION NO. 2000-120
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH TO AMEND
THE CITY CLASSIFICATION PLAN BY
ADDING NEW CLASSIFICATIONS ENTITLED -
NEIGHBORHOOD PRESERVATION PROGRAM MANAGER AND PERMIT
TECHNICIAN II AND REVISING THE CLASSIFIACTION OF PERMIT
SUPERVISOR AND RETITLING THE CLASSIFICATION OF PERMIT
TECHNICIAN TO PERMIT TECHNICIAN I
WHEREAS, the Personnel Commission of the City of Huntington Beach, having
conducted a duly noticed public hearing on November 8, 2000, pursuant to the provisions
of Personnel Rule 12-4, and having recommended to the City Council that the
classifications of Neighborhood Preservation Program Manager and Permit Technician II
be added to the Classification Plan; and further recommended revising the classification
of Permit Supervisor and retitling the classification of Permit Technician to Permit
Technician I; and
Such Class Specifications, revisions and new titles are attached as Exhibit "A."
NOW, THEREFORE, the City Council of the City of Huntington Beach does
hereby resolve as follows:
SECTION 1. The City Classification Plan is hereby amended by adding,
revising, and retitling the classifications reflected herein below:
New Classifications
Neighborhood Preservation Program Manager
Permit Technician II
Classification Revision
Permit Supervisor
New Title
Permit Technician to Permit Technician I
1
Reso/2000/NewclaO-12/8/00
Res. No.2000-120
SECTION 2. All other provisions of the Classification Plan shall remain the
same.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach
at a regular meeting thereof held on the 18th day of December 2000.
A»'1 4UtAft�
Mayor
ATTEST: APPROVE AS TO FORM:
r
•
/Z F'p ypo0
City Clerk , City Attorney 12_ . 0 o
REVIEWED AND APPROVED: INITIATED AND APPROVED:
Ci Administrator Deputy Gity Administrator/
Director of Administrative Services
2
reso/2000/NewclaO-12/8/00
Res. No.2000-120
s. No. 000-120 .
CITY OF HUNTINGTON BEACH >>�4
CLASS SPECIFICATION 94
HUNTINGTON BEACH
TITLE: NEIGHBORHOOD PRESERVATION PROGRAM MANAGER
DATE: NOVEMBER 2000
DUTIES SUMMARY— Under general direction of the Director of Planning, the Neighborhood
Preservation Program Manager plans, organizes, coordinates and administers the City's
Neighborhood Preservation Program; works closely with the City Council, City Administrator,
community task forces, and department heads to develop, implement and manage goals,
objectives, strategic plans, policies and procedures for allocation of resources for a
comprehensive neighborhood preservation program; and performs related work as required.
DISTINGUISHING CHARACTERISTICS — This classification is a division head in the
Planning Department and is distinguished from the classification of Principal Planner by its
responsibilities for applying specialized knowledge, skills and abilities in administering,
monitoring and evaluating plans and programs for neighborhood preservation activities. The
incumbent is responsible for the supervision of professional and technical staff; prepares and
monitors the division budget; and serves as a specialized liaison between community groups,
City departments and elected officials in order to effectively implement neighborhood
preservation projects.
EXAMPLES OF ESSENTIAL DUTIES — Manages, directs and organizes neighborhood
preservation programs; establishes program objectives, priorities and timelines for project
completion; conducts financial feasibility studies; prepares division budget and staff allocations;
coordinates, monitors and evaluates activities of mufti-disciplinary teams responsible for
redevelopment and land use planning, code enforcement, housing, dangerous building
activities, nuisance abatement, traffic investigation, youth services, community mobilization and
other activities; negotiates with developers, investors and public agencies to implement
programs for services, neighborhood preservation activities and capital improvement projects;
markets and promotes community involvement and volunteer participation to improve and
enhance single-family and mufti-family neighborhoods within the community; interacts with
members of the media; serves as liaison to special task force committees; establishes effective
working relationships with civic organizations, private business firms, public agencies and
residents to promote and facilitate planning and execution of strategic plans for identified
sections within the community; administers grants and prepares, negotiates and mMitors
contracts; conducts studies and prepares comprehensive detailed written reports; attends
meetings; makes oral presentations before the City Council, business and community groups;
supervises assigned professional and technical staff; assigns work activities, projects and
projects; monitors work flow; reviews and evaluate work products, methods and procedures;
prepares personnel evaluations; performs related duties and responsibilities as required.
The preceding duties have been provided as examples of the essential types of work performed within
this job classification. The City, at its discretion, may add, modify, change or rescind work assignments
as needed.
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Mes. N 2000-120
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION .
. .; .......,.. HUNT
1HOTONBEACH
MINIMUM QUALIFICATIONS:
Knowledge of: Professional standards, principles and practices of urban planning and
development; commercial, industrial and residential real estate economicsrinvestment
finance and development; community relations; conflict resolution;. contract
administration; program management techniques including the planning and
coordinating of work activities; principles and practices of supervision including
performance evaluation; municipal budgeting; research methods as applied to the
collection and analysis of data pertinent to neighborhood preservation; descriptive
statistics; applicable building, housing, land use and code enforcement laws; project
management and cost control; safety issues and liability reduction; computer
applications in local government operations; English usage, grammar, punctuation, and
spelling.
Ability to: Develop goals and objectives for individual sections as identified in City
Neighborhood Preservation Program areas; compile and implement strategic plans and
timelines; conduct financial feasibility analyses; coordinate mufti-disciplinary teams in
achievement of Neighborhood Preservation Program goals; plan and effectively direct,
program and project activities; prepare, negotiate and monitor contracts; administer
grants; prepare and monitor division budget; supervise assigned staff; communicate
effectively both orally and in writing; establish and maintain effective working
relationships with those contacted in the course of work; analyze problems and seek
resolutions to conflict; read, interpret, and implement policies, laws, ordinances, rules
and regulations ensure safety and professional work standards are met; work
independently; deliver quality customer service.
Education: Equivalent to a Bachelor's degree from an accredited college or university with
major coursework in urban studies, architecture, planning, economics, public administration,
business administration or a related field.
Experience: Six years of progressively responsible experience performing professional
planning work, including four years supervisory or lead experience.
Certificates/Licenses: Must possess and maintain a valid California driver's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
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20
CITY OF HUNTING TON BEACH •��
CLASS SPECIFICATION
HUNnNGTON BEACH
TITLE: Permit Technician I DATE: November, 2000
DUTIES SUMMARY -- The fundamental reason this classification exists is to receive, review
and process plans; capture, record and maintain the information necessary to issue and receive
payment for building/construction permits.
DISTINGUISHING CHARACTERISTICS — Incumbents in this entry-level position work-
under close supervision where work is reviewed for accuracy, completeness, and good public
relations. Incumbents learn to perform specialized clerical tasks related to building permit
issuance, codes, administrative regulations, departmental policies and other departmental
functions. This entry-level classification is distinguished from the Permit Technician It in that the
latter requires less supervision, processes more complicated projects than the Permit Technician I,
possesses ICBO Certification, and has a minimum of two years of construction permit issuance
experience.
EXAMPLES OF ESSENTIAL DUTIES — An employee in this class provides initial
information and assistance to clients regarding construction development, administrative code
requirements, etc. and reviews submissions/blueprints/plans for completeness, compliance with
basic code requirements, etc.; computes and receives fees and either issues appropriate permits
and/or prepares correspondence indicating the results of such reviews; distributes and reviews
applications for permits according to departmental procedures and legal requirements; receives and
reviews plans for completeness; approves and issues basic permits as assigned; reconciles daily fee
collections; enters, stores and retrieves data on a computer; compiles descriptive statistical reports
regarding departmental activity for outside agencies; generates and maintains accurate record
keeping systems; receives calls and answers questions regarding the general permit process and
permit activity; provides quality customer seance through furnishing accurate, up-to-date
information in a timely manner; listens and responds positively to citizen complaints; deals with
difficult people in a constructive manner; coordinates work activities with staff across divisions,
departments and agencies;performs other related duties as required
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. Management reserves the right to add, modify, change
or rescind work assignments as needed.
MIND4UM QUALIFICATIONS:
Knowledge of: Administrative Code re-quiroments, practices, procedures and regulations
related to permit issuance; basic blueprint/plan review; office practices and procedures;
business equipment including computers and related software;business English including
spelling, punctuation and grammar; math; quality service practices; data filing and
retrieval.
Ability to: learn new information and adapt to new or changing practices,procedures and
regulations, type and enter data; keep and maintain accurate records; proofread, identify
and rectify errors; read, comprehend and interpret departmental processes and
regulations; communicate effectively with the public orally and in writing; plan, organize
120
CITY OF HUNTINPTON BEACH •��
CLASS SPECIFICATION
HUNnNOTON BEACH
TITLE: Permit Technician I DATE: November, 2000
and maintain work flow; establish and maintain cooperative and effective working
relationships with those contacted in the course of work.
Education: A high school diploma or equivalent.
Experience: Two years of clerical experience involving the receipt, review, processing
and tracking of administrative applications. Experience in permit/license issuance is
desirable.
4�eXtif Ca(e; Ce{ticop-by the Tttterntjo ,CoaeTepce Qf luildg O frciats (ICAO)
as a Permit Technician is desirable.
QUALIFICATION FOR RECLASSIFICA`I`ION: Eligible for reclassification to Permit
Technician H level, upon attainment of ICBO Certification as a Permit Technician and two years
of construction permit issuance experience for a government agency, a year of which must be at
the Permit Technician I level.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical, or mental disabilities will be considered
on a case-by-case basis.
6620
Res. No.,000-120
CITY OF HUNTINGTON BEACH • : B
CLASS SPECIFICATION
+ HUNTWGTON BEAC}!
TITLE: Permit Technician II DATE: November, 2000
DUTIES SU&IN ARY -- The fundamental reason this classification exists is to receive, review
and process plans-, capture, record and maintain the information necessary to issue and receive
payment for buUding/construction permits;and perform plan review for minor projects.
DISTINGUISHING CHARACTERISTICS -- Incumbents in this journey level position work
perform specialized clerical tasks and more complicated work related to building permit issuance,
codes, administrative regulations, departmental policies, and other departmental functions. The
Permit Technician II is distinguished from the Permit Technician I in that the former requires less
supervision, processes more complicated projects than the Permit Technician I, performs plan
review for minor projects, possesses ICBO Certification, and has a minimum of two years of
construction permit issuance_experience.
EXAMPLES OF ESSENTIAL DUTIES — An employee in this class provides initial
information and assistance to clients regarding construction development, administrative code
requirements, etc., reviews submissions/blueprints/plans for completeness, compliance with basic
code requirements, etc.;performs plan reviews for minor projects; computes and receives fees and
either issues appropriate permits and/or prepares correspondence indicating the results of such .
reviews; distributes and reviews applications for permits according to departmental procedures and .
legal requirements; receives and reviews plans for completeness; approves and issues basic permits
as assigned; calculates and collects fees for permits; reconciles daily fee collections; enters, stores
and retrieves data on a computer; compiles descriptive statistical reports regarding departmental
activity for outside agencies; generates and maintains accurate record keeping systems; receives
calls and answers questions regarding the general permit process and permit activity; provides
quality customer service through furnishing accurate, up-to-date information in a timely manner,
listens and responds positively to citizen complaints; deals with difficult people in a constructive
manner, coordinates work activities with staff across divisions, departments and agencies;
performs other related duties as required.
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. Management reserves the right to add, modify, change
or rescind work assignments as needed '
MINIMUM QUALIFICATIONS:
Knowledge of. Administrative Code requirements, practices, procedures and regulations
related to permit issuance; basic blueprint/plan review; office practices and procedures;
business equipment including computers and related software; business English including
spelling, punctuation, and grammar; math; quality service practices; data filing and
retrieval.
Ability to: review minor construction projects for code compliance; review new
information and adapt to new or changing practices, procedures and regulations; type and
enter data; keep and maintain accurate records; proofread, identify and rectify errors;
read, comprehend and interpret departmental processes and regulations; communicate
Res. No. 00-120
CITY OF HUNTINGTON BEACH • :
CLASS SPECIFICATION• .
t'°'•' ,':.. HUNTMTON BEACH
TITLE: :Permit Technician Il DATE: November, 2000 •
effectively with the public orally and in writing; plan, organize and maintain work flow;
establish and maintain cooperative and effective working relationships with those
contacted in the course of work.
Education: A high school diploma or equivalent.
Experience: Two years of construction permit issuance experience for a government
agency or equivalent.
Certificate: Certification by the International Conference of Building Officials (ICBO)
as a Permit Technician is required.
PHYSICAL TASKS AND ENVIRONMENTAL CONDTITONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
(Need job code)
A
Res. No. 00-120
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION FTINHUHGTON BEACH
TTTLE: . Permit Supervisor DATE: November,2000
DUTIES SUMMARY— The fundamental reason this classification exists is to ensure the lawful
and customer friendly issuance of building permits and manage the support for the building
inspection and plan check divisions.
DISTINGUISHING CHARACTERISTICS — The Permit Supervisor manages the office staff
for building permit issuance and manages the support for the building inspection and plan check
divisions. Incumbents work under the general supervision of division management, supervise
employees, perform minor plan checks as assigned, and performs office manager duties for the
department.
EXAMPLES OF ESSENTIAL DUTIES—An employee in this class assigns and supervises the
work performed by building permit support staff; develops and maintains all building reporting
systems to meet outside agency requirements; oversees the maintenance and process of
construction records; researches, collects and analyzes data; provides quality customer service
through various means such as serving as an ombudsman for issues arising in building permits and
building inspection; coordinates plan check activities to improve the permitting process; analyzes
and recommends system improvements; continuously updates knowledge of relevant legislation
regarding permit processing; represents the department in meetings; enters, stores and retrieves
data on a computer; trains and evaluates staff, deals with difficult people in a constructive manner;
performs plan checks for minor construction projects when necessary, performs other related
duties as required.
The preceding duties have been provided as examples of the essential types of work performed
by positions within this job classification. Management reserves the right to add, modify, change
or rescind work assignments as needed
MENIINIUM QUALIFICATIONS:
Knowledge of: practices, procedures and regulations related to permit issuance;building
construction methods; basic reading of building plans and specifications; development
process and technical terms associated with construction; principles and practices of..
supervision; contract administration; personnel policies and procedures; applicable local,
State, and Federal regulations; basic algebra and business math; conflict resolution
techniques; business equipment including computers and related software; business
English including spelling, punctuation, and grammar; automated and manual record
keeping systems; quality service principles and practices; budgetary planning and
preparation.
Ability to: supervise the building permit staff, including performance evaluations; read
and interpret building plans and specifications; review minor construction projects for
code compliance; give and follow oral and written instructions; develop and maintain
effective record keeping systems; provide on-the-job training; communicate effectively
orally and in writing with City personnel and citizens regarding topics such as building
construction methods and permit processing; deliver quality service; work as a team
p`�4}fir � � ctw
Res. No. 1 00-120
CITY OF HUNTINGTON BEACH '
CLASS SPECIFICATION.-
j HUNTINGTON BEACH
TTTLE: Permit Supervisor - DATE: November,2000
member,propose and administer change; address and resolve complaints; develop work
plans and track assignments; schedule work;plan, organize and maintain work flow;
establish and maintain cooperative and effective working relationships with those
contacted in the course of work.
Education: A high school diploma or equivalent.
Experience: Three years experience as a Permit Technician for a'government agency or
equivalent.
Certificate: Certification by the International Conference of Building Officials (ICBO)
as a Permit Technician is required within six months of employment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
3678
M� A AT
Res. No. 2000-120
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 18th
day of December, 2000 by the following vote:
AYES: Green, Boardman, Cook, Julien Houchen, Garofalo, Dettloff,
Bauer
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk and ex-officio Jerk of the
City Council of the City of
Huntington Beach, California
RCA ROUTING SHEET
INITIATING DEPARTMENT: Administrative Services/Personnel
-SUBJECT: Approve Classification Plan Amendment
COUNCIL MEETING DATE: December 18, 2000
RCA_ "T
H TV T A
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Tract Map, Location Map and/or other Exhibits Not-Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attomey) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Not Applicable
Bonds (if applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
-EXF-LANA I N'T
PQWMISSING'" TT A HM 04%
FORWARDED;:
REVIEWED
Administrative Staff 1211?1d,0
Assistant City Administrator (initial)
City Administrator (Initial)
City Clerk
WFOIE R"E---
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(Below Space For City Clerk's Use Only)
RCA Author: WHOsness
CITY OF HUNTINGTON BEACH
MEETING DATE: August 21, 2000 DEPARTMENT ID NUMBER: 00-0034
Council/Agency Meeting Held: -- 21-00
Deferred/Continued to:
Approved ❑ Conditionall Approved ❑ Denied p a 's ignature
Council Meeting Date: August 21, 2000 Department ID Number: AS 00-0034
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS -``
C-1 M,M.
SUBMITTED BY: RAY SILVER, City Administrator
C7
PREPARED BY: JOHN P. REEKSTIN, Administrative Services Director ,e- �.�.�, .:..
/4e s Alo
SUBJECT: APPROVE CLASSIFICATION PLAN AMENDMENTa opo.��� ;,✓ .
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Stags Attachments)
Statement of Issue: Should the City's Classification Plan be amended to include the new
job classifications of Code Enforcement Officer, Senior; Facilities Coordinator; and Theater &
Media Technician and to delete the job classification of Leadworker, Traffic Signal?
Funding Source; The Code Enforcement Officer, Senior is funded in FY 00/01 by
General Funds in the Planning Department. It is anticipated that a request for a budget
amendment for the 2000-01 fiscal year will be submitted for Council approval to fund a
Facilities Coordinator and Theater & Media Technician position.
Recommended Actions:
1. Approve Resolution No.?W-8/ , a resolution of the City Council of the City of
Huntington Beach to amend the City's Classification Plan by adding the new job
classifications of Code Enforcement Officer, Senior, Facilities Coordinator, and
Theater& Media Technician and deleting the job classification of Leadworker, Traffic
Signal, and
2. Approve an amendment to the Library Department's Table of Organization by adding
a Facilities Coordinator and Theater& Media Technician.
Alternative Action(s): Make no changes to the City's Classification Plan.
Analysis: At its meetings of June 21, 2000 and July 19, 2000, the Personnel Commission
approved the following amendments to the Classification Plan.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: August 21, 2000 DEPARTMENT ID NUMBER: 00-0034
Code Enforcement Officer, Senior: At its July 5, 2000 meeting, the City Council approved
establishing a Neighborhood Preservation Program and authorized the necessary funds for
its staffing. As part of this program, it was recommended that one Code Enforcement Officer
be reclassified to a Code Enforcement Officer, Senior. Accordingly, the Personnel
Commission approved the re-establishment of this classification to perform the more complex
duties of code enforcement, to provide support by training, reviewing and participating in the
work of field staff, and to serve as acting supervisor in the absence of the Senior Planner. In
addition, the Code Enforcement Officer, Senior may serve as a mediator and arbitrator
between customers and code enforcement officers, serves as an expert witness at
administrative hearings in court and represents the City on various community task forces.
The proposed salary range of R-470 (Top Step $4,881) is ten (10%) percent above the Code
Enforcement Officer, which is consistent with internal salary relationships. The minimum
qualifications of this position require graduation from high school or equivalent,
supplemented by college level coursework in a related field and five years of code
enforcement experience. The position is represented by the Municipal Employees
Association.
Facilities Coordinator: The proposed classification of Facilities Coordinator is being
created to plan, coordinate and evaluate the operation of the Central Library and Cultural
Center's rental and videoconferencing facilities and related equipment, which include the
Library Theater, Children's Theater and seven community meeting rooms. Since opening in
1994, Library facilities rental program revenues have increased from $41,600 to $257,300
last year with Theater attendance up from 23,322 to 63,118. Because of the increased
volume in facility rentals and the individualized needs unique to each client, a full-time
position is needed to focus not only on administering rental and concessionaire agreements,
but also on developing a marketing campaign and strategy to promote use of these facilities
and maximize revenues and ensure high quality customer service to enhance repeat
business. This new position has been assigned a salary range of R-413 (Top Step $3,671),
which is based on salary survey data of comparable positions in other agencies and creates
an eight (8%) percent differential above the Theater & Media Technician classification. The
position of Facilities Coordinator will be represented by the Municipal Employees
Association.
Theater & Media Technician: This proposed classification of Theater & Media Technician
is being created to establish a full-time position to provide technical and functional direction
of part-time staff and be responsible for the set-up, operation, maintenance, take down and
minor repair of all audio-visual and teleconferencing equipment used and/or rented through
the Central Library and Cultural Center. With the addition of a new, technologically advanced
videoconferencing program, there is a critical need for expertise in troubleshooting problems
related to 1) state-of-the-art audio-visual equipment, computers, and interactive media used
in audio-visual presentations and 2) last minute adjustments to accommodate staging and
lighting requirements. This position has been assigned a salary range of R-397 (Top Step
$3,392), which is the same salary range as Audio Visual Coordinator, a position dealing with
the maintenance and repair of multi-media materials and audio-visual equipment. The
Theater & Media Technician also will be represented by the Municipal Employees
Association.
REQUEST FOR CITY COUNCIL ACl iON
MEETING DATE: August 21, 2000 DEPARTMENT ID NUMBER: 00-0034
Leadworker, Traffic Signal. At the request of the Public Works Department, it has been
requested that this classification be eliminated from the City's Classification Plan as no one
has filled such a position in recent years nor was it authorized in the 1999-2000 FY budget.
The responsibilities and duties of this classification have been shifted and are being
accomplished by incumbents in the classification of Electrician, Traffic Signal.
Environmental Status: Not applicable
Attachment(s):
City Clerk's
Page Number No. Description
_- - 1 Resolution No.
D U
- Exhibit —New Classification Specifications:cations:
A. Code Enforcement Officer Senior
B. Facilities Coordinator
C. Theater& Media Technician
RCA Author: B. Charles
RESOLUTION NO. 2000-81
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH TO AMEND
THE CLASSIFICATION PLAN BY ADDING, DELETING,AND
MODIFYING CLASSIFICATIONS IN THE CITY CLASSIFICATION PLAN
WHEREAS, the City Council wishes to amend the City Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes
were considered by the Personnel Commission during public hearings held on June 21,
2000 and July 19, 2000, and the Commission then voted to recommend the changes to the
City Council.
NOW, THEREFORE, the City Council of the City of Huntington Beach does
hereby resolve as follows:
1. The City Classification Plan is hereby amended by adding the
following classifications:
Facilities Coordinator
Theater and Media Technician
Code Enforcement Officer, Senior
The class specifications for the above added positions are attached as
Attachment No. 1 and fully incorporated herein.
2. The City Classification Plan is hereby amended by deleting the class
specification for the following position:
Leadworker, Traffic Signal
3. All other provisions of the Classification Plan shall remain the same.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 21st day of gust , 2000.
Mayor Pro Tem
ATTEST: APPROVED AS TO FORM:
City Clerk 9,5--:7- ity Attorney
REVIEWED AND APPROVED: INITIATED AND APPROVED:
do
yo City Administrator ���f/� Di ctor of Administrative Services
(/V lb/jn/reso/amendclassplan 8/4/00
ATTACHMENT # 1
Res. No. 2000-81
CITY OF HUNTINGTON BEACH L.Im
CLASS SPECIFICATION 1 6 7?iD
HUNTINOTON BEACH
TITLE: CODE ENFORCEMENT OFFICER, SENIOR
DATE: JULY 2000
DUTIES SUMMARY - Under general direction, the Senior Code Enforcement Officer
performs the more complex duties of code enforcement and offers support by reviewing and
participating in the work of field staff responsible for providing Code Enforcement Program
services within the Planning Department.
DISTINGUISHING CHARACTERISTICS - This is an advanced journey level classification
in the code enforcement series. This classification is distinguished from the journey level class
of Code Enforcement Officer by the difficulty, complexity and scope of work performed, by the
degree of independent judgment exercised and by its project orientation. In addition, this class
may serve as a mediator and arbitrator between customers and code enforcement officers.
Incumbents report to a Senior Planner.
EXAMPLES OF ESSENTIAL DUTIES - Performs a variety of technical tasks relative to
assigned area of responsibility, including but not limited to the preparation of various reports for
Administration, the Planning Commission and City Council; conducts inspections and
investigations within special project areas; investigates citizen complaints related to municipal,
zoning, building and housing codes; assists in the training of personnel, emphasizing successful
investigative techniques; conducts and schedules training to familiarize and cross-train staff in
the use of the Uniform Building and Housing Code, city codes and other related regulations;
advises and assists Code Enforcement Officers with complex code enforcement problems;
works with employees to correct deficiencies; assists in the preparation of personnel
evaluations; reviews, establishes and implements policies and procedures; plans, makes public
presentations and develops brochures on Code Enforcement Program services; interprets and
explains codes to property owners, managers, tenants, developers and other interested parties;
serves as liaison to various City, County and State agencies; assists the Senior Planner in the
preparation of various reports on operations and activities; serves on special task force
committees; acts as the code enforcement supervisor in the absence of the Senior Planner,
when directed; monitors conditional use permits and other entitlements; issues notices of
violation and citations, as appropriate; investigates citizen complaints such as those relating to
municipal, zoning, building and housing codes; files criminal complaints with the City Attorney's
Office for the prosecution of violations to City codes; serves as an expert witness at
administrative hearings in court; conducts special surveys and investigations and prepares
comprehensive detailed reports; maintains records on workload, performance and productivity
indicators; performs related duties and responsibilities as required.
The preceding duties have been provided as examples of the essential types of work performed within
this job classification. The City, at its discretion, may add, modify, change or rescind work assignments
as needed.
rnrlaFnfnfr•.rSr/Pang Raf 1 1 R/3/nn R•76 AM
Res. No. 2000-81
CITY OF HUNTINGTON BEACH [':*�
me
CLASS SPECIFICATION
HUWINGTON BEACH
MINIMUM QUALIFICATIONS:
Knowledge of: Operations, services and activities of a code enforcement program;
code enforcement investigative procedures, methods and techniques; principles of
employee selection, supervision, training and performance evaluation; safe and efficient
work practices as related to ordinance enforcement; various regulatory agencies, their
functions and responsibilities; pertinent Federal, State and local laws including zoning,
land use, business permit, public nuisance, housing and other related regulations; legal
processes, specifically due process and right of entry; English usage, grammar,
punctuation, and spelling; basic report formats; modern office equipment, including
computers.
Ability to: Respond to general public inquiries and complaints in a tactful, courteous
and effective manner; inspect, identify and resolve code violations in a timely manner;
maintain accurate records; communicate clearly and concisely, both orally and in writing;
establish and maintain effective working relationships with those contacted in the course
of work; deliver quality customer service; work irregular hours, evenings, holidays and/or
weekends as needed.
Education: High school graduation or equivalent, supplemented by college level coursework
in such areas as construction, plumbing, mechanical, structural, electrical, criminal justice,
public administration, or related fields.
Experience: Five years of code enforcement experience.
Certificates/Licenses: Must possess and maintain a valid California driver's license and
possess a PC 832 search and seizure certificate.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
r.nriP.Fnf()frr.Cr/Pane PAf 2 R/i/f1f1 R•96 AM
Res. No. 2000-81
CITY OF HUNTINGTON BEACH it4
CLASS SPECIFICATION F-70
HUNTINGTON BEACH
TITLE: FACILITIES COORDINATOR
DATE: JUNE 2000
DUTIES SUMMARY-Under general direction, the Facilities Coordinator plans, evaluates and
coordinates the operation of the Central Library and Cultural Center's rental and
videoconferencing facilities and related equipment.
DISTINGUISHING CHARACTERISTICS -This is an advanced journey level position, which
is primarily responsible for coordinating the operation, promotion, maintenance, and security of
the Central Library's rental facilities, including events in the Library Theater, Children's Theater,
and community meeting rooms and videoconferencing and other audio-visual equipment
related to facility use. This position is not responsible for skilled building maintenance activities,
which are the responsibility of the Maintenance Division of the Public Works Department. The
incumbent works under the direction of the Library Director and supervises subordinate staff.
EXAMPLES OF ESSENTIAL DUTIES - Coordinates the day-to-day operations of the
Central Library's rental facilities; coordinates the use of facilities and applicable equipment with
the public and other City departments; administers facility use and rental agreements; serves as
principal department liaison with food and beverage concessionaire and monitors
concessionaire's compliance with contractual obligations to the City; interprets and explains City
policies and procedures to potential and current clients; prepares client invoices and monitors
accounts to ensure timely payment; makes recommendations on issuing refunds and retention
deposits; maintains calendars of scheduled events; prepares and implements marketing plans
for promotion of facility use; develops quality customer service standards and makes
recommendations for improvement; responds to complaints or questions regarding facility use
and equipment rental; takes appropriate action to resolve problems; assists in the preparation of
budget requests and revenue estimates; prepares activity and revenue reports; assigns work;
selects, trains, and evaluates assigned staff; works with employees to correct deficiencies;
performs related duties and responsibilities as required.
The preceding duties have been provided as examples of the essential types of work performed within
this job classification. The City, at its discretion, may add, modify, change or rescind work assignments.
as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Practices and principles of the operation of multi-use facilities;
scheduling procedures for multiple events and activities; facilities promotion and public
relations techniques and strategies; principles and practices of effective customer
service; .budget preparation and administration; principles of supervision, training and
performance evaluation; modern office equipment, including computers.
FarrnnrHPAv/PanP. RPf 1 1 R/l/nO 8-94 AM
Res. No. 2000-81
CITY OF HUNTINGTON BEACH �t4
CLASS SPECIFICATION
HUNnNOTON BEACH
Ability to: Ensure compliance with laws, rules, regulations, contracts and leases
pertinent to the facility operations; coordinate audio-visual and videoconferencing
equipment rentals, setup and maintenance; promote the use of Library facilities and
equipment and maximize revenues; maintain accurate calendars of scheduled events;
effectively plan and schedule the use of equipment; maintain detailed records; assist in
the preparation and monitoring of the program budget; analyze complex issues, develop
-and evaluate solutions and make recommendations; communicate effectively both
orally and in writing; establish and maintain effective working relationships with those
contacted in the course of work; deliver quality customer service.
Education: Formal education equivalent to a B.A. degree in business, public administration,
marketing, hospitality service industry management or a related field.
Experience: Three years of progressively responsible public contact experience in
scheduling and coordinating multi-use or conference facilities, including one year of
supervisory experience.
Certificates/Licenses:
Valid California Driver License.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
Fan(:nnrr♦Rav/Pane Raf 7 R/R/nn R•94 AM
Res. No. 2000-81
CITY OF HUNTINGTON BEACH 1�i4
CLASS SPECIFICATION
H-U
HUMINOTON BEACH
TITLE: THEATER AND MEDIA TECHNICIAN
DATE: JUNE 2000
DUTIES SUMMARY — Under general supervision, the Theater and Media Technician
performs audio-visual, videoconferencing and facility support duties.
DISTINGUISHING CHARACTERISTICS —This is a journey level position, which is primarily
responsible for the set-up, operation, maintenance, take down and minor repair of all audio-
visual and teleconferencing equipment used and/or rented through the Central Library and
Cultural Center. The incumbent works under the supervision of the Facilities Coordinator and
may provide technical or functional direction of part-time staff by prescribing procedures and
scheduling a project or set of work activities.
EXAMPLES OF ESSENTIAL DUTIES — Meets with clients and determines the audio-visual
needs in conducting events through rental of Central Library and Cultural Center facilities and
equipment; assists clientele with information on technology uses; schedules and coordinates
use of audio-visual equipment; sets up, operates and takes down equipment; operates
cameras, programming consoles, projectors, computers, and related audio-visual equipment,
including computer-controlled lighting board, multi-channel audio mixer, and plasma displays;
sets up equipment, lighting, audio and microphones; troubleshoots broadcast problems;
operates computer on-line system for videoconferencing; mixes audio and visual inputs to
videoconferencing output; diagnoses equipment problems; performs minor equipment
maintenance and repair as needed; maintains an inventory of audio-visual equipment; assists in
layout for stage and meeting room arrangements; sets up and breaks down rooms, responds to
customer requests and resolves customer problems; promotes excellent customer service and
maintains high customer service standards; trains others in.the use of cameras and computers
used for productions; provides oral and written event reports; schedules and trains part-time
staff; performs related duties and responsibilities as required.
The preceding duties have been provided as examples of the essential types of work performed within
this job classification. The City, at its discretion, may add, modify, change or rescind work assignments
as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Practices and techniques in the use of state-of-the-art audio-visual
equipment; computers and related software used in audio-visual presentations, including
the Internet and other interactive media; theatrical audio and lighting designs; practices
used in the operation of a multi-use/conference facility or theater; principles and
practices of effective customer service; effective supervisory principles.
Ability to: Determine appropriate use of audio-visual equipment and space layouts to
meet client needs; set up, operate and take down audio-visual equipment, including
television cameras and consoles, computer light control board, audio mixer system,
MRr1iaTPrh/Pang PPf 1 1 A/A/on A-94 AM
Res. No. 2000-81
CITY OF HUNTINGTON BEACH it4
CLASS SPECIFICATION k
HUNTINGTON BEACH
video projectors, networked and on-line computers, videoconferencing equipment;
perform minor maintenance and repair as needed; set up and interconnect audio-visual
equipment components to ensure proper operation; mix multiple microphones, tapes,
compact discs and submixers into proper proportions; provide best picture quality with
ambient room conditions; take audio feeds from microphones or other sources and
output them to computer; take incoming feeds from computer and output them to
monitors, speakers, projectors and screens; initiate videoconference connections with
remote sites; effectively plan and schedule the use of equipment; execute detailed plans
.for stage and sound system upgrading; accurately record and maintain equipment
inventory and maintenance records; prepare clear and accurate reports; communicate
effectively in working with and instructing others in the utilization of equipment; establish
and maintain effective working relationships with those contacted in the course of work;
supervise, train and evaluate subordinate personnel; deliver quality customer service.
Education: High school degree or equivalent, supplemented by coursework in video
production, telecommunications, theater arts or a related field.
Experience: Three years of progressively responsible experience in theater lighting, sound
equipment operations and maintenance, videoconferencing operations or any equivalent
combination of experience and training.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
MArliaTPrh/Pang RPf 9 ? R/A/nn R•94 AM
Res. No. 2000-81
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 21st
day of August, 2000 by the following vote:
AYES: Julien, Sullivan, Harman, Green, Dettloff, Bauer
NOES: None
ABSENT: Garofalo
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
Council/Agency Meeting Held:
Deferred/Continued to: '
M Ap oved ❑ Conditionally Approved ❑ Denied ,Q,elp• City Clerk's Signature
Council Meeting Date: February 7, 2000 Department ID Number: 00-010
CITY OF HUNTINGTON BEACH
S2
REQUEST FOR CITY COUNCIL ACTION' ''
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
_w
SUBMITTED BY: RAY SILVER, City Administrator—
PREPARED BY: JOHN P. REEKSTIN, Administrative Services Director 1e tJ
SUBJECT: APPROVE CLASSIFICATION PLAN AMENDMENT f?tS. N0. &DO— 10
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: Should the City's Classification Plan be amended to add new and
delete old classifications?
Funding Source: Funding for this amendment is included in the FY 99/00 budget.
Recommended Action: Approve Resolution No. 10w-10 , a resolution of the City
Council of the City of Huntington Beach to add new and delete old classifications.
Alternative Action(s): Make no changes to the City's Classification Plan.
Analysis: In September 1998, the City released a Request for Proposal to conduct a
citywide limited classification and compensation study that would involve 105 positions, 40
classifications and three employee associations. At its meeting on December 21, 1998, the
City Council selected Johnson and Associates to perform the study.
The Johnson and Associate's study, which surveyed staff in the selected positions, was
completed in November 1999. The study recommends the adoption of new classes and the
deletion of others. The City Council approved the adoption of the new classes in the
Information Technology series at their December 6, 1999 meeting. The classes remaining to
be added to the City's Classification Plan were approved by the Personnel Commission at
their January 26, 2000 meeting as follows:
New Classification Range
Accounting Technician I R-389
Accounting Technician II R-408
Accounting Technician, Senior R-427
Media Production Coordinator R-424
Secretary, Legal R-401
The Johnson and Associates study recommended and the Personnel Commission approved
the deletion of the following classifications:
Current Classification Dated
Accountant Technician I, II, III and IV December 1985
Computer Operator Coordinator, Library February 1998
Information Systems/Network Specialist June 1997
Micro and Data Base Coordinator January 1990
Micro Technical Aide January 1990
Network Support Technician October 1991
Programmer, Senior September 1974
Secretary/Typist September 1976
Systems and Programming Supervisor July 1987
Secretary, Legal June 1987
Secretary, Legal Senior November 1987
Word Processor, Senior August 1977
Environmental Status: None
Attachment(s):
City Clerk's
Page Number No. Description
1 Resolution No. 10
2 Specifications for New Classifications
3 Specifications for Old Classifications
Author: S. Hennegen
class plan amend 1/27/00 8:49 AM
ATTACHMENT # 1
RESOLUTION NO. 2 0 0 0-10
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH TO AMEND
THE CLASSIFICATION PLAN BY ADDING, DELETING, AND
MODIFYING CLASSIFICATIONS IN THE CITY CLASSIFICATION PLAN
WHEREAS, the City Council wishes to amend the City Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the
changes were considered by the Personnel Commission during a public hearing held on
January 26, 2000, and the Commission then voted to recommend the changes to the City
Council.
NOW, THEREFORE, the City Council of the City of Huntington Beach does
hereby resolve as follows:
1. The City Classification Plan is hereby amended by adding the following
classifications:
Accounting Technician, Senior
Media Production Coordinator
The class specifications for the above added positions are attached as
Attachment No. 1 and fully incorporated herein.
2. The City Classification Plan is hereby amended by modifying the class
specifications for the following positions:
Accounting Technician I, 11
Secretary, Legal
The class specifications for the above modified positions are attached
hereto as Attachment No. 2 and fully incorporated herein.
3. The City Classification Plan is hereby amended by deleting the following
classifications:
Accounting Technician III
Accounting Technician IV
Computer Operator Coordinator, Library
Information Systems/Network Specialist
Micro and Data Base Coordinator
Micro Technical Aide
Network Support Technician
1
reso/amendclassplan/1/27/00
Resolution 2000-10
Programmer, Senior
Secretary/Typist
Systems and Programming Supervisor
Secretary, Legal Senior
Word Processor, Senior
4. All other provisions of the Classification Plan shall remain the same.
PASSED AND ADOPTED by the City Council of the City of Huntington
Beach at a regular meeting thereof held on the 7th day of
February , 2000.
ayor
ATTEST: APPROVED AS TO FORM:
City Clerk it Attorneyl�l-27-cis
��/A 7 66
REVIEWED AND APPROVED: I ITIATED AND APPROVED:
City Administrato D' ector of Administrative Services
2
reso/amendclassplan/1/27/00
ATTACHMENT #2
LN
CITY OF HUNTING,TOWBEACH
CLASS,`SPECIFICATION� F?Z•:?, `,�l car,i..49 :=k
L. �
s".
y
TaM'0ate..A2 :;>.;: :,2 .,. ,,", "�==-,
a, AR
TITLE: Accounting Technician 1/11 DATE: January, 2000
DUTIES SUMMARY -- Performs a variety of financial record keeping and reporting
duties in support of assigned accounting function including accounts payable, accounts
receivable, purchasing, and payroll; maintains a variety of accounting.records, ledgers,
logs and files; and assists in the preparation of financial statements, documents,
analyses and reports.
DISTINGUISHING CHARACTERISTICS
Accounting Technician 1--This is the entry-level class in the Accounting Technician
series. This class is distinguished from the Accounting Technician II by the performance
of the more routine tasks and duties assigned to positions within the series including
providing general financial record keeping and reporting support. Positions at this level
are not expected to function with the same amount of program knowledge or skill level
as positions allocated to the Accounting Technician II level and usually exercise less
independent discretion and judgment in matters related to work procedures and
methods. Work is usually supervised while in progress and fits an established structure
or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Advancement to the "II" level is based on demonstrated proficiency in performing the
assigned functions, and is at the discretion of higher level supervisory or management
staff. Since this class is typically an entry-level class, employees may have only limited
or no directly related work experience.
Accounting Technician II--This is the full journey level class within the Accounting
Technician series. Employees within this class are distinguished from the Accounting
Technician I by the performance of the full range of duties as assigned including
performing the full range of general financial record keeping and reporting duties.
Assignments are performed with the expectation that incumbents have the ability to
choose among alternatives in solving job problems. Positions at this level receive only
occasional instruction or assistance as new or unusual situations arise, and are fully
aware of the operating procedures and polices of the work unit. Work is normally
reviewed only on completion and for overall results. Positions in this class series are
flexibly staffed and positions at the Accounting Technician II level are normally filled by
advancement from the Accounting Technician I level. This class is distinguished from
the Senior Accounting Technician in that the latter performs advanced level technical
accounting duties in support of assigned department.
EXAMPLES OF ESSENTIAL DUTIES -- Performs a variety of financial record keeping
and reporting duties in support of assigned area including in the areas of accounts
payable, accounts receivables, purchasing, and payroll; gathers, assembles, tabulates,
checks, audits, posts, inputs, and files financial, statistical, personnel, and related data;
assists in establishing and maintaining accounts, journals and ledgers; prepares
Page 1
72
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W&K, ,T-,�Y,a ,,OFAHUNTING.TON-iBEACHI 111-�-"IIPTP.,�"11
M
"101
UNGIJ TING ft F-
TITLE: Accounting Technician 1111 DATE: January, 2000
accounting entries to transfer funds between accounts; reconciles accounts; verifies,
balances and adjusts accounting records; verifies fund balances; maintains control on
assigned funds and accounts; assists in the preparation of financial statements and
reports; gathers and organizes data to assist management in .the preparation of reports
and recommendations; receipts, balances and posts cash funds; maintains fixed asset
records; reviews and processes purchase requisitions; receives, audits, processes,
inputs, and distributes requisitions and purchase orders; performs a full range of
accounts payable duties including assuming responsibility for paying invoices, material
requisitions, demands and general debts incurred by the City; checks documents for
accuracy; researches invoices and obtain authorization for payment; assists in budget
preparation for area of assignment; assists in the establishment of forms and
procedures relating to financial record keeping methods; utilizes various computer
applications and software packages; creates spreadsheets, enters data, and generates
reports using spreadsheet software; creates documents using word processing
software; performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Accounting Technician I
Knowledge of: General understanding of the operations, services and activities of
assigned accounting program area; clerical accounting principles and practices;
routine principles and procedures of financial record keeping and reporting; methods
and techniques of coding and balancing accounting records; basic auditing
principles and practices; basic budget preparation procedures; mathematical
principles; English usage, spelling, grammar and punctuation; business letter writing
and basic report preparation; filing methods and procedures, including maintenance
of confidential and sensitive materials; correct English usage, spelling, grammar and
punctuation; modern office procedures, methods and equipment including
computers and supporting word processing and spreadsheet applications.
Ability to: Learn to provide the full range of responsible clerical and technical
accounting work in support of area to which assigned; learn basic governmental
accounting principles and procedures; learn, interpret and apply pertinent Federal,
State and local codes, laws and regulations; learn, interpret and apply organization
and unit rules, policies, and procedures with good judgment; learn to review and
interpret financial transactions and formulas; learn to monitor and maintain account
balances and assigned budgets; perform a variety of accounting and fiscal record
keeping work; maintain a variety of financial records and files; prepare basic
financial statements and reports; maintain interrelated records and files; perform
accurate mathematical computations; use good judgment in choosing among
available alternatives to solve work problems, recognizing scope of authority, and
Page 2
9�1j3
3 e a - r
CITY OF-HU�NTI"NGTON BEACH" ,p§ FM
, r I':3�>c�v�.iP:3 .--- -3- ;:-�"�` - -n.., ���r , , �-
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" CLAS,S.SPECIFICATION ',.
,
afi%vi atilHii�
TITLE: Accounting Technician 1/II DATE: January, 2000
referring problems_ to others; operate office equipment including .computers and
supporting word processing and spreadsheet applications; communicate clearly and
concisely, both orally and in writing; understand and carry out oral and written
instructions; establish and maintain effective relationships with those contacted in
the course of work.
Education: Equivalent to the completion of the twelfth grade. Completion of
specialized training bookkeeping, accounting, or related field is desirable.
Experience: One year of general accounting or bookkeeping experience, including
experience in the preparation and maintenance of financial, accounting, personnel or
statistical records.
Accounting Technician II
In addition to the qualifications for Accounting Technician I:
Knowledge of: Operations, services and activities of a governmental accounting
program; procedures, policies, rules and practices affecting. the development,
maintenance and control of fiscal record keeping systems; pertinent Federal, State
and local codes, laws and regulations; principles and practices of budget preparation
and administration.
Ability to: Provide the full range of responsible technical accounting work in support
of area to which assigned; interpret and apply pertinent Federal, State and local
codes, laws and regulations; interpret and apply organization and unit rules, policies,
and procedures with good judgment; review and interpret financial transactions and
formulas; monitor and maintain account balances and assigned budgets; establish
and maintain a full range of financial record keeping systems; research and prepare
a full range of financial and accounting records, statements, and reports.
Education: Equivalent to the completion of the twelfth grade supplemented by
specialized training in bookkeeping, accounting, or a related field.
Experience: Two years of increasingly responsible clerical and technical accounting
experience equivalent to an Accounting Technician I with the City of Huntington
Beach.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Page 3
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M
TON.BEACH
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qR R N TINGnN G5.TITLE: Senior Accounting Technician DATE: January, 2000
DUTIES SUMMARY -- Performs a variety of advanced level technical accounting duties
in support of assigned accounting function; coordinates assigned accounting function;
audits, reconciles, and maintains a variety of accounting records, ledgers, logs and files;
and prepares and assists in the preparation of financial statements, documents,
analyses and reports.
DISTINGUISHING CHARACTERISTICS -- This is the advanced journey level in the
Accounting Technician series. Positions at this level are distinguished from other
classes within the series by the level of responsibility assumed and the complexity of
duties assigned. Employees perform the most difficult and responsible types of duties
assigned to classes within this series including responsibility for coordinating City-wide
payroll and/or for providing highly technical support to professional accounting staff.
Employees at this level are required to be fully trained in all procedures related to
assigned area of responsibility and are required to have greater breadth and depth of
knowledge in the performance of assigned functions than positions at the Accounting
Technician 11 level.
EXAMPLES OF ESSENTIAL DUTIES -- Performs a variety of highly complex technical
accounting duties in support of the City's accounting functions; assists professional
accountants in daily operations; reviews, verifies for compliance, and processes a
variety of financial documents including all incoming requisitions, appropriation
revisions, budget loads, journal entries, and accounts receivables; prepares month-end
reconciliation and closing entries; audits, reconciles, and prepares journal entries for
accounts payable; creates recurring invoices for accounts receivables; processes
accounts receivable adjustments and write-offs; coordinates the City's payroll function;
coordinates with computer programming staff to ensure accurate processing of payroll;
audits all payroll information submitted by City departments; prepares timely and
accurate financial statements and documents; provides supervision, direction, guidance,
and training to assigned staff; assists customers, departments and employees by
providing fiscal information, explaining procedures and answering questions; maintains
current knowledge of policies, rules, and regulations pertaining to area of assignment;
utilizes various computer applications and software packages; maintains data and
generates reports from a database or in-house network system; creates spreadsheets,
enters data, and generates reports using spreadsheet software; creates documents
using word processing software; performs related duties and responsibilities as
required.
Page 1
J�
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SCIFICOdLA"8'S � TIN13H IF 101,
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TITLE: Senior Accounting Technician DATE: January, 2000
MINIMUM QUALIFICATIONS:
Knowledge of: Operations, services and activities of a governmental accounting
program; generally accepted accounting principles, practices and their application to
various accounting functions; procedures, policies, rules and practices affecting the
development, maintenance and control of fiscal record keeping systems; principles
and practices of ledger preparation and reconciliation; principles and procedures of
financial record keeping, reporting and analysis; principles and practices of budget
preparation and administration; audit principles and practices; pertinent Federal,
State and local laws, codes and regulations; business letter writing and basic report
preparation; filing methods and procedures, including maintenance of confidential
and sensitive materials; correct English usage, spelling, grammar and punctuation;
modern office procedures, methods and equipment including computers and
supporting word processing and spreadsheet applications.
Ability to: Perform a full range of advanced level technical accounting duties in
support of area to which assigned; coordinate assigned accounting functions;
research, prepare, analyze, and audit a variety of financial and accounting records,
statements, and reports; interpret and apply Federal, State and local policies, laws
and regulations; interpret and apply organization and unit rules, policies, and
procedures with good judgment; review and interpret financial transactions and
formulas; independently establish and maintain a full range of financial record
keeping systems; maintain interrelated records and files; perform accurate
mathematical computations; use good judgment in choosing among available
alternatives to solve work problems, recognizing scope of authority, and referring
problems to others; operate office equipment including computers and supporting
word processing and spreadsheet applications; communicate clearly and concisely,
both orally and in writing; understand and carry out oral and written instructions;
establish and maintain effective relationships with those contacted in the course of
work.
Education: Equivalent to the completion of the twelfth grade supplemented by
college level course Work in accounting, finance or a related field.
Experience: Three years of increasingly responsible technical accounting
experience directly related to area of assignment and at a level equivalent to an
Accounting Technician 11 with the City of Huntington Beach.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Page 2
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TITLE: Media Production Coordinator DATE: January, 2000
DUTIES SUMMARY -- Performs a variety of duties involved in programming the City's
television station (HBTV-3) for 24-hour broadcasting; to select programs and prepare
monthly HBTV-3 schedule; to maintain broadcast tape inventory and to oversee the
dubbing of programs for play and.the copying of programs for staff and citizens; and to
perform a variety of administrative duties in support of the Public Information Office.
EXAMPLES OF ESSENTIAL DUTIES -- Performs a variety of duties involved in
programming the City's television station (HBTV-3) for 24-hour broadcasting; removes
and files previous day's tapes; pulls tapes to be programmed, enters program into
computer for next day's broadcast, and places tapes in flexicart machine; selects
programs, prepares monthly HBTV-3 schedule, and distributes schedule; 'seeks new
programs from outside sources; coordinates dubbing of new programs; maintains
broadcast tape inventory; oversees and participates in the copying of programs for staff
and citizens; receives information for and creates messages for presentation on the
HBTV-3 scroll; maintains file of organizations and dates of play or pending
announcements; presents material on-camera as assigned including City report and
special interviews; monitors computer generated information line including providing
monthly usage reports, updating voice messages, and working with other departments
to provide fax back documents; performs a variety of duties in support of the Public
Information Office; arranges presentations at City Council meetings; coordinates with
Mayor to arrange for invocation, flag salute, and presentations to be made at Council
meetings; researches, composes, and types proclamations and commendations for the
Mayor's signature; writes press releases and articles; gives tours of City Hall; composes
correspondence and prepares responses to requests for information; utilizes various
computer applications and software packages; enters data and maintains and
generates reports; creates documents using word processing software.
MINIMUM QUALIFICATIONS:
Knowledge of: English usage, spelling, grammar, and punctuation; principles and
practices of public speaking; public information principles and practices; principles of
audio visual, lighting, and sound electronics; on-air interviewing principles and
practices; broadcasting principles and practices; record keeping principles and
procedures; modern office procedures and methods including computer equipment
and supporting word processing and spreadsheet applications.
Ability to: Learn to perform the full range of duties involved programming the City's
24-hour television station; effectively select programming and produce schedule of
programming; learn to operate audio visual, lighting, sound, and related
broadcasting equipment; perform basic repair and maintenance on equipment; learn,
interpret and apply pertinent Federal, State and local codes, laws and regulations;
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TITLE: Media Production Coordinator DATE: January, 2000
conduct on-air interviews; perform a variety of duties in support of the City's Public
Information Office; exercise independent judgment to select an appropriate course of
action from among many alternatives; maintain accurate logs and files; communicate
clearly and concisely, both orally and in writing; understand and carry out oral and
written instructions; establish and maintain effective relationships with those
contacted in the course of work.
Education: Equivalent to the completion of the twelfth grade supplemented by
college level course work in communication, broadcasting, English, public
information, public administration or a related field.
Experience: Three years of responsible administrative, communication, business
information, or related experience.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
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TITLE: Secretary, Legal DATE: January, 2000
DUTIES SUMMARY ---Performs variety of administrative, clerical and legal secretarial
duties in support of the City Attorney's Office; and participates in coordinating assigned
activities with other divisions, outside agencies, and the general public.
DISTINGUISHING CHARACTERISTICS -- This class .is distinguished from other
secretarial classifications in that work is often time of a legal nature, requiring the
application of specialized legal secretarial knowledge. Positions at this level receive only
occasional, instruction or assistance as new or unusual situations arise, and are
expected to quickly learn and apply the operating procedures and policies of the work
unit.
EXAMPLES OF ESSENTIAL DUTIES -- Performs various administrative, clerical and
legal secretarial duties in support of the City Attorney's Office; prepares a variety of
legal documents including correspondence, forms, ordinances, resolutions, opinions,
pleadings, briefs, motions, grievance reports, agreements,-and contracts from dictation,
handwritten documents, and drafts; ensures accuracy and proper format utilizing
knowledge of proper legal format, terminology, and procedures; transcribes dictation
from attorneys, hearings, interviews and meetings; arranges, schedules and confirms
appointments, meetings, hearings, examinations, and 'depositions; notifies parties
involved; makes arrangements `for court reporters, hearing officers, administrative law
judges, and room reservations; coordinates witnesses, documents, and City employees
to prepare legal discovery requests and responses; creates and maintains litigation,
grievance, correspondence, and other case files; label and index information; locates
previously prepared documents and files; organizes, updates, closes, and files litigation
and grievance case files for retrieval and future destruction; monitors and tracks
requests for legal services for assigned attorneys from date of request through
preparation stages; coordinates with opposing counsel and City staff to provide
settlement checks, witness payments, court fees, and expert testimony payments;
receives and places telephone calls to and from employees, outside counsel,
organizations, -government offices, and the public; provides information and assistance;
screens telephone calls and requests for information; routes calls to appropriate staff
member, department or agency; assists with the Legal Affairs Committee, closed
sessions of City Council, and other meetings as assigned; type and post agenda;
gather, type, photocopy, and distribute backup materials; take and prepare minutes of
meeting; copies, files, assembles, and distributes documents; provides direction and
assistance to assigned staff including to legal interns; prepares documents for delivery
including to provide instructions to and arrange for delivery service; utilizes various
computer applications and software packages.
Page- 1
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'SPECIEICATI33
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TITLE: Secretary, Legal DATE: January, 2000
MINIMUM QUALIFICATIONS:
Knowledge of: Legal .terminology and the forms and documents, used in legal
secretarial and clerical work; legal procedures and practices involved in composing,
processing and filing a-variety of legal documents;'.standard legal references and
their contents; basic operations and procedures of the court system; English usage,
spelling,grammar and punctuation; principles of business letter writing and basic
report preparation; principles and procedures of record keeping and reporting;
modern office procedures, methods and computer equipment and supporting word
processing and spreadsheet applications.
Ability to: Perform responsible legal secretarial and clerical work involving the use
of independent judgment and personal initiative; understand the organization and
operation of the City and of outside agencies- as necessary to assume assigned
responsibilities; accurately prepare and maintain a variety of legal documents;
independently prepare .routine legal documents, correspondence and memoranda;
type and transcribe dictation at a speed necessary.for successful job performance;
maintain accurate and complete legal files and cases; respond to requests and
inquiries from the general-public; operate and use modern office equipment including
a computer and associated software application;. maintain confidentiality regarding
matters of a legal nature; communicate clearly and concisely, both orally and in
writing; understand and carry out oral and written instructions; establish and
maintain effective relationships with those contacted in the course of work.
Education: Equivalent to completion of the twelfth grade supplemented by
specialized legal secretarial training.
Experience: Three years of responsible secretarial support experience including
two years of legal clerical and secretarial experience.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Page-2
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HUNTINGT ON BEACH
TITLE: Accounting Technician I DATE: December, 1985
DUTIES SUMMARY -- To perform routine duties involving the processing of documents
related to financial matters.
DISTINGUISHING CHARACTERISTICS -- Positions allocated to this class are of two
types, one is characterized by its emphasis on training and the other characterized by
being assigned duties which are static and are guided by extensive guidelines. As a
trainee, incumbents may perform duties described as characteristic of a higher level but
the guidance provided to them . during their performance is close and repeated
explanations may be required. Positions allocated to this series will be located in such
areas as: Business license, treasurer's office, water billing, payroll, accounting or
accounts receivable.
EXAMPLES OF ESSENTIAL DUTIES -- Receives and records monies, checks,
warrants and other revenues due to the City. Receives payments in cash or by check
for City services or taxes, (verifies amount, checks dates, signatures and
endorsements). Checks billing cards against cash received over-the-counter and/or
from daily mail. Answers questions over the telephone and over-the-counter regarding
matters related to assigned area. Obtains complaint information, fills out forms and
refers to field persons for investigation; corrects mailing addresses and misspelled
names and updates computer files. Writes receipts for monies received from
departments and from individuals or businesses in payment of rent, transient
occupancy tax, parking fees, and all other monies due the City. Operates an adding
machine, typewriter and cash register. Performs other related duties as required or
assigned.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Basic principles and practices of English usage.. Basic
principles of mathematics. Basic office practices and procedures.
Ability to: Deal effectively with a wide variety of persons. Use basic arithmetic.
Perform work involving attention to detail for extended periods. Ability to use
office equipment (calculators, data terminals, typewriter, cash register, etc.,
preferred).
0025977.01/Catalog Reference Pg.9 1 of 2 6/10/98 8:26 AM
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TITLE: Accounting Technician II DATE: December,1985
DUTIES SUMMARY -- Performs assignments according to established procedures in --
keeping or checking financial, statistical and fiscal records as well as the processing of
documents.
DISTINGUISHING CHARACTERISTICS -- This is the fully functioning worker level
where incumbents can quickly and accurately perform moderately difficult duties.
Incumbents can independently perform duties without repeated reference to guidelines.
As changes to policies, practices and procedures occur, they are presented
(explained), and from then on, no further (repeated) explanation is required. Positions
allocated to this series will be located in such areas as Business license, treasurers
office, water billing, payroll, accounting or accounts receivable.
EXAMPLES OF ESSENTIAL DUTIES -- Prepare summaries for cash disbursements
and cash receipts. Perform incidental clerical work in connection with accounts kept,
posting operations performed and in. checking accuracy of work. Assembles, sorts, and
tabulates fiscal and statistical data. Makes arithmetic calculations and verifies totals
and extensions. May receive money and maintain records of receipts. Operates
calculating machine, typewriter and keypunch as required. Responsible for informing
the public of requirements necessary to obtain business licenses, non-fee permits, and
various regulatory permits as required by City ordinances. Answers counter and
telephone inquiries regarding licensing requirements. Corresponds with business
owners, contractors and operators of home occupations regarding license code
violations. Assists public with required forms, gives information on steps necessary to
comply with appropriate rules and regulations. Issues licenses and regulatory permits
after coordination with necessary federal, state, and local agencies. Processes
applications for bingo, entertainment, and specific permits, certificates of need and
necessity, and exempted charitable licenses.c Processes data-processing materials,
checks, printouts for possible errors and .omissions. Collects receipts and deposits
monies. Maintains records of applications, permits and monies. Receives and
accounts for large sums of monies, checks, warrants and other revenues due the City.
Receives payments in cash or by check for City services or taxes, verifies amount,
checks dates, signatures and endorsements. Balances billing cards against cash
received over the counter and from daily mail. Compiles a daily summary sheet of
receipts collected for verification by principle cashier. Answers the telephone and over-
-the-counter information, fills out forms and refers to field men for investigation of
leaks, excessive charges and meter charge cards; corrects mailing addresses and
misspelled names and updates service cards. Writes receipts for monies received from
0025977.01/Catalog Reference Pg. 11 1 of 2 6/10/98 8:26 AM
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SPECIFICAT[.
HUNTING TON BEACH
TITLE: Accounting Technician III DATE: December, 1985
DUTIES SUMMARY -- To perform a wide variety of duties in a specialized area which
requires the ability to independently deal with a number of assignments which may
involve situations where guidelines do not directly apply.
DISTINGUISHING CHARACTERISTICS -- Positions allocated to this series will be
located in such areas as: Business license, water billing, payroll, accounting or
accounts receivable. This is the journey level in the series where incumbents can
quickly and accurately perform a variety of difficult duties where new principles,
practices and procedures are adapted to without extensive guidance. Incumbents may
be called upon to provide guidance to incumbents at lower levels in this series and may
at times assume a project leader status. They will also act as a resource person
regarding their area of specialization based on their extensive experience or having
undertaken formalized training. Incumbents may also initiate recommendations in
response to new and/or unique situations.
EXAMPLES OF ESSENTIAL DUTIES -- Check all incoming paperwork for .accuracy
per appropriate rules, regulations, codes and other guidelines. Assists in the preparing,
maintaining and reconciling a complete and systematic set of records representing
costs, general payroll and/or related accounting transactions. Distributes all updated
reports to other departments. Prepares information on new employees required to load
them onto the payroll master files. Posts entries from supporting records, makes
adjusting entries and balances against other records. Assists in assuring the timely and
accurate input of data for preparation of documents (employee payroll checks and
various reports). Assists in preparing changes to date to payroll master files, impress
checks, and other type reports. Computes changes and variances from standard
procedures. Computes vacation time, comp time buy back, term checks. Does the
preparation of monthly, quarterly, annual and special reports from daily and/or monthly
records. Does all PERS and state tax reports, subpoenas, garnishments, step
increases and "E" Step evaluation forms. Operates calculating machine, typewriter and
other office machines as required. Balancing and filing of cash receipts and water cash
receipts, accounts receivable billings and insurance billings and update. Performs
difficult and non-routine assignments in keeping or checking financial, statistical and
fiscal records. Maintains general revenue and expenditure records, posts entries from
supporting records, makes adjusting entries, balances against other records and
prepares reports from such records. Maintains records of investments and returns on
investments. Prepares summaries for cash disbursements and cash receipts. May
receive money and maintain records of receipts. Furnishes information to the public on
0025977.01/Catalog Reference Pg. 13 1 of 3 6/10/98 8:26 AM
1TY
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TITLE: Accounting Technician III. DATE:. December,.1985
PHYSICAL TASKS AND ENVIRONMENTAL-CONDITIONS` See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
i
0025977.01/Catalog Reference Pg. 15 1 of 2 6/10/98 8:26 AM
t. O
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....:.:.:....: ::::::::: TON..BEACtI::::::>::;:::<:;<.;:.;;<:«<::::::::::«:::>:.:;.;:.:::: . . . . .
SS.SPECI .
UNTI NG TO NB BEAC
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T -ITLE•' Accouriting'Technician IV
. .. , DATE:
December,-1985
DUTIES- SUMMARY ,— To perform highly complex and, varied assignments in a
specialized area which will call for the use of technical knowledges to adapt to new
situations and to advise others.
DISTINGUISHING CHARACTERISTICS — This is the advanced journey level where .
incumbents not only 'independently adapt and .interpret new policies, practices and
procedures, but may initiate recommendations to supervisors. Positions allocated to
this series will be located in such areas as: Business license, water billing, payroll and
accounting, or accounts receivable.
EXAMPLES OF ESSENTIAL DUTIES — Check all incoming paperwork for compliance
and accuracy; per rules,.regulations, policies and procedures. Prepares information on
new employees required to load them onto the payroll files. Prepares correspondence.
Prepares changes to master files; payroll impress checks, payroll load distribution, and
various other reports. Computes changes and variances from standard procedures. ;
Audits and inputs payroll time records for re aration of employee P Ppaychecks.
Complete and prepare all early vacation and termination checks. Reconciles all
monthly compensation and retirement cdsts to the various budget appropriation
accounts and make changes where necessary. Prepare and balance all.credit union
and deferred income deductions. Audits the timely and accurate input of payroll data
for the preparation of such things as employee payroll checks and various reports.
Balances all totals before final check run. Responsible for finding differences within
and reason for differences. Implements changes introduced in the memoranda of
agreement in so far as they impact payroll. Maintains control of withholding tax {
payments and employee earnings. Prepares all garnishments for payment. 1
Responsible for knowing the order in which garnishments are granted and amount of
each and act accordingly. Prepares monthly, quarterly, annual and special reports from
.payroll records:as required. Responsible for finding any out-of-balance situations on
control totals. Answers questions related to policies, procedures, regulations and
insurance. Maintains a system of records and files. Directs and instructs other
personnel. Enter dpta from various documents via computer terminals and manipulate
.it to comply with requests. Complete a segment of a project (e.g., cost allocation plan,
yearly report, budget date, etc.). Performs duties in related areas on a "back up" basis.
Performs other related duties as required or assigned.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add, 1
modify, change or rescind work assignments as needed.
0025977.01/Catalog Reference Pg. 16 1 of 2 6/10/98 8:26 AM
. .. . ..... .
HUNTINGT ON BEACH
TITLE: . Computer Operations Coordinator-Library DATE: February, 1998
DUTIES SUMMARY-- Under administrative direction, the Computer Operations
Coordinator is responsible for the day-to-day operations and maintenance of library
computer systems.
DISTINGUISHING CHARACTERISTICS —This is an advanced journey level series
with specialized duties and responsibilities for coordinating and administering the
computerized operations of the library system. This position directly .supervises
Computer Operations Assistants - Library.
EXAMPLES OF ESSENTIAL DUTIES -- Oversees, monitors and provides staff support
in the operations of the library's computer.system. Operates ah electronic data
processing computer and peripheral equipment such as magnetic tape drives,
terminals, processing units, etc. Sets up equipment in accordance with program
operating instructions. Troubleshoots terminal and telecommunication failures. :
Involves communication with computer, utility and telecommunication vendors.
Documents and reports system performance to supervisor. Selects, supervises,
evaluates and assists in training system operators. Generates special reports from
database as required. Schedules program runs; selects and implements programs
which will perform a particular operation or assignment. Ensures proper and most
effective utilization of system. Performs varied and detached functions in proper
operation of system. In collaboration with library supervision, evaluates, plans and
implements the current and expanded capabilities of library circulation as well as with
other database systems. Prepares oral and written reports. Keeps abreast of computer
technology in the library field. Researches, evaluates, analyzes and consults with
library supervision and makes recommendations concerning hardware, software,
procedures, new computer equipment. Performs other related duties as assigned.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Current technology in automated library systems; standard
methods and practices involved in operating electronic data processing
equipment including computers nd peripheral hardware and software; public
library operations including the computer application to the various public and
technical services divisions; familiarity with MARC, LC, AACR formats.
J
0025977.01/Page Ref.81 1 of 2 6/10/98 8:26 AM
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HUN TING TON BE
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TITLE: Computer Operations Coordinator.- Library. DATE:,:February, 1.998
Ability to: Plan, design and implement the operations of a computer system;
troubleshoot and resolve hardware and software problems; analyze current and
future library automation needs; analyze and advise as to appropriate hardware
and software; train, supervise and evaluate subordinate staff, communicate
effectively both orally and in writing.
Education: High school graduation or equivalent with Library Science degree
desirable.
Experience: Two (2) years experience in operations and administration 'of
library automated systems.
License: -
PHYSICAL TASKS AND . ENVIRONMENTAL CONDITIONS =- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be `- 1
considered on a case-by-case basis.
0025977.01/catalog Reference Pg.82 2 of 2 6/10/98 8:26 AM
GTON;.BEACH:;:.::.:::.::.:;.::<.::::;:::;»>::»:<:>::::::::::
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HUN TING ON BEACH Eq H
TITLE: Information System IN* Specialist DATE: :tune, 1997
DUTIES SUMMARY— The primary reason this classification exists -is to ensure the
effective operation and coordination of the emergency services automated information
system.
DISTINGUISHING CHARACTERISTICS --The Information Systems/Network Specialist
provides advanced journey level computer system maintenance and support. The
incumbent works under the general supervision of the Information Systems Manager,
Public Safety and provides oversight to contract computer staff in maintaining public
safety computer systems.
EXAMPLES OF ESSENTIAL DUTIES -- Conducts computer system review and
maintenance; establishes on-going communication with systems users in order to
determine and resolve problems including hardware. and software malfunctions;
r consults with users, and computer experts to establish operational standards for all
systems; provides. systems..support around the clock; troubleshoots hardware and.
software problems; establishes standards for maintenance and operations; provides
programming skills in PICK, Data Basic, Word, Windows, Excel, Network NT, etc.;
maintains existing programs and writes related documentation; reviews system
hardware and software in order to maintain acceptable information processing
standards; resolves problems relating to production and distribution of computer output
in both the police and fire departments; maintains continuous operation of the
Emergency Command and Control Systems during periods of emergency; deals directly
with vendors to resolve maintenance supply or billing problems; conducts inventory
analyses and annual supply requirements; prepares budget estimates for computer
operations; writes correspondence, reports, request for council action, and other
documents. relating to public safety technical issues; may act as the contact person for
the Systems Group in the absence of the Information Systems Manager, Public Safety,.
performs other related duties as assigned.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Maintain computer system and operations; computer networks;
real time theory and use; systems applications and program functions;
operations procedures; recovery procedures for on-line systems; mechanical
0025977.01/Page Ref.68 1 of 2 11/5/9711:37 AM
TfNGTO -N
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TITLE: Information Systems/Network Specialist
DATE: June, 9997:
functions of systems hardware and troubleshooting techni ues• re
system documentation. q Port writing;
Ability to: Rapidly analyze system and user problems, identify
alternative
solutions and provide resolution; instruct non-technical users onproper
Procedures and practices; project consequences of proposed actions and
Prepare for system transitions; prepare budget estimates and operate within a
budget; communicate effectively both orally and in writing; prepare and review .
correspondence, studies, reports, documentation, and requests for
action; establish and maintain cooperative working relationships; deliver quality
customer service; ensure safety and professional work standards are met;
Propose and administer change as needed.
Education: Equivalent to.a' Bachelors Degree in Computer Science or re
field. lated
Experience: Three (3) years experience operating a mainframe with network or
as.large client server system. Experience with PICK, Data Basic Visual
Word, Windows, Excel, Network NT, or any combination thereof, Bghly
desirable.
License: Valid California Driver License.
PHYSICAL TASKS AND ENVIRONMFNr IONS _
See questionnaires. Employee accommodations or phyyslicalTorr mental disabilities
task
considered on a case-by-case basis. es will be
0025977.01/Catalog Reference Pg.69
2 of 2 11/5/9711:38 AM
CITY OF HUNTINGTON BEA''H �—
CLASS SPECIFICATION
TITLE: MICRO AND DATA BASE COORDINATOR
DATE: JANUARY 1990
DUTIES SUNIMARY: Under general direction performs data base administration duties for
the City's mainframe and microprocessor computers, provides.microcomputer hardware and .
software support to users on complex problems, and supervises and.assists subordinates in
providing general user support on the more common user problems.
DISTINGUISHING CHARACTERISTICS: This class is distinguished from the Micro
Technical Aide class in that it provides direct user support on the all data base.
administration activities and performs the more complex troubleshooting.and operating and
processing problem solving. This position supervises Micro Technical Aide positions.
EXAMPLES OF DUTIES: Performs responsible data . base administration duties on
microcomputer and mainframe applications, which includes such duties as defining user's
data element needs, .generating data base definitions and application programs using the
appropriate data base tool, developing program outputs, developing and installing computer
security systems, installing software, providing pre— and post—installation user training and
assistance; supervises and assists subordinates in providing general hardware and software .,
support on the more common microcomputer user problems; develops and conducts formal
training on microcomputer application programs; provides assistance to users on the more
complex microcomputer hardware and software problems; performs related duties as
required.
KNOWLEDGE SKILLS ABILITIES & PERSONAL ATTRIBUTES: Thorough knowledge .of: .
hardware -architecture, theory and ' use; Unisys MCPVS, GEMCOS, : DMS II mainframe
software; CTOS/BTOS and MSDOS microcomputer operating languages; application programs
and tools for microcomputers including, but not limited to Multiplan electronic spreadsheet,
Word Processor, Business Graphics display package, Document Designer, Draw and RBASE
data base management; general knowledge of the Unisys medium system mainframe (V380)
and Convergent Technology NGEN hardware; principles and practices of networking,
clustering, and working in a microprocessor multi—user, multi—work station environment;
principles. and practices of supervision. Ability to: Work cooperatively and effectively with
non—technical users; plan, organize, delegate, and supervise work; establish priorities and
carry out multiple assignments within strict time constraints; communicate effectively
orally and in writing; effectively train non—technical microcomputer users; identify potential
causes for complex systems, operating, and processing problems .and take appropriate
corrective action; apply mainframe interface techniques ; define user needs and generate
application programs, and related outputs. Skill in: designing and generating microcomputer
application programs which satisfy user needs as well as performing senior level main frame
data base administration duties using the Unisys data-base tool:DMS H.
MDffMUM QUALIFICATIONS: Sufficient training and/or experience to clearly demonstrate '
the skills, knowledge, abilities and personal attributes required for this class, as may be
demonstrated by a B.S. degree or equivalent in Information Systems, Computer Science,
Programming or closely related field and two years of progressively responsible experience
in analyzing and developing both systems and programs, one of _which must have been in
working with a medium sized system mainframe and in a multi—user, multi—work station
microcomputer environment. Additional responsible systems and programming experience
may substitute for up to two years of formal education; two years of experience equals one
year of education. Requires possession of a valid California driver's license.
DESIRABLE QUALIFICATIONS: Ability to lift and carry moderately heavy objects weighing
up to 40 lbs. '
1826X
CITY OF HUNTINGTON T CH
CLASS SPECIFICATION
TITLE: MICRO TECHNICAL AIDE
DATE: JANUARY 1990
DUTIES SUMMARY: Under general direction provides hardware and.software support to the:.
City's microprocessor computer users in .the areas of.equipment installation; fundamental
software application, and hardware and software preventative and corrective maintenance.
DISTINGUISHING CHARACTERISTICS: The Micro Technical Aide is responsible for
providing general support for the most common and demanding user problems. The Aide is
responsible for initially assessing the need of the user and when appropriate, referring the
more complex user problems to the Micro and Data Base Coordinator.
EXAMPLES .OF DUTIES: A roubleshoots general microcomputer hardware and software
problems; prepares the site for initial installation and installs or assists in the installation'of
microcomputer equipment; initializes hard disks, loads system and application software;
conducts various tests on components, equipment, and software during installation to ensure
proper operation; coordinates with maintenance vendors on equipment problems; provides
informal training and assistance in basic software application problems and provides .
"hotline" application assistance, assists in the start up, shut down, and recovery process from
system halts and hangs; performs floppy disc back—ups; coordinates and installs new and
updated software and equipment swaps; performs other related duties as required.
KNOWLEDGE. SKILLS. ABILITIES & PERSONAL ATTRIBUTES: Knowledge of: hardware
architecture, theory and use; CTOS/BTOS,and MSDOS operating languages; application
programs and tools, such as, but not limited to Multiplan _electronic spreadsheet, Word
Processor, Business Graphics display package, Document Designer, Draw, RBASE data base
management; principles and practices of networking, clustering, and working in a
microprocessor multi—user , multi—work station environment; general knowledge of CT
NGEN hardware and mainframe interface techniques. Ability to: work effectively with
non—technical users, work under pressure with potentially critical time constraints, establish
priorities and handle multiple assignments; identify possible 'causes of microcomputer
processing problems and make corrections; read and follow plans and .schematic diagrams;
use hand tools and diagnostic software; perform hardware cluster wiring; communicate
effectively orally and in writing; lift and carry moderately heavy objects weighing up to 40
lbs.
MDMdUM QUALIFICATIONS: Sufficient training and/or experience to clearly demonstrate
the skills, knowledge, abilities and personal attributes required for this class, as may be
demonstrated by an A.A. or A.S. degree in Information Systems, Computer_ Science, or
closely related field and two years of experience as a microcomputer systems_ technician or ' .
service representative in a'multi—user,multi—work station environment. At least one year of
experience shall have been in working directly with non—technical users in a service
capacity. Requires possession of a valid California driver's license.
1827X
CITY OF HUNTiNGTON BEACH
Y�
NETWORK SUPPORT TECHNICIAN
DEFINITION
Under general supervision,provides training and technical support to computer network users; performs network.
administration furrc5ons;performss a.varietyof responsible information technology staff and administrative support
work,performs related work as required.
CLASS CHARACTERISTICS -
Positions in this class perform journey-Ievel technical(primary and secondary)field and telephone support and
customer service and training for users of a computer network incumbents perform a wide variety of special
staff assignments that require initiative and research skills. In addition,incumbents perform routine administrative
support functions for the departrnent
EXAMPLES OF ESSENTIAL DUTIES
The tasks listed In this section are representative of duties assigned to positions in this class. This list is not intended
to bean exhaustive list of all of the tasks assigned to positions in the class, and if is not expected that all of the tasks
listed are necessan7y assigned to all positions in the class.
Responds to primary and secondary user requests for assistance and problem resolution;retrieves files and
restores them to proper directory; provides telephone and field support,as appropriate. Coordinates in-house
and off-site training;publicizes in-house and off site training to City staff,schedules instructors and facilities for in-
house training;develops training session curriculum and materials on varies applications software; instructs
formal classes and training sessions for City employees; schedules staff to attend training sessions and
maintains attendance records;coordinates technical training for departmental staff.
Conducts studies;analyzes options,and recommends hardware and software purchases;prepares analyses of costs
and/or effectiveness; evaluates new software packages;attends seminars to learn and evaluate software and hardware;
coordinates with vendors to ensure that City receives proper equipment;serves as liaison between City and conversion
consultants and reviews completed work for completeness and conformity to standards,creates templates;and serves as
software license librarian;installs new and upgrade City-approved software on network computers;downloads upgrades
to software from on-fine services and distributes to users.
Composes memoranda,reports, and other materials;inputslposts data to databases and records;performs data
entry for programming staff,prepares purchase request documents;maintains departmental staff payroll/time
records and prepares periodic reports;and performs varied clerical tasks.
QUALIFICATIONS
Knowledge of.. ..
Principles,practice and industry terminology common to network administration,microcomputer hardware,operating
systems and software. .
Operation and troubleshooting of Novell and applicable operating systems software.
Word processing,spreadsheets, database systems,and other microcomp uter software.
Laws and regulations affecting computer software usage and management of all computer software.
Computer security practices and programs.
Policies,procedures and practices of City-supported software and common information system procedures.
Operation of Macintosh and DOS-based computer hardware and software and cross-piatfomvng.
Troubleshooting common areas of confusion for users,and possible solutions/darifications.
bill o:
Troubleshoot,diagnosis,repair,install,configure,and upgrade network systems and software at a stalled level.
Analyze data and situations,reason logically,and develop effective solutions.
Provide extensive training on a one-to-one and small group basis.
Plan and organize work,determine priorities.
Analyze and evaluate software.
Interpret and apply rules,policies,and regulations with good judgment in a variety or situations.
Maintain the confidentiardy of privileged,sensitive,and confidential information.
Perform the duties of network administrators.
Understand and carry out oral and written instructions. .
Establish and maintain effective relationships with those contacted in fhe course of work--
EDUCATION AND EXPERIENCE '
Any combination of training, education,and experience which demonstrates possession of the knowledge and abilities
stated above, and the ability-level experience as a support representative in local and wide area computer system
network user support and customer service.
CITY OF HUNTINGTON .BEACH PAY SCHEDULE: XX
�. . TITLE: Programmer Senior DEPT: Finance
PRIMARY FUNCTION:
._ Responsible as project leader to implement and, maintain .
"computer systems , . includinganalysis of: coding efficiency and`:
providing technical assistance to -programmers and programmer
juniors .
PRINCIPAL DUTIES $ RESPONSIBILITIES:
Develops major and complex computer programs requiring skills
above the journeyman level.
Understands and applies data-communication programming skills
to real-time systems .
Schedules , assigns , • and reviews the work of programmers assigned
to his unit.
May serve as technical staff support in the evaluation and
development of software programs .
Develops over-all- plans and. makes. .recommendations to responsible
management for implementation of new or revised systems . _ . .
Performs other related duties .
KNOWLEDGE :
Requires an advanced degree of knowledge regarding business
computer programming systems and applications .
Requires -a good working knowledge of city computer programming
systems and requirements.
MINIMUM QUALIFICATIONS :
EDUCATION/EXPERIENCE :
Requires graduation from high school or. equivalent in training_
and experience.
In addition requires thret.years of increasingly responsible
experience in developing .computer programming systems and -analyzing
systems applications .
LICENSES/CERTIFICATES REQUIRED :
Valid Californai drivers license.
CITY OF HUNTINGTON REACH PAY SCHEDULE: XX
TITLE: Secre.tar T
Y Ypist� l�2 ;,,� 1 DEPT: Various..'_ DATE• 9-76
PRIMARY FUNCTION:..:' � . :
Serves .a.s secretary to a Division Head of ,a_.major division or. an
administrative .official of .a-comparable level. . Performs �di.fficult and responsible :clerical work. .Inte
regulations . rprets :policies :and administrative
PRINCIPAL DUTIES $ 'RESPONSIBILITIES:
Assumes responsibility for the performance of clerical operations
requiring skill, accuracy and an over-all knowledge :of the functions
being supported.
Accumulates data and compiles statistical and other reports, charts
and graphs which require selecting the data, determining the best
method of procedure and presentation to obtain the -desired results .
Screens incoming correspondence; arranges correspondence for reply
in order of priority and with appropriate .background .material
attached. . Refers correspondence to subordinate staff.. members for
reply and may follow up to insure that deadlines are. met.
Writes . letters either independently or in -Accordance with" oral
and written directions :
Arranges travel , transportation and hotel accomodations for City
✓ officials .
Arranges appointments , meeting rooms , and meetings and sets up a
daily calendar of appointments .
Maintains , revises and coordinates cross referenced office files
of various documents , bills, receipts , material requisitions , . work
. orders , blueprints and a variety of other complex records and
documents relating to divisional operations .
May direct the activities of other clerical personnel .
.Follows through on various division assignments to see.. .that they
are completed accurately and punctually
Prepares material in final form for reproduction.
Provides information to the public, city personnel and other
governmental agencies regarding .departmental policies , procedures and
directives .
May operate varied business machines .
Performs other related duties .
KNOWLEDGES $ ABILITIES:
Requires an ability to spell correctlyand
the use of proper -englistr:
Requires :a knowledge of . business letter writing.. and :business format :
Requires an ability . to communicate effectively an''&4*teract with
varied groups and individuals .
Requires a thorough knowledge:of the design and. maintenance of
varied filing systems and procedures .
Recitiires an ability to operate varied business machines . :
Requires passing a typing test of 50 wpm.
MINIMUM QUALIFICATIONS: :.
EDUCATION/EXPERIENCE:
Requires completion of tweIfth 'grade including or: supplemented by
courses in typing; or any combination of experience and training
which provides . the required skills .
In addition to education or .equivalent, requires two years of
rel . ted. clerical experience.
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: SUPERVISOR SYSTEMS AND PROGRAMMING
DATE: JULY$ 1987
'DUTIES SUMMARY: Under direction, supervises and coordinates the systems analysis and
programming function of the information Services Division.
DISTINGUISHING CHARACTERISTICS: This is a supervisory position responsible for
planning, directing and coordinating systems and programming assignments in the systems
and programming section. This position will supervise systems analyst and programmer
personnel.
EXAMPLES OF DUTIES: Schedules, assigns, coordinates and reviews the .work of systems
analysts and programmers in developing automated data processing systems to meet the
needs of user departments. Reviews project status and assures timely completion of
programmer projects. Serves as technical staff support in the evaluation 'and development of
software systems. Gives technical and functional supervision in the ,.use of standard
operating procedures and structural programming techniques. Supervises the development of
the necessary documentation to support programming efforts for data processing systems.
Meets with systems-personnel to develop and plan long range project requirements.as well as
present and future equipment capabilities.
SKILLS. KNOWLEDGES, ABILITIES & PERSONAL ATTRIBUTES: Thorough knowledge of
business computer programming systems and applications. Complete knowledge of the
theory, use, generation and Interface of COBOL data base management tools. Abilityto
communicate effectively in .written and verbal form with non—technical :data processing
users. Ability to supervise professional and technical personnel in the evaluation and analysis
of user needs and appropriate application of computer software systems. Knowledge of
principles and practices of supervision from selection, performance evaluation and discipline.-
MINIMUM QUALIFICATIONS: Equivalent to Bachelor's degree In Business Administration,
Computer Science, Data Processing or related field. Extensive experience (at least five.
years) in analyzing and designing a variety of automated applications for ??? and mainframe
Computers using..data base management and data communication handier tools. Must
demonstrate competence In computer programming, especially COBOL.
1201 X
CITY OF HUNTINGTO 13EAC. H
CLASS SPECIFICATION
TITLE: SECRETARY LEGAL :
DATE: jU•NE, 1987
DUTIES SUMMARY: Under general supervision, performs a variety .of clerical work
involvina.a thorough knowledge of legal forms, terminology and procedures.
EXAMPLES OF DUTIES: Prepares from oral dictation, machine dictation or rough draft,
correspondence, city attorney opinions, ordinances, resolutions, contacts, legal documents
and pleadings for filing In the municipal, superior, and appellate courts includin
ng
of requests for prosecution from other city departments. Composes routine letters, .
memoranda, ordinances and resolutions for review by staff attorneys.. Maintains master
calendar of conferences, meetings, and court appearances. Maintains master correspondence
and pleading log and cross reference files. Assists in assembling various statistical reports, ...
including departmental budget and bl—monthly prosecution summary report, maintaining
payroll records,, requisitioning supplies, and other housekeeping functlons: Performs other
related duties.
SKILLS KNOWLEDGES ABILITIES & PERSONAL AT.TRiBUTES: Requires knowledge of
cltordinance code, state_codes, city�s jurisdiction
the c to legal matters and,the structure of
the courts 1n .order to provide Information, by telephone or otherwise, to the public and
other city departments. Refers public to proper p public agencies. Requires ability to use
state codes, case law books and other reference works in order to verify citations in the
preparation of various legal papers. Ability to take and transcribe accurate, detailed notes
of meetings and conferences. Ability. to operate variety of office machinei including a word
processing machine.
MINIMUM QUALIFICATIONS: Completion of twelfth grade, Including or -supplemented by
stenographic courses, or any combination of experience and training which provides the
required skills. Secretarial experience must Include not less than: two 'years taking and
transcribing legal dictation. Typing 45 wpm and shorthand 80 wpm.
1017X
CITY OF HUNTINGTON BEACH
'CLASS SPECIFICATION - -._._. . - - -- - - ---- - ------ --- - _
TITLE: SECRETARY -LEGAL SENIOR
DATEt NOVEMBER, 1987 - - -
DUTIES SUMMARY: This position performs* advanced level -of clerical support to the professional -
staff and under direction of the City Attorney trains clerical staff In legal process and procedures.
DISTINGUISHING CHARACTERISTICS: This Is an advanced journey level in the legal secretary
serles. This position requires. extensive specialized training In the legal process and municipal law'-as-
well as the judicial system. This position requires the performance of the full. range of secretarial
duties In a municipal legal office. This position is responsiblle for training lower level secretrarial_
and clerical personnel In legal office practices and operating procedures. This position may supervise
other legal secretaries as well as clerical personnel. This position receives general supervision from
the City Attorney or Assistant City Attorney and functional supervision from other attorney- staff.-
professionals.
EXAMPLES OF•DUTIES: Performs wide variety of difficult, responsible, legal cler_csl'work involving
extensive.use of legal terminology, documents and records which Includes preparing legal documents
and papers from oral dictation, machine dictation or rough draft, City Attorney opinions, ordinances—
and resolutions. Composes routine letters; memoranda, ordinances and resolutions for review by staff
attorneys. Trains clerical staff in legal terminology, documents and procedures, establishes clerical
office procedures, assigns or performs general office housekeeping functions such-as requisitioning of
suppiie , payroll 'reporting, arrahges appointments and conferences for legal staff. Assists in upkeep
of la.w library, Including Informing staff of new publications and approving invoices for_payment::.
Refers public to proper egencl ea. Edits and proofreads all written communications for grammar and
clarity of content. Takes and transcribes minutes of monthly staff meetings, and other meetings and
conferences as required and performs related duties astequired. ` -
SKILLS, KNOWLEDGES, ABILITIES ac PERSONAL ATTRIBUTES:: Requires thorough knowledge of
cityordinances, state codes, and city's jurisdiction in -legal matters. Must.- also understand the -
structure, procedures and practices of the court systsm. Requires' ability to use state codes, case Ilaw _
books and other reference works in order to verify citations in the preparation of various legal
papers. Ability to train other clerical personnel in legal procedures and practices. Ability to take and.
transcribe accurate, detailed notes of meetings and conferences. Ability to operate .a variety of
office machines including an word processing machine. —
MINIMUM QUALIFICATIONS: Experience-in a municipal law office equivalent to not less than three=
years, dealing with legal functions, documents and systems. Knowledge of municipal law'office
'secretarial procedures. Knowledge of city ordinances, resolutions and municipal codes. Thorough
knowledge 'of legal procedures, documents and court systems. Ability to take dictation at 80 wpm.
Ability to type at 45 wpm.
1055XCB
10f87
CITY OF HUNTINGTON BEACH PAY SCHEDULE: 6XX
DEPARTMENT: Various
DATE: August, 1977
TITLE: ."WORD PROCESSOR, SR.
PRIMARY FUNCTION:To program and operate transcribing and magnetic media
keyboarding equipment within complete machine capacity
to produce or revise typewritten documents.
The Word Processor, Senior, may be assigned to the Word
Processing Center or to a designated department in order
to perform particular word processing functions and
advanced activities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Programs- and operates magnetic media keyboarding equipment
within complete machine capacity to 'produce or revise
typewritten letters, memorandums, records, reports, forms
and other material from transcribing equipment4 hard copy,
rough draft, handwritten instructions and handwritten
documents for various departments.
May be required to compose correspondence from minimal
instructions.
May assigned to transcribe a variety of reports from
tape recorded information. As required, operates dictation
equipment in the process of transcribing information.
Exercises some independent judgment when interpreting
instructions.
May be assigned to transmit usable data into computer.
Maintains a current library of programmed material for .
control and retrieval.
Maintains daily priorities and adapts to priority changes
when necessary to meet user's needs and to maintain the
smooth flow of work.
Produces accurate technical work that complies with designated
department requirements, procedures and terminology.
}
TITLE: Word Processor, Sr.
Performs highly sensitive, confidential and rush material,
using good judgment with respect to urgency and. relative
importance.
Proofreads jown work to insure completeness and accuracy
of grammar, spelling, punctuation and structure.
Edits material for consistency of format, style, structure,
context and word usage.
Detects malfunctioning of equipment.
May assist in the training of junior personnel in the
procedures and equipment used.
Performs other related duties.
KNOWLEDGE AND ABILITIES:
Thorough knowledge of the Word Processing system including
goals and procedures for operating transcribing and magnetic
media keyboard equipment and maintenance of records.
..Must be highly proficient in correct usage .of English
grammar, spelling and punctuation. High proficiency in
typing is required.
Ability to perform work on an assigned basis and able to
adapt to priority changes as required.
Must be familiar with the designated department's :require-
ments, procedures and terminology.
MINIMUM QUALIFICATIONS:
Education/Experience:
Requires completion of twelfth grade•_ including or supple
mented by a- course in typing; or any 'equivalent combination-
of experience and training which provides the required skills.
In addition, requires one (1) year of related experience.
Requires passing a typing test of 60 words per minute.
RCA*ROUTING % HEET
INITIATING DEPARTMENT: Administrative Services
SUBJECT: Approve Classification Plan Amendment
COUNCIL MEETING DATE: February 7, 2000
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Attached (Explain)
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
Resolution being prepared in the City Attorney's Office
REVIEWED RETURNED FORWARDED
Administrative Sta -ZL-<� ( ) ( )
Assistant City Admi istrator (Initial) ( ) ( )
City Administrator (Initial) ( )
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: S. Hennegen