HomeMy WebLinkAboutApprove the Addition of One (1) Geographic Information Syste2006 JAN 25 PH 5143
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Council/Agency Meeting Held: d (a 0 6
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied
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Council Meeting Date: February 6, 2006
Department Y Number: IS-06-002
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAAYYO_R AND CITY COUNCIL MEMBERS
CooSUBMITTED BY: PENEL PE CULBRETH-GRA , DP�Y ADMINISTRATOR
PREPARED BY: ROSS CRANMER, DIRECTOR OF BUILDING AND SAFETY
JACK MARSHALL, DIRECTOR OF INFORMATION SERVICES
SUBJECT: APPROVE THE ADDITION OF ONE (1) GIS ANALYST POSITION
TO INFORMATION SERVICES TABLE OF ORGANIZATION
Statement ofissue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: There is a need for one (1) additional Geographic Information System
(GIS) Analyst position in the Information Services Department to support the development
processes in the CityView permit application.
Funding Source: The Automation Fee was created to support maintenance costs of the
permit system and was recently modified to include the addition of a GIS Analyst position.
The adopted fee is a 4.1 % surcharge on all development processes that utilize the CityView
permit system. The GIS Analyst position is totally supported by development activity fees.
Recommended Action:
Motion to:
"Approve the addition of one (1) Geographic Information System (GIS) Analyst position and
appropriate $76,000 in business unit number 10042202 for Information Services
Department."
Alternative Action(s):
Motion to:
"Do not approve the GIS Analyst position."
t-P
REQUEST FOR ACTION
MEETING DATE: February 6, 2006 DEPARTMENT ID NUMBER:IS-06-002
Analysis: The City maintains an extensive Geographic Information System (GIS) that
provides geographic -based data such as addresses, parcel information, building footprints,
and information on land use and infrastructure (General Plan, Zoning, Water, Sewer, Streets,
etc.). The power of the GIS system is that various layers of information can be associated
with parcels, buildings or geographic areas throughout the city, and that data is used in
analyzing and processing development -based activities. The core layer, upon which all other
development processes are built, involves the exact addressing of parcels and buildings.
One of the City's business applications that will be interfaced to GIS is the citywide permitting
program called CityView, which was implemented in March 2005. All permits need to have a
unique address or parcel number in order to ensure that the information is stored in the
correct location. This addressing requirement is labor intensive, and needs to be maintained
and updated continuously in order to be useful to staff and to our customers.
A GIS Analyst position for maintaining the address system and other data for all development
departments was initially planned for in the 05/06 budget. The revenue to support the
position was included in the revised Fee Schedule. As the Fee Schedule did not go to
Council for approval until December, the position was removed from the initial 2005/06 City
budget with the understanding that it would be brought back to Council for approval after the
Fee Schedule was adopted.
Per City Council action, a new General Fund appropriation must meet one of the following
three criteria:
1. It is an unanticipated emergency,
2. It is required to implement labor negotiations, or
3. It is a new expense that is offset by related new revenues.
This new appropriation meets criteria #3, a new expense that is offset by related new
revenues.
Environmental Status: N/A
Attachment(s): None
G:\Building Admin\RCA's & Contracts\2006\IS 2006-002 GIS Analyst.doc -2-
1/25/2006 8:53 AM
ATTACHMENT #1
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: PENELOPE CULBRETH-GRAFT, DPA, CITY ADMINISTRATOR
FROM: DAN T.VILLELLA, CPA, FINANCE OFFICER
SUBJECT: FIS 2005-06 —10 Approve the Addition of One (1) Gis Analyst Position to
Information Services Table of Organization
DATE: JANUARY 24, 2006
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for
"Approve the Addition Of One (1) Gis Analyst Position to Information Services Table of
Organization"
If the City Council approves this action (total appropriation $76,000) the estimated
unaudited, unreserved/undesignated General Fund Balance at September 30, 2006 will be
reduced to $3,692,000.
Dan Villella,
Finance Officer
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Building and Safety, Information Services
SUBJECT:
Request for New GIS Analyst Position
COUNCIL MEETING DATE:
February 6 2006
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Tract Map, Location Map and/or other Exhibits
Attached
❑
Not Applicable
Contract/Agreement (w/exhibits if applicable)
Attached
Not Applicable
El
(Signed in full by the City Attorney)
Subleases, Third Party Agreements, etc.
Attached
Not Applicable
El
(Approved as to form by City Attorne
Certificates of Insurance A the City Att
PProved b y y ome y�
Attached
Not Applicable
z
Impact Statement (Unbud et, over $5,000)
AttachedFiscal
Not Applicable
❑
Bonds (If applicable)
Attached
Not Applicable
El
Staff Report (If applicable)
AttachedNot Applicable
Commission, Board or Committee Re ort If applicable
p ( pp )
Attached
Not Applicable
Findin s/Conditions for Approval and/or Denial
g pp
Attached
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETUR19ED
FORY16ARE ED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION•- RETURN OF
RCA Author: J. Marshall