HomeMy WebLinkAboutApproved proposed changes to the Table of Organization for S RE C,F I
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2006 JA N 31 AM 9: 50
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CITY OF
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Council/Agency Meeting Held: :A
Deferred/Continued to:
)"proved Ll Conditionally Approved Ll Denied y Cl rl/S Sign re
Council Meeting Date: 2/6/2006 Department In Number: AD-06-07
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: PENE �&PE ECLB�R`ETH�-GRAFT, DPA, CITY ADMINISTRATOR
PREPARED BY: SHARI L. FREIDENRICH, CITY TREASU
BOB HALL, DEPUTY CITY ADMINISTRA O;0Tf
SUBJECT: APPROVAL ON PROPOSED CHANGES TO THE TABLE OF
ORGANIZATION FOR STREAMLINGING CITY TREASURER AND
FINANCE OFFICE OPERATIONS
Statement s atement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: Changes to the functional areas of responsibility for the City
Treasurer's Department and the Finance Office are proposed to streamline City operations,
improve internal controls and allow the City Treasurer to focus on City Charter
responsibilities.
Funding Source: General Fund unreserved fund balance
Recommended Action: Motion to:
1. Approve the proposed changes to the Table of Organization for the City Treasurers
Department and the Finance Office.
2. Approve the non-classified position of Deputy City Treasurer and set compensation.
3. Approve the non-classified position of Finance Director and set compensation.
4. Direct the City Administrator, City Treasurer and City Attorney to prepare the necessary
changes to the Municipal Code.
5. Decrease the related staffing and operating appropriations in the City Treasurer's
Department and increase the appropriations in the Finance Office.
6. Adopt Resolution No,&k- ', a Resolution of the City Council of the City of Huntington
Beach amending the City Classification Plan by adding the job specification for the
classification of Accounting Manager and setting compensation.
Alternative Action(s): Do not approve the proposed changes to the Table of Organization
or direct another alternative.
REQUEST FOR ACTION
MEETING DATE: V612006 DEPARTMENT ID NUMBER:AD-06-07
Analysis: In March of 2005, the City Administrator made changes to the City-Wide Table of
Organization and at that time indicated that the City was also reviewing internal controls and
may make additional changes to the Finance Office. During the same period, the City
Treasurer initiated discussions with the City Administrator on the structure of the City
Treasurer's Department and how the Department could streamline operations, strengthen
internal controls and focus on the increased volume of Charter and State law responsibilities..
These responsibilities include receiving all revenues of the City, collecting all public funds
due to the City, maintaining custody of the public funds, depositing all public funds, paying
out all public funds only properly approved and investing all public funds. The City Treasurer
is the check and balance for the City operations and this proposed streamlining will allow the
City Treasurer to focus on this role. Since 1996, the City Treasurer's responsibilities in the
area of investment and reporting of public funds have increased 407% from $56 million to
over $283 million as of 12-30-05. During the same period, City revenues processed by City
Treasurer's cashiering staff have increased 42%from $199 million to over$281 million.
urer s Department includes al
l of the above Charter
The current structure of the City Treasurer's p
responsibilities plus the licensing of businesses and service sign-ups for water, trash and
sewer utilities Municipal License and Business Services). Staff in the City Treasurer's
( P
Department has access to both cash as part of the Charter responsibilities and access to
records through the Business License and Municipal Services functions that have been
added to the City Treasurer's responsibility through the Municipal Code.
The City Administrator, City Treasurer and Finance Officer propose to streamline the
accounting functions and transfer all functions which have access to records to the Finance
Office and leave the operations which involve the access to cash and Charter and State law
responsibilities with the City Treasurer's Department. This will streamline operations while
maintaining checks and balances required for proper segregation of duties. These proposed
changes would transfer the current staff positions assigned to Business License and
Municipal Services that have access to records functions from the City Treasurer's
Department to the Finance Office. This transfer includes a total of seven staff positions. In
addition, a management position reporting to the Finance Officer is being added to oversee
this function_ As a result of the additional staff, the Finance Officer proposes to elevate one
of two current Principal Accountant positions to Accounting Manager to oversee the general
accounting responsibilities.
This proposal maintains the current number of direct reports to the Finance Officer at seven.
Additionally, it is proposed that this structure would allow the Finance Officer to focus on
budget enhancements and reporting improvements and support the labor negotiations
process on costing and
P 9 analysis.
The reorganization also proposes to create the non-classified position of Finance Director to
formally recognize the operating unit as a Department due to the scope of accountability and
responsibility. The position is proposed to be designated as an "at-will" position in
accordance with the City Charter. The job specification for this position is attached. The
recommended compensation for the Finance Director is at Range 648 ($9,573 - $11,860).
P_\RCAIRCA 2006XRCA Streamlining 0206-updated 013006 V2.doc 2-
1131t2008 827 AM
REQUEST FOR ACTION
MEETING DATE: 21612006 DEPARTMENT 1D NUMBER:AD-06-07
An "at will" designation excludes a position from the competitive service of the City and is not
a classification in the City's Classification Plan.
Based on the proposed reorganization of duties, the City Treasurer's Department would add
an Administrative Analyst to be responsible for budget preparation and various analyses
currently performed by the City Treasurer.
Additionally, the City Charter Section 311 (3) allows that the City Treasurer may appoint a
deputy to assist or act for them, subject to the approval of the City Council. This will provide
that in the absence of the City Treasurer, the Deputy City Treasurer will provide the same
check and balance as the City Treasurer. The position is proposed to be designated as an
"at-will" position in accordance with the City Charter. The job specification, attached,
includes emphasis on cash management and investment management and a strong
preference for possession of a Certified Public Accountant. The recommended
compensation range for this non-classified position is at Range 589 ($7,133 - $8,836), the
same compensation level as the classification titled Deputy City Treasurer in the City's
Classification Plan.
The initial cost of this streamlining, if approved, will be the additional cost of a Deputy City
Treasurer, the upgrade of one Principal Accountant to Accounting Manager, and the
redistribution of funds in the City Treasurer's Department from the consolidation of two part-
time recurrent positions into one full-time Administrative Analyst position. The total cost is
estimated at $97,000 for the rest of this fiscal year.
The City Administrator and City Treasurer believe the City will benefit from the streamlining of
proper checks and balances related to the segregation of duties, through improved customer
service, and from the additional focus of the City Treasurer's Department on the cash
management and investment of the City's public funds.
At the regular scheduled meeting of the Personnel Commission on January 18, 2006, Human
Resources staff discussed the proposed reorganization of duties as outlined above and
obtained approval for adding the job specification for the classification of Accounting
Manager to the City's Classification Plan. The recommended compensation for the
Accounting Manager classification is at Range 568 ($6,425- $7,960).
As adopted by the City Council in March 1998, all requests for the mid-year appropriation of
General Funds must meet one of the following criteria: 1) The request is for an unanticipated
emergency, 2) The request is required to implement labor negotiations, or 3) The request will
be offset by related new revenues. This request meets criterion#3 as it will be offset by new
revenues as a result of the City Treasurer's opportunity to more closely focus on investment
management.
Environmental Status: None
P:\RCA RCA 2006tRCA Streamlining 0206-updated 013006 V2.doc -3-
1131AWN 8:27 AM
REQUEST FOR ACTION
MEETING DATE: 2/6/2006 DEPARTMENT ID NUMBER:AD-06-07
Attachment(s):
City Clerk's
Page Number No. Description
1. Existing Table of Organization—City Treasurer
Existing Table of Organization— Finance Office:
2. Proposed Table of Organization —City Treasurer
Proposed Table of Organization — Finance Office
Job Specification— Deputy City Treasurer
Job Specification — Finance Director
3. Resolution No. O06
Job Specification for Accounting Manager(Exhibit A)
4. Financial Impact Statement
DADocuments and Settings\HendersS\Local Settings\Temporary Internet Files\OLK9BB\RCA Streamlining 0206-updated
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TITLE: DEPUTY CITY TREASURER DATE: FEBRUARY 2006
JOB CODE:
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: NON-ASSOCIATED/NON-CLASSIFIED
FLSA STATUS: EXEMPT
DUTIES SUMMARY— The fundamental reason for the existence of this classification is
to supervise the daily receipt, deposit, collection, custody and investment of public
funds under control of the City, as per authority of the City Charter and/or relevant State
codes.
DISTINGUISHING CHARACTERISTICS — This position reports to the elected position
of City Treasurer and is appointed as Deputy by the City Treasurer with approval of the
City Council. This is an "at-will" (non-classified) position as per the City Charter.
EXAMPLES OF ESSENTIAL DUTIES — Under direction of the City Treasurer, is
responsible for the general supervision of the City's treasury activities and assisting in
the overall administration of the department. This position is responsible for all cash
management activities, investment activities, including bond reserves, all cashiering
functions, all collection activities for all delinquent city receivables, supervises and
participates in the administration of the City's banking, investment, and safekeeping
programs; assists in the development and implementation of policies and procedures to
insure collection and depositing of all City funds in a timely and accurate manner;
supervises compliance with other City departments, divisions, and sections; coordinates
treasury activities with outside agencies; prepares reports and correspondence;
supervises, trains, and evaluates assigned staff; receives and evaluates customer
complaints and disputes, recommends resolutions, and responds to customers
accordingly; and ensures compliance with state and federal guidelines; may assist with
the City Treasurer's Office operating budget; acts as alternate signatory of all cash
disbursements of the City; acts on behalf of the City Treasurer in his/her absence;
performs other related duties as required.
The preceding duties have been provided as examples of the essential types of work
performed within this job classification. The City, at its discretion, may add, modify,
change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Page 1 of 3
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TITLE: DEPUTY CITY TREASURER DATE: FEBRUARY 2006
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of: Standard practices and procedures of accounting, including a strong
understanding of internal controls, cash management and investments; legal limitations
regarding investment of public funds; effective supervisory principles and practices;
modern computer applications and related software applications.
Ability to: Develop and implement policy and procedures; train, supervise and evaluate
assigned staff; coordinate work schedules and projects; communicate effectively verbally
and in writing; prepare clear and concise reports; work cooperatively with others; provide
quality customer service.
Education/Credential: Bachelor's degree in accounting, finance, business, public
administration or a closely related field. A Master's degree is preferred. A Certified
Public Accountant credential is highly preferred.
Experience: Five years increasingly responsible administrative and supervisory
experience in accounting, finance or auditing. Emphasis in cash management,
investment management and accounts receivable and a strong background in
accounting, with an emphasis in internal controls are preferred. Experience in or
with a public agency is also desirable
Certificates/Licenses:
♦ Must be able to be bonded.
♦ Due to the performance of field duties that may require the operation of a motor
vehicle, a valid California Driver's License and an acceptable driving record may be
required.
Page 2 of 3
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TITLE: DEPUTY CITY TREASURER DATE: FEBRUARY 2006
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Work is primarily performed in an office environment and requires prolonged sitting,
standing, walking, reaching, twisting, turning, bending, and stooping in the performance
of daily activities. The position also requires grasping, repetitive hand movement and
fine coordination to operate a personal computer in order to prepare statistical reports
and data. Additionally, the position requires near vision in reading correspondence and
statistical data on the computer. Reasonable accommodation(s) for an individual with a
qualified disabilitywill be considered on a case-by-case basis.
Y
Page 3 of 3
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CLASS SPECIFICATION
TITLE: FINANCE DIRECTOR DATE: FEBRUARY 2006
JOB CODE: 0055
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: NON-ASSOCIATED/NON-CLASSIFIED
FLSA STATUS: EXEMPT
DUTIES SUMMARY
Under general direction of the City Administrator, performs responsible supervisory and
administrative work in planning, organizing, coordinating and directing the financial and
central services activities of the City, which include accounting, budget and research,
utility billing, accounts receivables, business tax management, central stores/warehouse,
purchasing, reprographic and mail delivery services; coordinates assigned activities with
other City departments and outside agencies; and provides highly responsible and
complex administrative support to the City Administrator.
DISTINGUISHING CHARACTERISTICS
The Finance Director receives general administrative direction from the City
Administrator and exercises direct supervision over management, supervisory,
professional, technical and clerical staff. This classification is designated as "at will."
An "at will" designation excludes a position from the competitive service of the City and
the City's Classification Plan. The position requires an advanced knowledge of
municipal finance, budgeting and purchasing for the development and administration of
programs designed to address primary areas of City service. The incumbent is
expected to exercise independent judgment in establishing efficient and effective
financial operations consistent with City Council policies and administrative guidelines
established by the City Administrator.
EXAMPLES OF ESSENTIAL DUTIES
Assists in directing the fiscal management of the City, including budget preparation and
monitoring, revenue forecasting, general accounting, financial reporting, pre-auditing
and internal controls, debt issuance and administration, capital financing, financial
systems design, implementation and control; recommends and administers policies and
procedures.
Page 1 of 4
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CITY O UN .. TON ' W&
�r CLASS SPEC ATIfJ;
TITLE: FINANCE DIRECTOR DATE: FEBRUARY 2006
Plans, directs and coordinates the administration of the City's finance, purchasing, utility
billing, business licensing, reprographic and mail services; recommends policies and
implements procedures to conduct activities; ensures that all activities are conducted in
accordance with related laws, ordinances, rules and regulations; manages the
development and implementation of the goals, objectives, policies and priorities for each
assigned service area; establishes, within City policy, appropriate service and staffing
levels; allocates resources accordingly.
Assists in ensuring that the financial needs of the City are met; raises funds through
creative financing, bond issues, certificates of participation and lease purchase
financing; evaluates alternative financing methods for all major acquisitions; supervises
and controls capital financing projects; assists in negotiating major financial
transactions; directs and coordinates revenue collection, disbursement activities,
purchasing, and inventory control functions.
Advises department heads and the City Administrator in the review of estimates and
proposed budget allocations for the City and the Redevelopment Agency; estimates
anticipated revenues; conducts fiscal analyses and submits data and reports for use in
evaluating operating department proposals; provides the City Administrator and
department heads with timely and informative financial reports and statements;
manages and participates in the development and administration of the Finance budget;
directs the forecast of additional funds needed for staffing, equipment, materials, and
supplies.
Determines, with the advice of the City Attorney when necessary, the regularity, legality,
and correctness of claims, demands and charges; draws warrants upon the City
Treasurer for all claims and demands that are approved; specifies the purpose for which
drawn and the fund from which payment is made; supervises and is responsible for the
proper accounting and record keeping of all revenues and expenditures; conducts
studies or oversees the conduct of complex studies relating to the development of rates,
fees and user charges; prepares and supervises the preparation of reports to the State
Controller, County Auditor Controller and other Federal, State or County agencies; may
serve on the City's negotiation team for labor contracts; calculates costs of proposals
and various scenarios and may present information in sessions with the City Council;
serves as the liaison to the Finance Board.
Selects, trains, motivates and evaluates Finance personnel; provides or coordinates
staff training; works with employees to correct performance deficiencies; implements
discipline and termination procedures; plans, directs and coordinates work plans
through subordinate level managers; meets with staff to identify and resolve problems;
assigns projects and program areas of responsibility; reviews and evaluates work
methods and procedures; performs other related duties.
Page 2 of 4
\.. - \
OF
� � CLASSY SSE CATION
TITLE: FINANCE DIRECTOR DATE: FEBRUARY 2006
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of: Principles and practices of public administration, including budget
preparation, purchasing, program analysis, and revenue forecasting; accounting
principles, practices and methods; public revenue resources; principles of municipal
debt financing; ordinances, resolutions and laws affecting municipal financial
operations; methods and techniques of public administration research, analysis and
report preparation; legislation related to public agency finance, including grant
accounting and bond issuances; financial planning; research methods and techniques
and methods of report presentation; principles of personnel administration, supervision
and training; concepts of automated financial management information systems.
Ability to: Plan, organize, direct and coordinate the work of management, supervisory,
professional and technical personnel; delegate authority and responsibility; select,
supervise, train and evaluate staff; provide administrative and professional leadership
and direction for activities related to finance and central services; identify and respond
to community and City Council issues, concerns and needs; develop, implement and
administer goals, objectives and procedures for providing effective finance and
purchasing services; prepare and administer large and complex budgets; allocate
limited resources in a cost effective manner; analyze problems, identify alternative
solutions, project consequences of proposed actions and implement recommendations
in support of goals; research, analyze and evaluate new service delivery methods,
procedures and techniques; prepare clear and concise reports; interpret and apply
Federal, State and local policies, procedures, laws and regulations; interpret financial
statements and cost accounting reports; administer contracts and ensure compliance
with contract provisions; communicate clearly and concisely, both orally and in writing;
establish effective working relationships with those contacted in the course of work;
develop and utilize a data processing system for processing City records including
general ledger, revenue and expenditure ledgers and other pertinent City records, data,
information and statistics.
Page 3 of 4
a�
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CLAS ECII1TI�N
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TITLE: FINANCE DIRECTOR DATE: FEBRUARY 2006
Education: Equivalent to a Master's degree from a college or university with a major in
accounting, business or public administration including courses in advanced accounting,
auditing, cost accounting, and business law.
Experience: Six (6) years of responsible financial experience including at least four (4)
years as a supervisor.
License/Certification: Due to the performance of field duties that may require the
operation of a motor vehicle, a Valid California Driver's License and an acceptable
driving record may be required. A valid Certified Public Accountant credential is
required.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Work is primarily performed in an office environment and requires prolonged sitting,
standing, walking, reaching, twisting, turning, bending, and stooping in the performance
of daily activities. The position also requires grasping, repetitive hand movement and
fine coordination to operate a personal computer in order to prepare statistical reports
and data. Additionally, the position requires near vision in reading correspondence and
statistical data on the computer. Reasonable accommodation(s) for an individual with a
qualified disability will be considered on a case-by-case basis.
Page 4 of 4
ATTACHMENT #3
RESOLUTION NO. 2006-7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON
BEACH AMENDING THE CITY CLASSIFICATION PLAN BY ADDING
THE JOB SPECIFICATION FOR THE CLASSIFICATION OF ACCOUNTING
MANAGER AND SETTING COMPENSATION
WHEREAS, the City Council of the City of Huntington Beach wishes to
amend the City Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that
the recommended changes to the City Classification Plan were considered by the
Personnel Commission; and
At a public hearing meeting held on January 18, 2006 the Commission
approved to recommend to the City Council that the City's Classification Plan be
amended b adding the 'y g job specification for the classification of Accounting
Manager and setting compensation; and
NOW, THEREFORE, the City Council of Huntington Beach does hereby
RESOLVE, DETERMINE and APPROVE as follows:
1. Adding the job specification for the classification of Accounting
Manager to the City's Classification Plan and setting compensation at Range 568:
$6,425 - $7,960 as set forth in Exhibit A, attached hereto and incorporated herein
by this reference.
2. All other provisions of the City's Classification Plan shall remain the
same.
PASSED AND ADOPTED by the City Council of the City of Huntington
Beach at a regular meeting thereof held on the tith day of pph jary
2006.
Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
� r
City Adininistrator 1_ sty Attorney
INI D AND APPROVED:
Deputy City Administrator, City
Services
Jil i
s, CITY.01F I"IUN NGTQ BEACI I
i
CLASS SPECiFICATfOI
T
TITLE: ACCOUNTING MANAGER DATE: JANUARY 2006
JOB CODE: 0516
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
[11FLSA STATUS: EXEMPT
DUTIES SUMMARY — Plans, organizes and manages the activities of the general
accounting function in the Finance Office.
DISTINGUISHING CHARACTERISTICS — Under general administrative direction from
the Finance Officer, responsible for overseeing account receivables, account payables,
audits, special projects, accounting records and financial information. This classification
possesses advanced knowledge of municipal accounting and exercises independent
professional judgment in establishing efficient and effective accounting operations
consistent with City policy and general and governmental accounting principals and
practices.
EXAMPLES OF ESSENTIAL DUTIES — Supervise and evaluate the work of
supervisory, professional and administrative staff for the general accounting function
within the financial system which includes recording of accounts payable, accounts
receivables, all general ledger and journal voucher entries; coordinate accounting and
data processing functions; direct the preparation of highly complex periodic and special
reports involving cost accounting, statistics, expenditure reports and functional legal
requirements; develop procedures and policies for financial systems, record keeping,
budgetary controls and cost accounting records; supervise the audit liaison with outside
credits of the City's accounting systems, procedures and policies; prepare and maintain
assigned operating budget; act as primary resource on accounting practices contained
in the City's annual budget; and, perform other related duties. In the absence of the
Finance Officer, may act on an interim basis as assigned.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. The City, at its discretion, may add,
modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
Page 1 of 2
CITY F. I H NTI AC
.. CAASS,SPII1fI4T1t31
TITLE: ACCOUNTING MANAGER DATE: JANUARY 2006
typical combination includes:
Knowledge of: Thorough knowledge of general and governmental accounting and
auditing theories, principles and practices; cost accounting systems; general knowledge
of uses and limitations of electronic data processing utilized in City accounting systems;
governmental financial audit principles, practices and responsibilities; basic supervision
practices and principals; and, public administration and office management policies and
procedures.
Ability to: Supervise, train and evaluate the performance of professional, technical and
administrative and clerical staff; communicate effectively, both in writing and verbally
and establish and maintain cooperative working relationships with those contacted in
the performance of duties;
Education: A Bachelor's degree in Accounting, Business Administration or a closely
related field.
Experience: At least five (5) years of increasingly responsible professional level
governmental accounting experience of which at least three (3) years has included
direct responsibility for the supervision of professional level accounting staff. Current or
recent experience with a California municipality is highly desired.
Certification/License: Valid Certification as a Public Accountant (CPA) required. Due
to the performance of field duties that may require operation of a motor vehicle, a valid
California driver's license and an acceptable driving record may be required.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
Sitting for prolonged periods of time; standing and walking to retrieve work files or to
other departments or office locations; leaning, bending and stooping to perform work
behind a desk or to retrieve information; pushing, turning or twisting to move chair or
body from desk; reaching to place or retrieve files or open file drawers or cabinets; light
grasping to hold a writing instrument or documents; firm grasping as needed to lift and
carry work files or operate office equipment; finger dexterity to type on a computer
keyboard; and, hearing and speaking to answer the telephone or answer questions of
co-workers and subordinates. Work is performed in a general office environment.
Employee accommodations for physical or mental disabilities will be considered on a
case-by-case basis.
Page 2 of 2
Res. No. 2006-7
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City,
do hereby certify that the whole number of members of the City Council of the
City of Huntington Beach is seven; that the foregoing resolution was passed
and adopted by the affirmative vote of at least a majority of all the members of
said City Council at an regular meeting thereof held on the 6th day of
February, 2006 by the following vote:
AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, Cook
NOES: None
ABSENT: None
ABSTAIN: None
CitV,lerk and ex-officio Perk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT #4
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: PENELOPE CULBRETH-GRAFT,DPA,CITY ADMINISTRATOR
FROM: DAN T.VILLELLA,CPA, FINANCE OFFICER
SUBJECT: FIS 2005-06—12 APPROVAL FOR PROPOSED CHANGES TO THE TABLE
OF ORGANIZATION FOR THE CITY TREASURER AND FINANCE OFFICE
OPERATIONS
DATE: JANUARY 30,2006
As required by Resolution 4832,this Fiscal Impact Statement has been prepared for
"Approval for Proposed Changes to the Table of Organization for the City Treasurer
and Finance Office Operations"
If the City Council approves this action(total appropriation $97,722) the unreserved,
undesignated General Fund balance at September 30, 2006 will be reduced to
$3,577,000.
��
Dan Villella
a
Finance Officer
RCA ROUTING SHEET
INITIATING DEPARTMENT: ADMINISTRATION
SUBJECT: APPROVAL FOR PROPOSED CHANGES TO THE TABLE
OF ORGANIZATION FOR THE CITY TREASURER AND
FINANCE OFFICE OPERATIONS
COUNCIL MEETING DATE: February 6, 2006
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Not Applicable ❑
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Attached ❑
Contract/Agreement (w/exhibits if applicable) Not Applicable
(Signed in full by the City Attorney)
Subleases, Third Party Agreements, etc. Attached El
Not Applicable
(Approved as to form by City Attorney)
Certificates of Insurance (Approved b City Attorne Attached Ely the y y) Not Applicable
Attached
Fiscal Impact Statement (Unbudget, over$5,000) Not Applicable ❑
❑
Bonds (If applicable) AttachedNot Applicable
Attached ❑
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report If applicable) Attached
ii
p ( pp ) Not Applicable ❑
s/Conditions for Approval and/or Denial Attached ElFindin
g pp Not Applicable ED
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED f
Administrative Staff
Assistant City Administrator Initial
City Administrator(Initial) ( ) ( )
City Clerk ( ) t
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: S. Freidenrich/B. Hall