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CITY OF HUNTINGTON BEACH
' INTERDEPARTMENTAL COMMUNICATION
HUNTING TON BEACH
TO: Rich Barnard
Deputy City Administrator
FROM: Connie Brockway
City Clerk
DATE: March 2, 1998
SUBJECT: GOALS FOR OFFICE OF THE CITY CLERK
The following goals are not in any order of priority as each goal is of primary importance
to this office:
GOAL: Implement an imaging system in the City Clerk's Office
The long-term goal is to implement imaging with all records from City
Council/Redevelopment Agency actions to be immediately accessible to each
department staff member at his/her desktop computer. These records include
contracts, franchises, deeds, minutes, resolutions, ordinances, RCAs and all
material considered by Council/Redevelopment Agency.
GOAL: Conduct the General Municipal Election scheduled for November 3, 1998.
GOAL: Continue to develop the City Clerk's page on the Internet. At present, the
following information appears on the City Clerk's page:
• City Council/Redevelopment Agency Agenda
• City Council/Redevelopment Agency Action Agenda
• Calendar of Community Events as provided by the Huntington Beach
Chamber of Commerce
• City of Huntington Beach Municipal Code
• City of Huntington Beach Zoning and Subdivision Code
Our goal is to add City Council/Redevelopment Agency Minutes to our page.
We wish to develop the full potential of the Clerk's page.
GOAL: Continue to develop the successful City Clerk's Volunteer Program. This on-
going program has provided many hours of labor in projects for the Public
Support and Records Divisions of the City Clerk's Office. The program has also
benefited volunteers as their clerical skills have developed. Several volunteers
Goals for Office of the City Clerk
March 2, 1998
Page Two
have used their experience in our office as a reference and achieved full-time
employment in the private and public sector.
GOAL: To continue to give excellent service to citizens, city department staff, other
agencies, and the press. These services include ensuring agendas and
supporting material on items under deliberation by Council are made available
in a timely manner to allow the citizens and press to provide input to the City
Council. Responding to telephone and counter requests for information on City
Council actions, city laws, easements, rights -of -way, grant deeds, and similar
records are services provided to the staff and citizens each day.
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CITY CLERK'S OFFICE
QUALITY SERVICE MISSION
The Mission of the City Clerk and Deputy City Clerks is to carry out the
responsibilities of the City Charter which the people of Huntington Beach have
established as the fundamental law of the City under the Constitution of the State
of California.
QUALITY SERVICE VISION
The City Clerk and Deputy City Clerks will without fail continue to carry out our
City Charter Mandate:
To ensure the public timely access to all records under the safe
keeping of the City Clerk's office and to render equal service to all on
an impartial and neutral basis.
2. To record that which is true and to properly preserve all records
entrusted to our office.
3. To strive constantly to improve the administration of the affairs of the
City Clerk's office consistent with applicable laws.
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