HomeMy WebLinkAboutCity Clerk - Modify Salary and Benefits - Joan Flynn - Resol 1�1 "_r-i-y .
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Council Meeting Date: 1/16/2007 Department ID Number: CK 07-02
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Councilmembers
SUBMITTED BY: Joan L. Flynn, City Clerk
PREPARED BY: Joan L. Flynn, City Clerk
SUBJECT: Adoption of Resolution Modifying Salary and Benefits for the City Clerk
Fstatement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: A salary study was conducted at the request of the City by Renee
Mayne, Labor Relations Consultant. The survey of 12 comparable cities was finalized and
released to the Executive Team in November of 2006. A Resolution is attached to establish
the pay and benefits for the City Clerk in reference to that study.
Funding Source: Funding is available in the current fiscal year 2006/2007 budget. The
burdened cost to implement the salary requested in Resolution No. 2007-06 at Control Point
for the remainder of the current fiscal year is $34,142. Fiscal year 2007/08 will be further
impacted in the amount of$11,381.
Recommended Action: Motion to: Adopt Resolution No. 2007-06 "A Resolution of the City
Council of the City of Huntington Beach Modifying Salary Benefits for the Elected City Clerk."
Alternative Action(s): Do not adopt Resolution No. 2007-06
REQUEST FOR CITY COUNCIL ACTION .
MEETING DATE: 1/16/2007 DEPARTMENT ID NUMBER: CK 07-02
Analysis:
The survey by Renee Mayne, Labor Relations Consultant was released to the executive
management employees on November 14, 2006. The Department Heads (including the
three elected Department Heads) each received information pertinent to their own
classification. Of the twelve cities used for the survey, the position of City Clerk was not
comparable in three cities.
The two main considerations that Ms. Mayne used to complete the salary study were based
upon the market study and internal salary alignment. As a result of this combination of
factors, the consultant recommends the position of City Clerk be adjusted and realigned at
the following range:
Proposed Pay Grade Start Point Control Point High Point
668 -- Monthly $10,578.53 11,774.17 $13,106.05
Hourly $61.03 $67.93 $75.61
The position of City Clerk is an elected position and the City Charter requires that the City
Clerk's salary and benefits be set by resolution of the City Council. It is my understanding
that the City Council has reviewed the report, and that decisions will be made during this
meeting to set a salary for the position of the City Clerk within the above range of $61.03-
75.61 per hour.
This internal alignment process creates equity within the structure of the organization. At
current rate of pay, the City Clerk position, which is established as a Department Head, is
paid at a lower rate than over 25 mid-management classifications, and annually more than
$24,000 less than any other Department Head. As a Department Head, I assume full
responsibility and liability of managing the work processes of this Department. I am also
present and an active participant on committees and in meetings that have organization-wide
impact.
I am requesting that Council set my salary at Control Point. I believe my experience,
education and proven track record while in office, and my eight year tenure with the City
merit consideration when making this decision. With that request, I would like to highlight
achievements made in the last 30 months in office.
I attained a Bachelor of Arts degree in Organizational Management in 1996, graduating
summa cum laude, and over the last 21/ years I have pursued an education aligned
specifically with the Clerk's roles and responsibilities in a municipality. I graduated from the
University of California Riverside's Certification Program of Technical Track for Clerks on
September 8, 2006. This is a series of classes certified by the City Clerks Association of
California which are held over the course of four semesters. I have also completed the
requite 2 years as a member of the International Institute of Municipal Clerks, and the further
educational and experience components necessary to meet the requirements for the
conference of the title of Certified Municipal Clerk (CIVIC). As of January 1, 2007, only 363
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REQUEST FOR CITY COUNCIL ACTION .
MEETING DATE: 1/16/2007 DEPARTMENT ID NUMBER: CK 07-02
CMCs have been bestowed to individuals in the State of California. My application, along
with correlating, validating materials, has been submitted and reviewed by IIMC and I am
anticipating the award of the CIVIC designation within 30 days. Since assuming office in
2004, 1 have also received certification as a Notary Public and an authorized passport agent.
My management philosophy and style have helped to increase the level of satisfaction of our
office staff. Extreme turnover is a thing of the past. I encourage ongoing education for staff.
In cultivation of excellence and keeping with the philosophy of succession planning I have
had the pleasure of four employees vying for, and receiving promotional opportunities within
our department. I have also provided opportunities for two existing City employees to further
their careers by promoting into the Clerk's office.
As noted by our customers, the City Clerk staff sets a high benchmark with regards to
excellence in service. Many improvements have been made in our department since you
appointed me City Clerk and my subsequent election. Following are examples of some
changes we have made that enhance our ability to serve staff and the public:
• A refreshed and reorganized facility for conducting business
• Improved use of technology to provide information in differing formats
• Increased access and speed for retrieval and delivery of records
• Enhanced security for vital records
• Community outreach at citywide events
• Access to live and archived City Council meetings via the internet
During both 2006 and 2007 1 was appointed to the League of California Cities Environmental
Quality Policy Committee. There, I represent the 509 elected and appointed California City
Clerks. I attend the quarterly meetings and make a report to the CCAC President of any
pertinent information that would be appropriate for dissemination to the state's city clerks.
As an eight-year city employee I have worked diligently to create working relationships that
increase productivity for the City. I received the Mayor's Award for Exemplary Service in
2002. 1 also received a Certificate of Recognition in 2006 from the California City Clerks
Association President in response to a nomination of award by both City Administrator
Culbreth-Graft and Mayor Sullivan. I am appreciative of their support and encouragement. It
is with great pleasure that I serve the community of Huntington Beach as City Clerk.
I respectfully request that Council approve aligning my compensation at Control Point.
Environmental Status: Not Applicable.
Attachment(s):
City Clerk's
Page Number No. Description
1. Resolution No. 2007-06 A Resolution of the City Council of the City of
Huntington Beach Modifying Salary Benefits for the Elected City Clerk.
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(11) January 16, 2007 -Council/Agency Agenda - Page 11
E-8. (City Council) Adopt Resolution No. 2007-7 Modifying the Salary for the Elected
City Attorney — Adopt Resolution No. 2007-7, "A Resolution of the City Council of the City
of Huntington Beach Modifying the.Salary for the Elected City Attorney." Submitted by the
City Attorney. Funding Source: Funding is included in the Fiscal Year 2006/2007 budget.
The estimated cost to implement this Resolution for Fiscal Year 2006/2007 is $36,875 and
$12,292 in Fiscal Year 2007/2008.
Councilmember Bohr pulled for discussion. Extensive discussion amongst
Council, staff, and consultant.
Approved as amended to set City Attorney salary at "Starting Point"identified in
RCA, City Attorney to return to Council annually for review. 5-2(Carchio, Green
— No)
E4. (City Council) Adopt Resolution No. 2007-6 Modifying the Salary and Benefits
for the Elected City Clerk — Adopt Resolution No. 2007-6, "A Resolution of the City
Council of the City of Huntington Beach Modifying Salary Benefits for the Elected City Clerk."
Submitted by the City Clerk. Funding Source: Funding is available in the current Fiscal Year
2006/2007 budget. The burdened cost to implement the salary requested in Resolution No.
2007-06 at Control Point for the remainder of the current Fiscal Year is $34,142. The Fiscal
Year 2007/08 will be further impacted in the amount of$11,381.
Councilmember Bohr pulled for discussion. Discussion ensued amongst
Council, staff, and consultant.
_ Approved as amended to set City Clerk salary at "Starting Point"identified in
RCA. 7-0
EA Councii`) Adopt Resolution No. 2007-5 Modifying the Salary and Certain
Benefits for the Elected City Treasurer — Adopt Resolution No. 2007-5, "A Resolution of
the City Council of the City of Huntington Beach Modifying Salary Benefits for the Elected City
Treasurer." Submitted by the City Treasurer. Funding Source: Funding included in the FY
06/07 budget.
Councilmember Bohr pulled for discussion. Discussion ensued amongst
Council, staff, and consultant.
Approved as amended to set City Treasurer salary at "681 Pay Grade, Step B"as
identified in RCA. 4-3(Bohr, Carchio, Coerper—No)
.. Administra ;,.
F-1. (City Council) Adopt Resolution No. 2007-4 Approving and Implementing the
Memorandum of Understanding (MOU) Between the City and the Huntington Beach
Marine Safety Officers' Association (MSOA) Covering the Period October 1, 2006
Through September 30, 2009.
Communication from the Deputy City Administrator transmitting the following
Statement of Issue: Should the City and the Huntington Beach Marine Safety Officers'
Association (MSOA) enter into a new Memorandum of Understanding (MOU) covering the
period October 1, 2006 to September 30, 2009?
ATTACHMENT # 1
RESOLUTION NO. 2007-6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH MODIFYING SALARY BENEFITS
FOR THE ELECTED CITY CLERK
WHEREAS, the City Council of the City of Huntington Beach desires to modify its
salary benefits for the elected City Clerk,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington
Beach as follows:
SECTION 1. All benefits provided non-associated executive management employees
shall be granted to the elected City Clerk during the periods reflected herein.
SECTION 2. The salary for the elected City Clerk shall be set as reflected in
Attachment"A" hereto.
SECTION 3. Any existing provisions in conflict with the foregoing, whether by minute
action or resolution of the City Council, are hereby repealed.
SECTION 4. All benefits and salary ranges modified herein shall continue until further
modified by City Council action.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 16th day of January 1200 7
e 1
S OAm
(jyPROVED AS TO FORM:
Attome
REVIEWED, INITIATED A D APPROVED:
City erk
07 Reso/Clerk salary
ATTACHMENT"A"
Salary Range for City Clerk: Ran e Hourly
668 61.03
07 Reso/Clerk salary
Res. No. 2007-6
STATE OF CALIFORNIA,
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at an regular meeting thereof held on the 16th day of January, 2007 by the
following vote:
AYES: Bohr, Carchio, Cook, Coerper, Green, Hansen, Hardy
NOES: None
ABSENT: None
ABSTAIN: None
City erk and ex-officio Nrk of the
City Council of the City of
Huntington Beach, California
RCA ROUTING SHEET
INITIATING DEPARTMENT: City Clerk
SUBJECT: Adoption of Resolution to Establish Pay of City Clerk
COUNCIL MEETING DATE: January 16, 2007
F AT" "'ACHME 1`AT�S
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached
Not Applicable ❑
Tract Map, Location Map and/or other Exhibits Attached
Not Ap licable
Contract/Agreement (w/exhibits if applicable) Attached ❑
(Signed in full by the City Attome ) Not Applicable
Subleases, Third Party Agreements, etc. Attached El
(Approved as to form by City Attome Not Applicable
Certificates of Insurance (Approved by the City Attomey) Attached ❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over$5,000) Attached ❑
Not Applicable
Bonds (If applicable) Attach
Not A elicable
Staff Report (if applicable) Attached
Not Applicable
Commission, Board or Committee Report (if applicable) Attached
Not Applicable
Findings/Conditions for Approval and/or Denial Attached ❑
Not Applicable
1PLANA" 10 ,1CI MIMIGATTAGHII
# i R A #�O
Administrative Staff
Deputy City Administrator Initial
City Administrator Initial
City Clerk
PLANATION FOR RETURN O NI: ;
(Below • . For Only)
RCA Author: Flynn
Resolution No. 2007-6
ATTACHMENT"A"
Salary Range for City Clerk: Range Hour
668—Control Point $ 7.92