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Home My WebLink AboutDesignate Administrative Services Director as Plan AdministrC_MA12N� 51nAwl��)t � Council/Agency Meeting Held: ti1-0\ -a ) Deferred/Continued to: A proved ❑ Conditionally Approved ❑ Denied 'bet City Cler ' Signature Council Meeting Date: September 4, 2001 Department ID Number: AS 01-031 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator 4d4l PREPARED BY: CLAY MARTIN, Director of Administrative Services cl�LVQ- SUBJECT: ADOPT RESOLUTION DESIGNATING THE DIRECTOR OF ADMINISTRATIVE SERVICES AS PLAN ADMINISTRATOR FOR THE EMPLOYEES DEFERRED COMPENSATION PLANS Statement ofissue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachments) Statement of Issue: The current deferred compensation plans specify the Deputy City Administrator/Administrative Services as the Plan Administrator. This title no longer exists. Should the Director of Administrative Services be named as the Plan Administrator for employees deferred compensation plans? Funding Source: Not applicable Recommended Action: Adopt Resolution260/-39-A resolution of the City Council of the City of Huntington Beach amending City Council resolution No. 6336 and designating the Director of Administrative Services as Plan Administrator for the employees deferred compensation plan and directing the City Treasurer to approve the investment of funds. Alternative Action(s): No action would default Plan Administration to the City Administrator. REQUEST FOR ACTION MEETING DATE: September 4, 2001 DEPARTMENT ID NUMBER: AS 01-031 Analysis: The City of Huntington Beach originally adopted a deferred compensation plan in 1973, amended it in 1989, amended it again in 1991. The 1991 amendment, adopted by resolution 6336, specified the Deputy City Administrator/Administrative Services as the Plan Administrator and the City Treasurer was authorized to approve the mode of investment. The job classification "Deputy City Administrator/Administrative Services" no longer exists. Responsibility for Plan Administration defaults to the City Administrator. This council action delegates this authority to the Director of Administrative Services, while the City Treasurer would continue to approve the mode of investment. In addition, a staff committee composed of the City Treasurer, the Director of Administrative Services, the Finance Officer, the Principal Administrative Analyst for Employee Benefits, and a representative from the Insurance Advisory Committee will monitor deferred compensation plans, develop a strategy to educate employees on the plans, and solicit employee input regarding the plans from the Insurance Advisory Committee. Environmental Status: Not applicable Attachment(s): Resolution No.,,?-Qt/T9 to designate the Director of Administrative Services as Plan Administrator for the employees deferred compensation plans and direct the City Treasurer to approve the investment of funds. RCA Author: S. Hennegen Plan Admin for deferred comp -2- 8/29/01 4:46 PM ATTACHMENT #1 RESOLUTION NO. 2001-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING CITY COUNCIL RESOLUTION NO. 6336 AND DESIGNATING THE DIRECTOR OF ADMINISTRATIVE SERVICES AS PLAN ADMU41STRATOR FOR THE EMPLOYEES DEFERRED COMPENSATION PLAN AND DIRECTING THE CITY TREASURER TO APPROVE THE INVESTMENT OF FUNDS WHEREAS, on December 2, 1991, the City Council of the City of Huntington Beach adopted Resolution 6336 for the purposes of updating and implementing a Deferred Compensation Plan ("Plan") which enabled employees to defer a portion of their compensation to a future time. Pursuant to the Plan, such deferred compensation monies are, in effect, held in trust by the City and invested in a manner allowed by the Plan. Pursuant to Resolution 6336, the mode of investment of the funds in the Plan is to be approved by the City Treasurer or her designee, and the Deputy City Administrator/Administrative Services is authorized to implement the Plan. The City Council of the City of Huntington Beach desires to amend Resolution No. 6336, and authorize the Director of Administrative Services to implement the Plan as Plan Administrator. The City of Huntington Beach desires to continue to have the City Treasurer, or her designee approve the mode of investment of the funds in the Plan. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Huntington Beach that the Director of Administrative Services is authorized to implement the Plan and is designated Plan Administrator. IT IS HEREBY FURTHER RESOLVED that the mode of investment of funds in the Plan must be approved by the City Treasurer or her designee. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 4th day of September- , 2001. 2t�� 4u4ctt. ayor ATTEST: 40 City Clerk 01-10-01 REVIEWED AND APPROVED: City Ad mistrator APPROVED AS TO FORM: 411 City Attorney Im 01 737 AP D: Director f Administrative Services 01reso/invesd8/29/01 Res. No. 2001-59 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 4th day of September, 2001 by the following vote: AYES: Green, Boardman, Cook, Julien Houchen, Garofalo, Dettloff, Bauer NOES: None ABSENT: None ABSTAIN: None 4000� City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California RCA ROUTING SHEET INITIATING DEPARTMENT: Administrative Services SUBJECT: Designate Director of Adminstrative Services as Plan Administrator for Employees Deferred Compensation Plans COUNCIL MEETING DATE: September 4, 2001 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: RCA Author: S. Hennegen