HomeMy WebLinkAboutDesignating Deputy City Administrator as Plan AdministratorRECEIVED
Council/Agency Meeting Held: � � ab
2006 0
Deferred/Continued to:
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'*Approved ❑Conditionally Approved ❑Denied
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Council Meeting Date: 5/15/2006
Department ID Number: ADCS-06-16
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
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SUBMITTED TO: HONORABLE MAYOR/CITY COUNQLMEMBERS
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SUBMITTED BY: PENELOP/E CULB ETH�, CIT ADMINISTRATOR
PREPARED BY: ROBERT- HALL, DEPUTY CITY ADMINISTRATOR -CITY SERVICE
SUBJECT:. ADOPT RESOLUTION DESIGNATING THE DEPUTY
CITY ADMINISTRATOR AS PLAN ADMINISTRATOR FOR THE
EMPLOYEES DEFERRED COMPENSATION PLAN
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue:
The current deferred compensation plan specifies the Director of Administrative Services as
the Plan Administrator. This job title no longer exists.. Should the Deputy City Administrator
be named as the Plan Administrator for employees deferred compensation plans?
Funding Source: Not applicable
Recommended Action: Motion to:
Adopt Resolution Z0010 -22-/ , a Resolution of the City Council of the City of Huntington
Beach amending City Council Resolution No. 2001-59 and designating the Deputy City
Administrator as Plan Administrator for the employees deferred compensation plan, and
directing the City Treasurer to approve the investment of funds.
Alternative Action(s):
No action would default plan administration to the City Administrator.
JPQUEST FOR COUNCIL ACTI%A
MEETING DATE: 5/15/2006 DEPARTMENT ID NUMBER: ADCS-66-16
Analysis:
The City of Huntington Beach originally adopted a deferred compensation plan in 1972,
amended it in 1989, 1991. and .2001. The 2001 amendment; adopted by Resolution No.
2001-59, specified the Director of Administrative Services as the Plan Administrator and the
City Treasurer was authorized to approve the mode of investment. On March 21, 2005, the
City -Council approved an organizational change which eliminated the position of Director of
Administrative Services and created the new position of Deputy City Administrator - City
Services.. Since the job classification of Director of Administrative Services no longer exists,
responsibility for plan administration defaults to the City Administrator. This City Council
action delegates plan administration authority to the Deputy City Administrator - City
Services, while the City Treasurer would continue to approve the mode of investment. The
Deputy City -Administrator - City Services, provides oversight on employee benefit programs
through the Human Resources Manager; therefore, is proposed as the appropriate position
for this designation.
Environmental Status: Not applicable
Attachment(s):
Resolution No.;ZQ06-ZJ designating the Deputy City Administrator -
City Services as Plan Administrator for the employees deferred
compensation plan and authorizes the City Treasurer to approve the
investment of funds.
P:\RCA\RCA 2006\RCA.457 Plan Admin.051506.doc -2- 5/3/2006 9:37 AM
ATTACHMENT #1
RESOLUTION NO. 2006-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AMENDING CITY COUNCIL RESOLUTION NO.2001-- 59 AND DESIGNATING THE DEPUTY
CITY ADMINISTRATOR AS PLAN ADMINISTRATOR FOR THE EMPLOYEES DEFERRED
COMPENSATION PLAN AND DIRECTING THE CITY TREASURER TO APPROVE THE
INVESTMENT OF FUNDS
WHEREAS, on December 2, 1991, the City Council of the City of Huntington Beach adopted
Resolution 6336 for the purposes of updating and implementing a Deferred Compensation Plan ("Plan")
which enabled employees to defer a portion of their compensation to a future time. Pursuant to the Plan,
such deferred compensation monies are, in effect, held in trust by the City and invested in a manner
allowed by the Plan; and
Resolution 2001-59, authorized the Director of Administrative Services to implement the Plan as
the Plan Administrator; and
On March 21, 2005, the City Council eliminated the position of Director of Administrative
Services and authorized two new positions: Deputy.City Administrator -City Services and Deputy City
Administrator -Development; and
The City Council of the City of Huntington Beach desires to amend Resolution No. 2001-59,
and authorize the Deputy City Administrator -City Services to implement the Plan as Plan Administrator.
The City of Huntington Beach desires to continue to have the City Treasurer;, or her designee approve
the mode of investment of the funds in the Plan,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Huntington Beach
that the Deputy City Administrator -City Services is authorized to implement the Plan and is designated
Plan Administrator.
IT IS HEREBY FURTHER RESOLVED that the mode of investment of funds in the Plan must
be approved by the City Treasurer or her designee.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 1 5thday of May , 2006.
Mayor
REVIEWED/AND APPROVED:,
City Ad inistrator
APPROVED AS TO FORM:
� v Attorn y
1SL
tNITI AND APPROVED:
Deputy City A inistrator-City Services
06reso/invest-o6
Res. No. 2006-21
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio- Clerk of the City Council of said City,
do hereby certify that the whole number of members of the City Council of the
City of Huntington Beach is seven; that the foregoing resolution was passed
and adopted by the affirmative vote of at least a majority of all the members of
said City Council at an regular meeting thereof held on the 15th day of May,
2006 by the following vote:
AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, Cook
NOES: None
ABSENT: None
ABSTAIN: None
Cit lerk and ex-officio rk of the
City Council of the City of
Huntington Beach, California
RCA ROUTING SHEET
INITIATING DEPARTMENT:
ADMINISTRATION
SUBJECT:
DEPUTY CITY ADMINISTRATOR DESIGNATION AS
PLAN ADMINISTRATOR FOR THE EMPLOYEES
DEFERRED COMPENSATION PLAN
COUNCIL MEETING DATE:
May 15, 2000
RCA ATTACHMENTS
STATUS
.
Ordinance (w/exhibits & legislative draft if applicable)
Attached
El
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
Not Applicable
❑
Tract Map, Location Map and/or other Exhibits
Attached
Not Applicable
Contract/Agreement (w/exhibits if applicable)
Attached
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
Attached
(Approved as to form by City Attome
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Attached
Not Applicable
Fiscal Impact Statement (Unbudget, over $5,000)
Attached
Not Applicable
Bonds (If applicable)
Attached
Not Applicable
Staff Report (If applicable)
Attached
Not Applicable
Commission, Board or Committee Report (If applicable)
Attached
Not Applicable
Findings/Conditions for Approval and/or Denial
Attached
Not Applicable
EXPLANATION FOR WSSING ATTACHMENTS
REVIEWED
RETURNED
FORVJARDED
Administrative Staff
Assistant City Administrator (initial)
Citv Administrator Initial
City Clerk
)
EXPLANATION•' RETURN OF
(Below Space For- City Clerk's Use Only)
RCA Author: Kasama Lee
M,