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Home My WebLink AboutIncrease Building & Safety Table of Organization by decreasi I',- D-2�1 �I�h � Council/Agency Meeting Held: 0�- Deferred/Continued to: Approved ❑ Conditionally Approved ❑ DeLiied _ Npfj' -0 Ili N mil'. City Cl k's Signature Council Meeting Date: January 22, 2002 Department ID Number: BD 2002-1 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY CO NCIL MEMBERS o c SUBMITTED BY: RAY SILVER, City Administrator n PREPARED BY: Ross Cranmer, Building & Safety Director F. W CD .7, SUBJECT: Approve Increase in Building Inspection Table of Organization Decreasing Contract Services co Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Transmitted for City Council's consideration is a request to approve the addition of two permanent Inspector III positions to the Building & Safety Department's Table of Organization. This will be accomplished by reducing the number of outside contract inspectors. The net salary savings realized by the proposed change would be $25,280 annually. Funding Source: The two (2) Inspector III positions would be financed by transferring budgeted Contract Services funding from 10055201.69365 to permanent salary accounts for the remaining of the fiscal year. Thereafter, the positions would be included in the annual budget. Recommended Action: Motion to: 1. "Approve the addition of two (2) Inspector III positions to the Building and Safety Table of Organization." 2. "Authorize the transfer of approved funding from contract services to permanent salaries account to cover the salary costs for the remaining of the fiscal year." REQUEST FOR COUNCIL ACTION MEETING DATE: January 22, 2002 DEPARTMENT ID NUMBER: BD 2002-1 Alternative Action(s): The City Council may make the following alternative motions: 1. "Deny the Increase of two Building Inspection III positions to the Building and Safety Department's Table.of Organization and continue to maintain a substantial contract inspection staff." 2. "Continue the item and direct staff accordingly." Analysis: A. Background: Over the last several years, the Inspection Division of the Building and Safety Department has been utilizing contract inspectors due to the continued high construction activity. The constant turnover of contract inspectors requires substantial staff time to locate, evaluate and train the inspectors. Staff projects that this high level of development activity will continue for the next five years. Having a more stable work force would help management maintain consistency in our service. When the increased development activity reduces to a reasonable level, we will reduce contract staffing to adjust to a lower demand. B. Authorization and Current Staffing Levels: There are nine (9) approved Inspector III positions and four (4) contract inspectors funded out of contract services operating account in the 2001/02 approved budget. C. Cost and Budget Source: The Inspector III position is budgeted at range 484. Currently the cost of a mid-range Inspector III including 25% for benefits is $70,560 per year. The current cost for a mid-range contract inspector is $83,200 per year. The net salary savings realized by the proposed change will be $12,640 annually per inspector or $25,280 for both positions. If approved, a portion of the contract service funding in this year's budget would be transferred to permanent salaries. The exact dollar amount to be transferred can not be determined until completion of recruitment and hire dates are established. In the next budget cycle, the cost for the positions, would be included in the personnel salary accounts and contract services would be reduced accordingly. BD2002-1 -Increase Insp. Staff -2- 1/2/02 11:48 AM REQUEST FOR COUNCIL ACTIONI MEETING DATE: January 22, 2002 DEPARTMENT ID NUMBER: BD 2002-1 D. Benefit of Approval: In summary, the addition of two permanent Inspector III positions would allow management staff to better maintain our professional standards and still maintain contract inspectors which would allow continued flexibility with the up and down development cycles. Environmental Status: Attachment(s): City Clerk's . . - NumberDescription 1 Proposed Organization Chart RCA Author: Richards/Cranmer BD2002-1 -Increase Insp. Staff .3- 1/9/02 3:25 PM ATTACHMENT # 1 Department of Buildingand Safety Director Permit & Plan Check Admini stration Inspection Services Services Division Division Permit&Plan Check Inspection Manager Manager Prin.Adm.Analyst in.Asst. Sr. Dept.Analyst College Intern 1/2 time -- - - - - - - - - - Counter Services Building Plan Check Plumbing&Mech'I. General Combination Tract Electrical Plan Check Services Plan Check Services Inspection Services Inspection Services Services Permit Supervisor Senior Engineer Principal Supervising Supervising Principal Plumbing& Inspector Inspector Electrical Mechanical Isp. P - - - - - - - - - - - Inspector LT- Permit Technician II Contract Engineer ; Inspector III Inspector III Permit Technician I Plan Checker ] - - - - - - - - Inspector III Inspector III Contract Plan - (Proposed) Check Inspector III Inspector III Permit Technician I - - - - - - - - - - (Proposed) - - - - - - - - - - - Inspector III Inspector III Permit Technician I Part Time _ - - - - Proposed Organization Chart Inspector III `(Contract Insp.) - - - - - - - - - - ; per Council Approval on 1122102 ; Permit Technician I Inspector III (Contract Insp.) Part Time - - - - - - - - Inspector RCA ROUTING SHEET INITIATING DEPARTMENT: Department of Building & Safety SUBJECT: Approve Increase in Building Inspection Table of Organization by Decreasing Contract Services COUNCIL MEETING DATE: January 22, 2002 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance Approved by the City Attorney) Not Applicable Financial Impact Statement Unbud et, over $5,000) Not Applicable Bonds If applicable Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPL, NATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Y,41 Osne,SS- 06uo»4e�L Council/Agency Meeting Held: Defe ed/Continued to: Ap vedd and tionally A prove D Hied / PV ity Clerk's Signature -O- o e I`}bs Council Meeting Date: March 15, 1999 Department ID Number: BD99-01 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION M SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS w> � SUBMITTED BY: RAY SILVER, City Administrator �L C— all �.1 PREPARED BY: ROSS CRANMER, Building and Safety Director ,.J x SUBJECT: Approve Increase in Building Inspection Table of Organilaticin by Decreasing Contract Services Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status, Attachment(s) Statement of Issue: The Inspection Division of the Building and Safety Department has addressed the dramatic increase in construction by using contract inspectors for the last several years. , Due to the fact that quality contract inspectors are difficult to find and retain, we. are proposing to convert two (2) of our current six (6) full time contract inspectors to two (2) Inspector III full time City staff positions. This will allow us to more effectively compete for quality staff and better maintain consistency in our services. Funding Source: The two (2) Inspector III positions would be financed by Budgeted Contract Services out of account # EAA CD23439000. Recommended Action: Motion to: "Approve the addition of two (2) Inspector III positions to the Building and Safety Table of Organization and transfer funding from budgeted contract services." �j REQUEST FOR COUNCIL ACTION MEETING DATE: March 15, 1999 DEPARTMENT ID NUMBER: BD99-01 Alternative Action(s): The City Council may make the following alternative motion: "Deny the Increase in Building Inspection Staff and continue to maintain a substantial contract inspection staff." Analysis: The Inspection Division of the Building and Safety Department has been utilizing contract inspectors to meet the dramatic increase in construction activity. Staff currently consists of six (6) contract inspectors to augment our seven (7) Combination Inspectors (Inspector Ill's). Staff anticipates that starting this summer we will need to further expand our staff to meet the needs of the Ocean Grand Resort, SeaCliff Shopping Center and Boeing Expansions. Over the last several years we have invested substantial staff time in locating, evaluating and testing prospective contract inspectors. Normally staff has spent 2-4 hrs with each applicant for up to 10 individuals with each vacancy. Then each individual requires 2 weeks to 2 months of training in order to provide reasonable service to our. customers. With a contract employee the turn over is high since they generally are looking for full time employment, thus we continually have to go through this process. There would be some cost savings when City full time staff is compared to using contract inspection services. Currently, a Mid-range Inspector III with 25% benefits is $65,775 per year and contract services at $35 per hour is $70,800 per year. If approved, the appropriate amount of funds in this year's budget would be transferred from contract services to salary. In the next budget cycle we would reduce contract services by the actual cost of the inspectors or less than $132,000 for the two (2) positions. Staff projects that this high level of development activity will continue for 4 years or more. When this dramatic development level reduces to a reasonable level we still will have substantial contract staffing to adjust to a lower demand. In summary, reducing the contract inspectors from six (6) down to four (4) would allow management staff to better maintain our professional standards and still maintain substantial contract services to continue to be flexible with the up and down development cycles. Environmental Status: N/A BD99-01 -2- 02/16/99 9:00 AM REQUEST FOR COUNCIL ACTION MEETING DATE: March 15, 1999 DEPARTMENT ID NUMBER: BD99-01 Attachment(s): City Clerk's Page Number None BD99-01 -3- 02/16/99 9:00 AM RCA ROUTING SHEET INITIATING Building and Safety Department DEPARTMENT: SUBJECT: Increasing the Number of City Inspection Staff by Reducing the Number of Contract Inspectors COUNCIL MEETING DATE: March 15, 1999 RCA AT ACHMENTS STAT S »,.�. .. , _ _ 3 .U Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable "Mi '31EXPLANATION FOR MISSING ATTACHMENTS N/A REVIEWED RETURNED' 3FORW D Administrative Staff ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) E OX TTIONLANA RREURNF P ITEM Only)(Below Space For City Clerk's Use