HomeMy WebLinkAboutNeighborhood Preservation Program (NPP) - Amending Planning CITY OF HUNTINGTON BEA61 I�► 'h� I N �-
MEETING DATE: June 19, 2b00 DEPARTMENT ID NUMBER: PL00-31
1
Council/Agency Meeting Held:
Deferr:d/go. ntinued to:
',Approved ❑ Conditionally Approved 0_Denied Pz CIVO Signature
Council Meeting Date: June 19, 2000'- Department ID Number: PLOP-31
7-5-OD �E
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administratorod
PREPARED BY: HOWARD ZELEFSKY, Director of Planning �----� �..�—
1
SUBJECT: APPROVE ESTABLISHMENT OF NEIGHBORHOOD PRESERVATION
PROGRAM BY ADDING A PRINCIPAL PLANNER, A CODE
ENFORCEMENT OFFICER, AND THE RECLASSIFICATION OF A CODE
ENFORCEMENT OFFICER TO A SENIOR CODE ENFORCEMENT
OFFICER.
Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
A Neighborhood Preservation Program is being created within the City of Huntington Beach.
The Neighborhood Preservation Program is intended to preserve the City's housing stock,
remove blight, reduce crime and improve the quality of life for the City's residents by
establishing a more constructive relationship between the City and its neighborhoods. With
the creation of the Neighborhood Preservation Program, the Planning Department evaluated
staffing requirements necessary to implement the Neighborhood Preservation Program.
During evaluation of the Program, ifi was determined that a Principal Planner position is
required to manage the Neighborhood Preservation Program. The addition of a Principal
Planner will require an amendment to the Planning Department's Table of Organization.
The Code Enforcement Division also has a need for a Senior Code Enforcement Officer and
one additional Code Enforcement Officer. The reclassification of one Code Enforcement
Officer to a Senior Code Enforcement Officer and the addition of one Code Enforcement
Officer will require an amendment to the Planning Department's Table of Organization. The
additional Code Enforcement Officer will spend one half time on the normal duties around
the City on weekends and half time on monitoring and enforcing the outdoor dining
ordinance.
PL00-31 -2- 6/12/00 9:45 AM
REQUEST FOR ACTION
MEETING DATE: June 19, 2000 DEPARTMENT ID NUMBER: PL00-31
The Planning Department began to develop a Neighborhood Preservation Program (NPP)
approximately one year ago. The City contracted with L.D. King, Inc. to augment its efforts
to create the NPP with the intent to improve and enhance single-family and multifamily
neighborhoods within the community. The NPP will work in concert with other City programs
currently operating throughout the City such as the Oakview Task Force, Downtown Code
Enforcement, Public Nuisance Task Force, Abandoned Vehicle Program, Graffiti Removal
Program and City-Wide Code Enforcement.
Funding Source:
The proposed amendment to the Planning Department's Table of Organization (Addition of a
Principal Planner, and Code Enforcement Officer, and reclassify an existing Code
Enforcement Officer to a Senior Code Enforcement Officer) will require the transfer of
$167,364.00 from the General Fund to the Planning Department for fiscal year 2000-2001.
Recommended Action:
Motion to:
1. "Approve an amendment to the Planning Department's Table of Organization by
adding a Principal Planner, a Code Enforcement Officer and the reclassification of a
Code Enforcement Officer to a Senior Code Enforcement Officer."
2. "Direct staff to place in the FY 2000-2001 Budget $167,364 in the Planning
Department for the addition of a Principal Planner, a Code Enforcement Officer, and
the reclassification of a Code Enforcement Officer to a Senior Code Enforcement
Officer."
PL00-31 -3- 6/12/00 9:46 AM
REQUEST FOR ACTION
MEETING DATE: June 19, 2000 DEPARTMENT ID NUMBER: PL00-31
Alternative Action(s):
The City Council may make the following alternative motions:
1. "Deny the addition of a Principal Planner, a Senior Code Enforcement Officer, and
a Code Enforcement Officer to the Planning Department's Table of Organization."
2. "Deny the appropriation of funds in the amount of$167,364.00 for the addition of a
Principal Planner, Senior Code Enforcement Officer, and Code Enforcement Officer
to the Planning Department's Table of Organization."
3. "Continue the item and direct staff accordingly."
Analysis:
A. BACKGROUND AND STAFF RECOMMENDATION:
The Planning Department began to develop a Neighborhood Preservation Program (NPP)
approximately one year ago. Staff hired L.D. King, Inc. to augment its efforts to create the
NPP with the intent to improve and enhance single-family and multifamily neighborhoods
within the community. The NPP will work in concert with other City programs currently
operating throughout the City such as the Oakview Task Force, Public Nuisance Task Force,
Abandoned Vehicle program, Downtown Code Enforcement, City-wide Code Enforcement,
and the Graffiti Removal program.
The Neighborhood Preservation Program will identify single-family and multifamily
neighborhoods throughout the community that currently have special problems such as
substandard housing, severe property maintenance violations and high crime rates. L.D.
King's analysis demonstrated the NPP would be most effective by dividing the City into ten
(10) sections. Within each of these ten (10) sections, a Neighborhood Preservation Task
Force will be created to engage the community. The Task Force will then develop a strategy
in concert with residents to resolve these issues. The Cites of Santa Ana, Long Beach and
San Jose have created successful programs that have reduced blight within selected
neighborhoods, improved the image of selected neighborhoods and increase property
values. Since Sacramento initiated its Neighborhood Preservation Program, the city has
experienced a 35 percent reduction in citizen complaints. Neighborhood Improvement
programs have also been responsible for reductions in negative telephone calls from citizens
complaining about poor city services.
PL00-31 -4- 6/9/00 4:09 PM
REQUEST FOR ACTION
MEETING DATE: June 19, 2000 DEPARTMENT ID NUMBER: PL00-31
Recently, the Planning Commission requested that the City Council add two new Code
Enforcement positions. The City currently receives 6000 citizen complaints per year. As the
City ages, the need for code enforcement will continue to rise. The reclassification of one
full time Code Enforcement Officer to a Senior Code Enforcement Officer and one additional
full time Code Enforcement Officer will allow for additional weekend and evening coverage
on a regular basis. The Senior Code Enforcement officer will supervise the field activities of
the Code Enforcement Staff, attend Neighborhood Preservation Committee meetings and
prepare reports and documents as required. Additionally, the Senior Code Enforcement
Officer will work closely with the Public Nuisance Task Force and the Oak view Task Force.
A part-time Code Enforcement Officer is also being requested at the June 19, 2000, City
Council Meeting. The individual, who will work on Friday, Saturday and Sunday nights, will
be responsible for monitoring and enforcing the Outdoor Dining Ordinance as it pertains to
outdoor dining with alcohol, and will be funded through fees paid by downtown restaurants
without dining.
The key objective in establishing a Neighborhood Preservation Program is to preserve the
integrity of all the neighborhoods by establishing a dialogue between neighborhoods and the
City of Huntington Beach. Staff recommends the City Council approve the addition of one
Principal Planner, the reclassification of one Code Enforcement Officer to a Senior Code
Enforcement Officer, and add one Code Enforcement Officer to the Planning Department's
table of Organization, and approve the appropriation of funds in the amount of $167,364.00
for fiscal year 2000-2001.
The Neighborhood Preservation Program is anticipated to begin in January 2001, and will
require a Principal Planner position. During the analysis of the Neighborhood Preservation
Program, staff became aware of the need to reclassify a Code Enforcement Officer to a
Senior Code Enforcement Officer and the addition of a Code Enforcement Officer. Funding
for these new positions will be from the City's General Fund and will be transferred into an
operating account in the Planning Department.
The Principal Planner position is a Range 550 classification with a burden rate of $6,536.00
per month and a fully burdened rate of $7,843.00 per month. The,Senior Code Enforcement
Officer position is a Range 496 classification with a burden rate of $4,994.00 per month and
a fully burdened rate of $5,993.00 per month. This request will reclassify an existing Code
PL00-31 -5- 6/12/00 11:05 AM
REQUEST FOR ACTION
MEETING DATE: June 19, 2000 DEPARTMENT ID NUMBER: PL00-31
Enforcement Officer position to a Senior Code Enforcement Officer Position. The additional
burden to the budget will be $1027.00 per month and the fully burdened amount to the
budget will be $1232.00 per month. The Code Enforcement Officer is a Range.450
classification with.a burden rate of:$3,967 per month and:a-fully burdened.rate of$4,760.00
per month. Each of the three positions has been evaluated at the "C" step and will be
funded through the Unfunded General Fund Balance.
The total funding required to add a Principal Planner, a Code Enforcement Officer, and
reclassify an existing Code Enforcement Officer to a Senior Code Enforcement Officer is
One Hundred Sixty-seven Thousand Three Hundred and Sixty-four Dollars ($167,364.00)
per year.
Environmental Status:
An environmental status analysis is not applicable.
Attachment(s):
City Clerk's
Page Number • Description
1. Fiscal Impact Statement
Timeline
RCA Author: Michael Strange
PL00-31 -6- 6/9/00 4:09 PM
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2000
• CITY OF HUNTINGTON BEACH � ofpl
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: John Reekstin, Director of Administrative Services
Subject: FIS 2000-48 — Approve the Addition of a Principal Planner, a
Senior Code Enforcement Officer, and a Code Enforcement Officer
to the Planning Department's Table of Organization
Date: June 6, 2000
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Approve the Addition of a Principal Planner, a
Senior Code Enforcement Officer, and a Code Enforcement Officer
to the Planning department's Table of Organization."
If the City Council approves this request (total appropriation
$167,364), the estimated unreserved, undesignated General Fund
balance at September 30, 2000 will be $9,410,295.
dx�le
J n Reekstin,
Director of Administrative Services
U'h a arice=G'e erat .:u ttl ::..:. . 9e :.:urre0. .Es.Pma:e
........... . ... ...........p...
Beginning Fund Balance 10/1/99 (audited) $ 11,734,000 $ 19,291,000
Plus: Estimated Revenue 114,110,841 114,110,841
Less: Estimated Expenditures (120,169,841) 120,169,841)
Pending/Approved FIS's: (3,674,341
Less: FIS 2000-48 - (147,364)
Estimated 9/30/00 Balance $ 5,675,000 $ 9,410,295
ESTIMATED GENERAL FUND BALANCE
- SEPTEMBER 30, 2000
$10,000,000
$9,0007000
$8,000,000
$7,000,000
$6,0007000 �� �� $9,410,296
$5,000,000
$4,000,000
$3,000,000 $5,675,000
$2,000,000
$1,000,000
$-
ADOPTED BUDGET CURRENT
ESTIMATE
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Sent By: LD KING; 909 937 0202 ; May-22-00 1 :48PM; Page 2/3
Huntington Beach L. D. King, Inc.
Neighborhood Preservation Action Plan, Draft Page 9
Timeline
(Revised May 22;2000)
1. Existing Conditions (Complete: March 31, 2000)
■ Identify Problem Areas.
■ Investigate and Collect Information.
■ Map Data.
■ Interviews.
2. Presentation of Draft Plan to Department Heads on May 30, 2000.
3. Presentation of Draft Plan to City Council on june 4or ee60.
4. Presentation of Draft Plan to
S. Form Neighborhood Preservation Task Force (July I .—August 15, 2000)
■ Maximum of 5 to 7 members.
✓ Code Enforcement.
✓ Police.
✓ Planning.
✓ Social Programs.
✓ Public Works.
■ Awareness and education process by consultant.
■ Exchange of information and ideas between TF and consultant.
6. Identification and selection of Foundation Areas within identified Target
Areas (August 15 —October 1, 2000)
■ Who should do this? Consultant can make a recommendation.
✓ Task Force.
✓ Manager.
✓ City Council.
■ One Single Family Neighborhood.
■ One Multifamily Neighborhood.
• These should not be the worst but noticeably bad.
■ These should be highly visible to the general public.
■ The general public should recognize these as bad areas.
■ These will be the "Foundation" on which the larger area will be improved
or preserved.
7. Begin the search for a fulltime staff person to chair the Task Force.
(July 1 —December 1, 2000)
■ Inside City Hall?
■ Outside City Hall?
■ Ad in Western City Magazine, September 2000.
■ Job opening closes September 30, 2000.
Sent By: LD KING; 909 937 0202 ; May-22-00 1 :48PM; Page 313
Huntington Beach L. D. King, Inc.
Neighborhood Preservation Action Plan, Draft Page 2
8. Study problems of the Foundation Areas in more detail (October 1 -
November 15, 2000)
■ By the consultant.
• By the Task Force.
■ Develop potential improvement scenarios and programs.
■ One Single Family and One Multifamily.
9. Select, hire, and brief new Head of Neighborhood Preservation
(December 15, 2000—January 31, 2001)
• Reviews materials and meets with consultant and Task Force.
10.Refine strategy for Foundation Area implementation program, Draft
Action Plan (February 1 _March 1, 2000)
• Ensure that new staff, Task Force and consultant are all on the same
page.
11.Meet with Owners in each of the Foundation Areas (March 1 — May 1,
2001)
• Discuss the neighborhood problems from their perspective.
■ What do they want to see improved?
■ Build trust and communications.
• Let them know the current situation will change, with or without their input
and help.
• They can help solve the problem or they can be the problem.
12.These meetings will go on for sometime as the Task Force and owners
continue to build relationships and trust. (March 1, 2001 — March 1,
2002)
■ The Draft Action Plan will continue to change as the implementation
strategy Is modified to fit the owners more specific needs.
■ Typically this process takes 2 years to get from the start to a real
improvement project completed.
13.City Council Adopts an official Action Plan for each Foundation Area
(March 1 - November 1, 2001)
■ This should include input and work elements from every member of the
Task Force.
■ Continue to meet with owners to refine plan and gain acceptance.
■ Identify funding sources as necessary.
U.Commence Implementation of Action Plan (April 15, 2001 - November
15, 2002)
• Continue to meet with owners regarding implementation and participation.
15.Continue to implement program and Identify new Foundation Areas and
Action Plan strategies. (Ongoing)
RCA*ROUTING § HEET
INITIATING DEPARTMENT: PLANNING DEPARTMENT
SUBJECT: APPROVE ESTABLISHMENT OF NEIGHBORHOOD
PRESERVATION PROGRAM BY ADDING A PRINCIPAL
PLANNER, A CODE ENFORCEMENT OFFICER, AND THE
RECLASSIFICATION OF A CODE ENFORCEMENT
OFFICER TO A SENIOR CODE ENFORCEMENT OFFICER
COUNCIL MEETING DATE: June 19, 2000
HAB
J TA
33 TUS 33R. A-„ », TTACHMENTS' 3
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Attached
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS''
E
REVIEWED RETURNS
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Administrative Staff ( ) ( )
Assistant City Administrator (Initial) ( ) ( )
City Administrator (Initial)
City Clerk ( )
EXPLANATION FOR,3RETURN O ,3,3;ITEM
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I Space For City Clerk's Use Only)
F IVED FROM
ANu MADE A PART OF THE FO A THE
COUNCIL MEETING OF
OFFICE OF THE CITY CL RK
CONNIE BROCKWAY,CITY CLERK
ESTABLISHMENT OF THE CITY'S
NEIGHBORHOOD PRESERVATION
PROGRAM
.................. ...
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-1-
PURPOSE
Purpose of Neighborhood Preservation
Program:
Maintain and improve single-family and multi-
family residential neighborhoods.
Eliminate blight.
Inform public of available City services and
programs.
Improve citizen participation.
-2-
5/5/97
PURPOSE (cont'd.)
The Neighborhood Preservation Program is:
Citywide program.
Establishes Neighborhood Task Forces.
Develops strategies to resolve issues.
City information source.
Incorporate the City's existing programs to
augment the success of the NPP.
-3-
REQUIREMENTS
Commencing a NPP requires:
Principal Planner for directing the NPP and
coordinating efforts of other City departments.
Senior Code Enforcement Officer.
Code Enforcement Officer.
5/5/97
OBJECTIVES
Maintenance of the City's high standards of aesthetic
appeal.
Improve the image of specific neighborhoods.
Reduction of blight within certain neighborhoods.
Increase property values within the communities.
Reduction in citizen complaints.
Reduction in the need for City services such as
Police Services, Fire and Rescue Services.
-5-
ANALYSIS
Planning Department began to develop a
Neighborhood Preservation Program (NPP)
approximately one year ago.
Staff hired L.D. King as a consultant to augment its
efforts to create the NPP.
The NPP is scheduled to begin in January 2001.
The Planning Commission recently requested that
City Council add two additional Code Enforcement
Officers.
-6-
5/5/97
ANALYSIS (cont'd)
Staff determined the most effective way to
address the Planning Commission's request _
would be the:
Reclassification of an existing Code Enforcement
Officer to a Senior Code Enforcement Officer.
Addition of a Code Enforcement Officer. _
ANALYSIS (con't.)
Addition of the Principal Planner and Code
Enforcement Officer positions and the
reclassification of the existing Code
Enforcement Officer to a Senior Code
Enforcement Officer will require an amendment
to the Planning Department's Table of
Organization.
5/5/97
RECOMMENDATION
Staff Recommends the City.Council approve
establishment of a Neighborhood Preservation
Program by:
Adding a Principal Planner.
Reclassifying an existing Code Enforcement
Officer to a Senior Code Enforcement Officer.
Adding a Code Enforcement Officer.
-9-
END OF PRESENTATION
5/5/97
ESTABLISI-IlVIENT OF THE CITY'S
NEIGHBORHOOD PRESERVATION
PROGRAM .
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REQUEST
Request approval to establish a
Neighborhood Preservation Program for the
City offHuntington Beach.
Add Principal Planner to serve as the
Neighborhood Preservation Manager.
Add Code Enforcement Officer.
Reclassify an existing Code Enforcement
Officer to a Senior Code Enforcement Officer.
Adopt schedule for implementation (Timeline
Dated May 22, 2000).
_2_
HISTORY
April 1998, Introduction of NPP concept by
City Administrator.
Budgeting for NPP Consultant in Fiscal Year
1999-2000.
August 1999, Approval by City Council to
hire Consultant.
August 1999, Hiring of Consultant,
L.D. King.
-3-
PURPOSE
Purpose of a Neighborhood Preservation
Program (NPP).
Purpose is to improve multi-family and single-
family neighborhoods within the community.
Purpose is to establish a dialogue and improve
lines of communication between the City and
residential communities
r ,
PURPOSE (cont'd.)
The Neighborhood Preservation Program will
be a City-wide program designed to improve
all of the communities within the City by:
Preserving and maintaining the City's housing
stock.
Eliminating blight within the communities.
Establishing residential community groups to
resolve neighborhood problems.
Incorporation of City's existing programs to
augment the NPP.
-5-
PURPOSE (cont'd.)
Requirements to commence the NPP.
Staff has determined that an individual at the
Principal Planner position level should be
responsible for directing the NPP.
The Principal Planner will establish a
Neighborhood Preservation Task Force.
The Principal Planner in conjunction with the
Neighborhood Preservation Task Force will
develop strategies to resolve issues.
-6-
PURPOSE (cont'd.)
Projected Accomplishments:
Maintain the City's high standards of aesthetic
appeal.
Improve the image of selected neighborhoods.
Reduction of blight within selected neighborhoods.
Increase property.values within the community.
Reduction in citizen complaints.
Reduction in the need for City services such as:
Police Services.
Fire and Rescue Services.
-7-
ANALYSIS
The NPP is scheduled to begin in January
2001.
Principal Planner will be:
Responsible for implementing and managing the
NPP.
Responsible for inter-department and inter-
agency communications.
Liaison between the City and community groups.
-8-
r
ANALYSIS (cont'd.)
The Planning Commission recently requested
that City Council add two additional Code
Enforcement Officers.
Staff determined the most effective way to
address the Planning Commission's request
would be the:
Reclassification of an existing Code Enforcement
Officer to a Senior Code Enforcement Officer.
Addition of a Code Enforcement Officer.
-9-
ANALYSIS (cont'd.)
Addition of the Principal Planner and Code
Enforcement Officer positions and the
reclassification of the existing Code
Enforcement Officer to a Senior Code
Enforcement Officer will require an amendment
to the Planning Department's Table_of
Organization.
-10-
r
RECOMMENDATION
Staff Recommends the City Council approve
establishment of a Neighborhood Preservation
Program by:
Adding a Principal Planner.
Reclassifying an existing Code Enforcement
Officer to a Senior Code Enforcement Officer.
Adding a Code Enforcement Officer.
Adopt schedule for implementation (Timeline
dated May 22, 2000).
END OF PRESENTATION
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